San Angelo City Council 3-20-18

[0:00:00] thirty-four welcome everybody it's nice to have a full house we will start off with prayer and pledge today we have Reverend Father Ryan Rojo the parochial veikok Cathedral of the Sacred Heart would you please come forward and lead us in prayer let us pray out of mercy and justice thank you for the gift of life and the opportunity to serve the point the people of our city help us to act with character and conviction help us to listen with understanding and goodwill help us to speak with charity and was trained it was a spirit of service remind us that we are stewards of your authority ibis to be the leaders your people need help us to see the humanity and dignity of those who disagree with us and to treat all persons no matter how weak or poor with the reverence your creation deserves and finally father renewest with the strength of your presence and the joy of helping to build a community worthy of the human person we asked us as your sons and daughters confident and your goodness and love amen is kale neighbors here please come on up here did I pronounce that right what's a pretty name [Applause]

[0:03:02] but Texas SBDC Network provides small business assistance starting and growing Texas as small businesses the 2007 record year for Texas SBDCs shows clients created 15,000 135 jobs assessing capital 518 million with new sales of 1.0 billion SBDC Day is a national collective proclamation of the success and impacts America's small business development centers have across the nation in economic development and the small business community the Angelo State University SB DC continues to demonstrate the hard work and commitment that has helped Texas become the nationwide leader and job creation and small business growth therefore i brenda gunther mayor of the city of san angelo texas do hereby proclaim March 21st 2018 as Texas Small Business Development Center day thank you thank you very very much for this and thank you for your commitment to small businesses which is well known and also thank the City Council and the city staff for their commitment and support of small businesses in for our program they ASU Small Business Development Center so thank you [Applause] I think there's some folks here for the historic Fairmont cemetery if you would come forward I would greatly appreciate it

[0:05:19] lots of room back here whereas the city of San Angelo purchased 22.5 acres south of the city limits in 1893 to establish a new cemetery and whereas a lease bond wife of a city alderman was on March 1st 1893 the first person interred in the Bureau grounds later to be named Fairmont Cemetery at the suggestion of Lila Hill a member of the women's Executive Board that oversaw the graveyards operation whereas today historic Fairmont Cemetery occupies 57 lovely acres in the heart of San Angelo and is the final resting place of more than 33,000 people including veterans of every Wars since the Battle of San Jacinto community stalwarts with familiar surnames such as Hart Nez worthy Mertz Harris Bryan Shannon Matheson car along with people from all walks of life and whereas Fairmont cemetery even on this 125th anniversary of its founding remains a vital community I said that under the able guidance of the Fairmont cemetery board and with the unwavering support of the Friends of Fairmont still has approximately 400 available grave spaces another 400 Nicias for Ashe and remains and bold plans for future improvements to the site therefore I Brenda Gunther mayor the city of San Angelo Texas on behalf of the city council do hereby proclaim March 2018 as hysterics Fairmont cemetery month in San Angelo Texas and call upon all citizens to visit this cherished jewel in our community to soak in its history its beauty and its peacefulness I'd like to thank the mayor and city council for its

[0:07:21] recognition today on fair amounts 125th anniversary I'd like to recognize some of the people here with me today first I'd like to recognize Jeremy Walker our cemetery supervisor who along with its staff tore a remarkable job managing the day-to-day business of the cemetery I'd also like to recognize these women up here behind me who represent not only the board of Fairmount Cemetery but also friends a fair amount who worked tirelessly and contribute countless volunteer hours not only in preserving the history of Fairmount but also promoting its viability as a future resting place for generations to come we welcome everybody to come visit Fairmount Cemetery we have walking tour maps available at the cemetery office on Avenue and across from the cemetery we welcome everyone to come enjoy its grounds thank you [Applause] we are now going to have a recognition

[0:09:29] of the Parks and Recreation Department so I'm not sure who all is going to come forward but if you would please you San Angeles dog park is already a winner with the city's canine companions now it is with a state group of Park professionals as well the city's Parks and Recreation Department has won the annual park development innovations award for 2018 for its development of the dog park the award was announced at the annual gathering of the Texas Recreation and Park Society in Waco on March 1st citizens had long expressed a desire for a dog park four years ago Girl Scout Megan algiere adopted a dog park as her gold project she raised sixty six thousand dollars towards the effort the city matched the funds with twelve thousand dollars in tab the parks division with designing coordinating and completing the project which was finished in the fall of 2017 as part of his Eagle Scout project Boy Scouts Slade Shelton created a commons area to enhance the dog park located at 32:15 mill Brook Drive the dock park is perfectly placed near the popular unidad park the red Arroyo Trail and a residential neighborhood the two acre park has spent areas specifically for small dogs and for big dogs for its human visitors it offers convenient parking walkways landscaping restrooms seating and shade it is a hit with man's best friend and with man therefore I Brenda Gunter mayor the city of San Angelo on behalf of the city council do hereby recognize and applaud the Parks

[0:11:33] and Recreation Department for its achievement and positive determination to make a difference in our community thank you I was part of the design team but I think it was definitely a team effort beginning with the Girl Scout working with the parks crew to make it all come together and then the Boy Scout to finish it off has been a great success for the community and happy to be a part of it I'm Roger hablok I'm the park superintendent with the city of San Angelo I'd like to recognize our staff we have Mike Hitchcock who's the parks manager we also have the facilities supervisor Michael Dennis we also have Tony Harris who was the irrigation and horticulture coordinator at that time he's now the landscape coordinator and then we had Mario delaio he's also he was the landscape coordinator at that time he's now one of our supervisors and I'd like to give a

[0:13:36] special recognition to a gentleman who recently retired with over 30 years with the city of San Angelo Parks Department Salvador Sanchez he's been instrumental and just a huge played a huge role with many of the projects that we deal with on a day to day basis for years and years and he's just done a wonderful job I like to congratulate him at this time too so thank you [Applause] do we have someone from Lake nads worthy homeowners association all Santangelo ins are proud of the natural beauty that surrounds our amazing community and the residents of Lake nads were they understand how vital protecting that natural beauty is to the future of this community the lake now is where the homeowners association is embarking on a grassroots effort to keep their neighborhood clean the association's efforts led by past president Rick Abbott provide for 10,000 free and biodegradable trash bags for use at the lake the vision includes engaging nearby businesses and gate attendants who will provide trash bags to Lake patrons in hopes of encouraging everyone to do their part keeping the Lake area clean future projects related to the distribution of trash bags include potential use of distribution stones and trash receptacles at each boat ramp for the circulation of trash bags in addition they plan on partnering with existing organizations to arrange annual trash pickup public service days designated after big events at the lake such as the annual fireworks display the association understands the need may become necessary for additional new

[0:15:38] creative partnerships with local businesses depending on the future costs of providing this program therefore I Brenda Gunter mayor the city of San Angelo on behalf of the city council do hereby recognize and applaud the Lake Naza the home owners association for their positive determination and ongoing pledge to keep lake nadz worthy beautiful and make a difference in our community I'd love for you to show it cuz I think it's very clever come on up show and tell [Laughter] and this is the actual size and color and everything of the bag what it's going to say is different than this one this was one that came off the Frio River ours is their be here in about two weeks but ours are going to say Sackett don't sync it and that's our our goal is for people to put their trash in sacks and then let's do it something do something with it once we've got it I just visited with the fella who's over the maintenance and the ongoing operations of the boat races last Friday and he's very excited that we've already got we've got somebody on board right there that's gonna pass out a bunch of sacks for us at the boat races so we're we're excited to get going on this we just think it's something at Lake Nez worthy needs thank you [Applause] we will now open up for public comment

[0:18:15] issues or items that are not on the agenda may be raised by the public at this time citizens should speak from the podium begin by stating their name and limit remarks to less than three minutes council members may request that a discussed item be placed on a future agenda the council takes public comment on all regular agenda items during the discussion of those items at this point I would also like to remind everybody to put their cell phones on silence and I asked where people took please come forward with public comment if you have one morning my name is John cross I'm here this morning but we're the largest blue collar employer proximately 600 jobs out there 35 million dollar payroll we pay a lot of taxes our streets are third world out there that you can walk in that are ankle-deep the rest of the streets are destroyed out there now we've been told for ten years Bell Street was on the project list but it's gonna stop at the railroad tracks now now we also have probably 500 trucks a week in and out of our facility there's probably another four or five hundred sand trucks a week additionally between the traffic coming in from a plane going to the stockyards many facilities that individual Street north of the railroad tracks there's almost a thousand jobs out there so we

[0:20:20] we call they'll send a truck out a little dump truck throw a little blacktop in a hole and three weeks later it's gone or they run a little oil and sand it's gone in two months and the streets are just pitiful and and it's just you know we read in the paper where you're going out and trying to bring in new businesses and you'll spend money but why not spend it on the companies that are here so I'm not sure who who I can follow up with to try and get this completed I mean even if you came out and cheated up made it a gravel road it'd be better than what we have and so I mean many of you been out there you know the facilities it's just pitiful to think that we're in a nice city like it is trying to grow and yet we're sitting out here with just just a third-world facility on the road so anyway that's that's why I'm here this morning and there's somebody I'll probably follow up with Lucy since she's our council member but anyway thank you for your time thanks John John if you would we have Shane killed him back there he can visit with you as well Shane can listen he's over operations he'll get with you know just a little bit okay I'm also glad that you spoke because today I believe is national agricultural day and I want to make sure that we as a council recognize that and talk about the importance of agriculture in the state of Texas but the importance of agriculture to the citizens of San Angelo and the city of San Angelo thanks to all of you that are involved in that industry for your work your hard work and what you produce and bring to the table for us thank you very much I also want to make note today that this is now March is National Women's Month and I want to thank all the women there in the audience all the women who are listening who are also part of our city and who have contributed so much to the quality

[0:22:23] of life that we have here your work your energy your efforts your brilliance and the families you raise are very important to all of us sitting here and the rest of city thank you very much any other public comment you Hampton I would like to know more about the the Ford ranch hiring of the lawyer it says not in the consent agenda yet are you is that what you're talking about I'm sorry are you wanting to talk about items on the consent agenda yes I am well we will discuss the consent agenda in a minute right now we're just doing overall public comment you can go ahead and finish your comments now but I don't know if you want to wait for consent agenda items I just wanted to be pulled and moved to where we can discuss it before it's voted on and that would be 5j I mean 5d and 5j about the and that's article for a 11.000 thank you 5d and 5j number four about the Fire and Rescue Service thank you thank you do I have further public comment with no further public comment we will close public comment at this point in time and move into the consent agenda I will start with Tommy Hebert do you have anything that you want to pull from consent agenda no ma'am Carrie Lucy Lane J 3 and Billy yes item D and item J 4 with those items being pulled we I would

[0:24:45] be asking for a motion to approve the consent agenda with the exception of item D item J three and four to approve as presented do I have a second second with all do I have any further public comment on consent agenda with no further comment on consent agenda we will take a vote and approve the rest of the consent agenda excluding items D items J 3 & 4 all in favor aye any nays consent agenda is approved we will then move to item D item D is consider hiring local attorney Arthur o for consultation on matters related to oil and gas exploration rangeland management and other matters necessary for the preparation of the Ford Ranch Teresa your on who helped us on the acquisition he was subcontracted under Lloyd Goss link at that time and we feel it's more appropriate for him to directly contract with the city rather than be a sub for another attorney he is he does have a big office in San Antonio but also has a local office he offices out of the Wells Fargo building and he also has a local ranch so he has been invaluable in understanding the process and the land and how ranches operate in this region of Texas does counsel have any comments on item D public comment this has a multitude of a multitude of different parts to it is has do you have

[0:26:50] any reason to feel that there there's oil and gas underneath this property well let Theresa answer our number of functioning wells we get approached by drilling companies on a more frequent basis than we anticipated about the wells that are out there and about new exploration that's taking place we don't expect that there's gonna be a large volume most of the wells are very small wells that are out there but we are getting a lot of enquiries we did negotiate throughout the purchase a surface protection agreement with the with the help of Arthur as well as one of the other attorneys in his firm and we are used using him in the oil and gas portion to make sure that the water is protected through that surface protection agreement okay underwater and I understand they're exotic animals on this property how quickly are we talking about moving forward with this sale immediately all the animals are dead or or something like that not discuss any details regarding that unless we're an executive session as it does jeopardize our position on any resale however there is a ranching and hunting lease on the property right now so we are evaluating the processes it's held by the same family who owned the ranch originally and we did negotiate as well in the purchase some provisions that protect and enhance the wildlife on the ranch any further public comment on item D with no further public comment we will take a vote all in favor of approving item D say aye any opposed motion passes 7 0 we will go to item J on the consent agenda 3 article a 14.000 cemetery fees section a 4.0 0 to cremation section a 1 4 0 0

[0:28:55] or overtime in section a four zero zero six disinterment to adjust said fees and this is under item J which is second reading and adoption of amending appendix a fee schedule for the following ordinances which was the item three I just read yes ma'am Thank You Tina dear Ski Director of Finance I'm happy to answer any questions her address any concerns no on the rest of the fees that we decreased one of them that we increased was the weekend time and I was just wanting to get some discussion on if we can keep it as is just so we don't have pass on any fees for anybody passing away over the weekend and half and or during the weekend have to have a funeral and upped cost just because of that inconvenience so I know we we decrease the disinterment and I believe we decreased did we decrease the cremation or the cremation burial opening and closing so the current view was four hundred dollars and we were proposing a fee of five hundred dollars the last motion from our last council was it to keep it the same or did we increase I'd like to move to approve if we can deed or keep the overtime fees of the believe $25 increase yes the current view was $175 for a weekend opening and we were proposing if you have $200 for a weekend opening no last time I was against this portion because of this so I'd like to move to approve if we can keep the current fee of 175 and the other fees as is as we discussed last time you know how many weekend burials do we have and

[0:31:00] I'm looking at the financial impact it looks like we're guessing about two per year does it happen very often I'm just gonna say yeah - you look at the financial impact it's $50 so you actually wouldn't have an issue with that Lane I think that there is a motion on the floor to approve re item j-3 the cemetery fees the cremation fees the dissing tournament fees but adjust the overtime fee and leave it as it stands so not increasing that fee by the additional $25 there's a second is there a public comment to this item with no public comment we will take a vote all in favor of approving the second reading of the cemetery fees the cremation fees the disinterment fees and lowering the overtime fee by $25 say aye any opposed that would be keeping the overtime okay item j4 article a 11.000 fire and rescue service fees section a 11.00 one service fees subsection f ambulance transport and transfer fees to adjust said fees do I have questions for Tina constituents in single-member district six had a question Steve what is your question I still feel that this is important that the they need to be

[0:33:07] raised then as we as you recall that the chief only raised them five percent and that's five percent over he hasn't raised them in five years and I think that's it well I think it should have been done a lot sooner than that and because of medical expenses are very volatile very and and we live in a time of Obamacare everybody should have insurance and that this this would we've had great expenses in our fire department building a new station property and ambulance service over there and I feel that we need this this capital to stay even that I raised the prices from ASL 1 2 to 12 it was it was going to be raised to 875 ASL 2 to 14 it was going to be raised to 995 BSL BLS er emergency was to a thousand from it was going to be raised to I was going to be raised to 810 and the average costs on all of these are just I'm not too far out of the park with the average cost among all the prices that were listed on your on your information sheet the last one I was going to talk about is BSL non emergency it was 800 it was its projected to be raised to nine 630 again these cause I was a president of a hospital board these things of all are very volatile and that you you're not

[0:35:13] your collection fees are not they're not everybody's paying their bill so you have a lot of people that you have a lot of collections that will sink your boat and and mm-hmm that's all I can think about saying right now but you know do you want to re review those numbers witches do you have those slides let's go back over those please well did we look at those and then Brian and Steve you may want to stay up here for this fitting because we talked a little bit Brian talked that going that 30 40 percent jump sure might be some sticker shock but we did agree that instead of waiting three years we would come back with any here and look at this harder to make another job because we just thought that one jump all at once was was pretty hard to choke on this one thing you're right I see Steve's point really I mean very clear it's the reason we discussed it was because the conversation if you remember was about the dollar amount that it's not paid by anybody and whether that was incorporated into the new rates or how we were booking the non payables unpayable so I would like for us to just review these numbers we did agree that we would review in a year but we have the slide let's review the information for fire for a ls1 emergencies the current fee is eight hundred thirty dollars and we were proposing a fee of eight hundred seventy-five dollars do you want me to just go through each of the cost of service is 12 okay I am that's the average cost of service for those runs it's whatever each cost for all categories they're all the categories we did it with our consultant who helps us with our Medicaid reimbursement and he did get us some numbers these are 2015 costs of service for each of these types of services he is gonna get us updated 2017 numbers but he hasn't had time to do that since the last council meeting 1205 is a 2015 number that was going to give you another number that he gave us since we last met good the twelve it

[0:37:15] would be twelve hundred forty three dollars for ALS one just average for that particular type of service and we're proposing eight hundred seventy-five dollars go to the next one for ALS to emergency our current fee is nine hundred fifty five dollars with a proposed fee of one thousand ten dollars and our numbers on that show that the cost of service for that particular type of run is seventeen hundred and ninety nine dollars 1999 not the 1205 these are 2015 numbers I'm guessing they'd probably be a little bit higher even now so so the proposed fee is a thousand ten the actual in 2015 at $17.99 so we would anticipate that 2017 numbers even much higher than that would think for BLS emergency the current fees seven hundred seventy dollars we're proposing if we have eight hundred ten dollars and for BLS emergency the average costs for those runs is a thousand forty six dollars okay you know it's non-emergency the current fee is six hundred dollars proposing if you have six hundred thirty dollars and the average cost of that type of run is nine hundred eighty one dollars and then I think the only other one is the mileage fee which we're proposing is currently at ten proposing twelve dollars and the cost of that is $14 sixteen cents when will you had the 2017 numbers he is working on that right now we asked him if he we just met with him this week and asked him to do that for us and so as soon as he returns them to us I would there would be well-advised if what we do is wait till we get some 2017 numbers put this item these increases on hold until we have 2017 numbers and bring it back to Council for review I agree

[0:39:18] that's what I was going to suggest since chief Dunn is not here that you know we I would like to hear from him on you know any change that we make to what was put before us that we voted on last time okay chief Sanford is in the room assistant chief Sanford have him come to the microphone and we'll have this conversation today well he encountered the microphone but we don't have the 2017 numbers and that's what we want to look at he can talk to the numbers but we don't have 2017 numbers do we know how you like to talk thank you do you know how long it's gonna be before we get those particular numbers I don't I'm certain that we could probably have them by the next council meeting if we asked for that's what they agreed on as soon as possible so I'm sure he couldn't run those numbers pretty quick force I would like to have a motion if possible from counsel to delay approval the second reading of this and postponed to meet a motion to table we have to have a motion to table the existing motion may I have a motion to table the existing motion or withdraw move to table thank you thank you all in favor any opposed nay so we now will have a motion to bring this back as a new conversation with updated information as soon as possible hopefully the next council meeting yes ma'am moved all in favor aye any opposed motion carries thank you we have now completed discussion on the consent agenda we will move to the regular agenda item a which is the presentation of the water master plan study by CDM Smith presentation will be made by water utilities assistant director Lance Overstreet and CDM Smith representative Allen Wolke morning

[0:41:22] council mayor Lance Overstreet from water utilities it's a pleasure to be here this morning to give you guys this presentation the presentation that CDM Smith and Allen Wilkie is going to provide was actually done for the water advisory board and it was such an informative and good presentation we thought it important to also bring to council so that you guys can understand some of the quality of things that we have been having and asking for council to approve and so I have asked Allen Wilkie who gave that presentation and and one of the heads there at CDM Smith to come in and also give that presentation to you guys this morning and so he will be available for questions during that presentation and we hope that it's a very informative to you or counsel thank you for the opportunity today to make this presentation as in a lot of engineering study there's a lot of detail a lot of work that was put into this and we're going to try to condense that down to something that respects your time and all the efforts that you're doing here today but it is for you so if there are any questions or any detail that you want to get into I'm more happy to delve into it but I just want let you know we're going to try to keep it at a fairly high level to respect your time real quickly the order master plan consisted of several different components one was the water model the district computer model that models the distribution system its development and uses how we use that hydraulic model to evaluate the city system and define where there may be issues that need to be addressed we also had a component of the master plan that looked at leaks in the distribution system to try to save that precious resource of water for the city and make sure that we're accounting for those losses and then the final part of it was a very interesting thing that looked at asset condition asset criticality and how to best deal with the water distribution system that the city has the water distribution model is a computer model that models each of the individual pipes in the distribution

[0:43:23] system for flow and pressure so that we can determine where there might be places where low pressure or low flow could cause problems for the citizens the Lord Development the model of development there are 24,000 almost 24,000 pipes in the distribution system model most of that data was taken from the city's SCADA system I'm sorry GIS system and supplemented with billing data so each of the customers who has a billing account we were able to locate that on a GIS map and then connect that meter with a pipe so the data being put into the model is very accurate we also took SCADA information to make sure that the tanks and other pumps and features in the distribution system or modeled correctly and then finally we had interviews with staff to make sure that the system the model was predicting what was actually being seen in the system we did fire flow tests probably about this time last year to you see what the response of the system was to the fire hydrants being open measuring flows the pressures and things going back and making sure that the hydraulic model actually predicted what we were seeing in the field No so we've created this model and it's been made available to the city and the city is being trained on its use so what what exactly does the city get out of it well it provides quite a few things and by the way this is the first one that's been done since 1998 so it's it's been a while since it's been done and it gives the city engineering staff and utility staff the ability to look at future developments or future businesses that come to town and how the Syst the distribution system can meet their needs both water needs and fire flow needs you can look at future development proposals you can look at operational things like what if we have to take it take a tank out of service for painting or we have to do some work on a pump station how will the system react to that asset not being available we can also look at operational changes if we want them there are trends within the city what happens if we move those pressure planes and how will the system react and how will pressures and the systems be once

[0:45:26] those changes are made and finally the one thing that we did look at this one also is water quality the state requires and federal government requires that we maintain certain disinfection residuals in our water supply and we can model that to see where the water might be getting older and losing that residual the distribution system the models showed that the city's system the good news is it's very robust it seemed to meet all the peak hour flows it meant far flow demands there are a few areas that we'll talk about and show real quickly that had a few issues but we think that most of those could be addressed by maybe moving the pressure plane boundary the demand projection this is looking at the surface water treatment plant and it has the ability to meet the demands through a long time if we had the water to put in pressures through 2040 the existing maximum pressure is shown on on the left there no issues 2040 minimum pressures you see there's a little bit of an area of low pressure in one part of the zone but we think that that could be corrected by two projects to get more water out into that which color would oh I'm sorry that was a red the red an orange I'm sorry the red and orange is showing that the areas where the low-pressure our flow we evaluate every node in the system for fire flow so that we can make sure that fire that flows are available to fight that fire most the system had flows in excess of 2000 GPM there were some low areas again shown in red but we believe that that could be addressed by moving the pressure plane boundary higher pressure Pillai says their high pressure zone the boundary if it was moved a little bit south would be able to address those red areas with the low farm chlorine or disinfection residual this is looking at areas where there the

[0:47:30] chlorine residual may be dropping lower and would potentially have water age issues again some of them are in areas where the water is being pumped several times and ends up being in tanks and in pipes a little longer than some areas we can we recommend it that we consider combining the lake and low zones so that the water residual water age is a little bit less we also look at a regulatory analysis the TCEQ publishes minimum requirements for distributions for cities for hope water providers we looked at that the city has abundance of storage and pumping issue is a lot of storages in the upper pressure plane and we think that by the addition of some pressure of reducing valves that that storage could be utilized in a lower pressure plane and everything in the system would be acceptable the leak detection zone leak detection part of the study we subcontracted and had someone through sonic and visual testing look at a hundred miles of piping in the system and found that the system was in really good shape very few leaks were found 30 leaks were found in 100 miles that's really good seven of those leaks for service lines we found some closed valves the meters a lot of leaks were actually on the private side but they were all marked in the field and those leaks turned over to the utility department this is one of the more interesting parts of the other thing of the master plan and it looked at the assets that you have all the miles of pipe that you have and looked at how to best renew that system and keep it in good working order and how to wisely and efficiently spend your money first of all collected break data from 2011 through 2016 there were 964 breaks that were provided to us we went through that information located on a GIS map and then remove the duplicates that you know may have been

[0:49:32] the same break that just got reported a couple times and so we analyzed 884 breaks and you can see them on the on the map red there this is also some information that we were able to pull together from the city's GIS system and from interviews with city staff and it's the number of miles of pipe that was installed by year in the city of San Jalloh and it's color-coded to represent the type of material that was being installed you know I guess from the 40s to the late 80s a lot of bestest cement AC pipe was being installed and then in the later years since AC pipe has kind of fallen out in favor of a lot of PVC pipe was being installed this is be important in just a second so one of the things that we look at is how long the life of each of these types of pipe is usually they're running somewhere between 50 and 80 years and so we start looking at when that pipe was installed and how long it will last both for an optimistic evaluation and a pessimistic it's like you know when you take your when you buy a car well we hope it lasts 12 or 15 years but we're happy if it lasts 8 or 10 same type of thing here the optimistic is that'll last 50 to 75 or even 140 years here it looks like and then if it's pessimistic it won't last that long important because again based on this graph you have a lot of different materials being put in a lot of different years so what percent would be in PVC pipe right now good question and I'll have to get back to you it looks like it's a fairly significant portion but I don't know I thought my head what would one say that all of those things that were done in the 1930s through the 1964 would be gone and pretty much replaced by PVC most of the pipe is probably in good shape but we'll get into what we're gonna how we evaluated that so this is this is

[0:51:43] just looking at the same thing and looking at replacement so AWA Association recommends an annual replacement of about one percent of your pipe per year and that's in order trying to keep up with that age of a hundred year you know pipes last about a hundred years so 1% per year was replacing about 100 years is that PVC pipe a hundred years yes ma'am I have a question could you go back a slide one more year in 2014 is that an indication that asbestos cement therein was present in 2014 or installed the color yeah there's a little green on top I'd have to go back and check the data we would we ever use know anything containing asbestos I don't think AC pipes even made anymore for water distribution so it may be and maybe a little glitch in the data maybe it's the cap it's not a reflection not an indicator of the actual pipe line what the pipe is yeah thank you one of the things that we did was all 24,000 pipes in the model was to sit down with city staff and go over the probability of failure of each of those pipes and not individual pipe by pipe but basically created a matrix of what would be the probability of failure why in their opinion and in our professional opinion what would be the reasons why a pipe would break and we gave each of those probability of failures a ranking from one to five and I'm not gonna go over these but you can see the probability of failure factor that was put in here one of the higher ones was pressure and one

[0:53:44] of the lower ones was whether it was crossing a railroad or of crossing a road and then we more importantly looked at consequence of failure because you know if you're looking at pipe replacement and how to wisely and efficiently spend the city's resources on keeping the distribution system functioning well there's you know just because an 8-inch pipe out in the middle of a field serving one or two houses is this as old as a 24-inch pipe in front of all the hospitals obviously the 24 inch pipe in from the hospital has more consequence of failure than an eight inch that's serving a couple of houses so this was the consequence of failure matrix that was put together looking at each again looking at what was important in determining the consequence of failure on a scale of one to five so these probability of failure and consequence of failure then was evaluated for all 24,000 pipes in the distribution system and a combined matrix was determined which rip which looked at the total risk to the city's distribution system of both the probability of failure and consequence of failure so across the top of the of the matrix is a likelihood of failure from negligible to extreme and then in the vertical axis is a consequence of failure from negligible impact to extreme impact and so obviously the things that you would want to focus the resources and money of the city on would be the ones that are in the high and extreme area the ones where the probability of failure is high and the consequence of failure is high and there's a color graph there the colors on the on the street map matches the colors in the in the matrix we we tried to start to put together CIP projects that addressed you know meeting those requirements meeting they company hype going back one you can see the extreme there's about 11 miles of pipe in the city that are about 1.7 percent of the distribution system that are in extreme risk and about 70 miles of pipe that's in high and so we took it to

[0:55:49] start putting together a several scenarios of investment in the distribution system one that looked at 1% renewal optimistic again going to the end of pipe lasts a lot longer than we hope it can and then looked at scenario 3 which was a pessimistic there's a shorter life on the pipe and then finally looking at current renewal and you can see the the total cost over the period from 2017 to 2040 to Alan do you have any way to enlarge that map on that previous slide with me today the bottom line here is that you know over a over the next 25 years the distribution system keeping it keeping the risk of failure and the consequence of failure down low this does not take into place into reality the dollars and the the pipeline and that we've already are working on are in the CIP plan existing so this is just your projection with current plans for projects not taken into account correct a lot of and basically what she's talking about of course is along with the infrastructure improvement projects that we have going on as far as the streets that we're working on its point all the work that's being done on the streets of course we're replacing lines underneath as well so that's part of the plan at this point what you're showing us right now is the the consequences of the the system as far as not and not upgrading our infrastructure basically but I know in our part we do have that plan to replace those lines that we go along and do those streets as well one of the things that we we looked at was different scenarios one of the things that we were asked to do is coordinate with the street program so that so that were there were going to be Street

[0:57:50] replacements and and renewals that that we could factor in that renewal of the distribution system piping at the same time so that that would be updated and taken care of in this in this model so that was done there were I think we worked with the street renewal with city engineering of at the utilities to get those streets and then put together the CIP that would be coordinated with that Street renewal program so in summary we just want to make point out that this water model is an important tool and a valuable asset to the city moving forward both in modeling its distribution system knowing how the system works and then knowing the what-ifs if something happens model shows that the system is robust it can meet the peak power needs and also meet the far flow needs of the community with minor modifications it meets all TCEQ requirements as for storage and pumping the good news on the leak assessment was after looking at 100 miles of pipe only 30 leaks were found that that's really that's really subcontractor he was doing that was expecting to find a whole lot more he was a little disappointed that he didn't do more and see what I found the asset and criticality evaluation which we've talked about here last shows the age and condition the pipes must be addressed to reduce risk of failure so there's a lot of pipe in the system that's getting fairly old and again how do you wisely spend your money to keep that asset renewed and up-to-date and then finally with the CIP was coordinated with the utility and engineering department so that it is coordinated with the street department I mean with the replacement program I have questions for him or comments from councils at this point in time thank you for the presentation and the good news we will move on to regular agenda item be authorized negotiation and execution

[0:59:56] of a professional service contract with CDM Smith incorporated for evaluation of Lake NASA were the sewer system for one hundred seventy eight thousand six hundred seventy dollars which is budgeted in the fiscal year 2018 and authorizing the city manager to execute any related documents and we have Lance Overstreet to present today Street good morning again Council today I was one to take the opportunity to kind of explain some of the reasons and the rationale behind our desire to have the nads where the area evaluated this morning we're I'm gonna kind of give you guys a run down a little bit education as far as what the current conditions are why that we're concerned about what's going on and as worthy in terms of the sewer and then also to just to kind of highlight what this evaluation will provide for us the first thing is that for the NAS were the area it's a kind of a unique system and the reason it's unique system is because we've all heard that you know gravity causes things to run downhill and that is the way we want things to happen is to have gravity take the sewer and things like that and it actually run downhill on it and it be effective what's interesting about the NAS where the area is the lake creates kind of a natural Bowl and so anything that's developed around the lake is at the low point and to get it to actually flow and use gravity it actually has to be pumped to the point to where it can actually then gravity flow and so every house primarily that's in the nads where the area will go through some kind of a pumping process and whether that is a grinder pump that actually happens right there at the house or whether that's a lift station that's close by every bit of the sewer that's in the nads where the area has to be pumped out of that area out of that Bowl configuration to a high point where I can then gravity flow and so I have a picture here of what a normal grinder pump looks like and so essentially what it is is a small little containment will that actually takes the sewer from the house puts it into a little holding container and then once that level goes up high enough the valve

[1:01:58] turns on the pump and the grinder actually activate and then it actually pressurizes the sewer pumps it into the pipe and and oftentimes it pumps it into a pipe that's up on the road which is at a higher elevation that stays pressurized as it moves through the system and then actually ends up going into a lift station where he gets pressurized again to actually make it over into a gravity system so what's interesting about the whole portion about Nazz worthy is is from this map all those dark green lines are actually pressurized lines that around the nozzle or the area about 95 percent of all the pressurized lines we have in the city are actually in the nozzle or the area and that is just because of the way it's designed because of the low section that's there of everything that goes on there there is 136 grindr's and those are those little stations at houses that the city actually maintains in the nozzle or the area the problem with those grinders is that they are going to eventually fail and typically they're gonna fail at a time when it's the the most convenient for us not really but it's gonna be usually when it's you know those weekends when you have everybody there when it's you know the the family is there at big events things like that and so the other thing that's interesting is we have a little more 50 lift stations here in the entire city the Naza where the sewer goes through 21 of those so almost half of the lift stations actually will see the Nazz already sewer now that's a problem because as you guys mentioned those little tanks that they have to go into and that the sewer sits into before it actually has the elevation to pump it out that actually if the sewer is sitting there for a length of time it actually has a buildup of bacteria and becomes what they call septic and what that means is those bacteria began to gas hydrogen sulfide gas and it actually begins to actually be higher corrosivity than normal sewer that's just flowing gravity so you can imagine that a weekend house where someone has gone into the to the nez where the area enjoyed a weekend at the lake they leave they're not back there for a couple of weeks there's a portion of that sewer

[1:04:00] that's sitting in that tank for a couple of weeks becoming septic then when they come back and they flush it they don't really realize it but they've actually now introduced that gas introduced all that stuff into the pressure lines those pressure lines then go into the lift stations those lift stations end up getting pumped into the rest of the sewer system and so then that septic corrosive of T actually gets transmitted into the entire sewer system the 21 other lift stations all the other pipes all the other cyclones and everything else that's here in the city and so the NAS where the area there is a lot of problems with mechanical failures and equipment failures because of the fact that this is highly corrosive it is highly septic and because of also to the pressures that we have going on out in that area the current system is really operating at an overcapacity and the reason why I say that is because over the years and if you look back and what the Naza where the area was 20 years ago versus what nads worthy is today it's a very different view a lot of what NASA where they was 20 years ago was very small little you know weekend houses or very small fishing houses that families would go in they would enjoy for a couple of days and a lot of those houses have been torn down larger houses have been built for the development has occurred the airport has developed there's a lot of different areas in the face of what nez worthy has has changed drastically over the last 20 years the the problem that we have is that the current infrastructure that transmits all that sewage is the same as it was 20 years ago we've just added more and more capacity onto it and so what we have a system is right now is that it's really operating at over capacity and what that means is that if you are gravity flowing something it will flow you know a pipe about 50% full well what we are doing is by pressurizing it we are actually flowing more through those pipes and how do you flow more through that pipe you just continue to increase the pressure more and more to flow more and more through the pipe to get the stuff to flow and that is one thing that we're seeing not only on the volume but also

[1:06:02] on the pressure side and you guys can imagine that if you have a grinder pump at your house that's that's failed a couple of times over the last five years you want to not have that continued cost and so what are you gonna do you're gonna go in and put a more powerful grinder pump so that way it will last longer and what you're doing is you're actually increasing the pressure at the grinder pump well that means now your neighbor who had a less powerful grinder pump theirs is not gonna work as efficiently and so what ends up happening is you just continue to increase the pressures more and more to flow more and more volume and essentially you just end up chasing the failures along the system and so what we have going on is we have a system that's over capacity we have an increasing pressure requirement because we're trying to keep up with the increasing volume requirements and really where we are at this point is we have a precious commodity that is naturally that we want to develop we have an airport system that we want to develop we want to be able to market we want to be able to grow those areas and realistically the system is so over capacity right now that we are almost in a point where we say we can't continue to have development because we can't guarantee that there's going to be sewer to flow and that's really where the system is at right now in terms of where those conditions are what this evaluation is is really we're hoping to do is it's going to kind of identify if there are areas in the system where maybe the loading isn't as high you know can we do some some small projects to shift where some of that loading may be to relieve some of the stress on some areas increase in at other areas is the direct is the area we're going to and routing things now is that the best or is there gonna be a better long-term fix so that way as infrastructure is developed we can make some changes on that reroute some things shift those loads around the the other thing that we have is is is there really an option for a gravity routing we have actually done some preliminary and looking and we believe that there may be a point with a fairly significant pipeline that rather

[1:08:04] than routing things through the city it may actually be able to be rerouted to a different direction and go to the plant and be a gravity feed option the entire way for the most part we also have a facility that's at the airport that currently isn't being used because of some regulatory updates and costs to do that it may be that that system could be viable to be upgraded and and be a fixed force there's also - we wanted to identify areas that are higher priority where are those areas that pressures are continuing to build that are problematic what areas do we need to be focusing on to begin with and a lot of these things you know we have discussed as a water utility apartment we've discussed with operational side of things and and the reason that we are really asking for this evaluation is because over the years we have done a good job of keeping the system running but at times it has not been something looking forward as to okay in 20 years where do we need to be how do we need to get there and and what's going to be take what does it take to do that and what this evaluation is gonna do is they'll actually be able to set up flow monitoring so that way during those peak events like the race events and the weekends we can actually have monitoring of those flows to know what kind of impact the system is having what's happening in rain events are we getting a lot of infiltration into this system that's overloading it during rain events and then also to the the whole idea there's modeling this system so that way as things go ahead what happens when we put a lift station over here what happens we win a model a new hotel over here or into a larger business at the end of industrial area at the airport what kind of impacts is that going to have on the system and where do we need to be looking at in the future to make sure that that happens as far as our future development and loading and so the whole idea of this is that we are asking for you guys to approve CDM Smith to do this modeling for us one of the reasons that we chose them was primarily because they already have much of that information available to them with the

[1:10:07] water master plan and the water study this in evaluations that we have done they already have the inflow information as far as the amount of usage on the water side they already have a lot of that modeling done and so it just makes sense to continue because they are qualified they do have those expertise and abilities it makes sense to have them on board for this next piece of this and the continuation of this particular project I only question is how fast and when will we have this back I believe that there was a schedule that was included in the packet to you guys as far as that and so if you guys are prove it today then they'll be on the road in the next week and be on board of that so do I have questions and/or further comments from anyone on council just a comment a good portion of that is in district 1 and it has it has impacts as far as I would say maybe as even as the crow flies maybe five six miles away it impacted some business of the high I'm talking about the hydrogen sulphide gas last summer impacted some businesses adversely so I would make a motion that we approve staff recommendation of hiring a CDM Smith for this evaluation of the sewer system his second it do we have public comment Steve Steve Hampton and he used over capacity I guess he was using a saying over capacity of use it was being overused and then it was under pressure also the buildup of self which is a pH problem which is you know if everybody contributed a little riddex would that solve the problem and it's maybe a simple solution as far as the volume and the flow you know I I think it sounds like there's a need for this this look

[1:12:11] but there it may be just a simple solution is one of I'm thinking thank you we will ask all of our citizens to use rx this weekend and see if that solves the problem I think use of that could cause some other problems at the plant that we don't want to have to you know the plan is designed to handle that thing when it gets to it I don't think we want to as a as a rule of thumb have the entire city begin to flush red X I think that I'm not even sure there's enough and the where and I have a septic tank air of that so they might have to double their order if you get back and said I just don't think it's a good game plan I have a septic tank and so if you guys have proved this I'm gonna go buy mine now before it sells out thank you any further public comment if there's no further public comment then we will take a vote to approve this contract with CDM Smith for one hundred and seventy eight thousand six hundred seventy all in favor are there any opposed with none opposed item 6b passes seven zero item 6c consider resolution authorizing the Water Utilities Department to develop a program offering utility account rebates to customers owning qualifying homes for participation of water quality testing required for city compliance with EPA national primary drinking water regulations and the presentation today will be by Allison Stroupe who's our you Water Utilities Director Thank You mayor good morning so you may have seen some of the press releases and advertisement that we've been doing on Facebook but we are trying to enroll residential customers in our lead and copper sampling program it is a mandated by the Environmental Protection Agency EPA and regulated here in Texas by TCEQ due to our recent census population reaching over 100,000 we are required to

[1:14:14] send in 100 samples from these residential homes this is a significant increase from what we've been sampling previously and they're very particular on the type of homes and the plumbing that's associated with those homes and I'll get into that a little bit more here in a second what we need to do is produce a list for tcq to approve because we have to send in 100 samples we need a list of approximately 150 homes that fit this these parameters and that's because we know that when people we asked people to participate in this program someone might forget they might forget to set the the after they take the sample that morning they might forget to set it on their front door because we'll be just that's what the homeowner will do that take the sample put it on the front door and then we'll go by and collect all those and so we know there's some amount of error that can curb people forget so we need over that amount to get the full 100 into testing like I said the testing will occur every six months and we're targeting homes that are built between 1982 and 1988 those homes the homeowner must also confirm that they either have copper plumbing with lead solder lead plumbing or a lead service line so these are what are considered Tier one sites and TCEQ requires that we have the bulk of our samples be conducted on these type of homes so as I've mentioned earlier we've done a press release this has been featured on San Angelo live standard times other news media outlets Tim combats and our water quality folks have made appearances on KC and ki d YK LST and Anthony's been doing a great job of helping us advertise us on social media Facebook and Twitter we've also been coordinating with the appraisal district to try to target those homes that were built during that time period

[1:16:17] and we've gotten a list from them of about 2800 homes that are built between that time but with those efforts we are not seeing many people participate and so we are trying to take this to the next step this is a regulatory requirement and we definitely want to meet those and so our our next step is to offer or to incentivize these customers to come forward and to participate in the sampling with us so we're asking today to do a fifty dollar one-time rebate to their utility bill to encourage these customers to come and volunteer their home as well as take the samples but ultimately we're just trying to really get to the residential customers and try to get this enrollment I've been going how many do we have enrolled at this point I think we have like 20 what happens if we don't get a hundred and fifty people I maybe ten could help me with that answer I have Tim combustor plant operations manager and he oversees this program I'll let him answer that question 50 or the hundred it probably put us in a violation with tcq I've even heard anything about I'm postponing any of it so I think everything's still on schedule how far outside the 82 to 88 range would they allow you to go if you can't get in within that range if we can't find the Tier one there's a classification for Tier two we can do some multifamily buildings we can go three which could be a 1940's home okay thank you very much do I have questions further comments from Council would we have to make the decision to go beyond the 1982 to 1988

[1:18:23] because from what if we only have 20 people that have responded and we've been doing all of the media advertisement and soliciting people to come forward it sounds like we're gonna have to do something so I guess one of my questions would be what is our deadline to start our program and you know do we just need to move forward with expanding the year range that the home was built we have to send our selected list in the TCEQ for approval they have to review it they say they'll review that within five days they'll send that back to us then we have to schedule the sampling would you speak more into the microphone forest police you can maybe move that microphone up a bit so it's a little easier for you alright so today what we're we're going to do is to ask for support on the parameters that you currently have set up and we I was just gonna add we also have drafted a letter following this council meeting that will target those specific 2,800 2,700 homes and so we're gonna do a mail out specific to those so we really hope that we do get the bulk of our enrollment from those 1982 to 1988 homes but we are targeting those areas specifically but we just want the letter to include the rebate or not whichever way council decides to go but we do have that ready to try to send out this week say 2,800 homes I think that with the incentive the $50 credit I think will more than likely get the people that we need in there so I don't think some be an issue as far as going to a different here it's just a matter of getting the letters out with the the credit available to them so do I have a motion to approve the resolution authorizing the water

[1:20:25] utilities department to proceed do I have public comment there's no public comment we will take a vote all in favor of the recommendation by the water utilities Department say aye any opposed next item is 6 d consider awarding RFQ wuo for 1/8 professional services chicory groundwater supply development to end protect lives and todd in the amount of 500 thirty-four thousand dollars for a task order one budgeted for purchase in fiscal year 2018 and authorizing the city manager to execute any related documents and allison i guess you're on again so as you're aware it is counsels desire as well as the water advisory board that this project moved forward with the expansion of the Hickory project this would be the final expansion to meet our permanent capacity in November last year we've sent out rfqs for engineering firms to submit their qualifications we received four of those in January we formed a selection a selection committee that ranked these proposals based upon project approach plan the key project personnel firm qualifications and the firm location the top-ranking submission was by M protec hips and Todd of Abilene the scope of what their submissions included addressed well field production capacity so as you know we currently have 15 wells we can expand that up to 22 pump station capacity and treatment capacity right now we are reg are not regulated but we are at a capacity of around 8 million gallons per day and we can increase that up to 12 million gallons per day what we have for you today is a task order one engineering

[1:22:30] contract with M protect kids and Todd some of the highlights of what this task order includes is a project management plan this is required by the Texas Water Development Board it will develop the overall master schedule as well as the OPC or opinion a probable cost and budget and it kind of lines out how the project will proceed from here the next part of it is the application for financial assistance this project is in the state water plan so it is a very it is capable of receiving state funding from Texas Water Development Board if you'll recall the hundred and twenty million dollar loan that we received for the first Hickory project was also from the Texas Water Development Board how much assistance did we get from them 120 million 120 million yes and then also the bulk of this task order one is in the basis of design report which is per which is preliminary design that basis of design report will include five technical memorandums this will go into detail of the preliminary design regarding how many wells we need to drill the details of those wells the collection piping pump station improvements as well as improvements needed here at the water treatment plant to bring in that full 12 million gallons per day HT is also partnering with obg guiding which is now WSP and Park Hill Smith and Cooper out of Lubbock but this team includes hydrogeologist civil engineers structural mechanical electrical and this will really be the preliminary design for the full build-out of this this too is on a treatment plant or the water the wells as well as the water treatment plant all the above this too is also required for state funding so through the Texas Water

[1:24:33] Development Board the this basis or this preliminary report is also required for that funding I would assume part of this had been done when we did the other 15 wells so the question mark would be what information was produced with the first 15 wells that isn't that is unique and different to the next development phase of the other additional wells none of the engineering for the additional wells was completed during the first project so in order to produce the permit allocate or permitted production there's even enhancements that are needed to the current well sites whether that's lowering pumps putting in larger pumps and so none of that engineering was performed at that time it was when they executed the engineering documents for that it was to pump and produce and treat eight million gallons per day so this next phase of engineering has not occurred so we're not overlapping and any engineering work regarding this I just wanted to add that we were asking for two entering a contract within protect hips and Todd for five hundred and thirty four thousand three hundred dollars for task order one I did update the water advisory board at the last meeting regarding this and they are wanting to move forward with the Hickory expansion so they seemed on board with this do we have questions Harry comment thank you this is if we're gonna get out forty fifty years for for water we have to do this we've got a little drill more Wells we've got to increase the capacity at the water treatment plant and we've got to find ways that that will allow us to to do this the good Lord has not let it rain in several several weeks and at twenty percent of our main water source if we don't do something we could be in in

[1:26:38] dire need of water so we have to do this I very much support this um do you have any questions or comments no Billy do you Lane Lucy with no further comments or questions do I have a motion a motion I mean I'd make a motion that we award our fqw zero four one eight two in protec Hibbs and todd in the amount of 500 thirty four thousand $300 for task order one motion is there public comment we have any public comment on this item if not we will go to a vote all in favor proving this RFQ say aye aye are there any opposed item d passes 70 item II consider awarding RF our FB p k - 0 1 - 1 8 construction of a restroom building at the Texas Bank Sports Complex is Justus construction incorporated of Abilene Texas in the amount of $395,000 this is a budget project in the fiscal year 18 authorizing the city manager to execute any related documents and your David you're going to present today okay Mary council david knapp construction manager if you remember we brought this to you hit that in september and we did a redesign and so this is kind of the results of that just a little history on the bank Sports Texas Bank Sports Complex it was a project renovated back in 2008 is a half cent sales tax project and it was a total cost of about ten

[1:28:42] million dollars it was quite a renovation and for that area and this is what it was before and this is what it has become certainly a feather in the cap of the city with all the tournaments at an activity that goes on out there so there's four different quads here color coded and so we're trying to enhance who you know one of those quads as we move forward this was in the Little Caesars quad the first quad with the little with the Little League fields and this is basically the restroom concession building that we were attempting to recreate for the I think it was a toy patent dentistry quad and this is what we priced in September who came in at seven hundred and forty thousand so in the twin mountain dentistry quad that's a second quad there the biggest complaint obviously is that there's no restrooms there's been teams that would ask not to play on that quad and certainly there's been a few tournaments that were lost we didn't have adequate facilities by adding these restrooms obviously players parents and grandparents will no longer have to walk or run the 15-hundred feet you know there and back to use the restroom so a little history you know we bid this originally early seventeen as it came in at eight hundred fifty thousand we had one bidder did some scope revisions we've got two bidders and the low bid at that time was 750 thousand that's what I brought to you guys and council rejected it so we redesigned the project with this in mind obviously the price was offensive so we

[1:30:51] said let's look for ways to reduce utility runs to the building AEP worked with us very closely we were able to cut that electrical wise in half they're gonna put a little a new pedestal for us that we can so eliminate half of our trenching and utility run we did eliminate the concession space and it you know we eliminated it entirely so there's no future let's come back and put a concession in there week it was expensive to go ahead and put infrastructure in for something we may or may not do so we eliminated the columns the round roofs the mast and cables that you saw in that previous slide we minimize the amount of concrete worked around the building and so really the regional restrooms remained intact as designed and it matches the other restroom facilities there and another big by eliminating the concession and the amount of the roof overhang we were able to eliminate the fire suppression system so with that we were able to bring the yeah so the low bid on this one was three hundred ninety five thousand so quite a big reduction in cost on for the redesign so just to give you an idea of what what the redesign looks like in plan on the right is the original building the restroom you can kind of pick out the restrooms there in the concession on the bottom half we've eliminated that the concession we've eliminated the round roof entirely and that related to a bunch of columns and footings and with that now we just have a simple roof that covers the box of the restroom with a little bit overhang on one side and this is kind of in elevation what you'll see on the bottom is what was that the first quad with the columns all the way around

[1:32:58] the round roof and the mast in the middle that had cabling the original design intent was to add colorful banners on that each you know to go along with color coding of each quad so that's gone away and we've gotten down to the simplified box with a little bit of an overhanging and so this is the revised look so we recommend moving forward with justice construction they're out of Abilene we again we got no local bidders but happy to get justice construction they do they've actually just completed several restroom concession buildings for the city of Abilene and come highly recommended our project budget after the redesigned fee was six hundred and twenty three thousand and of course we came in at 395 and work should you know if approved today we can issue a Notice to Proceed and work could probably begin in 30 days and take about 135 days do I have any questions or comments from counsel her David how day how much is our revenue how much do our maintenance cost exceed revenue on this Sports Complex that would be a parks question Roger or Carl I I believe the revenue covers the the maintenance cost though well it does not if you go into the watering of fields all that kind of stuff it does not because you're talking maintenance as in water costs that's our big cost over there question is is how much does our maintenance cost exceed our revenue I mean it's an entire complex versus the river that we receive we get about a hundred thousand dollars in program revenue in the maintenance cost is six so we do exceed maintenance cost over

[1:35:02] the direct revenue but the economic impact is what far exceeds that that costs to maintain the complex we never factored those in that's just actual revenue brought in versus and you know every year of course we know that it cost ten million dollars to develop which was far in exceeding the original number projected for development that complex and it seems like every year we come up with more money that needs to be spent on this complex so are we kind of at the end of spending additional monies to get this because I know that not having the restroom wasn't the only reason we lost some of these tournaments there were multiple reasons for losing those tournaments a little bit these dollars actually are dollars that were allocated under the half cent sales tax for this type of project so it's it's completing out some of those things but as far as additional things out there you know there have been there's at the time we built it there were only two sets of restrooms built so this is building the third one so the fourth quad since the fourth one still does not have restrooms so that may be something that the city wants to add at some time having restrooms that every quad just increases your usability they may decide a city may decide that after looking at the economic impact that you want to add another quad you know so at that point you could do that we built it in a space where we hoped there was land available to do that if the city of Ur so chose so the goal ultimately is that economic impact number and growing those tournaments and and I will say for the staff point the Recreation Department is a great job of bringing those in and I think they're doing a great job of getting additional ones that are looking at us is what is the economic impact I don't have those numbers but we could run those four and give him the council if you I think we've given you all kind of those numbers in the past but we could run you new ones as well thank you I would like to see that further questions or

[1:37:06] comments from Council I have a motion to approve item e awarding the RFP for $395,000 to build a restroom facility for quad 3 is there a second public comment please Steve Hampton I have only one question I said that just finished several improvements in Abilene I was wondering what the cost was there what the Abilene spent on it if they're charging us how much more are they charging us to come down this hundred miles or so that's the only thing I have further public comment no further public comment we will take a vote authorizing the RFP for $395,000 in favor aye any opposed passes 7-0 here before you move on I would like to acknowledge this is David naps last meeting he has taken a job in the Austin area moving up in the world and has some opportunities he's going to take advantage of but he has been invaluable to the city and a lot of projects over his time here about seven years now you've seen a lot of those that he has been instrumental in helping us move through and save dollars so thank you to David for his service to the city he'll be greatly missed you will miss us we might miss you but you're gonna miss thank you David except for last September maybe all right we will move to item F which is public hearing a consideration of a resolution approving an update to the city's community development plan or neighbor revitalization plan and expanding the Community Development target area map to include designated neighborhood areas

[1:39:09] and we all have Bob Silas present today morning mayor council staff is recommending approval of some changes to the neighborhood revitalization plan we are recommending expansion of the target areas to include Lakeview and there's a map there somewhere oh no map talked about okay yeah anyway yeah we want to expand into the Lakeview and Baylor areas after conducting some analysis which included some demographics we looked at household income so age of the housing stock rentals in the area and they were conducted a windshield survey and staff as has recognized those two areas as potential candidates for our plan if approved the new target areas will be eligible for affordable housing assistance program and which will of course will expand the housing stock in those areas are asking the council to approve the changes to the to the plan do we have questions for Bob since we have no map and the undie in your package that should be she'd indicate whatever there we go there we go there's no man we're talking about basically note that please yeah up north Lakeview and then bail there you're a good fella Air Force Base those are two areas you want to expand into um did you have a comment okay do I have any further comment or questions for Bob if not I would like out ladies being the area that make it capable of helping out with the incentives that's correct we want

[1:41:13] expand our programs into those areas public comment please with no public comment we'll take a vote all in favor of proving the city's community about my plan update say aye any opposed Nick passes 7-0 we move to item G I will ask council does anybody want to take a break real quick or do you want to just keep moving forward five minute break okay I'm and I'll keep working I'm in a break and we will reconvene you'll be fast start off with item G 1 which is case c18 an amendment to the comprehensive plan changing certain lands from the neighborhood center to the commercial future land-use category being 7.2 acres located at seven one seven seven to nine West 29th Street in twenty eight twenty five to twenty nine twenty nine North Bryant Boulevard changing certain lands from the industrial to the commercial future land-use category being three point five six acres located at 2609 - 26 35 north Bryant Boulevard and 606 - 610 art Street and changing certain lands from the neighborhood center to the industrial future land-use category being an unaddressed 2.6 for acre tract located southwest of West 29th Street in North Bryant Boulevard so John you're on my presentation will actually be over one and two case seven I mean case Z won 8-0 for a rezoning from the light manufacturing ml sunny district to the general commercial CG zoning district

[1:43:16] being four point six five acres located at seven one seven seven to nine West 29th Street and 28 29 - 2901 North Bryant Boulevard okay so you are on thank you John James Director of Planning and Development Services this started off with a property in this area this is twenty ninth and Bryant came in for a conditional use as we looked at the surrounding area you can see here we are proposing rezoning and complan change for all of that area what we noticed was that there were a lot of uses in there that aren't currently compliant with the zoning and so some some commercial uses that are industrial in industrial zoning that's not allowed and those kinds of things and so this is really a cleanup of the whole area you'll see in a minute on the map there's no opposition has been registered to this all the businesses we've talked to and they're fine with those changes so again this is both a rezoning and a comprehensive plan amendment this is actually the comp plan amendment but you can see that there's a lot of industrial here commercial here and the neighborhood center which is another kind of commercial and across the street and so again basically all this is doing is the areas that are actually being used as industrial are going to the Industrial Classification the ones that are being used as commercial are going to a commercial classification so there would be no negative impact on anybody's existing correct in fact it cleans up there are a couple of uses one of which is actually technically operating illegally on the side that they're on and this rezoning would fix that for them no I I can come back to that I was gonna skip I think this is the last one if we did send out notifications we did

[1:45:24] receive responses in favor but not in opposition staff recommendation is approval and it comes to you from the Planning Commission with the unanimous recommendation for approval and it will take two motions one for the comp plan and one for the rezoning and there's no negative impact in a long term of some business trying to sell their business or their location based off of this change that's correct again we talked to every business that this affects and in every case it either is no change for them or it's a change in the direction of making them no longer non-conforming okay Lucy did you have a motion that you would like to make do we have public comment there's no public comment we will take a vote oh yes ma'am motion for both both 1 & 2 so with that we had a motion we have a second we have no public comment we have a vote all in favor any opposed passes 7-0 item H first reading a public hearing of ordinances approving one case cp1 802 an amendment to the city's comprehensive plan changing certain lands from the neighborhood to the neighborhood center future land-use category being 1.2 acres located at 530 West Avenue T and 509 and 517 and 535 West Avenue s and H to case 7 I'm sorry case z18 - oh 3 a rezoning from the single-family residential rs1 zoning district to the neighborhood commercial CN zoning district being 0.85 acres located at 530 West Avenue T and 535 West Avenue s John you're on Thank You this is a similar case in that it requires both the comprehensive plan

[1:47:27] amendment as well as a rezoning although this one is all at the request of the applicant this is a church location and over the years as they bought up surrounding residential properties and looking at expanding both the church and the parking that is a non-conforming use in the residential district and so rather than continuing to get a contingent conditional use every time they want to expand or do something different this rezoning would just fix the issue for good for them for their future plans on that side so again you can see the boundary here everything along Bryant is commercial but then everything behind is residential this would extend the commercial designation out to include all of the land owned by the church and likewise it would rezone all the church property from the single-family residential district to a commercial zoning district we did send out our notifications did not receive any responses in favor or in opposition did you go back to that other screen before that one this one yeah yeah this is just a summary of the recommendations from staff from our staff report okay it does come to you with the recommendation of approval from staff as well as unanimously from the Planning Commission do I have a question Billy Lane Lucy Tom Tommy Harry okay do I have a motion move to approve is presented on both items second is there public comment with a motion a second and no public comment all in favor say aye any opposed passes 7-0 item aye first reading and public hearing for an ordinance amending chapter 12 exhibit a zoning ordinance article 4 section 402 accessory uses and structures to

[1:49:30] eliminate subsection see one dot a dot - III for the purposes of clarifying the language regarding constructing accessory structures you may recall a few meetings ago we brought this to you this is the issue regarding patio homes and relaxing the requirement of a 10-foot separation between buildings this would allow porches pergolas those kinds of things to be within 5 feet of the adjacent home instead of within 10 feet as we've processed some of these there's one provision in the ordinance became a little problematic and in talking it through with the fire marshal we determined that this part of the ordinance was actually not necessary it was creating some issues for some of the folks who wanted to build a porch that otherwise met the requirements but could not meet this requirement again this was originally inserted based on discussions with fire marshal but now we believe it's it's no longer necessary so this would remove this particular provision from the ordinance and basically what this provision currently requires is that the roof of such a porch or pergola be substantially open meaning it couldn't be a solid roof it would have to be like intermittent the top of the structure but we've had some folks come in with some proposed construction that the fire marshal was okay with but violated this provision the awning wouldn't be allowed but the pergola would and awning would also so that's not considered open that's considered right what this would have a what this currently allows is either an open structure or an awning that's flame resistant this would allow a solid construction roof like a porch if you vote to remove this yes Billy if that was a safety concern originally about having the totally closed roofs why wouldn't it be a safety concern now

[1:51:34] John I think as we saw some of these come in for their permits and as we reviewed them we determined that these can be done there are some other requirements already in place that they be flame-retardant and I apologize to Ross if I'm using the wrong words here but there are ways to make them better for fire protection purposes but still have a solid roof and so with those already in place in the ordinance in relooking at this we felt comfortable removing this particular provision that answer the question answers my question but I'm still not sure I'm totally comfortable we thought it was a safety concern but you're saying that Ross is not seeing a problem when they come forward with correct by having to meet these other standards like the flame retardant paint or metal construction instead of wood some of those kinds of things that they have to do if they're so close that the roof being open does not pose as much of an issue as we originally thought it would that's only if it meets those standards so if they didn't get a permit then we can't confirm you know it was built to those standards so by coming in and doing that we can Billy are you okay with it based off of that explanation yes thank you do we have further questions or comments from any council members for John then do I have a motion for approval of item I a second by Harry Oh is there any comment public comment on item aye regarding the new ordinance amendment with a motion a second and no public comment we will take a vote all in favor say aye aye any opposed 7 0 item J consider first hearing of an

[1:53:41] ordinance amending one appendix a fee schedule by creating article a 3.000 business related fees section a 3.0 1/5 alcoholic beverage thieves and two amending chapter 5 business and commerce article 5.0 - alcoholic beverages regulations division 2 license Tina Adair ski drinker finance again mayor thank you today most of our fees in this cycle that were bringing to you today our fees that are already in existence and have been approved by City Council in the past but have not yet been adopted into an ordinance and so we're just kind of cleaning that up and making sure that we have all of our fees in an ordinance so there's no additional fees or increases based off of the proving item J item J now for billing and receipts it's DM alcoholic beverage permits and things like that do I have any questions for Tina from anyone on council no questions from anyone on council and item J may I have a motion to approve will approve is presented in a second do I have public comment oh sorry to rezone out this actually has the chi portions to it the second one is amending the language in the alcoholic beverages portion of our Code of Ordinances to direct people to Appendix A to C the fees so it's just one of those cleanup provisions but we do need a motion that encumbers both of those okay so is my motion to include one and two it is and the second also includes one and two public comment No then we have a vote all in favor say aye any opposed passed the 7 0 item K consider first hearing of an ordinance amending appendix a fee schedule article a 15.000 facility use fees by adding section a 15.00 3 civic events facility use fees to provide for facility rental and related use fees it's gets pretty

[1:55:44] complicated here again there are we are adopting these fees into an inordinate as well for civic event most of the fees are just being adopted into the ordinance we did come with a recommendation from the board that there are some items that are rather my Newton and cost usually but they change at a faster rate than we review fees and so they would like to have the board to have discretion to change those fees on a more regular basis and those are those that are listed in front of you right now and tell us what those are additional tables after the 20 complimentary chairs after 150 dinnerware fencing forklift linen napkins stage lighting staging and risers table skirts table cloths water and coffee setter so does that mean that we haven't been charging for those items where the numbers aren't listed like the dinnerware a fencing forklift so those have all come as part of the rental fee itself and Todd asked mr. Carl white to come help me with that answer please yes we have been charging for these different fees at different rates the ones we really don't use often are the station the risers that maybe happens once a year it has to be on our own property for an event such as a PAC if they ask for it the fencing we provide the fencing for virtually all events it has to be for an event in which the city concession the reason providing the alcohol which is very rare but yes we are charging some of these are really just pass on fees for like the the napkins and the table skirts so but if we're asking for approval on additional expenses that charge fees what are those like linen napkins I'm sure we charge something for the linen that right now right that's a misunderstanding we're actually charging fees for all of these that are listed

[1:57:46] before you the change that we're requesting and that comes as a recommendation from the board is that they have the discretion to change these fees more often as the costs associated with them are changing instead of having to come back to Council for these what is 11 items the board would be able to make those changes as needed do I have questions from Council yes mayor I have a question Tina if we were to exempt you know the Civic events Department from having to come back to Council on these eleven items would there be a limit placed on how much the increase could be or is it for instance I know I've dealt some with the you know paying the additional cost on the table skirts tablecloths linen napkins and that's a very reasonable you know fee to charge but say they wanted to you know do five times that could they do that without coming back to Council in the way that we have it presented right now I believe they could at their sole discretion increase it at whatever they feel is right we could put limits I'm sure in to the ordinance to limit them to a certain percentage or a certain dollar amount or something like that if that was council's preference well I think it means to we need to make sure as a council that it's equitable for everyone at the same point in time I don't want one organization being charged more than the other and I would assume that some of the differences are based off of the vendors that you use because otherwise you know most linen napkins are the same price day in and day out unless the linen company has an incremental increase in their laundering costs etc so I'm not really sure I understand what we're trying to accomplish here the same thing with table skirts and tablecloths are we are those vendors that we're bringing in or do we own those things and or are there just vendors that are

[1:59:50] bringing in this stuff and we're passing on their cost to the customer or are we adding a cost to the vendors cost and passing it to the customer provided by another vendor they charge us we we pass that cost on to the the renter of the facility but it's it's always just barely over the our cost to us and Carl the renter has the ability to go out and find their own tablecloth provider as well we don't have to so they have the option if they want to go yeah Tom you have a thing where they're going a lot of times when we have rentals we will run out if we have three rentals multiple weekends we have to go out and subcontract that from somebody else that person the city may have the same thing so how I read this is a guessing by the flexibility to get what they need to take care of a customer I wouldn't say putting a limit on them at all because sometimes they may even have to go outside of San Angelo to get tables and skirts and things like that I got no problem with this and I see the the rationale behind it okay council any other comments on this any limitations Billy that you feel need to be put out there I just felt there needs to be some parameters and it's not that I don't trust the Civic events department but I just think if you know we're going a certain percent over where we're currently charging people we need to have some idea of you know that there's a check and balance you know so often times when we don't have that check in balance then things get out of him and you know it comes back on whoever's made the decision to do it so I would like to see some parameters put on that I certainly understand what Thomson he's had a lot more experience with for instance stage lighting and stage risers than I have but I still think that you could make a motion that says the fine I recommend that we allow the Civic events group to add 10% on to their price they're quoted price yes Teresa I would

[2:01:56] like to clarify that the people making that decision is not staff but the Civic events board so that's your check and balance staff will not have any discretion to raise those fees it will be a board in that stand at a public meeting so it's not like Sidney or Karl can just raise the price of napkins which you could really put a parameter and say we could not charge in excess of X percentage if you wanted to for example or you could say I'm okay with the Civic board making that decision I would like to see as put a parameter of if it exceeds 25% of the current cost that you know we would need to take a look at it that would apply for any pass on fee because some of these fees or for like tables and chairs items that we already have and we have a current fee for those right so that fee is set so if we have to go above that current fee of 25% is what what I'm saying is that reasonable or am I being too picky on that somebody push back if you think no it sounds reasonable we don't have to go up to 25 no just up to the cop you know if it goes over 25 it would have to come to Council then the motion made by ability to it is to allow the Civic events board to increase the fees and costs on these items but not to exceed 25 percent is my motion yes okay and is there a second is there public comment Austin thought Steve Hampton I like the

[2:04:16] idea that Billy had I think 25% maybe a little high for me I would roll it back a little but and that's in a single year of increase of fees so and I also I had to you had a hundred and fifty chairs how many you usually do you usually rent out at a time what's the average usage you can have a 200 unit person in one of the rooms for an event so so we're we have we set that to load or or where we're going to make more every time or find that Karl in other words we currently have a fee that says it's this fee until you had 151 and then at 151 you pay an additional fee that's correct does that mean we have to go out and get the other chairs from someplace and that's the reason we want additional we have or is it the labor involved in putting out all those chairs yes it's related to the labor but we own the chairs yes way on the chairs Thank You Karl any further public comment with no further public on and I just clarify one yes we're approving this giving the board the discretion on these fees but we're also approving the adoption of all of the other of these correct I just want to make sure that's clear and that in the motion sounds yes that we will take a vote all in favor say aye any opposed motion passes 7 0 item L consider first hearing of an ordinance amending appendix a fee schedule article a 13.000 health and sanitation related fees by adding a new section a 13.00 v nursing division fees and tina urine I'm sorry have my slides were out of order I

[2:06:22] think so let me find those which one did you just read some item L the health and sanitation related fees okay okay so this is the one where this should be the right one for that so these are the nursing fees that we charge currently none of these are changing they are adopted with a set price for copy two copies of medical records at five dollars the sampling collection via $20 STD appointment and testing would be $25 an STD follow-up appointments would be $10 and then TB testing would be $20 is that five go back a minute please sorry is that per page $5 on a copy of a medical record or is it five dollars if there's 30 pages is it still five dollars or if it's two pages is that five dollars or is it $5.00 per page when I asked Sandra Villarreal to answer that question good morning the whole record so whether it's one page or the entire page is the five dollar record how many pages are there usually typically it's one or two and really the majority are people that are needing their image records for school for work those are actually the majority of our records that are that are asked for okay thank you for nursing for the hepatitis panel the current fee is $65 we're posing we're proposing a fee which would be the cost of the reference lab service which is basically just passing through whatever the reference lab charges the city plus the same sampling collection fee which that's a set fee of $20 no matter what you know you're having done and then the cost of service on that is $66 so we're proposing a fee of $65 when the cost of service of I mean I'm sorry

[2:08:27] the current fees $65 we're proposing to pass it through for this one plus the sampling collection fee and so the only thing we're talking about right now it's changing is leaving the current fee $65 Oh instead of the current fee of $65 we're proposing to whatever the lab charges the city that would then be what the patient would pay these fees are there any of these fees that are offset by grants or monies coming in from the state or federal government on anything you do receive grant monies for the 1115 waiver and that provides support for the STD clinic and that money is very specific and how we may use it it's for costs associated with operating and maintaining the clinic so with that do I have a motion to approve the new fee schedule a second oh I'm sorry I have more all right you just took a break and sorry like you were it's not fair to breathe yeah so I put those brake slides in there so you don't feel like I really have 120 nursing have herpes testing pardon me current fee is $85 again here we're proposing to just pass through the cost of whatever the lab service charges us in addition to the sampling collection fee which is the silly what would be the difference between for example the current fees 85 were saying we're gonna pass through whatever our costs are but the cost of service is a hundred and nine dollars do we typically get $109 now our current fee is $85 I know but you said that what I want to know is we're saying well whatever the lab is charging us we want to charge the person does that mean your cost of service would traditionally be

[2:10:30] 109 or is there even a difference between the 85 the 109 and what actually lab charges think what the lab charges is based on timing at the time that the service is provided and I would ask miss Villarreal to yeah I'd like kind of what tell you how they know there is okay okay so we have a reference laboratory and it doesn't matter what reference laboratory it is they will charge us a set amount for any particular testing whether it's herpes whether it's a hepatitis the titers MMR and she's gonna get back to them em ours any of those reference lab lab services we send off to this reference laboratory depending on what the lab charges us is what we charge the patient in addition to the collection fee so currently actually based on this we are proposing $109 but we're actually being charged a little bit more than the $85 if you take away well not actually not 109 minus 20 is what the the laboratory is actually charging us currently and so we're just trying to basically just recoup the price of the lab plus the sampling fee just the time the supplies medical supplies that we use to collect that sample to send it off so does that mean $90 so approximately $90 892 fee compared to our current fee of 85 but we're not settling on a number what you're asking for is approval for whatever the lab charges is not a set fee exactly anyone's I mean we could be that tomorrow the next day we we find a different laboratory that will either that might do the testing for us for a little bit less so we will bring down that cost to whatever that lab is going

[2:12:33] to charge us plus at that $20 so it just depends on the laboratory that we choose in that particular time can we yes please you know stated such that it's you know whatever the lab charges not to exceed the cost of service at a $109 was that a Tina question can we do that we could do that um the only thing would be that if the lab at some point were to charge us 110 dollars and we're not able to pass that through then we're losing money does that does that makes me the way it's actually written in the ordinance this actual cost plus sampling collection fee so it is the actual cost that we're paying and then they're adding the $20 sampling fee on top of it it would be the $109 plus 20 no ma'am currently we're charging $109 that is our current cost of service and that does include the $20 so that means that the the lab fee right now is actually $89 it's a little bit more than what we're actually charging so we're only chart we're like having the patient pay us 85 but we're paying out 89 to the lab so we're losing a little bit every weirdest asset that has actual costs we're not trying to make it a profit Center we're just trying to get our actual cost back is that the best way to say it I am go ahead um MMR titer the current fee is $60 per we're again proposing to just pass through whatever the reference lab fee is our current cost of service for this one is 87 dollars meaning that the lab service is approximately 67 dollars plus the $20 sampling fee for nursing varicella titer testing the current piece $35 again proposing the pass through the cost of the reference lab service plus the sampling collection fee

[2:14:35] and currently our cost of service is 46 dollars in the nursing fees waiver is just changing the ordinance I believe the language of the ordinance the Health Services Director shall have the authority to reduce or waive fee schedule fees designated under the section for services provided at scheduled outreach clinics I thought what we were trying to do is to collect the cost not waiver the fees it says to reduce or waive fees which doesn't sound like it's in sync with what we're just talking to Glassman Villarreal to come up I believe this is related to when they do outreach is to try to bring people into the clinic to get more of the community and into the clinic for help that's correct certain times we will have outreach clinics as specific especially for our STD clinic oftentimes we will go to Angelo state to participate in their HIV World AIDS Day or any health Fair's and different events out in the community and so what we will do is specify again for this STD clinic we will provide free STD testing and also that helps us with our measures for that 1115 waiver so that gives us the numbers the measurements that we need to basically reach for that waiver in addition to providing services to the community so yes basically we we try to maybe at least have one free Clinic even at the facility we actually were trying to plan something for public health week first of April we wanted to go ahead and provide free STD testing during that time and so there will be certain times of the year that we will do this in addition to our regularly

[2:16:38] scheduled clinic and record this one specifically state that it's for STD right now it's leaves it open-ended yeah and it could clarify because it sounds odd to be talking what we were just talking about and then you have this out there the only face and now the only thing because at some point in time there might be somebody that does come along and there they have a child and they need their immunizations and they really cannot afford it so we can either waive the fee then the 1485 that the child will pay for them use a shion's or maybe take a reduced cost of the administration so that also kind of fits in to that because we will and have done that not often but we will do that if there is someone that really is in need they've got to have them but they just don't have the money those are primarily because those two programs are subsidized provides us the vaccine they just say that this is how much you can charge for the administration but the vaccine itself is free through the Texas vaccines for children and so really it would just be what we do basically would be offset I mean we wouldn't actually just be waiving the cost of us providing the free vaccine so but that doesn't come around often but it does happen what were what was the dollars attached to that last year and that's like I said it's very variable the waive any waiving its very rare very rare and in that case I just need to have it in there in case very rare if I if you were gonna put that in there I would limit it to those two programs to the STD which is clearly being funded by that system and the only other one that we ever have it is and is if there is a eat in that immunization and it of course as I said it as Sandra said is funded the the vaccines are all funded by the state so I would limit it to

[2:18:40] those two programs if you're gonna add it we could have the motion be inclusive of those two items all right is there further in from things that we need to go over here should be it for nursing face do I have additional comments or questions from anyone on counsel who would like to speak if not do I have a motion right any public comment if it's good for one thing it's good for another Billy brought up that we should have an oversight and so when you're having you have discretion like this maybe maybe before doing it she has to call Ric and get permission from him or something of that nature so there's because the other one had a board this one does not have a board so that's my feeling about would anyone want to consider changing the motion to have limitations put on the STD or immunity and I would call Ric you could add that it's someone from approval from the city manager's office Daniel or his designee you want to include that in the emotion that's kind of slapping sander in the face in my opinion she I trust Sandra I mean that seems like we're always not wanting to insert government in thanks to me that's the in inserting something in there that that is something that's not necessary I

[2:20:42] trust Sanderson we'll leave the motion as the motion isn't my sum and that had a second yes sir yes Harry we do this and other things within that within the city we do it for civic events you even though it's after the fact that when CID has to make a decision on bringing a bringing a concert in here and he negotiates we have a panel or group that reviews all those things and to make sure that yeah so I don't know that it's a slapping Sanders face as much as it is to citizen out there that just said hey we do it for one other organ one other group why shouldn't we do it all the way across the board so I think that's the problems we have and we don't have specific numbers that say this is how many times last year we needed to waive the dollar because of someone's inability to pay so council should have a need to know what the those numbers are is it a hundred dollar thing on an annual basis is at five hundred dollars we say it's not many but what's defined many for me so the question mark is we need to identify those costs and if you know the cost then it's easier to make a decision in terms of whether we need to give somebody the authority or not if we're putting something in place to prevent future issues it's one thing it's another if in fact we're not controlling some negative costs by not knowing the information with that there's no change in the motion we either vote the motion down and re create a new motion so let's take a vote all in favor of leaving it as it is say aye opposed nay passes 5-2 that was as is with those two changes yes ma'am okay

[2:22:50] next up is a removal of some planning fees there are no proposed increases in no financial and impact we're just removing duplicated fees from the ordinance and if you'd like for me to read those fees for you I can that's item M oh I'm sorry you didn't read the caption I'm gonna read it now I will ride to I will now read to annex consider first hearing of an ordinance amending appendix a fee schedule article a 9.000 planning related fees by amending section a 9.00 to planning and development fees repealing the feast or rehearsing for rehearing requiring re notification boy that's hard rehearing requiring Reno de fication amending section and go ahead say it 10 times faster yeah amending section a 903 planned development fees by repealing the fee for zone change signed deposit and refund for signed deposit and the leading in its entirety section a 9.00 nine fees for sign placement or erection providing for severability and providing for an effective date there's no increases or financial impact we're just removing duplicated fees from the ordinance and if you would like for me to read those fees to you so that you're aware I can okay so rehearing requiring read notification $50 it will be replaced by the new advertising fee that was adopted by counsel zone change signed deposit per sign was $37.50 Andry front refund from signed deposit per sign of $25.00 they're already duplicated in section a nine point zero zero three and then sign replacement fees in article a nine zero zero nine fees first-time replacement or erection are duplicated in the ordinance appendix a fee schedule section eight

[2:24:53] two zero zero nine signed permit fees and said I want you to read that again how could I read em for you and then you could repeat to me what you just said with that are there any comments or questions for Tina on item 2m with that may I have a motion Layne makes a motion second by Harry as their public comment with no public comment we will take a vote all in favor say aye any opposed passes 7-0 we will move on to item in consider first hearing of an ordinance amending appendix a fee schedule article a 13.000 health and sanitation related fees section 13.00 one restaurant permit fee by adding a fee for additional service area in addition to the annual food establishment permit fee a fee that we already have been established we're just putting into the ordinance and it's no additional fees that anyone's no increase okay so we're just making an ordinance out of this from previous approved do I have a question or comment from anyone on council for item in with none do I have a motion move to approve a second by Lucy all any public comment no further public comment we have a motion a second and a vote all in favor any opposed motion passes 7 0 item o first public hearing and introduction of an ordinance amending the budget for the fiscal year beginning October 1 2017 and ending September 30th 2018 for capital projects this is a budget amendment that will fund some capital projects that were brought to you believe is the last

[2:26:55] meeting by Sid Walker our Civic Events Manager and we're simply creating the budget so that he can complete those projects that you approved at that meeting are there questions or comments from Council so all in faith I mean sorry public comment please no public comment the motion and the second and the vote all in favor opposed nun passes 7-0 item P update on sales tax revenue performance tina sales tax is up this month over the same month last year by fourteen point nine three percent our collections for March one hundred and twenty nine thousand dollars over the original budget for March and for revenue we're at eight hundred and twenty two thousand dollars year-to-date it's amazing to see the increases Abilene Midland and Odessa had because Abilene's been sort of up and then down and but pretty pretty strong performances there keep your presentation going because I bet Daniel yesterday that we wouldn't be done before thank you very much for the charts yes ma'am provided its grandly appreciated and but just to note as a comment for all of those who pay attention to cities that we try to compare ourselves to but have no relationship to our the sales tax dollars of Abilene at 23 billion million Midland at 32 million Odessa to 30 million Wichita Falls at fifteen plus million and San Angelo at almost 14 million

[2:28:57] we are not sister cities as it relates to sales tax increase so we all need to keep that in mind as we move forward we are not close to those cities at any level financially which also affects our property taxes let's not get into it we won't get into that yet because I really can't item 7 follow-up an administrative issues we have a consideration of approving various board nominations one is the Development Corporation Elizabeth Grindstaff SMD three-two an unexpired term ending February 2019 and Oscar Casillas SMD 6-2 an unexpired term ending February 2019 do I have a motion to approve Elizabeth Grindstaff to the Cosa DC board as well as Oscar Casillas at the Cosa DC Boy a second any public comment no public comment we'll take a vote all in favor aye can you pose may passes 7 0 Fort Concho museum board Roger banks my appointment to a second term ending January 31st 2021 do I have a motion on that a second all any public comment with no public comment it will be approved a vote all in favor any opposed nay Parks and Recreation Advisory Board Debbie Wilson SMD for to an unexpired term ending December 2018 do I have a second second any public comment there's no public comment all in favor any opposed the Planning Commission Joe self SMD to to an unexpired term ending January 2020 do I have a motion a second any public comment motion passes 7 thank you all in favor I mean any nays no passes 7 0

[2:31:04] public art Commission Cynthia Lackey mayor to second term ending April 30th 2019 do I have a motion a second any public comment with no public comment motion a second all in favor second I mean I'll opposed none I'm getting ahead of myself zoning board of adjustments Debbie Cunningham SMD 1/2 a second term ending January 2020 Darren Fentress smb3 to a second term ending January 2020 Jean Cornell SMD six to a first full term ending January 2020 Jim Turner is mayor - mayor to a third term in January 2020 Gary Cortese mayor alternate to a second term ending January 2020 and Aaron Nelson mayor alternative to the second term ending January 2020 do I have a motion any public comment all in favor any opposed motion passes do we have any announcements in consideration for future agenda items with none do I have a motion for adjournment if we adjourn a second all in favor aye any nays we are officially through at 11:19

Captured 2026-07-26 · source: youtube.com/watch?v=1uLgZrUY48o