Financial Update & CIP - City Council Strategic Planning Workshop 5-31-22

[0:00:01] tina dierski director of finance uh city's property tax rate again is 0.776 per 100 valuation last year our certified values came in at just over 5.5 billion dollars at a 98 collection rate that means we budget almost 42 million dollars with about 5 million of that going to debt service and the remainder to mno we did see a 2.3 percent increase for this fiscal year and that is with all the new appraisals that's out there this is this the most the most current one that is driving our current budget this is the current budget the year that we're in currently have you been provided with numbers for the 2022-23 projection from the tom green county appraisal district to determine what percent increase might happen for next year's or this upcoming budget year and speaking with the chief appraiser city-wide values increased by an average about 30 percent statewide they increased by 25 so we're not alone with that um we did receive our very very preliminary rough estimates as far as valuations but we expect that to change quite a bit because we haven't pulled out the tiers we haven't pulled out debt service there's so many things you know people are appealing we're still in in that process and so we don't really have a final number for that we don't receive that until july 25th usually so you have no numbers projected numbers for our 2022-23 budget i'm not comfortable throwing a number out there but i would say it would be at least in the area of two million dollars of increased revenue to the city and so this past year what was the dollar it's a 2.3 percent increase in the current budget year you're saying so what kind of dollar increase was that do you have that kimberly i want to say it was about 1.2 remember it went down to 800 000 it was less than 1 million dollars in terms of what we actually saw for the budget so we didn't even hit a million dollars if i'm not mistaken it was 870 some thousand dollars that we actually put into the budget for property tax dollars over the previous year yes kimberly's

[0:02:04] gonna look that up just to confirm but i think you're correct that's in the ballpark and the state law is what is it relates two percent increases before it goes to the public so if the time green county appraisal district keeps the overall appraisals below 3.5 percent then that number is the number we accept if it goes over that number then we have to take it out to the public to vote to determine if they're willing to accept the overall appraisal increases yes they allow you also a three-year look back so for example last year we only hit 2.3 percent so you could capture that 1.2 percent it's it's kind of a complicated calculation but it some number you could recapture from last year or the two years preceding um of course sb2 went into effect 2019 so we don't actually even have a full three years behind us but um but yes it would be capped at that three and a half percent plus maybe a little bit more um for recapturing from last year um and at that point you would either have to lower the tax rate to whatever that tax rate calculates to that keeps you at that cap or go to the voters but i will repeat also the city's percentage has not increased for over a decade 10 years so we have maintained a 0.776 property tax rate for over a decade so there have been no increases that's correct yes proceed and this is just your chart depicting and showing that growth um the 2020 you 2022 property tax revenue is projected um in this chart um but that just kind of gives you a graphic representation of where we were describe mno maintenance and operations and so we put 9.36 of our tax rate towards debt service and the .006 to the new street construction fund and

[0:04:08] the remainder goes for maintenance and operations for regular expenditures sales tax as of may we were over budget by 1.2 million dollars projecting flat to year end are not flat pardon me projecting with a 4.6 3 growth rate which has been our average growth rate uh at year end we'd be about 22.5 million dollars in sales tax revenue uh leaving a surplus of 2.1 million dollars not choosing the plan that's out there for the balance of the months that's based on budget what we budgeted but we budgeted sales tax down so the question mark is the year-to-date growth currently is 4.63 percent but what are you using you say year-to-date is 4.63 what are you using to determine the balance of the year the budget or last year's actual sales tax it's based on the year-to-date growth rate average last month it was down 0.75 right so you don't know whether we're going to continue to be conservative and flat or whether we're going to that's correct um 4.63 the negative 0.0 0.75 is factored into the average as well so this is just a projection we're not planning to but we need to understand what the projection is what it's based off is it based off a plan is it based off of last year's actuals what is it based off of we need to know the trend line it's based off of our current year growth average and this is just the chart again depicting that growth which when we look at that and you look at san angelo and we look at the other cities that we compare to our growth has been substantially less than the other five four cities that we compare to for this year correct yes and the next chart again is just that

[0:06:10] month-over-month revenue trend i'm just showing how we've you know month over month for each fiscal year how that looks and if there's no more questions on either of those we'll move on to general fund performance for the current year property tax is at 98 percent of what we budgeted sales tax at 61 percent we're currently 58 through the year so again that's positive um for this fiscal year alcohol and bingo tax at 56 percent why is that not trending as well with the rest of the sales tax number i'm con bingo tax is somewhat c the alcohol tax is somewhat seasonal and the bingo tax comes in quarterly so this is only two quarters worth and yeah but it's excuse me every time we go into budget session you basically that seasonality is based on the the the plan anyway the budget because the budget would be based off of the trend line from the previous years so the question mark would be with that in mind you would assume we'd be at 58 percent not 56 percent because we based off the trend line and that trend line would have been last year's performance so we see alcohol tax usually spike during summer months and so it should catch up by your end is what we would expect i know but my point is we don't budget on them we don't budget seasonality based on a monthly basis you don't base it off of last year's numbers which are seasonal numbers we we do it on an annual basis though not monthly and so in those summer months when we see more revenue than we would in the winter months it should help us catch up to where we budgeted year to date okay um and then charges for services is that 40. i want to go back up to friend size tax because we have had all of these new um people come into town laying fiber everywhere and so the question mark is all those

[0:08:13] people that are bringing fiber to the city do they pay the franchise tax so that in our next budget we would start to see more franchise tax being collected they um they are required by state law according to teresa uh to pay for franchise tax if they're using our rights of way and they are yes and so received franchise tax from sudden leak and frontier well we already do from suddenly yes but we have two or three other companies are in town lane fiber i would assume that they too would be adding to our franchise tax dollars once they once they start having sales is based on their total revenue so i think that they're not quite at that point yet but at that point yes they would be required by state law to remit do we need to be contacting them to find out when they anticipate that that i might ask brandon who the onus would be on do you have any idea if that would be no one can hear you you need to speak into the microphone if you would please yeah i'm sorry i'll have to look into that and see um at what point they're supposed to either contact us or or we reach out to them we need to know for our plans for 2022-23 what to anticipate yes ma'am that's a good question okay thank you now you can go under charges for service and my question is why is that down so much okay so a large part of it is that we haven't received the um 1.7 million dollars that's been budgeted from the county uh with shane and his street reconstruction or i guess it's not street sealcoat project so that's a big part of it ambulance revenue lags a month and so that's usually about 300 000 dollars per month but i do know from speaking with chief brody that ambulance runs are down this year and so he's not entirely sure that we'll make that revenue budget this year and then municipal courts another big

[0:10:16] so that is that in charges for services or other sources those are all under charges for services so talk about the municipal court numbers they're down quite a bit from last year and they are at let me see what percent budget they're at i have 43 percent as of the end of april that's correct they're 43 percent of their budget which would be under the budget by 1 million 394 one dollars under the budgeted dollar amount that's correct and what does that mean i can't really speak to that myself it would be a question for the department but i would think it would mean that tickets and fines and fees are down in general daniel can you talk to that subject ma'am yeah the uh the the and i hate to reference it as basically when you go out there we receive our fine revenues through tickets that are written you know so the numbers have been trending down as far as the number of tickets uh we've taken a look at that as far as the number drop off i believe the number is like ten thousand ticket drop off over the past five years and that's significant for us because we see uh that revenue number dropped quite a bit and again that's something that of course is addressed with the through the police department but that's what we're seeing right now so when it it's so when we miss that revenue dollar amount which is the 1 million i just said 1 million 394 000. so when we don't hit that revenue source there then what happens and where's that money come from to make up for that shortfall that's all general fund mayor i mean basically the monies that come in from the general fund which this this item of course anything going to the municipal court as far as the fees and what have you is included in the general fund so we project for that uh that revenue and when that revenue drops uh down downward we have to decrease our expenditures on on the other side or move monies around to cover the

[0:12:19] expenditures necessary for that for that one area so again what pays for the overhead of municipal court a lot of it does come and i mean basically has come in through the uh through the fees of the fines uh that has actually covered those expenditures for the past i mean for the longest time actually yes we uh budget we we group municipal court in under public safety um in in our blue book in our financial statements and so that general fund revenue is what covers any of those expenditures okay do i have questions from other council members at this point considering this general fund revenue because this is the big these are the big dollars this is what funds a lot so do you have questions concerning this revenue because this revenue will be the same line items that we use to figure out what we can or cannot afford in the next budget session question mayor yes please or whomever tina daniel if we have to make a transfer to cover the shortfall in um the municipal court does that just come out of reserves is that we just pull it out of reserves do we have a savings account for that specifically where from where does that actually i mean yeah i mean it definitely could come from reserves because we do have our fund balance that's built up and we have a healthy fund balance but again we want to make sure that we maintain that especially for our credit rating we want to make sure that that balance is where it is so yeah it does affect us that way i mean we have to we have to use some of those monies either reserves or by reducing expenditures in other areas or obviously increasing revenue in another line okay thank you lucy um tina you said that that the municipal court revenue was down from last year so last year it was one point we're down 1.3 million this year's budget uh it's actual revenue from this year's budget but we were down last year and the year before as well and then going into next year we have already received revenue budgets from the departments and they have are

[0:14:21] they are projecting a 70 000 decrease next year as well so that again tina 70 000 decrease for their revenue budget for uh 22-23 okay and do do you happen to have at your fingertips what the um decrease was uh in 2122 and 2021 do you happen to have that what in the actual budget in the yeah performance yeah the actual performance what we actually did receive he really has that just one second give us the past two years 21 to 22 a decrease of 65 000 from the plan the budget yeah but what was the actual from the year before because budget's just a number we put out there what i want to know is actual revenue versus actual revenue what was the actual revenue and the decrease in the revenue not the budget okay she's going to work on that just give me the meanwhile karen has a question okay you may have already mentioned this and if you did please excuse me but i um would like to know what what you can attribute to the shortfall to over a period of three years is it capture rate on tickets issued or people are just behaving better well with speaking with municipal court um i think it's a combination less tickets being issued i don't i can't speak to the behavior element that would be a question for pd or municipal court but looking at the number of tickets issued we've looked at that recently and that has absolutely decreased as well sorry

[0:16:43] we're trying to think of the best way to find that so she's going to pull up the year on blue blue book where's your the year-end blue books and compare those in the blue book it's a grouping of several accounts and so that's what's making a little bit more well in our blue book all we see is one line that says municipal court right that contains multiple accounts that add up into fines and fees do you want me to move on to expenditures while she looks or just so 21 actuals was 2 million 171 2527 for 2020 right so the 1920 budget actual actuals yes it was 2 million 527. then the next year which would have been 2021 was 2 million 171 000 and right now the projection for 21 22 is what we don't have a good way to project that well right now year to date you're at a million bucks and so you you're october november december january february march april seven months into it and you're a million three off of it so

[0:18:46] if you're seven months down yeah if you want me to just do a straight line monthly basis yeah that'd be great tina 000 a month about 660 short of the year before of what they budgeted so not so 660 thousand sure of the budgeted number yeah so that 1.39 at your end would probably read somewhere around the 660. just flat flat line calculation okay all right any other questions or comments rough estimate but all right gives you an idea yeah and not seasonal yeah i don't know how seasonal that would be okay all right go ahead and move on to expense expenditures public safety are they're right at 58 of their expenditure budget which is where they should be at this point in the year public works is at 41 percent public services at 52 development services at 57 neighborhood and family services at 56 percent health at 60 percent government at 54 and administration and transfers both at 58 that's a percent of the budget not a percent of actual from the year before correct that's correct and on the one public works is 41 can we talk about that for a minute yes not that we don't mind being less but

[0:20:52] right we would expect that it would not be 41 by the time the year was over so let's just talk about what we're anticipating the biggest accounts under uh public works are street and bridge and so i am [Music] guessing that sealcoat oh here's shane shane to the rescue uh we haven't at this point we haven't done sealcoat project yet and so that's uh that'll be about 3.53.6 million so that will once that expenditure um comes out we'll see we'll see us trending almost right where we're right where we're supposed to be so the sealcoat program that's not in that right now talk about when it's going to start and when the public will start to see the silk program the silk ha-5 has been applied already which is a small portion of the actual silicone program but the traditional chip seal will actually start here in about two to three weeks we're expecting them to move in about between the second and third week in june and start the program so we we should start seeing seeing that happen here pretty quick and then of course by the time they get that out it'll be mid july mid to late july by the time they get through with that and we'll start seeing then we'll start seeing those invoices come in and we'll start paying uh paying those invoices and so probably as we start finishing up in into our budget season we'll start seeing those numbers climb up closer to the percentage of year-to-date you want to remind everybody where that steel coat is being done um the majority of the seal coat work will be done in the southland and around lake nazworthy in that area this year there'll be a few other streets around town but that's the majority of the work will be in those areas okay other questions for shane while he's here as it relates to public works and the expenditure line on current budget

[0:22:55] okay all right oh wait lucy can you explain to me the health that's at 60 percent what does health can what is it yeah health is the health department and that is on the health administration line which has an encumbrance which means it's it's been committed but not yet paid so it's just making it look a little over inflated and what what do we do that means that there's a question that means there's a contract in existence and that we've budgeted the full amount of the contract but not yet actually paid the entire contract and so that inflates the percentage a little bit that contract is with who is where we run the health department so there's a lot of things sometimes for medication for drugs that we get in the microphone if you would so did you get all that drugs that we get in our shannon that we work with for the health department facilities other questions from council okay move on [Music] here's our bar chart that we show you everywhere every year depicting that property taxes makes up 47 percent of our general fund revenue budget was sales tax coming in second at 25 of our general fund revenue budget followed by um other taxes and then miscellaneous charges for service and miscellaneous revenues okay so i think this is one that a council we need to really pay attention to because these are statistics and percentages that we really need to focus on in 2017 are the amount of the money spent from property tax and sales tax for public serv safety was at 54 so that means that of all the revenue we take in from property tax and sales tax you combine those two lines 56 percent of that money pays for fire

[0:24:58] and police and it has increased from 54 percent in 2017. so that means where most of the general fund revenue or the funds that we have to work with has decreased even though the revenue has increased because a larger percent of it's going to public safety well in mayor another point that that probably is worth making um is what our total revenue is just from the ad valorem tax which i believe is about 37 38 million well so i said the combination of property tax which increased about 800 000 last year i don't remember from two years ago and then the sales tax revenue if you combine those two that revenue dollar amount 58 56 percent of it has gone to pay for the needs that we've all approved for fire and police so i think so growing sometimes the the citizens think that what they pay in property tax covers a lot of things it does not cover the police and fire budgets correct it takes all of that plus some of the sales tax dollars a good bit of the sales tax to cover that so yes so just so everybody's aware you know all the property tax that is paid does not cover the police and fire budgets tommy you're correct the property tax revenue budget for this year is less than 37.4 million dollars the total public safety budget currently is 45.7 million i think strategically what we need to be focusing on is we need to keep that percentage at 56 percent we can't keep letting that number grow our revenue is growing so it becomes a bigger dollar amount so it's not reducing the dollar allocation it is living within that number and

[0:27:01] making sure we maintain that because we can't keep doing that does that make sense yeah okay and then expense by type this is the other item that we need to really focus on as city council and that is already if you combine property tax dollars sales tax dollars and look at all of the personnel that we have inclusive of fire and police and all of the personnel that we have now takes up 71 of the revenue so if you look at those numbers you see what's left over to run the city with would that be correct explain it better terms than i'm explaining it well uh personal is always going to be of course the the largest expenditure for any city uh 71 percent that's about um that's about the number you have but you're correct as far as the remainder of the amount that's left over is to is for the other functions of the city of course personnel is throughout all the city and all the departments and all the divisions you know so it comes out of those but there's an amount uh the 29 that's used toward the running of the the city as well and i would say daniel that this i would point out that this is personnel in the general fund and the general fund would be more personnel heavy because we provide more services from the general fund than goods yes but that's where it exactly but that is where the revenue is so your property tax dollars and your sales tax dollars are in that general fund the total revenue that we have to work with which is that first sheet if you go back to that first sheet right there so of that actual amount and the forecasted amount for the budget those are the dollars which we have to work with to pay for fire and police which we've already said is 56 percent plus which is inclusive of the overall

[0:29:03] personnel which is 71 of that revenue so if all of that revenue you can see the largest percent of it is your property tax dollars and your sales tax dollars that's correct so the city is doesn't generate revenue it accepts revenue it receives revenue and that's the revenue that will be used to pay for all the overhead and expense of running and managing the city okay just to be sure and finally for the financial side of things the american rescue plan act as you're aware we your u.s council designated 8.5 million of that for the college hills drainage portion of the project there's still an unassigned balance of just over 8.1 million dollars that council still has discretion for using for other projects they have to be obligated by december 31 2024 and they must be expended by december 31 2026 and there are some limitations on the uses of the funding but i think we'll delve into this a little bit deeper after daniel has time to talk with you about what your priorities are well when we get through the other presentations and stuff so we're not making any decisions on funding today so it's just the number we're not making decisions today on funding that's right so let's just be clear all right next next we will move into the capital improvement plan portion of our discussion department directors and managers are asked every year to submit any projects that they feel will be needed to be completed within the next five years and so these projects that we've gathered are based on their presentations and their recommendations um currently this year they have submitted 47 active projects and the amount of 448 million dollars that they believe will need to be either started or completed within five years and 51 projects totaling 100 million

[0:31:05] dollars that are further out beyond that time frame and the active projects the 448 million they've been funded so how could they be active projects if they're not funded they're they're considered active if they if the department director or manager that submits it believes that it must be either started or completed within a five-year time period and so this list here is kind of showing you how those are broken out oh i'm sorry kimberly's correcting me over here active means that they will they believe that they will either start or complete it within the current year some are partially funded but not fully i'm sorry because that's the confusing part if we say we have 448 million out there that's active it means that we have found the money to finance those is that correct or not correct the cip is not a funding plan it is i know it's not but that your description of what that 448 million is is sounds like it's active based off of kimberly's say that again kimberly they've been begun or about to begin but are not fully funded so how do they begin if they're not fully funded that means that they'll probably be coming back to city council in the near term to find a way to fund it or they might be paying for the design phase within the next year and not necessarily the entire project all right so we're going to go through those now we can go into those or we can focus on any of these general um departmental you know totals and delve into it over here if you want to what we can do is we can start going through this list and and asking questions about it and then at the end well we'll because that's through 448 million right there so but it says active and then proposed and then totals 548 million really can actually pull up our software

[0:33:09] on the screen if you'd like to get that into it or we can have the department directors come up and kind of tell what are the big things in their line items it's up to you however you want to let's start with our department managers coming up and describing from it because i think that would be great you want to start in this order with alice we're basically saying we have 448 million we're either active or starting to so i think and there's partial funding or not funding i'm not sure which is partial and what's not but let's talk through it because that's a big number okay alice we'll start at the top of the list with allison let us know which project you'd like to start with on that list oh okay um for treatment plant improvement projects these are ongoing maintenance items so this is something that we budget capital dollars for replacement each year this year we do already have our contractor to replace the clearwells which is another cip project listed in here but the hickory expansion and all of those type improvements work into this water treatment plant project the time frame on that say that again contracts are signed and executed and notice to proceed has already begun the clear wells may not happen until later this year until we get into the winter season but we are already breaking ground so to speak on hickory expansion and clearwell construction

[0:35:12] and material ordering the north concho river uh wastewater system improvement so we've done wastewater trunk main improvements now up to santa fe park or to the golf course itself and then that's where our sulfur uh draw lift station ties into this next uh portion of that wastewater improvement project goes through the park near central or not freshman campus near central campus under the loop and there is a lift station there is our shiloh lift station one of our largest lift stations and it would ultimately take that lift station offline and offload everything into the trunk main that one is in design phase or soon to be bringing to you for design phase so that's why it's in the active category lift station improvements as kim is showing on the screen is just ongoing pump and motor replacement of our lift stations wetwell rehab basically we put in close to 200 000 if not a little bit more into lift stations each year in just their ongoing maintenance back truck is a one of our largest pieces of machinery that we own in the sewer department um it is i think a little over 400 000 for that unit but it cleans and vacuum is in the name but um it does vacuum work yes vacuumed out uh wastewater um in lines that get clogged up for various reasons for for rags grease any of those type of debris water reclamation plant improvements so this is also each year we dedicate more funding to pumps and motors and large pieces of machinery at our wastewater plant but this one is also very high as a part of the concho river water project and so as a part of my presentation later we'll

[0:37:15] we'll go through that but it is to upgrade that facility to meet discharge quality requirements to dump into the concho river hickory expansion project that kim was scrolling over so as i've stated the expansion project has started the drilling of at least one well we do have one drill rig set up and ready to go and so we are currently in the active mode of expanding that project from 8 million gallons a day to 12. and then the lake nas where the sewer system project again is a part of the sewer expansion to the airport in lake nasworthy areas to offload one to be able to handle additional capacity reduce lift stations that we have in the area and to provide the backbone of sewer service to an area that has historically not had sewer service are those the active projects that i have and just uh for everyone's information most of your projects are either paid for from the water you want to describe the funding for these projects that's out there right now allison yes ma'am all the funding from the water and wastewater projects come from ratepayers not from any tax dollars so they are all from the water and wastewater consumption and the usage by our customers we do receive a little bit of funding from costa dc through the half cent sales tax but that's dedicated mainly towards water supply projects such as the west texas water partnership thank you so mayor that was 213 million of the 448 the next biggest one is 202 million dollars from engineering um those two make up about 415 of the 448 so those are the two big ones if you want to go through engineering as well yeah and then they'll do better more thorough

[0:39:18] presentations when they talk about their areas but since we talked about that big number i think people have a right to know what the projects are and the funding sources for those within the engineering uh there's some of these that that kind of spill over into the water utility as well too they're not all street related or traffic related but we do have um the a m water line replacement there's there's quite a few of those of course that is the entire length of the a m we just brought that to you at the last council meeting for that number was like 4.6 million something like that it was that yeah it was 4.7 was the after we after we got the bid in yes ma'am um and there's there's quite a few um this is also for the um out there old crystal road uh out there the at the state where the state is widening the road right now we're having to design and actually replace the water uh water and sewer sewer lines out there underneath that roadway that they're rebuilding and so that's part of uh part of this as well too um that's estimated at 5.2 i believe 5.26 that's just the utility piece of it because the npo picks up the other cost right the state the state is picking up the other cost uh through some of our npo dollars as well correct yes ma'am for the reconstruction of the road itself we're responsible for the utility uh the next one is randolph waterline replacement this goes from uh the other side just the other side of the river uh which actually this side of the river uh on randolph street and we'll take it all the way to just north of the loop it's an old cast iron main for replacement and so that's that's on that one 6.9 6.7 million estimated on that one right now do you have a designated time frame or funding source for that one it's they're currently in design on that and the funding source would be the

[0:41:21] water utility okay the next one we just have street construction general we have several several streets out there looking at future ford design as well in the design phase of it uh as we come along this is kind of a place this is more of a placeholder for us and so as we've had those streets we have uh issues come up like when we had the winter storm and we and we had to go in and replace you know the council authorized a million dollars for going in there and doing that work that way we have a placeholder within the cip for basically general road construction estimated again it just a little over 6 million but again this is more of a general placeholder so we're not having to come back and amend the cip out of turn or in a hurry we have a placeholder where we can work on do general street work as well too so again not necessarily an identified funding source as of yet but those will be identified as needed as we have this general placeholder because we do the real concho project that we have out here going right now was one of those that we actually were able to work under under this line item because they were not bond funded dollars they were actually o m dollars that we had had saved up to to do this roadway so do this project with stormwater quality improvement projects um we have those identified some of those identified the foster road we have another um it's just general another general construction so again if we do find the money and of course we do we've been watching for hazard mitigation grant dollars and things like that where we can start looking to address some of those issues like the foster road issue and some of those that we have identified in our hazard mitigation plan and so as and

[0:43:24] we'll talk about a little bit about that in the drainage updates but again those it's basically just a general placeholder for those type of projects as well too and as the funding comes available that's when we would use them but again we're closely watching those grants out there to try to capitalize on those as we can so most of the projects that you're talking about today are already funded projects either through water uh some of those some of those were these these two were these two are not necessarily funded but all the water ones are yes ma'am there or they're being prepared to be funded in the near future as the design designs are completed and we bid them out okay uh foster road reconstruction we have that in design currently right now we do not have a dedicated funding source for this but again we're getting it in design right now again hopefully looking for those hazardous mitigation dollars and those grants as they become available and also and i'll mention this a little bit later but uh we're we are closely watching a lot of grant opportunities right now with the new infrastructure bill coming down from the federal government there is going to be a lot of granting opportunities and we want to make sure that a lot of these grants you have to have shelf ready projects and so we do have this project in design currently so again if we do have those granting opportunities available that we can that we can capture that uh this is a another stormwater project the sunset lake and parkview lake uh dredging improvements again we've been working on this uh trying to save up money uh within our existing um o m budgets to to complete these projects and we have enough money in our in our stormwater uh fund balance right now we we're hoping we have our fingers crossed to set aside to to accommodate these projects right well what's the time frame on that uh they're they're currently in design right now we hope to have those out this fall and be ready to bid

[0:45:26] early fall is is our goal if we can we want to make sure we dredge in the in the winter months is our preference so uh reconstruction of jack jackson from knickerbocker uh the to the railroad tracks to knickerbocker on jackson this was uh we have some set-aside monies from when the chick-fil-a uh put in the new chick-fil-a at that corner uh portion of of um yeah there was they had to allocate certain monies for actually in lieu of doing the construction work at that time and so this has been uh this is one of the projects that's on our list it's um it's it we were looking at designing it in-house because it is such a short small strip however currently due to personnel issues or the lack thereof we're probably going to have to look at getting an engineering firm to help us out on this one as well too so it should go in design here real soon we have i believe we got another two years uh before we would actually forfeit that money back to chick-fil-a so we want to make sure we get that done uh and then of course now we're getting into um getting into some of our bonding projects here reconstruction of avenue inn from sherwood way uh to south chadburn um next one is million overlay of sunset and from foster road to loop 306 we do have some um and there will be some reconstruction in that as well too it won't be all this mill and over there would be some construction but again part of our bond part of our bond projects that is part of the bond of the 80 billion dollar bond project yes this this is a bond project uh the mill and overlay of smith boulevard from pulliam to gordon is also one of our bond projects coming up that will probably be in our year 10 latin

[0:47:29] so that's project still weighs out it has not started design yet millen overlay of howard street from glenna to sherwood way and a lot of these will go over some well we'll go over some of this with in the presentation later again another bond project it is in design we're at 90 percent we should have we should have finals in probably 90 days and be ready to bid that project out so that one will be coming up real quick millan overlay of east harris from avenue inn to abe street through the downtown area over to bell street uh that is going to be a year 10 project in the bond project next one is mill and overlay of glenda drive edmund and 29th that again that shane when you say it's part of that uh 80 million dollar because i think we're in our are we in our third year or fourth year of that we are fixing i believe we're in the fourth issue of five yeah okay and then it will be the fifth would go is two years from today so this is 2022 so in 2024 basically would be the last the last yeah the last which would be these that you've just talked about yes when i say year 10 that's the last issue that's that's correct yes ma'am uh this one on glen edmond and glena drive edmond and 29th street goes all the way from houston heart all the way to chadburn uh it's going to be a really large project as well too it is in design we had the 60 uh design review about two weeks ago and so we're in that process currently right now hopefully that will be ready to go to bid this winter and so we'll get that one done next one milling overlay of chadburn from uh loops 306 to 43rd that is in its final design phase right now i'm i'm not going to say 100 but we're 90 99 uh waiting on uh waiting on working with txdot rail division for one final piece

[0:49:31] of the puzzle uh which will basically take us from the railroad tracks um there at the just south of 67 because it's not 306 right there txdot let you know uh but uh just south 67th railroad tracks all the way to 43rd so that that project is gosh we're just waiting on that one final piece of the puzzle and that one will be ready to bid and then the next one uh sewer main replacements uh again just a a a general placeholder as as we run into issues and have issues that's just a general placeholder for that again would come out of the sewer fund if if those are identified and necessary uh stormwater avenue p that is now finished and we're ready to close that one out so yes um and then reconstruction of college hills boulevard uh currently uh the project just started um i noticed uh if you if you're in that area um starting to see the congestion in the traffic and we actually did have to close the road uh for a portion of the road today uh from nine to four but it should be opening up here well hopefully it's opened up already it's 403 so hopefully it's opened back up and back up to two-way traffic again so but again that project's just starting uh again remind everybody it's a 30-month project so uh reconstruction that's utilities and street total reconstruction correct correct yes ma'am and dealing with the flooding and and drainage issues just ma'am uh it's it's a it's a very large project for us so very excited about it uh reconstruction of bell street from concho riverdale ballinger highway that has been completed i have a couple of small sections of sidewalks we've been waiting on utility been working with utilities to try to finalize those and get the get the last signal installation there

[0:51:34] at um real concho drive in bell street uh get those signals up but other than that the road is complete it's opened up um and it's actually pleasant to drive again so we we've anxiously been awaiting that uh next one million overlay of southwest boulevard again this one is currently in construction and and we're kind of getting towards the end of it now finishing up right there at the low water crossing uh to the loop we do have to re we're going to have to rip out and rebuild um the the intersection at green meadow in southwest that's still left to do it'll take place they'll do half the road and then come over and do the other half of that intersection and then once that's complete the only thing that will be left on that project to complete it will be working down there by lamar elementary at the railroad tracks and we're we are working with texas pacifico on that one currently right now trying to coordinate the two efforts there's someone had said to me that one of the when frontier was working on laying fiber on southland that they broke a big water lane bank line and consequently water seeped underneath the new construction that we'd already done and create a big bubble there in the street from the excess water is that true and if so who pays for that since we just did it i have not i have not been made aware of that but if that is true we will go out there and we'll we'll find it out but we will charge them back for the repair that we will if we have to cut that out and re redo it we will charge them back i believe that was a green valley in southland and i said southland i just didn't know where on southlands yeah it buckled the asphalt there but it was not new construction but now they have finished

[0:53:38] with that small project as i understand it okay okay so it's okay if you just look at this we'll take a look at it and again any any repairs we any repairs we need to make uh we'll either they will either repair them or we'll we'll repair them and charge that back to them i think as we talk through all these projects all of us are concerned that with the amount of work and money that we've put into these new projects and we know that the damage that's being done by all these companies that are laying fiber we're hoping that they've been told and know to get this stuff done before we redo these streets because we can't afford to redo again yes ma'am and unfortunately some of these are especially these new companies that are coming into town and or some of the fiber but we are working with them what we actually do with all of our utilities franchise utilities we do actually meet with them uh for several months prior to or actually during design the design phase of any project we meet with all franchise utilities to coordinate with them to make sure that anything that we're doing within our whether it's water lines or sewer lines or street if we're widening streets or adding sidewalks or drainage uh that we are working with them to make sure that they're moving their utilities out of our way and that their utilities are being replaced prior to um if they need to be prior to us doing any work uh on our streets and so we do do that now with the new installations and with these two new companies coming into town that's it's kind of throwing a a wrinkle in our process but we are reaching out to all of them and working with them prior to construction questions for shane i mean i this list keeps keeps going on forever so i'm going to stop right now because i think there's a questions comments from someone karen i have two questions for shane early in your presentation you mentioned

[0:55:40] several times that you're watching grant yes ma'am possibilities for your department and we all appreciate that of course so thank you for that my question however is how valuable would it be and would it create further efficiencies in your department if you had a grant writer is something karen i've asked a couple times because i feel like right now with the infrastructure bill that's been passed by the federal government that the number of grand opportunities is larger than ever and it really takes a keen focus so i think shane you reassigned someone in your department right i have reassigned i have reassigned our operations analyst to to primarily focus on those um i'm not going to say that that that that position or that person is actually a grant writer per se uh but you know i i as many of these opportunities are coming our way we we've had to shift focus of personnel to to actually just watch them all of them because there are so many of them and and there's so many different uh requirements for each one of them and so it's kind of been one of those things that we've actually had to assign somebody to do it but a grant writer somebody that is a dedicated grant writer that that's what they do and they've been trained to do would be an amazing help because though they the taking the technical portions of that is it's a special skill set for sure it is uh my second question is for the public and me as the newcomer if you could give us an expanded definition of placeholders in your budgeting process in the cip in this in our cip process for us to do work the uh on us reconstruct the street or to build a new street or any of those things where we're going to expend large capital dollars on those things it has to be there has to be a project placed in the cip before we can actually spend dollars

[0:57:42] on those projects and so that's why we put these we call them a placeholder in there to where we're talking about water and water main replacement sewer main replacements or street reconstruction rehabilitation efforts that way that we're not having to come back and amend the cip every time something becomes available for us to do or again if there's an emergency or something like that to where we need to get in there and do something quickly uh it's already built into our cip process and so in the plan it doesn't mean it's in it'll say not financed or funds not designated but it will list it as a project and it will list it as a approximate dollar amount attached to that project gets it in the cip and then and then if if it is one of those if it's something that is that we're not ex you know that we haven't anticipated and it goes over those dollar amounts then then yes we will bring that back as an amendment to the cip process before before we'll actually move forward with that project as well thank you and i will add karen that um the projects of a certain dollar threshold the bigger projects are required by our charter to be in the cip before a department can complete them or start them thank you other questions at this point shane do you um i think the largest dollar amount that was in that 448 million which was that chart that we saw earlier you have gone through and described and i think you've exceeded that 448 million that has been what they called partially funded or funding designated so i you can go through the rest of this as you're doing your presentation if you want or you can continue now and not have to do it then so you you decide since we're on it might be best just to keep on going yeah i think we're wrapping up the engineering here it looks like we're wrapping those up so again uh another one here we have the of course the full depth reclamation real concho which is

[0:59:45] going on currently right now we're keeping our fingers crossed this is the new pro the new uh full depth recommendation process it's it's not it's not a new process but it's this is a it's the first time we are using it and it's also kind of an improved version of the old process and so um we're looking at that keeping our fingers crossed uh this project has moved very quickly um and so and we believe based on talking uh not only to reece but also their subcontractor that they brought in that specializes in this process uh and looking at some of the test results that we're seeing on the base uh the base right now road based right now it's really looking positive and the and how quick they are able to do this and get the turnaround time is uh is just amazing uh they're they're hoping reece albert if the weather holds they're hoping to be through um by the end of the week or first to next uh with pavement back on the ground so oh that's fast it is fast so we're really excited about that process and hopefully we'll be able to use it in other areas lucy would have liked that done today yeah you would have gotten here faster right on time yes traffic the next one mill and overlay of johnson street again part of our bond bond funding projects that is not in design yet that'll be a year 10 project we have started talking to engineering firms to look at start start the design work on it but again that that's going to be a year 10 project as well another placeholder for water main replacements right below that and then reconstruction oh and then the downtown chad burn this phase two of the downtown chavern project so uh and that is actually uh of course the initial design um was part of phase a b and c and so all

[1:01:48] of those are all of those are done and and we're just again uh trying to finalize some funding on that one project but we believe that'll that'll go uh here in the near future all right questions comments questions a lot of work yeah quick comment um he did all that without notes he has it all memorized that he did that well i was known so that's incredible we haven't even got into operations yet so great job thank you so on that 448 million that we were talking about you can see that if you first glance at that it seems like an overwhelming amount of dollars and amount of money but the largest part of that is already in a game plan of funding so the dollars were there or been planned for okay next we'll switch back over to the presentation please kimberly okay so we will be um publishing this uh draft cip online and reaching out to the

[1:03:50] public for any comments um questions they may have wait a minute go back because we did on that go back this one so we did water utilities we did engineering let's hear about airport do you want kimberly to pull back up the website for him okay no you can't no no jeremy you can't use anything you got to pull a shane you can't do that it would be good to pull it back up so everyone's on the same page the only active project i've got right now is our terminal security system the camera upgrade to the terminal for five hundred thousand dollars and that's security right that's security for the terminal only yeah are the gates included in that or not yep it includes all the gates all the doors it's cameras and a full security system and that's being funded through the cares act through faa dollars what you might take the opportunity to do jeremy is i know the last city council meeting we had someone offer some comments on some issues at the airport which i'd like your feedback on that you have sent us all information on it but i think the public should hear that information so we're on the same page on that okay we can do that you want that now that'd be good okay um i will have a memo out to you on free or friday packet so you'll all get the full story but basically he was concerned with the condition of the asphalt if you've been out there on the south side of the airport down by what we call the precision hangars there's two private hangars down there they're not city hangers we do have a ground lease with them it's a raw land lease but under the raw land lease they're required to maintain that asphalt so it's the hangar association's

[1:05:53] responsibility to maintain that asphalt and not the city's responsibility this individual was not aware so i highlighted that as he is one of the tenants to the hangar association it did state in his lease that they are responsible to maintain that asphalt he was concerned about a downed power line it's not a down power line it's a communications line and it just sits right on the peak it's a it's a frontier line sits on the peak of each one of the hangars he was also concerned about the hangar door that blew off we did have one hanger door that blew off it was one of our t-hangers the skyline leases from us the hanger was not pinned and latched appropriately that's why the hanger door fell off we had a welder come the next day pick it back up reattach it and it was working operational he did bring up the concern about the asphalt around rt hangers the ranger hangers just the rest of the the general use area that is old asphalt we're working through our txdot ramp grant every year to do a crack seal and sealcoat project on it to rejuvenate the asphalt so we do have issues but we have plans and funding to cover it anybody have questions for jeremy thank you okay all right and then the next go back to that capital um next we could look at operations that was the next on the list that'll be shane or patrick shane do you have any projects that are only five hundred thousand dollars [Laughter] recently uh purchased a new emergency mobile command trailer for the city we

[1:07:56] want to actually build a basically a shed to put it in a barn to put it in along with pd's emergency trailer just leaving them out in the sun and the weather is really hard on them also keeping the batteries charged and a lot of those other things that we need dedicated storage space so this was placed into the cip for for basically a structure to cover those assets uh next on city hall annex 34 east harris the old standard times building this is looking for the rehabilitation of that for the design and also for the construction of the rehabilitation of that for a new annex for the utilities and basically all of public works as well as um the communications department and in the fire marshal's office and we also are looking at the possibility uh with enough room that we could actually uh possibly move uh the eoc operations into this facility as well too and they're currently out at the airport in the old faa building correct and so that's that one uh and then the next one is the new basically we're currently working on looking at a new landfill a new permitted landfill and so this is the expenditure for that estimated expenditure currently and what's the time frame on that uh looking at uh three to five years uh it's it's it's a long drawn out process and it's it just it takes a while to get through the permitting and and all the testing that you have to do so how many years do you have left on the current landfill uh

[1:09:58] on the technically on the um on our uh post-closure closure and post-closure uh report uh we have eight years so we'll see it's yeah it is it's tough to judge when you start getting down to this our year-over-year intake at the landfill has increased quicker at a quicker rate than what we have expected it to do and so we've been trending a lot a lot steeper than what we have and so uh we're uh we're but we're we're going to go with eight years you're not looking at two are you no no no stop taking your trash causing a problem he was he was hedging his bats i'm thinking is he going to come out with two no no no no we're not so [Laughter] we're i think we're in good shape so that was it okay that was it for operations up next on that list was fort concho carl white i have a question for shane sir patrick and i talked a little bit about this and this particular landfill i was under the impression that we were going to use the area that was east of the current landfill to develop that i wonder if you want to talk to that so that everybody's kind of aware we have a contract on that land to sell it oh to yeah just to the north we we've gone through the rfp process um and are working through that right now um on that covered that in executive session last meeting of the meeting before and so yeah and so but we were looking at the land to the east as an alternative side as well for a new landfill new permanent landfill it did have some environmental issues uh attached to it and so um the

[1:11:59] the the and of course ownership as well too but uh with this uh with the area that we are looking at now uh those uh the there wasn't any environmental issues with it so thank you [Music] okay this is fort concho barracks three and four with the mess halls reconstruction this is an active project and it is fully funded it is underway as we speak should have substantial completion this year next project fort concho visitor center we have the uh basically the site plan for how those can be redeveloped barracks one and two into a visitor center and interpretive center we have half cents sales tax that's how it's been funded the next step is actual construction documents for that so that's the next step it is an active project we do have sales tax again for that to do the actual reconstruction and improvements we will need to acquire some additional funding but we intend to do fundraising for that how much of have since sales tax is committed to that it was a million dollars originally there's about uh 800 000 left yes so that won't cover everything but it's definitely going to cover design and a good chunk of the improvements but i have more so those were the active projects for fort concho while carl's here we could go through his parks and rex projects if you'd like these are active park projects yes

[1:14:18] yes this is fully funded it's ongoing we're under the design phase of this project it's largely a tpwd trail grant with some funding that we had some matching funding 40 000 the rest is matching funding it's for trail improvements and trail signage and trail trailheads a shade shelter at twin buttes recreational lands working with tpwd and the bureau it's ongoing this one's fully funded um we had a gracious donor donate the funding for this 75 000 it's ongoing it's the next project we're going to tackle after we finish the renovation of the construction of the new playground at unidad park which should be finished here mid-june we'll begin that project right after that it's an in-house project that's fully funded i know the original dog park was but are you saying this piece of the dog park pavilion is also funded okay i'll leave private funding riverbank ongoing we have a little over a million dollars for this we're still under the design portion uh it's we're having to make an assessment to see if we have to do the assessment to see if there's any impact on the river itself so that's taken a little the time we have funding to do and some grant funding and some funding council previously allocated as well as a little bit of have since sales tax to do this project what i want to make sure we do is because a couple of the areas where there was river bank stabilization by the time we got to it it totally

[1:16:21] collapsed the sidewalk and everything we need to make sure we don't get to the point it's collapsed and it's a much more expensive project so that when we evaluate this riverbank stabilization do we have a priority list still going on so we can attack you know again i don't want to see collapsed sidewalks into the river as well as the trees and and i mean we just need to deal with it earlier on we do and as you stated mayor earlier in council meetings there were some hot spots as we called them and shane and his crew as well as some others addressed those to try to stop the erosion if you walk that whole stretch of the river we've got issues that we need to address and there's no way you can stop it all this we will eventually but we're going to have to continually send some allocations this way what they're doing with the design is actually designing a further piece because you have to do these low mark clomars all these kind of things to show that you don't impact the water rising and floods and so forth so they're trying to get more of it approved in this process so that as you allocate funds we'll be able to take those quickly for construction so yes we are looking at those hot spots still though to make sure we try to stop those as best we can we have some orange netting up at this point on any of those after is there one spot yeah there was earlier when like it was last year or something there were several spots over here and they addressed those i don't want to see we can't let them get that far down the road before we attack them we'll be coming back to y'all as as this design comes in place so then we'll start the actual construction at that point we'll probably be asking you all to look further down the road and how we want to address those we watch for the grants but sometimes if we have some funding allocated it makes easier for them to actually attack those grants when they come available

[1:18:27] okay next up is recreation for carl as well this is the old girls fast pitch complex site um we still call it 29th street sports complex but it doesn't even touch 29th street but it's along the river it's this is a renovation of this site but it's really a very low level renovation uh to provide open practice space for things like baseball softball soccer football and make a connection across the river to kirby community park it's it's basically to allow us to make use more usable this open space for sports practice primarily for youth and this is half cent sales tax funded i think tom we were looking at trying to figure out how we could get that bridge connecting kirby park over here to this facility and i don't know if we got very far down the road you've had a couple meetings about this just within the past 60 days what i'd say and that is in the bid process unfortunately it's not our local vendor that's across the street yeah which is what irritates me but yeah it's in the process the design on this al torres is doing in-house so we're working on that trying not to expend as much dollars when we get to construction drawings and those kind of things we may have to have some of that done but al's been doing all that work and he's coordinating with tom it's in his district and then we're not too far off from probably bringing that to council for a look at it and go from there i think that is a key part of making this really function okay good the new filtration system for the municipal pool council funded this a couple of months ago the system is on order it's to arrive um mid to end of this month and hopefully we're planning to be back

[1:20:28] online early in july so it's ongoing and it's funded and i think that's all for carl's active projects and we can move on to the fire department they did submit brody we want him to do that during his regular we can yeah chief we can do that during the fire and the police the same thing because those tie in a little bit better and animal services i think morgan or bob solis may be here good afternoon good afternoon what i've submitted for uh rehabilitation of the animal shelter is a partial a very soft voice what i've submitted for the animal shelter rehabilitation is a partially funded project i think we've proposed the total project cost to be three hundred forty five thousand dollars two hundred thousand is currently funded for uh renovations to the processing room and garage to make it functional to how we use the building today and then there's a 145 000 unfunded component related to a large hvac improvement project to improve the air quality inside the building it's included in the 300 350. okay is that it on it yeah other than that there was a project submitted by facilities maintenance i think that's upgraded to cameras and security systems for a hundred thousand dollars security for where well can you pull that up since this isn't my project let me look at it i think it's city-wide and city facilities the they're needing to upgrade the security equipment okay and that came in at an estimated an estimated hundred thousand dollars

[1:22:31] it's cheap compared to the airport um and other than fire that was it for active projects okay all right we'll switch back over to the presentation and i'll quickly finish up mayor and let you get on with it okay so as i was saying earlier we will put this um draft online for the public to view and so that they can send us any comments or questions they have we will begin to compile those for you and we'll send them to you on june 17th and then we'll have the public hearing and adoption at the tuesday june 21 city council meeting what kind of comments would the public make talk through that because the cip is established so we have the cip project established what kind of input are we looking for so we try to get feedback from the public to see if they have anything that they want to tell city council about any of these projects and that's why we wait to have city council approve it until after they get that feedback from the public to to see if you want to have any other questions or if you want to add something to the cip or you know something like that you could direct department directors to do that okay and finally we're on obviously draft published online we'll get that done pretty quickly and then we'll compile those comments and send them to you we'll get the plan adopted okay

Captured 2026-07-26 · source: youtube.com/watch?v=GM9Owv-RnIU