San Angelo City Council 5-21-19

[0:00:00] five a.m. we will call this meeting to order it's an emergency City Council meeting and I am going to turn it over to Theresa James Thank You mayor as you know there was an emergency declaration that was declared on Saturday regarding the tornado today's action is a resolution that is addressing some outstanding issues the first is thing we want you to do is wave water late fees for the Bradford neighborhood the second thing this resolution does is waiving building permit fees for all storm related damage the next thing is to Teresa could we just stop at that moment and clarify specifically because I want to make sure people understand the fees are being waived but they still need to go and ask for a building permit so let's make sure we're clear on that issue that is correct they still need to make sure they get a permit and they need to make sure they're using a licensed contractor know about a city wide actually we're also waiving the ten day or the the requirement that keeps dispose of strays or have strays adopted we're extending that to ten days what if your animal was picked up and taken to the animal shelter during this time period we're waiving the fees for redemption for those animals and we did take some men is that correct I think Morgan is here she could probably answer that question because I know some people asked me about looking for animals that had run from the house I just want to know where we stand on that it was a slightly above average intake for over the weekend and it is not clear what part of town those animals came from but we are taking extra measures to post those available and almost twofer to improve reunification with family okay thank you okay the other action that this resolution takes is it's approving an emergency debris removal contract we

[0:02:03] have a local provider who has offered those services to us we actually started the contract yesterday for not to exceed value if you approve this resolution today that not take C value will and then we're asking that you allocate $250,000 of the solid waste fund balance to pay for some of these charges right now we are collecting all of the hours that we're working on the emergency so that we can request reimbursement for those but until that reimbursement happens we'd like to have some funds available so that we can pay for services is there needed okay I believe that is all we're also authorizing Daniel to execute any and all documents that'll be necessary so we don't have to come back for approval within the next few weeks for anything related to the storm okay time limit for the building permit side yeah it's gonna be six months we extend that we decided was that we would extend it if necessary but we were going to leave that in place for now if it needs to be extended we'll bring it back at another future City Council meeting get the funds to rebuild and the extension or the waving of the water fees is for a period of 30 days and the fees for the animal services I believe is until June 4th which is 10 days business days from the date of this resolution so if you have any other questions I'm happy to answer those for you any kind of time frame on the tree removal whatsoever that last item you mentioned on the contract know those guys typically perform that service until it's done when Shane and I talked about it yesterday he had spent all of his time in the neighborhood so he didn't have a really good grasp on even how much debris there was citywide in the first place so does Council have any further questions for Theresa on this resolution then Mary I ask for a motion to approve the resolution I make a motion to approve really make it a motion lane second to the motion any public comment with no public comment we will take a vote all in

[0:04:06] support say aye aye opposed resolution passes yes you may I just want to thank the response was tremendous to this disaster we had a lot of volunteers that went out there a lot of people are affected and it was tough walking around mayor as we did and talked to citizens but overwhelmed me the first responders are citizens there's so many people that react that responded to the disaster and I'm just so feel so privileged and honored to be a member of this community and it was just a thing of beauty I just no other way to explain it it kind of chokes me up even talking about it because you walk around and you see the despair in people's eyes and and then the appreciation the gratitude that has shared with us for all the support that they received from from everyone so again I just very thankful for everyone that participated here thank go to my staff as well the first responders and a person has been out there I mean round-the-clock Shingleton extent a tremendous job for us to you so that's what I wanted to add mirror I don't know if I'm sure you had something I'd like to add a little bit to that as well you know no one likes to see that kind of devastation in any neighborhood but I will tell you one for me I was incredibly proud of how quickly the city responded from everyone from our Emergency Management Jim Evans to our fire police Shayne Kelton I don't know if he slept yet but the response from the city was tremendous in the Bradford neighborhood has been so appreciative to see how quickly we responded but I also want to thank several organizations the home builders went out and forced yesterday and did tremendous amount of work Caltech folks were out there yesterday burke monument people were there yesterday Salvation Army Red Cross a special shout out to Michael Looney and to Rodger Horton they came with chainsaws and did tremendous amount of work on Sunday it was mind-boggling how many trees they

[0:06:10] cut down off of houses and cleared yards and got limbs out of the way so people could actually get to their cars and out of their driveways the response everyone in this community should should be so proud of the work and effort that was put in to this neighborhood and so thank you to each and every one of you who were there to help Lucy I would just like to say a few words this my district 4 is the Bradford area and I was out of state so as soon as I got in 10 I went out there and I talked to a couple of people and like they know and and the mayor just said you know they were so appreciative of people taking the time to go and see how they were and how they could help them and it was just amazing because the first thing that they said was we're okay and that was mainly what was most important to him and I do when I thank God that no one got hurt and know what no lives were were taken and I also want to thank the people that came from out of town to help our community and I just want to say that we're here and to help these people in any way that we can and I just want them to know that I ask God to help them and to keep them safe thank you do I have a motion for adjournment a second all in favor say aye none opposed motion passes to adjourn the emergency City Council meeting so we will now move into our regular City Council agenda we will start with a chaplain prayer Marcella Jenkins from our Police Department if you had come forward our honorable mayor esteem city council

[0:08:17] to the city manager to all the department heads I guess I need to get to the mic good morning as let's pray precious father in heaven in the name of Jesus as we come before your presence Lord we're so thankful and so grateful that no lives was lost Lord even though there was destruction Lord our prayers go out to those every lost their homes or their possessions God we ask you to replenish right now in the name of Jesus and we've been mindful to give you and you alone the praise the glory and the honor father God has we come before your president holy presence seeking the counsel and favor over today City Council meeting we ask that you please have mercy incline thy ear and hear our prayer we honor and worship and praise your holy name it is written in certain Chronicles if my people which are called by my name will humble themselves and pray and seek my face and turn from their wicked ways then will I hear from heaven and forgive their sins and heal their land Holy Father forgive us of all our sins that that we may our lives that our lives may be honorable to you God and let nothing hinder our prayers from being acceptable to you I ask you to let the business that's about to be conducted today be done in a way that will glorify you and edify to all we ask for your blessings over our honorable mayor Brenda Gunther our city esteemed City Council we ask your blessings over the department's heads and here in the city of San Angelo we ask you that you bless each and every one that's here God and we will continually give you a praise the glory not honor so thank you Holy Father for hearing us and we pray that you will your will will be done in earth as it is in heaven hallelujah Lord and in the Mattress Holy Name of Jesus Christ we pray we thank

[0:10:20] you so much for being an awesome God and letting the storm pass us on last night amen we will now do our pledges and today we are honored with Ana James who is 11th grader at Central High School and she'll lead us in our pledges today was this the one with the crutches we will now move into our proclamations and our recognitions and we will start off this morning with a certificate of recognition for the Central High School girls gymnastics team come on up girls [Applause] [Music] [Applause] around me a certificate of recognition says the following the City Council of the city of San Angelo hereby recognizes and applauds the Central High School girls gymnastics team for winning their ninth state team title in the 2019 Texas high

[0:12:25] school state gymnastics championships congratulations thank you folks so much for the recognition there's been a great partnership between Central High School and the city of San Angelo regarding our gymnastics team we've been partnerships and hosting seven state championships here and and with the recognition that we're receiving these days maybe it's time to host another one again so thank you so much for the honor [Applause] I do a cartwheel little card exactly big Turisas fall we will now have a proclamation of May 20 19 as National Historic Preservation Month del are you here right there the month of May is National Historic Preservation Month the National Trust for Historic Preservation established the quote this place matters quote campaign downtown San Angelo Inc has been a vital organization promoting

[0:14:27] the preservation of history culture and significant structures in historic downtown San Angelo Texas and has partnered with Fort Concho one of the oldest preservation projects of its kind in the nation the city of San Angelo has supported the efforts of downtown San Angelo Inc in its endeavors which have fostered economic development preserved its history through promotional activities and preserved integrity of its historic structures and architectural integrity downtown San Angelo Inc has been an integral partner with the city of San Angelo and advocating tourism in the central business district downtown San Angelo Inc has received twenty 19 national Main Street accreditation for the 11th year in a row a mark of the success of this community's commitment to preservation therefore I Brenda Gunter mayor the city of San Angelo Texas on behalf of the city council do hereby proclaim May 20 19 as National Historic Preservation Month in San Angelo Texas and call upon all in the city of San Angelo to support the continued efforts of preservation in our community [Applause] sure you know downtown San Angelo has been in existence for 14 years this summer we'll be celebrating and though we've made strikes there's a long road still ahead that needs to be taken care of preservation certainly has been a key factor in making those things happen and as a mayor just read our culture our history and I don't want to forget our unique buildings we have some incredibly unique historic buildings in downtown San Angelo and thanks to City Council for its support the city government has been super supportive of our efforts sometimes the word preservation in my mind is synonymous with perseverance because it takes a long time to help

[0:16:29] develop these these the downtown historic district so thank you also for your support gentlemen and ladies and thank you for the community that supports us every day [Applause] we will now move into the public comment time period so I'm going to remind myself to put my phones on silent or vibrate and ask that you all do the same issues are items that are not on the regular agenda may be raised by the public at this time citizens should speak from the podium begin by stating their name and limit remarks to less than three minutes council members may request that a discussed item be placed on a future agenda the council takes public comment on all regular agenda items during the discussion of those items is there anyone here today who would like to come forward and offer some public comment Anthony are you coming forward morning Council Anthony Wilson the communications director for the city of San Angelo just wanted to remind you about two important things first we talked about the storm already this morning but all of our storm related information is available on our website and of course it's a very fluid situation so we are updating that information on almost an hourly basis but it's on our web page that goes to TX dot us and you can find it both at the top middle and bottom of the page and of course we also have that on the city of

[0:18:32] San Angelo public information Facebook page and on our Twitter account also monday is Memorial Day so all city offices most of the offices will be closed on Memorial Day just a reminder that this is the opening weekend of our municipal pool Fort Concho will also be engaged in some activities on Memorial Day and of course it will be a very busy season in our Lake parks and they'll be charging admission fees and camping fees so for all of that information also go to our website Costa TX dot US you can find everything you need to know about Memorial Day but if you have city business conducted this week because we'll be closed on Monday thank you any further public comment Bruce thank City Council Bruce Partain CEO San Angelo Chamber of Commerce just want to make a actually just a comment about this last weekend we the chamber does an annual Goodfellow Appreciation Day at the river stage typically and we had our own challenge but I just want to hats off to city staff especially Steve and TJ and art and Fernando who really helped us get things put back together very quickly you have an awesome community events staff that takes care of this building certainly north at the Stock Show and Rodeo Grants the spur arena and those those facilities but also the river stage a lot of territory to cover and the lake we were prepared to feed over 2500 people we fed about 850 and then the food that we had left over and the water have been dispersed up to Bradford Elementary where the Texas Baptist men and the Red Cross have helped feed a bunch of volunteers including some of those city workers who worked so hard to see them volunteers but also city staff and county staff has been a real blessing and it just reinforces everyone's resilience and the fact that San Angelo is a tight hard-working community and we appreciate the fact that the city of San Angelo is blessed with so many hard-working employees and

[0:20:36] volunteers like yourself we appreciate it thank you very much I forgot to say thank you to the Salvation Army and the Red Cross earlier and I also want to say a big thank you to a ep I know they've sent brought a lot of people in from other cities Uvalde sent a lot of their people up here but they have been working non-stop trying to get electricity back up to everyone so I think they originally had about 30,000 down I think they're down to maybe 900 but mostly in the Bradford area right thank you they brought it down to about 500 now but yes you're correct it's mostly in the Bradford area and they're just trying to make sure that everything's secure before power comes back on so we don't want any water on the ground eat lines on the ground so they're making sure that everything's repaired properly okay all right with that is there any further public comment I talked with Harry and some already and first I want to congratulate the City how amazing of a job we did to come together and still pull off an amazing blues fest in the middle of a storm and just everything that was done it just it just goes to show you why we've chose to come here and open our businesses I work with a organization called reach out worldwide it was a good friend of mine started in his name Paul Walker they do disaster relief and I've been in contact with them and let them know what's going on and they've already said what they can helped with let them know what they need and I'm coordinating with them they've already got their people in action ready to head this way if needs oh and we've also decided to cease operations with one solar and godspeed technologies and dedicated all of our employees to whatever needs to be done just to step forward and help the

[0:22:41] community and help start rebuilding and be a part of this because we've all got to band together and this is when we really need to come together and it's such an honor to be a part of this city and to be on the D HRC board I know we're gonna play a role in in the future I'm trying to get this done and we all need to remember to just work together as hard as we can and get all this taken care of thank you thank you any further public comment no further public comment we will move into our consent agenda I am going to ask to pull items o through T off of the consent agenda does Billy do you have any want any item that you'd like to pull lame Lucy no ma'am Tom Tommy Harry okay Mary but we could all as well right do I have a motion to approve the items with exception of L o pqrst remove a second in a second all in public comment with no public comment we'll take a vote all in favor say aye aye none opposed consent agenda approved item L we are moving to the regular agenda first item on their regular agenda and then I just have a couple questions on the fees if you'll Tina I know and going through the documents last night that some of the fees proposed were they updated with the conversation that we had at last City Council meeting the reason I questioned it is because we were pretty specific about what we wanted done with those fees and it was to take him up to the

[0:24:43] next like if it was 107 we wanted to go to 110 if it was 101 it'd be 100 if it was 103 it was 105 and those numbers are not reflected in theirs these documents okay well really our budget manager was taking notes as we went through and so if there are any discrepancies there I'd be happy to know what they are so that we can make that change right now I don't know if we want to go through all of them or if we can ask that that be done or do we need to make those go through them item by item we don't need to make that we can just make it part of the motion that they'll correct it okay thank you and then I have one other question on one let's see and it was on the main question yes could we have clarification do you want to round it up to the next dollar $5 $10 I think we what we made the motion would be like to be like if it was 101 it'd be 100 if it was 104 would be 105 it was 109 it'd be 110 so it's rounding up to the next okay I see what you're saying and no we weren't clear that that was what you wanted so definitely that'll be easy we can expect change okay thank you it's around to the nearest five or ten dollar mark right yes okay and then I had a question specifically on the item on the parking lot permit fee okay and my question is really to do is planning not really the fee number itself but want to make sure because in the regular agenda we're going to be talking about parking lots and parking and I think we need to be clear on this before we move into that because I want a better explanation of what this parking lot permit fee is is it a fee that's just a fee is it we want to prove your parking lot if it has a pothole or what is this John James Director of Planning development

[0:26:43] services this actually has nothing to do with the potholes and that side of things this is basically right now if a new business is going in if they're building a building they're getting a building permit we review their parking lot for conformance with our parking lot of standards if all they're doing is going out and building a parking lot or they're expanding a parking lot we currently have no way there's no mechanism that triggers the review to ensure that they're in compliance with the parking and so this parking lot permit would basically only be where somebody is going out and expanding or building a new parking lot that's not related to a building permit then this permit would apply when they apply for this it's not going to kick in a review of the existing condition of the parking lot well no not of an existing parking lot that's correct to be very clear because I've had many phone calls and we'll go into further discussion with it on the regular agenda item but I just need to make sure before we pass this with yes Julia I just wanted to make sure that we included the rounding in the motion and we can take a motion for items o through T together if you wanted to yes yes Tom do you want to make that motion sure I'll make the motion we approve o through t has suggested with rounding to the nearest $5 increment any public comment no public comment we'll take a vote all in favor say aye but none opposed consent consent agenda items o through t have passed we will now move into the regular agenda well I was gonna move okay so we are moving into the regular agenda and starting with what was item L in the consent agenda and yes your question okay all right so L is consider resolution

[0:28:47] naming San Angelo Texas as a sister city to a greater Spain and Daniel you wanted yes ma'am sorry we assist cities typically do a sister city arrangement with other foreign cities a lot of times those that are closely related to those communities this one actually has a historical significance that we'll hear in just a little bit but it is something that's closely connected to our lady in blue of course we have that beautiful statue on the river right now that that that actually is connected to Agra that Spain and Mara know we do have a resolution and I would ask that you read the resolution but I would also ask e there's sandy Seidel or anyone that's here with the lady in blue to come up here and it kind of talked about this item as well and II I'll read the resolution and then if you will speak thank you this resolution of the city of San Angelo Texas acknowledging the shared history with Ag reduce pain and declaring the city's sister cities where as sore Maria DeJesus daya Greta a cloistered nun in Ag reduce pain is bolita by located to what is now Texas New Mexico and Arizona while still physically in her convent from 1622 1631 and whereas so Maria dejas uste Agri de evangelized the natives in these areas and whereas sore Maria dejas ooh agra de fervently encouraged the natives to request baptism and to travel a long journey to the mission which still sits along the Camino Real rial de Tierra I didn't how do you say that eventful and what is now as Lita pueblos by what is now known as Albuquerque New Mexico and where as soar Maria de hosszú State at

[0:30:51] Agra does work encouraged thousands of who Manos to request baptism in what is now known as Texas sussed prompt prompting the first mission San Clemente to be built at the convergence of the concho and Colorado river's known then as the new Asus and San Clemente oath rivers and whereas Soria de hosszú State Agra de is depicted in pictographs at paint rock near the region now known as San Angelo Texas and whereas the early history of the region around what is now San Angelo Texas is so richly intertwined with Spain and especially in this case its connection to the conceptionist content and Agri does Spain and whereas the citizens of the city of San Angelo have celebrated the encounter between saw Maria DeJesus and hamana Indians which is brought to light the shared history now therefore be it resolved by the City Council of the city of San Angelo Texas part one that because of the citizens appreciation the shared history between AG reduce pain and San Angelo Texas the two cities are forever Dene sisters on this 21st day of may 20 19 thank you thank you Thank You mayor and the City Council Wow who wouldn't want to be a sister city to us after what we've heard today is amazing and I'm honored to be here today representing the committee the lady in blue part of us some of us are here today and some of us are in Rome on the way to see the Pope tomorrow and taking resolution that we received from this Texas State Legislature on last Wednesday May 15th recognizing the human owe Indians nation as a tribe in the state of Texas so it's with a privilege that I represent Sora Maria and our committee and the hue Manos hoping for approval for the resolution of what was read and

[0:32:55] just to say that if you haven't visited the statues down at the river they're fabulous twenty five hundred pounds of bronze representing our city and what's happened here and knowing that a Garuda has a great place in our hearts because of Maria and they the committee that's in Rome visiting with the Pope tomorrow hoping for canonization for Maria then they will go to a Greta on Thursday and representing our city and so we're hoping to take a copy of this approval with the resolution there I would like to ask for a vote I mean a motion from Council to approve and accept the resolution to approve a motion by Lane a second by Lucy any public comment no public comment we'll take a vote all in favor say aye none opposed the resolution support passes 7-0 we'll move then into the next item which is listed on the agendas item a consider accepting the city's city's fiscal year 2018 comprehensive annual financial report and single audit and today we have gala Thornton I think who's going to present her Tina is I just want to introduce Kayla Thornton from Armstrong Bachus and company she is the partner in charge of our annual audit she's just going to give you a brief overview of the results of our 2018 financial statements good morning mayor council on behalf of Armstrong Bachus thank you for engaging

[0:34:59] our firm once again to audit your financial statements for the year ended September 30 2018 on March 28th we met with the audit committee appointed by the City Council and discussed the kafir' in in detail and the purpose of our audit is to come in and make sure that your financial statements are reasonably stated in accordance with US GAAP and that gap for governments is set by the governmental Accounting Standards Board and they set the policies that and give guidelines to how your transactions are recorded how your financial statements are presented so we do a series of tests and review to make sure that everything is reported appropriately and we do this mainly through risk assessment we go in and we determine where the biggest areas of risk are in the government we put a lot of focus on those areas we we look hard at water and sewer just because it's public funds that you know I've tend to be heavily scrutinized in the past we do a lot of detail work there but we look at everything if it's material we look at it we don't look at how 2 percent of your transactions that if they're risky if their material we do spend some time with that so as a result this year you had a clean opinion or what we call an unmodified opinion so your financial statements are reasonably stated in accordance with GAAP if you were to look at this Kaffir compared to prior years there is a change and it's by the governmental Accounting Standards Board and it's what's called Gatsby 75 and it's how you report your OPA plan which is your retiree health it's very very material to this financial statement this retiree health plan is a plan that you've had for many years it was frozen in the year 2000 and so new hires aren't eligible to participate but if you were hard before the year 2000 you are you

[0:37:02] can be part of this plan and so the obligation to pay retiree health premiums in the future has always been there it's just never been required to be reported in your financial statements as a result we had a prior period adjustment of 90 million dollars to add a liability that has always been an obligation of the city it's just never been reported so if you were to look at you're in that position last year in your net position this year for the beginning of the year it decreased by 90 million dollars which is significant this is a value that's actually determined the city uses a firm called Holmes Murphy and they're the ones that go in and apply assumptions look at claims history and participants and they're the ones that give the value of this o pub liability so it is significant it is a change again is something that the city has always been required to fund and it's just now it's in black and white in your financial statements we also performed what's called a single audit this is when you have federal funding and access to seven hundred and fifty thousand dollars you all have federal grants in the amount of six million dollars so because of that we have to go in into a compliance on it to make sure that you're spending those federal funds in accordance with their guidelines and we didn't find any compliance issues so it was a good single audit and and then just to kind of give you an overall snapshot there's a lot of numbers in this Cafer that we um hope the funniest department prepare and at the end of the year if you took the entire government together you had in that position or an equity of thirty-eight million dollars and that's after six hundred million of assets 430 million of liabilities so you do you have enough light I mean assets to to support your liabilities so you still have even after your 90 million dollar adjustment you still have a positive net you might want to repeat that because I'm quite sure that when the public hears that we have

[0:39:05] a 90 million dollar liability that has has always been there but not necessarily as visible in the documents you want to make sure we explain again that that liability there's enough assets to take care of the liability there are your assets to exceed your liabilities by 38 million dollars and and then that 90 million is over the period of many many years that you have to pay this out and you have been made meeting your current obligations through your current your budget every year so that's not going to change as long as I keep budgeting what you have to pay out each year you're gonna be fine but m-yeah 90 million dollars has just never been shown in the financial state when you talk about the liability number that 90 million is in that liability number just to be clear it is yes ma'am are there any questions of questions from Council yes period I happen to sit on the Audit Committee so I want to say I appreciate the thoroughness of Kayla and her team going through the books and finding out that we we already what we already know and that is we've got a financial group a Accounting Office that does an excellent job so appreciate the the thoroughness of it and appreciate what you guys do and thank you to city staff for all their help and helping us finish this audit I have a question and I hope this doesn't come across as a negative question but you said the 90 million had been overlooked being captured for a number of years or I didn't exactly understand why we didn't why we're just posting that to our documents now previously governmental Accounting Standards didn't require that you report it and in history governments didn't report many of their long-term debts they didn't report their pension I'm still in the fund financial part of the report they don't report long-term

[0:41:08] liabilities but over time the Government Accounting Standards Board wanted government reports to look more like business reports and so they've started adding these liabilities every few years that have always been there they've just never been required to be reported so they were overlooked they weren't required to be in your financial statements there's always been food in the net and I think a lot of it's because there have been so many cities who the liabilities have not where their assets don't exceed the liabilities in so many cities or municipalities in trouble thank you for that helps me understand it better Arif okay that's one other comment gala and her folks participate on in our in our audit committee meetings they are not required to be there they're not members they don't vote but they attend so they know us and they give us advice when we're dealing with tough issues and so we appreciate that extra effort I just think it's very important that the citizens understand that the city has the assets exceeding the liabilities we have 38 million dollar assets exceeding liabilities so we understand the health healthiness of our financial statement okay thank you thank you thank you you need a motion we need to okay so may I have a motion harry has made a motion do I have a second second by Lucy do we have public comment with no public comment we'll take a vote all in favor say aye any opposed with none opposed item a passes we will move into item B which is the second reading of an ordinance amending chapter 12 planning and development exhibit a zoning ordinance section 511 off street parking standards and section 512 loading standards

[0:43:12] establishing new standards and revisions to existing standards for parking and loading John welcome thank you John James director of planning and development services this will be brief if you have any questions I'm not going to go through the whole ordinance like I did last time this is second reading but we had some questions come up on the requirement for or not the requirement but the enforcement of deteriorating parking lots and so while we still support the current draft which basically says all parking all parking areas have to be passable and drivable we've suggested a possible amendment if that's your direction you'd like to go of limiting that passable and drivability to required fire lanes as I mentioned last time one of the concerns that was raised was ensuring that emergency vehicles can adequately access a site this would be the minimal amount that we would think would be necessary to ensure that and so really just presenting this as two options for you to consider as as you approve this on second reading thank you John because then you know I made a comment that most of the items that people were concerned about had been addressed in this but I continue to get a lot of phone calls and it was about this specific statement and it's about making it as the possible amendment better describes what we the city will be doing not inspecting and writing up tickets if you will on parking lots so I think this better designates what I think people thinks the limitation should be Billy do you have a question I do i likewise got calls and I've got emails with pictures and comments to pay attention to the all the potholes in the streets rather than on private parking lots I some of the comments that I received but it just so happened within the last week I have been on three parking lots that had

[0:45:15] really really deep holes and so my question is can citizens that are encountering safety issues with potholes and parking lots somehow report that I know we as a you know our code compliance won't be going around inspecting parking lots but consider citizens do anything about it the short answer from the city's perspective is no we get those calls I wouldn't say regularly but we do get those calls with complaints and right now we tell them there's no city ordinance that requires a business parking lot to be made tained when they come in to build a brand-new parking lot we ensure that it's paved good asphalt concrete whatever but if they let it deteriorate over time we have nothing in the ordinances that would allow us to make them repair that that was kind of the intent of this section but again that's a I mean that's not something that every city does if if they want to let their parking lot deteriorate one of the options is they may lose business because of that and that's that's up to the business owner to decide if it's worth it but I think that's the appropriate approach you know certainly a citizen can complain to the business owner and if they don't like the condition the parking lot no go not go back there but I just don't want us to be so heavy-handed for the ordinances that and that's the concern of the citizens is that we're kind of going beyond heavy-handed have another yester there John am i understanding correctly that current businesses will be grandfathered in you know with the different with the new parking lot restrictions or parking lot ordinance will current businesses be grandfathered in this provision is for all parking lots existing included now the rest of

[0:47:20] the ordinance that we're talking about only really applies if you're coming in for a building a building permit or coming in for building a new parking lot that's the only times now we look at the you know what you're building on your parking lot so to that extent no we're you know if you don't comply with the parking lot spacing for example this ordinance would not have us go out and make them change that so those would be grandfathered this one provision here about pass ability for emergency vehicles that would apply to all businesses they would not be grandfathered from that the other question I have is and I don't know what part of this it was but there was the item that said that if it was an existing business that had been empty for one year over one year then they had to comply with the new parking lot number of parking spots etc but in that case I think we need to re-evaluate that one year and I think it needs to be three years because if you're a building is between two other businesses how can you get more parking you can't you're landlocked if you will so I think having a one year limit in terms of grandfathering the existing parking conditions because some of these empty buildings will take more than a year once they're emptied and put on the market and get resold or released etc so I think we need to have more time allowed on that item and I'm not sure where it is in this but I know it was mentioned one if it was empty for over one year then they had to address the new parking standard so an old judgement so an old restaurant might have had only 20 parking spots to a business on its left on its right it can't get more parking spots and so why would we want it to be empty and not usable in that

[0:49:24] case okay one second I think Harry had a question personally yeah I'm trying to find that section I actually don't recall a provision that came up in the conversation at last meeting so I know it's there we were talking with Steve useless that's correct Harry why he's looking you and I haven't make a comment or question I think this really is overall not specifically just to two parking spaces this really has to do with that with a building being empty for more than a year being grandfathered in a lot of different ways and I think it just overall just takes in in the parking spaces as well so if you take a look at it it's a larger issue than that personally I can see both sides of this but I'd rather keep but at a year simply because if you can't get something in there in a year then they got to conform to what the standard is for everybody else I think you're correct that discussion we had last time on that was pertaining to the broader view of of how we currently handle things so it's very specific about a one-year thing and I want to make sure we go with that and that's not in the parking ordinance itself that's the general zoning ordinance and basically what it says is if your grandfather you get to continue as is but if you're vacant for a year and then you reopen you have to meet all current standards but that's not specific to parking that would include all you know everything within the zoning ordinances then we need to bring that back up again because again if you have a business on the left and a business on the right there's no way you're gonna get more just not it's not there as they say land lock so if it's not part of this although this was part of the conversation we had last time when this parking lot thing came up so if if it's not specific in this we need to bring it

[0:51:29] back and have a discussion about it to address it I will say this ordinance does have what we call an alternative parking plan where they can submit a rationale similar to the variance although they still have a variance option as well so a business in a circumstance like you're describing where they're landlocked they can't expand parking we've actually had some of those recently where we've granted them less the ability to have less parking than would normally be required because of that circumstance so there is a built in mechanism to address those specific situations and what would that variance cost somebody to go get well for that alternative parking that is that does not require a fee at all okay and and so I'm thinking of one particular example where it's exactly like you described there's no literally no more room on the property and we allowed them to have less parking the other thing this ordinance does is it allows us to count on street parking adjacent to a building in the past we've never counted that because the ordinance specifically says you have to provide off street parking for your business this allows us to count those you know if they're on street parking spaces in front of that business so we've built in some flexibility I think that addresses those circumstances that you're suggesting I'm just gonna repeat it again I want to make sure that a building that's landlocked has more than one year if it's over one year that we don't that we make sure we grandfather and don't create a problem for that building getting leased and or sold John I guess if we're if we're gonna do that if we're going to change the year policy then what would need to do is bring back the as it pertains to the broader scope as it applies to any business that's open so we'll need to bring that as a general discussion based on that whole philosophy if that's outside this parameter then I'll take lanes motion unless you have a further comment on

[0:53:34] this no I I don't have any further comment I was trying to look for that in the in this draft here but I will make the motion to accept with the possible amendment designating limiting to the emergency filings and also to clarify if it is a building it's not part of this ordinance that portion of it is stopp'd lane what we'll do is take the first part of it then what we're gonna do have them bring back it next council meeting that addition that you were just talking about so we can address it in a bigger broader conversation then although I'll make a motion for the possible amendment as is okay Thank You Lane is there a second I'll second it with that do we have public comment but no public comment we'll take a vote all in favor say aye aye - all opposed all right let me know if you're in a favor of this motion please raise your hand you three Tommy I can't see over there so with three in favor of those opposed say raise your hand three four so motion does not pass all right so at this point are we leaving the current draft in this is that what it says there can be a different motion made if somebody wants to make a different motion and what would that motion be you could do it you can make a motion to approve the current draft without the amendment that's proposed I mean if you have a different amendment you'd like to make you can propose a different amendment let's clarify something here are we amending the timeline are we amending are we only amending we're only amending that the fireline issue right

[0:55:39] so a defined designated fine I've got one parking lot that I frequent the business a lot and I don't know how they would have a designated fire lane not all businesses do that's that's really when we're reviewing plans for a new development if they're you know a small business for example and they're accessible from the street if the fire truck could just pull up in the street and do whatever they need to do then they may not need a fire lane on the side a bigger site like a Walmart for example when they're when they bring in their site plan they have to designate but since they're so far back from the road typically they have to designate a fire lane where you can't have parking it has to be sufficient with etc and you often see those striped with red lines on either side that's the designated fire lane okay yeah okay we need to say do we need to define designated fire lanes when necessary versus when not necessary to Tommy's point meaning does this make it people believe that everybody has to have a designated fire lane I don't think so I mean I think I would read this to say if there's a designated fire lane on a side his must meet this standard okay does that clarify Tommy alright so do I have a new motion to accept this with the pasta with that amendment we can't make the same motion twice we gotta do something different who has a motion they'd like to make I'll make a motion to accept the current draft motion any public comment no public comment we'll take a vote all in favor of accepting the current draft raise your hand three four in those opposed raise your right

[0:57:46] hand four against three four so that's not going to work either so so what we'll do now is make some adjustments to what that possible amendment reads to try to get the vote supported on this item so I make a suggestion that I guess I'm not clear what the concern necessarily is but we could leave this provision out of the that's the concern and either bring this back later or not are you suggesting that where the current draft where it says off street parking etc we could eliminate that right one option would be to not have any standard for pass ability and drivability of parking lots and we just keep our current standard which is you build it right when you build it but then if it deteriorates we don't we don't care okay I'll make that motion wait tom okay so John how does this apply to municipalities and nonprofits and churches and people like that that have big parking lots that people you know frequent a lot so how it would it apply to say the stock show shannon hospital to community hospital their parking lots I think on the with the current draft here it would that would mean that all of those parking lots would also have to be passable and drivable again like we talked last time that doesn't mean if there are a couple of potholes it means if it's deteriorated so much that it's it's you can't drive on it safely it is really the standard okay so could this be all of the parking lot or just certain areas it's can somebody abandon part of the parking lot is what I'm saying I mean could a non-profit say I'm not even gonna worry about that corner of it because of the cost or the financial state we're in and they

[0:59:48] abandon that and we have no recourse to that at all they could unless that's required parking so each business or nonprofit or you know apartment building has to have under this ordinance has to have a certain minimum number of parking spaces they could not abandon those but yeah if they wanted to block off a section that was parking lot and say we're not going to use that as a parking lot anymore and then that would basically exempt them from this I think we would want to see something you know some physical barrier that would prevent people from parking on it from use and just not maintain it Ella barricaded off they could just not maintain it and abandon it in that sort of way and we have in many cases you know I know my insurance company comes and looks at my properties every year when the insurance premium or policy and it has to be reproved they come and inspect the property and an insurance company is going to have an issue with a very deteriorated parking lot because of the liability and so in some cases you have to accept the fact that personal property liability is people got to take care of it and if they don't they have risks and they got to have that insured correct I can I don't think that's correct mayor because there's one business that I frequent a lot their parking lot is like a war zone in there and it's a private business I don't know who owns the parking lot but they don't maintain it and they don't appear to have any interest in maintaining it and it would be a safety hazard for our public safety people to go on this parking lot you know I don't know how some of their equipment could could navigate the parking lot so so you know I think we need some standards too you

[1:01:52] know sure now I don't know if this would compel this business I don't know but you know I somehow think we got sidetracked on the time frame and I'm not sure where we're headed done time frame is totally separate now it's not part of this okay all right John go back for this slow minded me and talk about why we are why this came to us to begin with and remind everybody we don't have anything in place right now right this is totally new there's nothing out there currently basically what came to us as similar to Councilwoman do it mentioning we we receive complaints just like you just said about parking lots and they call us and say can't you do anything this parking lot I can't even drive on it and so because of those concerns we included this in the original draft as we sent this through it went to the development task force a couple of times at Planning Commission honestly this concern really didn't get raised too much this was talked a little bit especially at the Planning Commission but and the Planning Commission reworded it to this language here because they thought it was a little overly broad in the original draft that we had proposed and so they they backed off a little bit to get to this draft but that's really what raised it in the first place is that concern of just really bad parking lots out there so what do we do okay council what do we do about the really bad parking do we just not care period and if the parking lot is the only one that our public this this has no on street they couldn't they couldn't fight a fire they couldn't get an ambulance up to this and there's more than one business in there they couldn't get an emergency vehicle up on this parking lot couldn't do it from the street because this building is set back far enough this is it's a hundred fifty to 100 feet away from any public street so how do how do

[1:03:56] we ensure that our public safety folks can get up on this parking lot safely I don't think they can right now but that's neither here nor there how do we deal with a suggest something here I know that we heard a little while ago that if a citizen has a complaint about a parking lot they can definitely voice a complaint to the owner of that property and just let them know hey if you can do something to keep me safe I can't do business here any longer that would be the responsibility of that business owner as far as a possible amendment I would say be very specific those businesses that are required to have a designated fire lane shall be darling shall be passable and drivable for emergency vehicles and that takes care of that so that takes care of any ambiguity in the possible amendment you're saying those that are required to have the fire lane would have to actually have it passable and drivable that's my suggestion so the verbage would be businesses that are required to have fire lanes shall be those fire lanes shall be passable and drivable for emergency vehicles yes Billy question so does that mean that our city staff is going to have to go out and inspect every parking lot to see whether or not they're required to have an emergency lane I mean who's to say junk that's already when you submit a site plan for a new development about existing businesses know if businesses that have a required fire lane we already know whether or not they have okay and if they're if they're old enough that they didn't have to have one at the time then they still don't have one even if brand-new they would need one they're basically grandfather from that in any case I just want to make sure we don't become so heavy-handed as a city that everything that every little citizen comes up and brings up requires some sort of legal ordinance I mean we you know we we can't regulate every single thing that happens

[1:05:59] in life it's happening to private property right we can't yeah about private property rights and injections that we've got that we all received were about I have a parking lot and I have a business I don't think it's within the city's you know domain to come in and say you need to fix that hole or that and I mean I get that I don't think we should ever be able to impose that upon anybody but I do think as Anthony kind of put up here we'll require a fire lane and accessibility and if you can get through there then we're ok but I don't think we have to specify the quality of it beyond the fact that it's available for an emergency vehicle to pass all right so what I would like to do is make a motion for a possible amendment on this it says required fire lanes within all parking areas shall be passable and drivable for emergency vehicles in a second by lane do we have public comment no public comment all of those in favor raise your right hand 1 2 3 4 5 6 7 victory passes 7-0 Thank You Daniel welcome language we were getting tangled up there a bit okay all right we go home mayor okay we are going to move on to item C then update on animal services no kill initiative and today we have Morgan Chad Wigan here to present that to us and we're going to ask you to speak loud and slow I'm or to do that oh it's been about a year since I was before y'all November 2017 to be exact so a little over a year to talk about the activity at the animal shelter we did have a recent change in

[1:08:02] our initiative and celebrated the 30 and averse er II of the no-kill initiative in March 2019 where we achieved our highest ever monthly live release rate of 78 percent along that timeframe as well we went to the animal shelter Advisory Committee in April to do further to find what no-kill means and so what we've proceeded with and are ready to speak to you about today is the San Angelo pets alive initiative to really define what no-kill is that we've adopted this specific model it has 12 tenants that it sets forth that are things you need to address it's a tried-and-true program that's used nationwide it is very data-driven which is something we're hungry for I think that so far we've been really successful at the things that are intuitive the things that are common-sense I'm not saying that they're easy or cheap but we've done a lot of the things that just made sense go in do these things we've had a tremendous increase in our live release rate but now we need to do the things that are innovative the things that maybe don't make sense but when you see the data when you see the case studies of other communities that are doing this really well then we have to consider them for our community as well one thing I want to point out about pets alive is that it's very flexible and there's a tremendous amount of guidance out there for example there's one of these items we're going to talk about in just a moment where we're actually applying for a fellowship to go to a community that is doing this correctly to have a five-day in-depth seminar where we walk alongside them ask specific questions about our community so one there's a lot of guidance there's a lot of training there's a lot of protocols that they're willing to share easily and then there are there's a lot of flexibility so if we see things and pets alive that just don't make sense for our community like hey that's very Austin Texas it's not very son Angelo Texas they're like take it and leave it you know the things that make sense for you adopt adapt them make them work for you the things that don't make sense to you skip

[1:10:04] them maybe come back later maybe that's not part of your story but that's what I find really valuable because there's not a lot of uniformity out there Anthony I'm having trouble there we go thank you so I'm gonna go he's just playin okay so I have there the twelve tenets some of them I'm gonna hit pretty quickly so I'm going to write well then some of them will spend a little more time and we'll get a little more in depth but certainly let me know what items you're hungry for more information on the first category of tenets that I'm gonna speak through are ones that we need to start things that we're not doing right now or things that we're not doing well okay so the first before you a sheltered community cats this is a new way to do trap neuter release this is a new thing about shelter neuter release this is about I think that a lot of the hindrance in the past has been that it's insurmountable right how many feral cats do we have in this community it's a lot and it's a financial investment and it's it's really good that we already have the community cat ordinance in place we are already we have a lot of tools there already it's just a matter of funding and matching funding with them perfect there we go I would say do you want to tell us what that community cat ordinance is sure so the community cat ordinance is something that the council approved in 2015 it put a burden on colony caregivers it was brought to you by Bob solace but largely drafted by community members so nonprofits in the area said this is something that's working well at Angelo State University if any of you recall and then let's scale it to be the rest of the study and it required pets to be spayed neutered cats in a colony to be spayed neutered to be rabies vaccinated and to be registered with an agency of

[1:12:07] record it was optional to also microchip offer annual vaccines so optional require optional items and required items set forth in that community cat ordinance what it didn't do was fund anything or speak to community cats that are not part of a colony which is what we see a lot of so to to start small to take our first baby step and delve into this is to talk about those community cats which pets alive identifies domestic feral unknown if it is an unknown cat it is a community cat okay so cats that are used to living outside used to finding their own food resource this is what they're speaking to so our first baby step into this is to work on funding to simply speak to spaying and neutering and rabies vaccinating those community cats that come into our facility and then releasing them right back where they came from there's a lot of science behind the movement and behavior of feral cats if you simply euthanize actually you'll actually grow the population but if you take a big Tomcat put him right back where he is he will keep other cats at bay there's a there's a there's a nature about scarcity and smaller litters and fewer cats occurring so that is what we're doing here it would be the single best impact to our live release rate it's simply a matter of funding I was able to partner and get funding through the end of fiscal year nineteen so effective immediately there's September 30th I do have funding for the projected number of community cats coming into our shelter to the rest of the year so this is something we're starting right now but it's not sustainable I got a one-time funding source of about twenty thousand dollars to invest in this program I do want to point out what that means for our live release rate I think there are a lot of reasons to do some of these programs some of them because they're the right thing to do some of them because it's not our fault but it's a problem in our community and and and some of them because it increases the live release rate I would say sheltered community cats hits all of those not only is it the right thing to

[1:14:10] do not only is that our fault these are domestic cats whose grandparents were kicked out they reverted to their natural state they look you know appearance-wise like domestic cats so if the actual live release rate that we've achieved is here in this blue line if I had the funding and had launched shelter neuter release October 1st we would have been at this Green Line so instead of achieving at the average of a 61% live release rate so far we would be closer to 75% and particularly in March which is our highest ever we would be at 86% so this has the biggest bang for your buck so to speak as far as speaking to the number of live releases that we can have in on an annualized basis right now you're saying you have funding that will go through the end of September but it there won't be funding in budget 2020 that's correct yes ma'am Morgan does that give you any time enough time to see what the trends might be and in that short timeframe right we're we're kind of watching it like a pilot program we are applying for private funding as well as grant funding and we again have applied for this this is one where we've applied for a fellowship to go to a community that's doing it well so that we're gonna start at it we're gonna we're gonna do as much good as we can do but how can we also be really smart about it so yes I think a five month pilot program will let us gather some some data to know how to be smart about it going forward in future funding cycles and to be clear this is not something we've requested to be added to our fiscal year 20 budget through the general fund because we have some really promising leads on private funding I just haven't heard I guess or no one those yet so we'll continue seeking those okay the next item that we need to start doing better at we certainly have a return to owner policy we talked about

[1:16:12] it earlier with the emergency that we had about how to redeem your own pet from the shelter but pets alive really speaks to progressive return to owner policies so this is something we're still working through is it's really impactful that the council approved and I believe 2014 that all pets so the state requires all pets be registered the San Angeles City Council defined that as a microchip requirement and so I think that that's really valuable we're all cross-posting found pets so nobody goes to the city website when their pet is missing there's there's there's a lot of confusion out there about where animals go so we're cross posting them and social media we're cross posting them on a local lost-and-found website that is already happening we can we've also advanced that during this natural disaster to be on the next door app for example so we're looking for those ways that's really time involved for my staff so we're looking for some smarter ways to share that or that's a great opportunity for volunteer based but what the really biggest thing hindering owner redemptions is the fee schedule we have in place so we want to bring that back to you I know that you've reviewed a tremendous amount of fees in the last month but we weren't ready in our pets alive journey to really speak to this intelligently about what works I still have a lot of questions and I have those messages in to folks that I think are doing it really well to speak to what their fee schedule is and what I'm finding is well if I could let's bring that back in a further meeting to review the fee schedule for owner redemptions so we can speak to how to do that proactively will you get off that slide Morgan and I had one question here you get a report from a citizen that you've got a you've got a dog loose and you go out and you pick it up it's microchipped you know exactly whether that particular owner is you take it back to them how many times do you take it back before there is some type of liability from the owner standpoint because what I see is the same dogs are

[1:18:17] running loose in the same neighborhoods on a regular basis so citizens get tired of calling animal control because all animal control is is doing is reading the chip and taking it back to the owner the owner then because they're not responsible to keep that particular pet somewheres inside or in a fenced now it continues to let that particular dog loose and run so what is the what mechanism do we have in place that allows that that owner then to feel some liability to ensure that they're going to they're going to keep that pet off the street and if I could back up I do regret to report that he almost never do we return a pet to the field as we pick it up it almost certainly comes into the shelter and that's due to people working 8 to 5 jobs we call we get the microchip information if it's current if it's registered right because although the council set the requirement that it be a microchip they didn't set the requirement that it be our microchip so I have a pet that was adopted in Marion County Florida came in on Sunday so we contact there's no owner registered so that agency doesn't enter the odor information we asked that agency who did you issue that microchip to we don't know it was five years ago we don't have records so that pet and many pets like it are unable to be reunited in the field with because the the data that's out there is old or disconnected phone numbers or I gave that pet away last year I don't have it anymore I don't know the new owners information so almost never are we returning the animal in the field to its proper because we have a responsible property owner there so when a citizen comes in if our staff saw the animal at large they are subject to a citation for dog at large in the past you'll recall that we were also writing citations at that

[1:20:21] time for not being current on rabies not having if a pet didn't have a microchip and not being spayed neutered we're giving citizens a grace period on that and having a tremendous amount of success on that and so as far as repeat offenders the biggest detriment to those citizens to encourage them to do better is the citation that they received through the Municipal Court for the dog being at large just to remind everybody the reason we have an animal shelter is why they're responsible owners right and that's something pets alive says again and again is it's not your fault but it is your problem and so how do we come alongside folks encourage responsible pet practices the microchipping is a huge part of that does that answer your question sir okay and just a return to owners have been increasing over time for fiscal year 18 it was about 12% of our live out of our total outcomes were returned to owners we would think closer to 20% would be appropriate and we are working through that as I mentioned the fees are the biggest thing to study the last item that I show as knee to address haven't really tackled is appropriate capacity for large adult dogs so it is not as you look at other facilities across the state and they were all built like mine there is not it is not intended to hold large dogs for any amount of time and those are the animals that I hold for the longest periods the the adoption for little dogs is really great the opportunities for transport to other facilities is really great but for large adult dogs we do need to address that it is helpful that concho Valley paws is making progress on their adoption center next door what they're building will be very good for large dogs but there are some facility improvements necessary for my facility there is an opportunity later this meeting to talk about partially funding what I call my big dog barn and it would be a separate structure with large kennels inside for my long stay dogs dogs that I know are healthy they would also have access to their own private yard so it would be an in-and-out situation

[1:22:22] they call it a guillotine door I think that's a little morbid but it's like a doggy door that I can close or not close so dogs can go outside they can be in the Sun they can come inside they can sleep on their bed they have access to relieve themselves you know outside and live and feed inside and so it is something that I I'm in the very early stages of planning for and and again later today will be an opportunity to partially fund that but that is something that pets alive of sights is very important this next group of tenants are things that we are doing well things that pets alive sets forth as tenants that we were already doing or recently started doing okay the first is disease prevention they're very big on vaccinating on intake that's something our shelter has always done and so I'm glad to have that reaffirm that we continue to do it because it is quite expensive the current contract with concho Valley pause does provide for basic and emergency medical care for animals and that are under our care there's always room for improved cleaning protocols and we do have a visitor from Maddie's fund who's in the pets alive coalition they're actually coming and sending professionals to our staff shelter later this month to shadow us follow us and then give any recommendations for improvements the next thing I would say we're doing well is intake diversion now this is something for owners surrendering their pets this is something that we've talked about even when I was in a private rescue I spoke to city management about it many years ago and pets alive does cite that it's something that's important so this is this is not for stray pets this is not intended to prevent people from coming into the shelter but it is where by appointment citizens wishing to owner surrender their own pets would come in for a counseling session with concho Valley pause at that time they would be offered support services there are a couple items that would reference that you have an immediate don't go through a process absolutely surrender that pet immediately and those items are if you've suffered a natural disaster as we

[1:24:24] recently did or if you if the pet is aggressive human in your home that is something we were to say yes bring me your pet right now there are other items where we offer support services I think you stopped one minute I think Lucy had a question I just have a question I know you said something about the stray cats but say for instance you I had a constituent that had a cat that had kittens and they weren't his and I had suggested that he go to the animal shelter does he have to pay to leave those for stray animals okay if you are the owner which you're defined as the owner if you've been caring for that Pat more than three days now we do offer a little that is current that is our policy so we do offer a little greats like if it's a three-day weekend and this cat showed up on Friday so you fed her then we were closed Monday then we would offer a little grace there but it what we often find out in the conversation is and what the citizen is oh yeah I've been feeding them for two weeks well well then we would ask for you to go through this process because bringing kittens into the shelter is almost it increases their fatality and we want to prevent that so if you have been caring for them for two weeks can we come alongside you can you foster them bring them into the adoption system but not physically bring them into the shelter whereby we offer vetting we offer food we offer spay neuter and all our resources for adoption and within a couple weeks more that pet is is rehomed and and is never exposed to the disease that happens in the shelter so to speak to intake diversion for fiscal year 17 43 percent of our animals coming in were because they were surrendered by their owners going into fiscal year 18 only 25 percent were such animals why is that big difference because we although the animal shelter Advisory Committee just approved managed intake as a formal policy in April 2019 we started conversations at the counter in 2018 with staff so my staff would say you know the shelter's full can we offer you support services I think there's a misnomer that folks that are wishing to

[1:26:27] owner surrender their pet are [Music] financially is it a financial issue I think I think some folks are quick to assume that they're making a poor choice but what we're finding is the vast majority of people wishing to owner surrender that's well the primary breadwinner their husband lost their job or they're moving or something like that or they're having behavioral issues well you have two dogs and they're both unaltered males can pause offer you a voucher to get your pet spayed neutered or can we offer you to our pantry we have kitty litter will that get you by so you can hold on to your cat for a while longer can we offer you dog food and so within that time frame your spouse gets their dog job back or perhaps he hasn't yet so you check back in with us we get we do another influx of donations to your and so that's through concho Valley paws resources to be able to show can I come alongside you can we be a partner because one thing that pets a life speaks to is that citizens who love pets are gonna have pets so if you find a citizen that has a dog and it's on the chain 24/7 and maybe it's it's not current on its rabies vaccine those are things where we would say red flag these are violations but pets alive says if you seize that animal or encourage them to give up that animal next month they're just gonna have another dog so instead come alongside them and say can we offer you support services can we offer you things to keep that pet in your home so that's why that public-private partnership is really valuable because as a city I can't offer them that much but as contra belly paws they can solicit donations to specifically speak to these items and so that's kind of a different school of thought to say how can I keep this pet in your home instead of every year for the next ten years I take a pet in from your home and said keep this one pet in your home for ten years okay another thing that we're doing really well is the immediate make ready so in you manufacturing you would say you know how do we very quickly get these animals where they need to go so one thing we do is we make all intake I said strays but all intake is

[1:28:31] available online immediately so if an animal services officer picks up a dog on a Saturday night when he enters that in it's in there so over Easter weekend we had a Rottweiler come in and maybe five pitbulls so a citizen came in and said I saw it didn't have a picture it didn't have a description but it said Rottweiler and I'm missing a Rottweiler and a pit bull well great I have we had a parade of pit bulls that I brought forward until we found their pit bull so they were able to identify and know that their pet was there before we even opened Monday morning so that they could hustle get in get those pets back and yeah right at 10:00 a.m. when we open to the public they were there getting their pets back so that is one thing we do also all in processing happens within one business day so all animals get a full description of their details they're photographed they're named because the path is often an option for these pets and we identify an outcome path so if I have a pet come in and it is not microchipped and it is but it's clearly well fed and bathed recently maybe been to their groomer I say this pets owned and so I may take extra paths to make sure that this pet is redeemed to its owner we already have a I think a really robust opportunity to connect pets back with their owners but we would go the extra mile maybe I'll call a food groomers can I text you pictures of this dog somebody knows this dog and so we can say this is an own pet we've got to get this pet back with its owners or this pet is a great candidate for transport we have some rescue partners that take specific kinds of pets we have a rescue partner that takes nothing but puppies and we are very appreciative of them and so we may have a litter of puppies come in and say hey when they're off their three-day story hole let's see if we can get a transport to this facility out-of-state because they can take them they can keep them healthy so we would honor the three days straight hold always but we want to start working on those things ahead of time to increase the turnaround of how long that pets actually in our shelter and the last thing I would identify that

[1:30:34] we're already doing well is related to euthanasia list scrutiny and sharing one of the things I instituted is that before any pets euthanized at our facility it takes a four person sign-off to approve that and that's two representatives from contraband paws and two representatives from city staff and so other pets at live communities to do it different ways but I'm really comfortable I found a lot of value in that I think that it offers a lot of really good conversation about what resources paws have and there's no assumptions made for example if I see a pet and it has a Mendes amount of medical issues we would say live this animal suffering we don't think that it's adoptable but pause may say oh no I have money for treatment let's at least see a vet let's see what we can do and I've seen pets that have been adopted after recovery that we certainly as a city as a government entity did not have the funds to invest in and the last few items that are tenants of pets alive that are really led by our partner concho Valley pause I did want to list them as pets alive but I would let's pop pause speak to them in their own venues as progressive adoption policies population-based foster programs large scale transport programs and targeted to safety net programs so those are things that I also think we're doing well they're just not City led so I am not reporting on those today but still important components of the pets alive initiative so I wanted to have that opportunity to come back to you I know that individually some of you all reach out and and but I don't think we've had a comprehensive conversation of this shift that we've made it is still furthering the no-kill initiative it is still trying to get to 90% but it is a very different way of doing business I have further questions from Council or comments for Morgan thank you very good and I'm glad to see the progress we will move into item D public hearing and first reading of utility fee ordinances intended to amend conservation discounts under Chapter 11

[1:32:36] utilities article 11 point O 2 water and sewer systems section 11 point o 2.31 rates and add senior assistant rates to appendix a fee schedule article a8 utility related fees Allison you're on morning mayor council at the previous City Council meeting we brought to you the proposal for our customer programs related to the utility as you're aware the current customer program that we offer is the conservation discounts we've talked several times now about the issues related to the discounts but I'll be happy to go over any specific questions you all have at the last council meeting we talked about the three proposed programs two of them being financial assistance programs and one being a true conservation program what I have for you today is the changes that are required by the ordinance to to start the implementation of these three programs the only thing that has to be done is the first is to remove the language discussing the discounts which is this section down here and the other one was just to clean up our section a and be more in line with our current billing practices the next item is to add this statement here below the residential rates so this would be in regards to the senior Assistance Program that they get that 50% reduction in fees in this first year the other programs to be implemented don't require ordinance amendments will be bringing mo use or agreements with concho Valley Community Action Agency at the next meeting phone the second reading of these changes which will be the basically the final touches were the two financial assistance programs and regarding the conservation program of the showerhead a narrator recently we've put those products out for bid to purchase about 3000 of those that that dollar amount

[1:34:39] reaches thresholds that we've got to advertise and get written quotes on those and so we'd be bringing those back or purchasing those items and all of this to be implemented hopefully at the beginning of July the the financial assistance programs for sure by July 1 we may not have the actual shower heads and aerators by July 1 but shortly thereafter yeah yes Billy could I ask a question would you remind me Allison of the requirements for senior assistance yes you are required to be 65 years or older you have to meet the 150% federal poverty guideline and then you would to be vetted for that program you would go to the concho Valley Community Action Agency they would check your requirements and then let us know to our billing staff and we would make that adjustment and put them in that category that gives them 50% off in this first year and then they would be build such monthly for up to two years and at the two-year mark they would have to re-enroll Lucy you had a question oh my question is you said that they would have to go to the concho Valley community agency to apply for this yes and where is that located the basement of the cactus hotel I believe yes I was about to say they can also they do not have to show up in person if they call the Action Agency they can I think they have online forms but they also can mail the individual forms so they do currently with the programs they have in place today the individual does not have to come in person to their facility they have other means of enrolling customers in different programs and you said it starts to our first story yes can they start now or is that what the paperwork I mean yes we would we would start vetting customers or live ones okay thank you do I have questions or comments from any council members I have an engine and this is more of a general question Alison when the conservation

[1:36:44] program started I think you shared with us that the anticipated expense for that was going to be about 150,000 dollars annually and as of what year it was over 400,000 yes this past year 2018 it was housing 450,000 right exactly so Alice because I've gotten a couple of calls from seniors who saying I don't meet the poverty guidelines or anything but I think I need to do you know I work to conserve I think I need to to keep the discount and I just want to make sure that our citizens understand how much more it is costing us how much greater the expense is under that that we didn't not anticipate and also the 450,000 where is that coming from and could we be using that money if we weren't applying it to these conservation methods okay so with the start yes it was supposed to not exceed 150,000 I believe it exceeded that it was implemented in 2006 and I think about three years later it had already exceeded that amount what we can't measure with the expenditures are those rebates discounts that we're giving back to customers is those that are actually receiving those discounts based on their conservation methods or their desire to conserve water so we have vacant homes that are receiving this discount we've kind of gone through the issues but we have no way to measure or to vet the customer to qualify them to give them this discount and so what we want is measurable programs such as the showerhead an aerator so maybe the customers that don't apply or aren't eligible for the financial assistance they could come get a showerhead and look at saving those 14,000 gallons a year and so that knocks their maybe one

[1:38:47] tear off of their bill and so then they're still receiving a lower rate or getting down into the lower usage that are a cheaper per thousand gallon because it is rate based off of usage so if you continue you reduce the self-motivated yes so if they can stay in these two tiers here where the rates are lower maybe they that is a way that they can manage their bill or to try to receive some sort of discount or it wouldn't be a discount but it would just be a lower bill do I have further questions for from counsel Michael you had a comment you want to make the participation with the Community Action Agency may expose these clients to other assistance programs that they might be eligible for so it might be a net gain for them to participate because that group assists with other utilities they have other utility assistance programs that they administer electricity yes yes okay so do we need a motion on this today do I have someone who would like to make them approval mayor a second in a second by Lucy do we have public comment with no public comment we will take a vote all in favor say aye aye none opposed motion passes 7 0 we will move on to item ii discussion and direction for possible project use of the lake now is worthy trust fund and daniel you're on for this one mary council members this item is on here because we've we've had some discussions we've been approached by citizens we have been approached association but others as well that have expressed interest in improvements out there at lake Nazz worthy and on our end we also know that we want to make our

[1:40:49] improvements as it comes to the sewer project that we discussed a few a couple of meetings ago we heard those numbers the initial numbers from the study that came out to about thirty two million dollars but we also know that in order for us to continue our growth as far as economic development one of our one of our priorities is the lake ness worthy especially the airport in order for us to develop that we have to ensure that we have the proper infrastructure in there right now we're very lacking in our sewer infrastructure in order for us to have more development and that's something that's that's really hindered us in the past when we've had actually for example one of the restaurants that actually wanted to go out there and develop in that area and they just couldn't because we just didn't have the capacity for that sewer so that's something of primary importance for us other areas items that have been discussed with us pertain to improve you know you want to also mention and tommy has brought up several times people right now who have closed their businesses because of a backlog of sewer or a smell and the smell was so bad so it's not only about future development it's also about making sure that the current sewer system for our customers is providing the correct sewer system i think to further expand that mayor the businesses that have been directly affected by that really aren't that close to the lake which is odd it's because it's just sitting there it's not moving because we don't have the ability to move it because we don't have the proper infrastructure so it's not just airport like nads worthy it's affecting others because of lack of capacity in the system right sorry Daniel no no problem Aaron that's a very good point and it's very true on our end again it is to address current issues and I should have expressed that as well but also future issues when it comes to the developing that area and of course as we know with the economic development the the more that we we grow as far as our property values new businesses coming in it actually gives our citizens some relief when they go to pay their property taxes

[1:42:51] as well so we're looking for any way that we possibly can to really improve upon our economic development but also make improvements out there out there at the lake mass or the some of the areas that have been protests that for discussion what to make improvements to the boat ramps there's some concerns out there that someone's boat ramps have been there for a while no improvements have been made and really making pretty Minister boat ramp said for some reason or other there's not any grants monies available say they would like to see perhaps trust myself where they trust fund money spend for that also the another item that came up and I had one gentleman in particular that's always arme every every single time we see him is when are you gonna fix that the the tea dock there next to the Nature Center he loves to fish out there a lot of his friends like to fish out there but that's another one that the lake has where the homeowners group actually brought up as well the other one pertains to shoreline protection and restoration of the islands up there we've had a lot of reef growth out there regardless we know that we definitely want to do something moving forward to address economic development but also to make some improvements out there at Laeken as worthy we know that our land that's where the trust fund has grown to over a little over 15 million dollars right now we would like to look at some of those projects in the future but also to address our infrastructure improvement and if we can use some of those monies that'll definitely make it a lot easier to fund the remainder of the project the 32 million dollars but the reason we bring it to you is we we'd like to get some guidance for a mil to see what we do moving forward you know what I'd like to start off with and I don't know whether Michael Dana Theresa want to ask do what I'm going to ask you to do or whether you want me to stumble through it but what we want to do is make sure people understand why late now is where the fund exists what what what it is how it came about because many people assume that incorrectly that that Lake now is where the trust fund is a fund for Lake Nasser worthy homeowners that is what it is not it is a trust fund that was created by

[1:44:55] the city because the citizens of San Angelo helped purchase that property and so it's owned by the citizens of San Angelo not the lake now is worthy homeowners and we need to be very clear on that subject as it relates to how we're we're about fifteen point three million in that fund which is sitting there we believe strongly that the use of those funds instead of just sitting there can help us take care of some of the issues that exist those additional leases properties that we still own as they're sold will replenish some of that funds because those funds are also used for the operations and maintenance of Lake now's worthy so we can't deplete the fund we must continue to build up to put money back into that fund but I believe strongly that what we need to do today is to use those funds to help make the improvements from the lake itself which is used by citizens in this city all all citizens in this city and that we also need to address the sewer issues so that was a small third explanation Theresa and Michael could you add to that so I don't simplify it or miss pre presented well I think you've covered the central points the only other part is this organization does not exist to build large fund balances we should build fund balances which allows stability of services that we provide but unlike a for-profit organization we're not here for financial enrichment those large fund balance are there because we collected them somehow and they should be used to the extent that they're available they should be used to provide the services to the taxpayers that paid those amounts so you want to add to that I think the only thing I want to add is kind of restate what you've already said is that the fund was created through a charter election and the language in the Charter itself says that the no portion of the principle the funds shall be expended

[1:46:59] for any purpose unless authorized by a majority vote of qualified participating voters of the city of San Angelo in an election for that purpose so because it was created through a charter election if we want to change the purpose or authorize some of these projects we would do that again through a charter election addressing that particular section which i think is going to be another item on our agenda today all right so at this point do we need to make a motion to have a charter election or what motion do we need to make or do on this particular item e nothing right now I'm really looking for a guidance and direction from the City Council specifically what it is that that you would like for us to look at again I've mentioned what's been submitted to me by the homeowners association and Adam that actually comes out to what they guesstimate it at five million dollars you know you the City Council could say let's take a look at how we can use five million dollars towards projects there at the at the lake and then the remainder to look at it perhaps for the sewer project but that's the kind of direction we need from the City Council at this point so that we know moving forward what we need to be doing well I think what you just stated is something that I support and that is taking a look at the projects that have been put forward dollar amounts have yet to be determined on those projects so we may or may not be able to do all of those projects the dollars will limit that my suggestion and you can criticize it or or change it but is to ask that we sort of take a look at five million dollars for Lake nads were the approvement sand perhaps five million dollars for some sewer improvements still leaving over five million dollars in the fund but I'm just throwing that out and I would like for me to start on making some comments on that I guess Daniel at some point staff will look at the list we have been presented to start working through the numbers if we haven't done that to see them we've already started that with the ocean health and absolutely okay and at some

[1:49:02] point we'll know have a better handle on the costs associated in some of those items and that's true and we don't necessarily even if you decide today to say okay let's look at projects no more than five million dollars we can make sure that the projects that have been submitted and others that may be submitted as well that we keep it within the family and dollar range you know so we may be able to do the three plus more we may not be able to do all three of them depending on what comes back as far as it cost associated so what we're looking from the City Council is what's that what's that that but seating on that is that five million dollars is it seven million dollars it's four million dollars for the projects but even with the Mara I do want to say that even though you threw out a 5 million dollar number for the sewer project it could be more than that we know that we still have 170 properties that we have on the books that we're actually leasing at this point our objective the City Council's objective in the past and even currently is to sell those properties and get out of the leasing business so we know that we can build that fund balance back up you know even if we do use great the big majority of the 15 million dollars we know we can build that back up as well I think we have to have is because we do have to use those funds for operation and maintenance so we need to know on an annual basis what that dollar amount is so that we know what the minimum balance and that fund must be to continue the operations and maintenance of that so we need to have that brought back to us and we also need to have a projection a spread spreadsheet done on the existing properties that are still out there potential dollar value and what that might on an annual basis bring back into the fund so we better know what we can do to build that fund back up so those are projects I think the city needs to work on so that you give the confidence to the City Council in terms of those dollars and what might or may may not be able to be done Harry when I first had the opportunity to sit on the investment Oversight Committee that was one of the first comments I ever made to Michael Dean we got to do something with that

[1:51:04] money out there and Michael explained that it has to go back to the citizens for a vote so I've been a proponent of this for more than two years there nearly three as a matter of fact I would like to see exactly what the mayor just said a list of the projects the possibility the cost of those things and so that we can make some decisions that will be the best interest of all the citizens but I certainly think that we ought to take a portion of this and apply it to the sewer issue that we've got and see if we can't make sure that that is fixed so that we can grow the lake Nassau or the area whether it's businesses or additional housing or whatever that is out there we know that the progress at the airport is never going to happen unless we have the sewer system built the way it is we've already had to say no to two businesses in the last 18 months because we don't have the capacity out there so we've got to fix that we know that and to Tommy's point there are some boat ramps out there that really could use some some help and we know that we've got people from outside of the city of San Angelo that come on a regular basis to utilize net like NASA whether we need to make sure that those particular facilities out there are as good as we can make them honey Daniel my suggestion would be to go along with the mayor's I would suggest you know as we move through the budget process that Shane bring to us I assume this is going to probably be ashame item will be the numbers to the best of his ability to give us accurate on the list of priorities that they have and then I guess we need to further see if those are the priorities that we need to be addressing in terms of like needs and then I agree fully with Harry and the mayor as well part of this money needs to help help our sewer issue out

[1:53:08] there so I would say as we work through that bring that back to us and then we can we can maybe put a little more meat on those bones as we move forward on this I think right now what we want to do is to have this to start these discussions is what I put it out there in the public that these are things that we're looking at what I'm hearing right now is that we're getting support of course for some projects that they need to be done we just need to make sure that we shore up those numbers but I'm also hearing that the sewer project is also a priority we should be taking a look at so that's kind of the guidance that we're looking for we don't necessarily need dollar numbers attached to it right now but it's just to be able to move forward and say these are the projects that City Council deemed as a priority and we want to move forward and start looking at them right now we now need a motion on this item and say we need or in the next item where we talk about the Charter and we bring it back as part of the Charter conversation or do we need a firm decision now that we want to do this and we want a November Charter election to be inclusive of the lateness worthy trust fund monies this is just a discussion for general direction is fine I'm just a point of clarification the Charter spells out that the money cannot be used without an election but it is a special election separate from a charter election okay so so right now really is just a direction so I just kind of repeated what I what I heard a while ago and that's that there are priorities that address a projects out there at Lake NASA worthy but also the sewer project is another one is a priority so if I'm hearing that from Council we can develop the numbers and come back but we would definitely like to be able to start talking about this these are some of the things that we're looking at and started kind of promoting that you know so if that's the direction I'm here and I'd like to be able to move forward with it is there any opposition to that conversation so the entire council and may are very supportive of moving forward on this just item and looking at using the funds for future projects Harry just a clarification from Julie you said a special election but can it be held at the same time as a charter

[1:55:11] election that's okay all right with that then I think we move on to item e I mean sorry item F which is discussion of possible items considered for November 2019 and I should say and special election right and add that verbage to that line so with that Daniel you're back on again yes ma'am again what we like to get from city councilors some guidance on this since we are looking at this point at that special election this would be an opportune time to include also the consideration for the Charter changes if there's any to be had there's five items that have come up that could be addressed in this charter election it's not in-depth but these are some of the ones that quite frankly have been brought up to me in the past and I just want to make sure that I included those in there and that's to address first of all a City Council as far as Terms of Service we know that right now City Council in the last chart election the changes were made were City Council members could run for office have two terms of four years with a limitation to those two terms a question that's been brought up to me is do we need to start taking a look at the benefits of actually doing away with the the term limit and allowing a council member to continue to serve their district based on the fact that the citizens voted back in into that into that position instead of limited to the two the two terms of four years is actually removed that so I just kind of want to talk about that also the City Council as far as vacancies we wanted to make sure that we're pretty clear on if a city council member left for some reason or another and a vacated their position and at what point do we call for a special election if that council member only has a lesson 12 months left on their term should we just leave it vacant at that point if it's more than 12 months the the Charter could actually specify that we have to call a special elections we want to we don't make sure we have clarification on

[1:57:12] that as far as our CIP we have a capital improvement plan that's a it's a five-year plan we review this very frequently on a yearly basis and we're making updates to it but it does get tedious at take a lot of staff time we were looking at the opportunity to maybe do it at every second or third year which would suffice it would keep it updated regardless but it's just something that on our end we'd like for efficiency purposes to take a look at and see if we really need to continue in that manner another item is a police chief as far as his term of office the way that the Chief of Police is scheduled at this point we're having to call an election just specifically to elect a chief of police that doesn't coincide or it's not in line with the City Council members elections which every time we do that it cost the city about thirty two thousand dollars is that correct Julia so every time we do that because it's on an off year it cost the city money so we're looking at maybe aligning the the police chief with the council member elections you know so that's another one that we thought was really important to address just to make sure the citizens still select the police chief because that always comes up so this is not about that this is about something else the citizens will elect police chief quite frankly even with the chartered election they could say yeah your name you know and say we don't we're not interested in doing that part of it you know so but again our whole deal here is to make sure that we can align it with City Council members and really save us that money of doing an election on off year okay so and in other items as directed by City Council so we kind of wanted to hear it much hear from y'all but what I just barely stated but if you had any other thoughts of on this as well one of the items that had also been talked about is the qualifications meaning that a city council or mayor cannot Oh cannot oh the city's portion of property taxes so no one can run for office if they're not don't have a clean property tax paid teresa has some some thoughts on that as

[1:59:15] well based on law yes there has not been a case that directly states that that is not something you can use to disqualify somebody from running but there are a number of cases out there that say that any kind of financial considerations is impermissible so myself is and the Attorney General actually both think that even though there hasn't been a court that has actually ruled on it it's probably in our best interest to stay away from those kind of restrictions so we can't discuss that or you're saying we shouldn't does not okay so knock that out what let me just be clear what is it that you need for us these are this is obviously it says it's a discussion item but what kind of a vote do you need or motion do you need on this or do you need one we don't need one mayor what we really need is just your your input on what we're looking at as far as a potential charter election items if you're in agreement with what I just presented or you'd like to add to it or take away from it I just we just wanted to hear from you all right so question either for Teresa or Julie I'm not sure which one if we have a charter election does that require that we appoint a Charter Review Commission or is that not necessary it's not necessary the council can call an election or the council can select a Charter Review Committee okay okay all right and then Harry you look like you want to say just because I was on the last Charter Review Committee when we presented several items and one thing that didn't get clarified at the time was during that time frame that the police chief was up and we were talking about that prior to that that particular term of office was lying directly with single-member districts one three and five and because it didn't get didn't get clarified at the at the specific time that that's the reason the police chief term now is set that at an off year so I think this what

[2:01:22] we want to try to do is just get that back in alignment with one three and five and I think the citizens will will want to try to support that so that we are not spending that additional $30,000 a problem with that is that extends that office for years if you do it was one three and five because the next election would be for mayor and for districts four and six so at this point you would want to realign it with districts four and six and the mayor's right did I say that roughly that would be a one you know but I mean what my point is is the falling is that if you aligned it with what Harry just said you would be extending the term of office three years and I think the citizens want a strong vote on the police chief so my recommendation is to align it with six four and the mayor and so that would be there's ways you can do that but I think we can work out the details prior to that is this what you can do is have the police chief elected Florida a three-year term the next time that he's elected which is which is next year and then from then on have it all aligned with one three and five but there's details back and we can just we can have that prior to going to the election we have to be really careful that it wouldn't do anything that's unfair to the chief either so and or that we yeah but regardless yeah definitely understand that well you don't want to extend it to three years you don't want the next one to be only three years I mean the most logical way to approach it is because then you're still having another election which is what he's saying cost us $32,000 if you stick with it instead most important part would be to align it with six four and two and the mayor's re-election and we could always word it to where we realigned one time so that and then another time to go with one three and five and that way we have a citywide election okay do I have from Council any comments

[2:03:27] on any of the other items on here so do you have the direction that you need we do ma'am okay good then we move on to the next I thank you so much next item is consider adopting an abusive conduct policy and Theresa you're on for item G thank you and this is actually a policy that I've been working on for a while and I thank Daniel for letting me bring it to you it's actually something he could have approved himself just for an internal policy but I thought it was important for you all to take a look at it and approve it so that we can be setting a standard overall for our community and how our employers are to be treated and one of the things I really like about my job is that I get to work with employees on all levels of our organization from the fourth floor which is what we call to heal it's all the way down to you know those people who answer the phone or who work in the field and over the course of my 15 year career I've noticed that the kinds of behavior that's directed toward city staff particularly those employees that are frontline employees that are answering questions or solving problems for people is becoming more and more coarse and in lots of cases even abusive and we've taken some steps internally to help address that because when you're they come to you and I have a question about how they've been treating somebody they're not going to agree that they've been abusive to our employees so some of the things that we've done is a lot of our phone lines now do you record conversations so if there is a question about somebody's behavior you can review a phone call our conference rooms also have audio and video recording in them so if there's a meeting that's held in those facilities we can sometimes go back and look and see what happened but the other thing that I'd like to do is pass a policy that kind of outlines what steps our employees can take to remove themselves from situations so this policy deals with what we consider abusive conduct and this isn't just angry citizens we all understand that we do things that make people angry but this is behavior that intimidates

[2:05:29] offends degrades ridicules or humiliates our employees some examples of these that I've seen witnessed or been told about by our employees includes things like steering or glaring or very aggressive nonverbal ways people hold their bodies and are interacting with our employees consistent ignoring and interrupting an employee when they're answering a question or explaining a rule personal attacks which include excessive profanity name-calling very personally directed name-calling derogatory or hostile remarks about employees skills training or intelligence our employees even though they are all highly competent their intelligence and why we're city employees is questioned on a very frequent basis this one's becoming more common as well and reasonable interference with an employee's ability to do his or her work this is repeated excessive emails repeated excessive calling I know in my office there was a gentleman he wanted to speak to me and I was in meetings pretty much that whole day and I kept telling my staff you know we will call him back as soon as I have a chance he ended up calling my office in the C manager's office over 72 times in that one day trying to reach me and ended with if she doesn't call me back in 15 minutes I'm going to her house and this is her address at which point you know the police becomes involved in those kind of calls but we don't want to have to get our police department involved in all those calls so the policy that we've outlined allows our employees to take these steps to protect themselves in those situations one of the things they have to do is they have to tell the person you know I'm pleased stop the behavior well if you're being cursed at or the cursing is occurring on a phone call to say please stop the behavior this is very common in non-governmental world to be able to say if you continue cursing at me I'm gonna hang up also in those meetings where people are being mistreated I had one city employee who left a meeting and I saw her right afterwards and she the word she used to describe how she felt about her treatment was eviscerated to me that's a very strong word

[2:07:30] so again giving employees the opportunity to tell them you know if you don't stop this behavior I'm gonna leave the meeting or ask you to leave the meeting but we also want to protect our citizens we're not like any other business the things that we offer were the only ones that offer those services we're the only ones that offer water services and so we want to make sure our employees are treating our citizens properly by having a process that if an employee decides to terminate a conversation or leave a meeting with somebody they have to document that and provide it to the supervisor now in my mind that just a couple of things one it gives a supervisor an opportunity to call the person back and discuss what the issue was because in most cases if I call them or Daniel calls them or Rick or Michael call them they're gonna behave a little bit better sometimes that not that's not necessarily true but even you know at the director level it also helps us identify those people who are being abusive to all of our employees as we talk about this you know we've talked about this particular policy Directors meeting and it seems like there's something of individuals that you know they exhibit this behavior with lots of different departments and this will help us identify those individuals and see if there's better things we can do to help it kind of helps us identify a larger security concern that's out there I know that some of the language is becoming more violent that's pretty rare at this point but there are certainly things said on social media and to us that they're scary I mean it's just scary language and we want to make sure if that's happening that we're documenting it so if it does reach the level where we can report it to the police we have a record to go on but I think again as I started it also sets a standard of behavior for our community we want you to tell them that you know please don't treat our employees this way because they will have opportunities to so I'm happy to take any questions so do we have a specific policy that's being put forward at this point are we just talking about you wanting to put one

[2:09:34] together no there is a policy it is in your packet and we can have that put out on - we can have Anthony broadcast that as well I know that anthe and I discussed doing some of the social media kind of things that he does to let people know what kind of behavior we're talking about but this is not behavior that any of us with any circumstance would think is okay it's not just being angry about something it is like aggressively name-calling and threatening our employees Marren I do want to point out very briefly that the great majority of our citizens are very courteous they deal with very professionally it's that handful of individuals that for some reason we have just struggled with I heard a recording just recently I just cringed our employee our female employee at the water department handled herself really well and she was berated she was insulted she was and it just went on and on and on they'd hang up and that person would call back again and continue but our employee was very very professional but she should have removed herself in that situation though so again we are trying to protect our not just our employees but also make sure that we have better interaction even with our citizens but again we're very appreciative of the interaction that we do have with a great majority of our citizens there's just a handful that we're dealing with in most cities have a policy as that such as this the cities that I'm aware of is just very limited but Abilene does for instance does not have a written policy but the directors are told and employees did you know that they do have the opportunity to leave or hang up on conversations I thought it was important to put it as a written policy so that's very standardized you'll find employees even within our organization as we listen to phone calls of these people some of them are more willing to say than others if you continue cursing at me I'm going to hang up and then they hang up but there's others who believe that it is their responsibility to stay on that call and try to solve that problem and they will stay I mean the one call that Daniel is referring to that young woman was on the phone for over five minutes you know that's a long time to have somebody tell you how terrible you are for something that really she had no control over so I think my preference is to have a written policy versus just giving authorization

[2:11:37] to employees to handle it again to protect our public to make sure we're doing our jobs but also to document the kinds of behavior that we're seeing mama Tommy you were gonna make I asking a question Theresa does does this cover I know this may not be a verbal type of salt but you know I am aware that there are some citizens that make voluminous voluminous records requests that I would consider abusive is that is that something that this would cover or is that not anything that that this would cover that would not cover this but it would cover the phone calls that are subsequently made to us if we don't respond okay I know that's a problem as well really is so that's that's another issue I guess was for another entity besides the city and we are looking at options that's really gonna have to come I think through a state statute okay and I think my illusi says I just have a quick question what was the consequences to this action say they do abuse the employees or whatever what's the consequence to this well I think you know it depends on who it is if it's another employee which I'm not aware of those situations I think our employees are very respectful to each other generally there we can there can be disciplined for that if it's one of our contractors who's engaging that behavior then we would have the opportunity to not hire them again as a contractor you can do that we can put them on a no bid list where they can no longer bid on our contracts again I don't think that has been an overwhelming concern for citizens the way we handle it now is the way I think we would continue handling it is that we would just have somebody higher up you know make the conversation have a conversation with them about the way they're behaving the purpose of documenting it is there are some statutes and there's a salt battery harassment through electronic means or other conduct of criminal nature that we

[2:13:41] might be able to make a police case I know in the instance where the gentleman you know offered to come by my house it only took one call from assistant chief Fincher to convince him that that problem wasn't a great idea so we don't want to involve our police officers unnecessarily in these things but the better documentation we have the more likely we are to stop the really abusive contact I think it's kind of hard perhaps when you say consider adopting an abusive conduct policy without us knowing what the consequences are I mean it's one thing to have it and read it and say okay well we don't like that but so what and what is the so what I think that's so what immediately is that they won't get their answer immediately if you're calling about your water bill and you're abusing our employee you're not going to get that answer right there because the employees going to leave the conversation if it's you know some other circumstance when you're in a meeting we're going to terminate the meeting and you'll have to reschedule a meeting with somebody else present such as one of the assistant city managers or the city manager I don't think that this in any way is intended to say we're going to refuse service we really can't do that that won't be a consequence to them it really will be more of a discussion about the behaviors and who they're going to deal with and how they should interact should we make sure that as we discuss this that we have those remedies attached to this because I hate to pass something push it forward and not say and as city employee or what these are the things that will happen should you do XY and Z I mean I can read the three things that are listed here so it says an employee found engaging in abusive conduct will be disciplined up to and including immediate termination contractors found to be in violation of this policy may be subject to contract cancellation or disqualification from future contracts citizens who engage in abusive conduct towards employees may be asked to leave city facilities and conversations with cities hearing with citizens who are engaging in this behavior may be terminated so really it is just a matter of we're going to not

[2:15:44] require this employee to stay in this situation for this moment but again they can come back and we will provide them services we want the employee to know that there's no repercussions for him or her removing themselves from that situation and to know that we're we we have a course of action that we will fall as far as the supervisors above them as well but we need them comfortable saying it's been documented I know it's been recorded I need to remove myself from this very very uncomfortable situation it's really what he's doing first - or doing for employees okay so any other further questions or comments from Council Harry Ricci I certainly appreciate this I was a little surprised that we didn't have something like this most big businesses Billy can attest to this have something very very similar to this because we don't want to put the employees at risk or have one one employee take advantage of another for anything so I certainly think this is something that the direction we need to go in and I certainly support it any further questions or I'm just going to ask if we need a motion and I'm with you Teresa there's an accepted level of decency in a conversation professionalism we expect no matter who we're talking to or who's talking to us but when you deal with a lot of people you're going to get somebody that's just mad on the phone and they may be not mentally competent enough to handle and they're just gonna get outraged I'm I'm kind of with the mayor a little bit how do we tell them okay we're stopping this conversation for now you're going to this step and that's the one I'm worried about I want to see this take place but I think somebody's people and I'll use this one because he's he's dead I'll use my dad boy he could get on the phone sometime and just deliver a 1929 lecture and god only knows what he would call that person he'd just be embarrassed to even say he's even kinfolk but long story short is that was just a mentality was but you had to go in and tell him okay here's your next

[2:17:46] step to go you're you're not gonna rid yourself of these calls but we're gonna have to be able we know how to handle them in the process and I'm afraid of that can instruct our employees like I said we're gonna be doing some training with our employees on how they should appropriately handle this they shouldn't just say okay go by and hang up we can't instruct them to tell them that the supervisor will be calling them back because as you listen to the calls I mean they are calls that like just they accelerate and it gets to a point where the person even if you're trying to help them there's not gonna make it so emotionally involved in the situation they're not going to be listening to you anyway so if that's helpful that that's the kind of instruction we want to give our employees that to be told that they will be told if you hang up that somebody else will be contacting you so they know that there's still service available to them we can certainly add that to the policy I think there just needs to be consumed more conversation I think we need to have some specific training attached to it and know that there's training attached to it a better definition of consequences you know some people I hate to say this will treat a female different than a male on the phone and some people believe females don't have the intelligence that Amanda's and many of these issues so there are many different levels of this I just don't feel comfortable approving it as presented today because I think there's more research and more detail needed in it but I believe it's necessary in an important part what we need to do may I ask you what additional research would you be looking for not research definition policy repercussions repercussions you know it's like a general thing it's like when we pass an ordinance and it's like it's not defined it's got what's enforceable I mean what is enforceable what what actions can be taken I think just go ahead I'm sorry there but I think Theresa just read off us what those consequences are and you know there's a basic level of respect that I think everybody deserves going both ways and I certainly don't think

[2:19:49] city employees because I've gotten some of those irate calls where I've you know had to talk to people I would hate for our city employees to be talked to the way I have over a vote that I have made and you know training certainly you know getting the city employees or whomever it is comfortable saying you know I'm sorry you know I don't appreciate the way you're speaking with me and we cannot continue this conversation or I cannot continue this conversation if you continue to use language like that but I can't have my supervisor call you back that doesn't take a whole lot of training there and I just think and we all lose it I have lost it sometimes when I'm you know but fortunately over the years I've kind of learned how to dial it back a little but I certainly think that this policy and when I got this in my background package my gender now I was really I thought the city does not have a policy that deals with something like this and you know so I read through it very carefully and you know I thought it covered all the bases even the consequences of as Theresa said we can't stop city services that we can ratchet it up the ladder all the way to Daniel or to you mayor if you know if it comes to that for somebody that you know has that characteristic to be ugly and abusive so I think we ought to adopt the policy I'd make a motion that we adopt a policy as presenting any public comment planning on that but as far as the training we do have an arm jealous NPR Brian Kendrick Human Resources so good to see you guys well no the I mean we do have an arm

[2:21:52] that we can do that training through through human resources so we'll partner with Teresa to get that done so I don't think that will be an issue and I think again one of our biggest concerns is consistency throughout and currently we allow departments to set their own policies and so I think it would be better to have an overarching policy that addresses this in a uniform approach for everyone to make sure all citizens get treated the same way all the time rather than there being a bunch of different standards out there and I don't further public comment [Music] New Jersey board I just have a quick correlation from Teresa and this is actually kind of funny this was brought up today I believe this needs to be extended to people that sit on City boards we are not actually seeing employees but we take an oath with the city and it was actually just funny because having a conversation with a local business owner who's making plans on some things they want had done was accosted for voicing my opinion about how they you know trying to keep the city you know kind of in the same step in direction and you know it was so I just wanted to clarify if it's gonna you know would that be covering we can certainly I think in the language I think it should be written and that that should be something that should be done generally our policies don't apply to anybody other than city employees because it's a city employee policy but since we are essentially creating a community standard we can certainly you know add boards and commissions as well as council because I know they take lots of comments that are difficult to hear as well they're probably comment no further probably comment we will take

[2:23:57] a vote all in favor of item G consider adopting abusive conduct conduct policy say aye any opposed aye motion passes 6 1 H first public hearing an introduction of an ordinance amending the budget for the fiscal year beginning October 1 2018 and ending September 30th 2019 for new programs and capital improvements Tina yes ma'am we have I think five budget amendments for you to present today the first one deals with the storm damage that we just endured them on May 18th we're requesting $250,000 for disaster relief efforts from the landfill fund balance in the hopes that we may have some or all of that returned to us the second one is for timeclock plus software that will be your next agenda item we are proposing to use interest income across all funds to fund the first year of that program we did budget conservatively for interest and so we do have a surplus and our interest revenue accounts so that's how that would be funded facility improvements this is for Civic events they're requesting to use $50,000 from fund balance for some facility improvements and Pacific events do we know what they are those are the ones that were brought forward in the past that council approved we brought the remainder of those dollars that were leftover from prior expensives and a new set of things we wanted to do with that remaining money do you want go ahead no call ask questions in a minute okay for the keep San Angelo beautiful or case AB program we're requesting to use $65,000 from the solid waste fund balance to fund that program I believe that program is expected to last three years with the city funding and supporting it and then it's supposed to endorse a standalone organization after that period of time

[2:26:02] for the home fun I received revenue in the amount of $10,000 which has recaptured funds and so they're requesting to use that to further their home buyer assistance program and also from CDBG and home funds they're requesting the use of fund balance for citizen roof repair and the amount of $100,000 and animal shelter improvements that Morgan referenced earlier in her agenda item and the amount of $200,000 those would come from fund balance from prior years 452 and funds 452 and 482 and so where that that fund balance comes from is from program revenue which is budgeted and received and an amount over the amount of expenditures in past years or is that are those two is that two hundred thousand the dollars that we use from excess tax revenue is that's a two hundred thousand that we did last fall season this would be in addition to that amount and would come from the fund balance in fund 482 which I again as I said was program revenues in a prior year that were received and failed a fund balance we have before we think about do we have other things that are out there that we think are going to come forward instead I mean this month and then some next week and then I mean I just think you know because as far as CDBG an opportunity to prioritize here well as far as CDBG and home funds these are within the neighborhood and Family Services realm and so our the use of the funds that are being requested and this will bring their fund balances in those two funds to an amount where I would feel safe probably not accessing those fund balances again for in the near future there if I could Tina you said this was pulling from fund balances in those funds those funds are restricted for certain uses is that correct when their program revenue they're at the discretion of council to use as they see fit but because they are within the Department of neighborhood and Family Services we would recommend

[2:28:04] using them for projects associated with Department these are program revenues that came from CDBG and home funded projects right outside of the grant dollars and so the program revenue went back into those funds it's not general fund money that's exactly correct even though council has a complete authority over that money okay the key there is it's it's not local tax money that was set aside in some previous council allocation the origination of the monies came from grant programs that spun off some program income that program income went into a fund balance and that's what they're tapping now my comment wasn't relative to just these two items just to be sure you understand that but it's still a relevant comment to these two items sure it is it just wasn't my comment yeah back there can he review what we were one - no but morning council mayor of the 50,000 was for the Paseo improvements that included the the LED lighting the parking light maintenance that needed to be taken care of on the east and west side of Paseo and also the nettings who as well for the Paseo now you need a new roof on it partially this tower we need to divert this money away from the items you just said and put it towards roof repair we are gonna we're looking into that right now to see how much estimates are for for the cost to do the repairs but that's what we're looking at right now hopefully we can cover it with the budget that we have something right now okay and then my next I think anybody anyone have further questions for Sydney okay my other thank you very much then my other question is going back to of

[2:30:06] course a timeclock plus item do we need to consider item I and then come back to item H because we haven't considered item I before we approve item H funds this is the first reading of the budget amendment so the purchase of the timeclock plus would not go into effect until the second reading it's just an approval so it's kind of a toss-up we wanted you to hear the budget amendment first since you can't buy something without funding but okay thank you all right do I have yet more okay do I have any questions or further comments from Council so then do I have a do I do we need to have an amendment we need a motion so who would like to make a motion Harry makes the motion whose seconding second by Tommy public comment with none we'll take a vote all in favor say aye 9 opposed motion passes 7 0 I don't know if I'm allowed to do this so tell me to shut up if I'm not but I just want to make sure you really want us to know I just want to make sure that I did not that my vote against the abusive conduct policy does not mean I believe that the citizens deserve to be abused I do not believe they deserve to be abused I just think more work needed to be done on it but I don't believe employees deserve to be abused so just to be clear on that and just to be clear I'm with you on that and the reason I voted cuz Bryan came up and said he was okay thank you very much thanks for the clarification yes sir okay so now we're going to go to item I consider awarding an agreement to data management incorporated timeclock plus under Texas dir contract number dir TSO three four four eight and an amount not to exceed 250,000 in fiscal year

[2:32:09] 2019 and $55,000 annually beginning of fiscal year 2020 and authorizing the city manager to execute all related documents Brian you're on again Brian Kendrick human resources director I'll do it right this time it is good to see all you again so one of the first conversations that Teresa and I had after I moved over to Human Resources was related to how we would attain best practices related to the Fair Labor Standards Act we as that legislation has changed over time and as it has evolved we as a city have not built in the best practices that would achieve compliance with that so over over that discussion we we both agreed that we needed to look at some way to update and modernize the way we do it time entry software we believe would be the best solution for this it gives us the tools necessary to maintain that FLSA compliance and it also gives us the ability to protect the quality of our records for any kind of auditing so with that in mind we know that there's a couple of priorities that we needed to look at one of them was of course we know city council is interested in keeping business local if we can and we are extremely lucky that we have an intern Nacional time entry software company in our backyard and we verified one of our concerns was we verified that time clock plus was a premier partner with our software system and that's a huge that's a huge consideration so that's that's a big component that we can check off their local we can check that off and then the other concern was we want to make sure that we're you know having a fair purchasing process according to state law so we have verified that time clock plus is registered with the Texas

[2:34:12] Department of Information resources that means they've been vetted and are considered competitively bid satisfying all the requirements under the local government code so with that being said I'm gonna turn over for a little bit of a presentation to some of the representatives of town clock plus Brandon Corbin who another note that I'll just make is one of the questions I asked is what happens if one of those proximity readers goes out what is the process to get that replaced and he said I'll hop in my car and bring it over so that was locals always good mayor council thank you very much for your time and attention this morning as director Kendrick said I'm Brandon Corbin I'm a sales executive for timeclock plus we go all over the country and internationally having these kind of conversations so what we've done here is prepared a little bit of an executive summary to give you an overview of us as a company the background of the project and some of the things that will be keys in that and then of course we want to save time to answer any questions that you out might have to make sure you understand it and feel comfortable with the with the project moving forward as we get into that portion I also want to introduce you to Juanita Hall Juanita is a technical expert in the software so she's worked in various different departments of both development and support and again she's she's one of our absolute best I wouldn't have anyone else here with me to answer any questions that you have about how the software actually works and in representing our executive team here is Trey watt strafing Trey's are chief revenue officer so he's the executive sponsor on the project from our side and we're excited to have his support here okay so Brian did a great job of kind of setting this stage but we were initially brought in because of the things that Teresa and Brian initially discovered and that we wanted to improve some of the accuracy of the processes as they existed today and very quickly we

[2:36:16] found out that one of the keys to finding the correct partner was going to be that you needed an organization that had the flexibility to capture the diversity of needs as you guys can imagine fire department has a very different need than a water department or from a streets department and that's one of the beauty the beautiful things about a municipal government is that you have a lot of different small organizations under the same umbrella so when I initially started talking to to Brian and going through some of the things that that make us unique it was it was really exciting to hear how well aligned our organization was with the the project to hand in with what the city is needing currently and I'm sure a lot of you have seen our logo around I hope in the community of to give you a little bit of our background timeclock plus is a 30-year veteran of the time and attendance industry and we're very proud to say that nationally and now internationally we are the number two provider of these kind of time and attendance systems that's that's on the market currently when if you switch that to specifically public sector we're actually the number one provider and again that flexibility that our system offers is a big part of that because there's absolute necessity we're also very proud to pass on that we have three hundred families that are supported by timeclock plus and our headquarters here in San Angelo Texas that were involved with and support over 30 different charitable organizations here in community as well so as we get into a little bit of the scope so it's it's easy to say yeah we're number two but actually pulled some numbers we're currently serving 60,000 separate organizations internationally in 37 countries so it's easy to drive by the building and not understand the scope of the importance of the work that's going on there and how many different organizations are supported by our company specifically as we transition to the case for change so why this is an important project what are some of the things that these kind of projects are able to return I like to reference

[2:38:18] third-party research so kind of starting out here this first one Aberdeen group is an independent consulting and research firm and in their research they found that these kind of projects we take a manual largely self-reported process and you automate it you actually have overtime costs that are unplanned driven down by 7% and your total overtime costs down by 19% transitioning to the American Payroll Association we were just in California last week at their national conference there they find that time theft costs organizations up to 5% of their gross payroll in our experience most so that's unintentional most employees know and when they're reporting their hours they just maybe didn't pay as much attention as they might have but those little minutes here and there add up to in a lot of cases and in our personal experience between 2 & 5 percent of your gross payroll so that would be a big part of the ROI that we would be able to project with the project and then specifically the Department of Labor has been active in public sector and they gave us some statistics in 2014 they paid out 240 million dollars in back wages and that that included 270,000 employees that had errors or inaccuracies in their compensation we we arrived at this point in many cases with a city or a state organization after something has happened so I want to recognize the council and the city employees for being proactive in addressing this and then specifically in Texas we currently serve 92 Texas cities we pulled some together that are some of the more relevant from a size and scope standpoint just to give you a little bit of a fact check there that we are working with some of your peer cities that I'm sure you interact with Austin Midland Grand Prairie didn't grapevine big Springs on that list I know we've had some conversations with them so specific I know we talked about prioritizing local in our state here we're very

[2:40:22] experienced in in exactly what we need to do in Texas specifically and then Brian also mentioned central square technology is a leader in municipal software systems and the city currently uses them for financial solutions and if you were to call them and say hey we're starting a time and attendance project we need to revamp this they would say you need to talk to timeclock plus we're their preferred partner they actually - two customers that aren't in the same city they would you know even be able to come and present to you on our solution they said resell it so that was exciting as well that the solution that we have one of the closest relationship with actually is in place here and that lets us leverage our combined experience and maximize the benefit of the solutions so that you have the best possible impact of your investment there and then finally we talked about it when Brian asked me you know what happens if we break one of these things we literally will be able to hop in the car and drive over that's a that's a rare commodity that we have the local strategy here and let's just say we were in California right now instead of in Texas timeclock plus has a an absolute focus on our service level so when a customer of any kind needs help they are able to pick up the phone and talk to a timeclock plus experts we've made that the conscious decision to maintain all of our support and professional services team and those are the people that get things set up in the beginning and configured in our headquarters here in the san angelo and as most of you have experienced you know and a lot of technology companies those functions are outsourced or they're now being handled by robotics so that's something we're very passionate about and you know we're very excited to be able to potentially serve the community where we work and we serve and and our families all live so with that being said we'll open it up to questions and anything that the the council would like to know more about do I have questions or comments building my

[2:42:26] questions in no way are intended to say that I don't think we should go local absolutely 100% aye I support us going local for this but you mentioned being number two who's number one Cronos corporation out of Massachusetts is the number one provider in time and attendance and most of their focus is on fortune 500 enterprise level organizations both nationally and internationally do you support enterprise operations we do yes ma'am we have have some very large organizations that use us we have everything from - employee companies all the way - of some of the the more recognizable American brands that use tomcod plus are you familiar with ultimate software solutions yes ma'am I am okay so what services might they offer the timeclock plus doesn't ultimate software is a competitor of ours they're a more of a comprehensive municipal solution so they would have a lot of overlap with your central square technologies in the offerings that they had timeclock plus is a specialist and an expert in time and attendance alone and that's intentional we don't you know do human resources or finance or payroll or any of those kind of things so ultimate software's more of an umbrella company thank you I have further questions or comments Harry just a real quick comment I think in a long run this particular type of thing will help with efficiency it'll also help with some of the reports that are that that we've got to generate so really having a homegrown company come in and do this I fully support this have any further questions or comments from counsel if not me I have a motion move to approve lay makes the motion and the second is by Tommy is there any public comment nope comment we'll take a vote all in favor

[2:44:28] say aye aye with no in opposing motion passes 7-0 thank you very much Brandon we will now move into item J which is an update on sales tax revenue performance Gina we have good news again this month mayor the sales tax for May was at five point eight two percent compared with the same month in the prior year and our current we're currently over budget for our revenue budget by nine hundred and almost nine hundred three thousand dollars a year to date and then of course I have your slide here for April you know this always likes a month because it takes us some time to get it into our system but for April everything was up slightly other than professional services was just down a tiny bit this in April of 2019 thank you I want to remind everyone that in a discussion with City Council we agreed and supported that any excess sales tax revenue would go towards the street infrastructure improvements and I want to remind everybody once again of that but I also think an important thing to bring up right now is that I'm excited that we plan very conservatively because if you take a look at our sister cities for the same time period you'll find that Abilene was down Midland was up but Odessa was down in Wichita Falls was barely up so obviously there are some dynamics changing and I am thankful that we planned conservatively and I'm thankful that we have over $900,000 at this point that will go towards Street and infrastructure improvements thank you with that we will move into item eight which is closed session executive session under the provision of Government Code title five open government ethics subtitle a open government chapter five five one Open Meetings subchapter D exceptions to requirement that meetings be open under the fine sections a section five five

[2:46:31] 1.07 one to consult was attorney when the governmental body seeks the advice of its attorney on a matter in which the duty of the attorney to the governmental body the Texas disciplinary rules of professional conduct of the State Bar of Texas clearly conflicts with this chapter regarding water rights and contracts for Lake Nazareth II we will be adjourned for approximately one hour we will return and follow up with the rest of the agenda back to order [Music] 12:42 there are no announcements from the closed sessions so on the follow up and administrative issues we will move to item B consider approving various board nominations the Zoning Board of Adjustment Bobby Guerrera SMD to to the first term ending January 2021 it's the only one do I have a motion to approve so moved second any public comment with no public comment we'll move to approve I mean I mean vote all in favor none opposed appointment made item C discussion and consideration of September meeting scheduled I ask to have this put back on because Labor Day weekend our first meeting would be the day after Labor Day and a lot of people travel and I was just wondering if we couldn't move it at least just to Wednesday and not that Tuesday that we city staff can come back and get ready does that bother anybody okay so we'll move to move that meeting from the first Tuesday which is after Labor Day to that Wednesday same time okay now announcements in consideration of future agenda items I think we gave some today that need to be done is there any additional items from anyone with none we'll move on to an adjournment do I have a motion to adjourn okay in a second all in favor let's do it thank

Captured 2026-07-26 · source: youtube.com/watch?v=FTmbzARGF6s