San Angelo City Council February 5, 2013

[0:00:01] good morning let me go ahead and call the meeting to order and uh and first I'm going to ask uh Reverend John afendulis to lead us in prayer he's with the Greek Orthodox church and and uh Father John make sure you pray for my student who will be here momentarily I hope to help me with the pledge okay thank you Mr new um again as he said I'm uh Father John from the Greek Orthodox Church here in St Angelo my wife and I um she's Romanian I'm a Yankee please don't hold that against me I come from um from Selena California where I was assigned previously to this we look very forward to our mission here in San Angelo um our church is a little small Church on montedo and um God willing today I think that we close on purchasing a home so we want to make our Roots here uh we thank you all for inviting me so that we can all join together in prayer today and um uh and that you if you have any questions concerning the Orthodox Church we're a christian-based uh religion that dates all the way back to our Savior from the very early years um when both the Roman Catholic church and the Eastern Orthodox churches were United until the year 1,000 let us pray to the Lord Heavenly King o comforter the spirit of Truth who art everywhere present and fills all things oh treasury of every good and bestower of Life come and dwell in us and cleanse us from every stain and save oh good one our souls Lord Jesus Christ thank you that you have brought brought us all together for this city city council meeting all

[0:02:05] holy spirit we ask that you guide us and steer these council members in decisions for the good of the people and that their governance allow us all the diverse peoples and your children of San Angelo to live a peaceful and Serene life God the Father we ask you to bless us all amen it's okay I'm G do my what I'm what I'm going to do is buy a little bit of time and and uh move into a recognition this morning and handle that and then we'll we'll see if we can't have a helper with the pledge in just a moment okay um so I bet you uh Bertha Garcia yeah that's what I thought Bera you must have had a lot of hair yes sir huh yes sir okay come on around here this lady is terrific and uh what she has done is she has helped um folks who need hair based on typically based on cancer treatment uh through having her haircut and donating it to Locks of Love And so we'd like to recognize Bertha for that this morning and this is a you make the difference uh certificate commending Bera Garcia who is an office assistant with the city of St Angelo Recreation Department for doing more doing it better and exceeding our expectations your high standards Inspire us all thank you very much thank you sir thank you up here we'll get picture in front

[0:04:12] of [Music] the you thank you sir okay I don't want to do uh any kind of improvisational presentation or comedy so song and dance or song and dance so I'll tell you what we'll do we'll go ahead and get started on a little bit of work and because the student is in root and so I'm going I don't want to let them be on their way and then you know bypass their responsibility so I'll uh start the meeting and then I'll just come back down here and we'll do the pledge when it's time okay um she had she's ill for those of you that see uh there's another recognition but she's ill today so we're postponing it at this time the council takes public comment on all items uh during the meeting the regular agenda items will have appropriate discussion and input should be given at that time public input on an item not on the agenda or on the consent agenda may may be identified and requested for consideration by the council at this time the council May request an item to be placed on a future agenda or for a consent agenda item to be moved to the regular agenda for public comment so Council I have a comment okay do you have anything on our agenda first yes okay moving anything yes I'd like to move two three and four two three and four a simple question okay others Mr S I have a comment okay I'll get to you sir okay well uh Miss farmer I wanted to take the opportunity to uh

[0:06:19] remind everyone and the council about our port to Plains uh Southern work group meeting that's coming up February 14th and 15th uh it will give the business people out there an opportunity to come and hear what port to Plains is about and to ask any questions that they have and uh if you need more information as to the time and date I'll be happy to give it to you before I leave this evening okay or this afternoon or this morning Mr silvas you know I wasn't going to say anything but uh if we need to kill a little time I wanted to share you want to song and dance don't you yes I do I think it was last week or maybe last Su that I read in the paper uh it was a the church Gathering group I guess it's a local church here in town went out on Sherwood Way and picked up some of these uh plastic bags and kudos to them you know but I I've also I've I've uh always seen almost every day and and I brought this up before where the our our Loop 306 is is a is a beautiful stretch of highway and thank God that they have mowed here recently it looks nice but again I remember visiting with I believe it was this is this Tracy Kane still with Texon Tracy Kane I even made a phone call to State uh represented Drew Derby last week and mentioned to him about the entr entrances and exits of loop 306 and how filthy they've become you know a lot of gravel build up so I I give uh thanks for the church to doing that I I challenge any other church out there I challenge any other organization whether it's a rotary club or a line club and speaking to to Tracy about cleaning some of that area he mentioned right away the safety issue and I understand safety you know uh cars traveling down that Loop 306 uh they are going at UH 60 65 mil hour even faster but uh if if we're going to wait around to uh to uh get past the safety issue

[0:08:23] then it it's never going to get cleaned up so again I I urge any other church out or any other Lions Club any other organization that is interested uh I'm willing to spearhead something like that you know just to get it cleaned up get it swept up and uh you know I think a while back we were uh aiming to be a an All-American City but you know when folks coming into town especially down down 87 and they see this I'm I'm all I'm all for trying to get this area these areas cleaned up so just wanted to throw that out there for anybody interested get in touch with maybe the city manager's office just get in touch okay two other announcements we have a capital Improvement plan public forums there are two upcoming one is at 6:00 Thursday February the 7th at here at the MCN convention center and the second one is at 6 pm on Tuesday February the 12th at Lincoln Middle School in North San Angelo and this is a draft of the 2013 through 2018 Capital Improvement plan and it's available uh at San angelot texas. us and uh and can be uh your input could be given to us at those two public forums and another announcement here there's a water customer service day there's an opportunity for water customers who have questions and concerns about their individual account to be addressed by a customer service representative we're setting those up on Saturday February the 9th at the water billing office which is at 122 West 1st Street appointments are required and it's a for scheduling an appointment please call 32565 7 4323 so 325 657 4323 uh Saturday February the 9th at the water billing office on 1 Street for appointments concerning water bill questions so with those announcements let's see if we can't get to the pledge how are you

[0:10:33] i' stand here come with me there you go face the flag got it okay be right back with you okay joining me this morning is Mason Garza Mason is a sixth grader at the Texas Leadership Academy Ali to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and Justice honor the Texas flag I pledge aliance to thee Texas one State under God one and indivisible thank you sir good [Applause] job Mason's probably thinking we hurried all the way over here for that okay I would like a motion on a consent agenda remember items 2 three and four motion to approve consent agenda excluding items two three and four second okay I have a motion from Mr hfield a second from Miss farmer uh all in favor please say I I any opposed okay is there any public comment uh at this time good morning uh mayor counsel gentle lady my name is Jerry C and uh I'm not speaking uh for WTO or St Paul Baptist Church is where I

[0:12:41] I uh tend service I'm speaking uh as a member of single uh single member district 4 and uh I've been talking to a lot of people in my district and I was even at a meeting Saturday and we discussed this at that meeting uh we're not really interested in you uh uh putting anyone in the Mr C that's that is an agenda item so oh oh it is yes sir so let me okay great so let me let me go ahead and and give you the agenda item number and then ask you to ask you to give guidance it's number 16 okay thank you sir so it is on the agenda we'll take your advice when the time comes okay okay thank you then it looks like I'll be here all day anyway yeah we don't want you to get cheated all right your money's worth any other public input at this time all right let me ask that we start with item number two then are these here we go Miss farmer how about walking us through these three items one at a time item number two is the consideration of awarding a utility trench repair contract uh the only reason that I ask that it be talked about publicly is the dollar amount it's just a large amount and I I I want people to understand it's not anything that's already been assigned this is what you're anticipating that it's going to be for this year and I because of the amount I just want you to briefly right this contract is for all the maintenance activities that are performed by the city water and wastewater department for any maintenance activities main repairs Taps whatever the case may be for repairs done in the streets and the alleys in St Angelo it's a 16-month contract and there's not any specific

[0:14:45] Street or alleys selected that's what I wanted to clarify for the public out there okay motion to approve second I I have an an additional question I almost pulled it myself but you beat me to it Ricky what happens to the work that that some of this stuff the trench repair that that our our current employees were doing does that go away they they lose the ability to do that or what happens there we've been doing this as a contract operation for years and years our employees haven't done this I can't remember we had it at one time um and I don't even remember what year it was it was so long ago so it's not something that we routinely do with our employees okay we don't do any kind of trench work at all no Well Repair the not the repair part of the train this is the repair like really the kind of the road repair that takes place so I'm sure we're doing the trench work we tear it up they fix it okay you tear it up you fill the hole back up depending on the location correct and then they fix it okay okay okay I have a motion in a second uh from Miss farmer Mr hsfi to approve this item call for the vote all those in favor please say I I any opposed okay item number three uh yes Mr Mayor this was the awarding of the VM 0712 for repair service to various vendors as outlined in the bid I just simply wanted to ask or wanted clarification is this a result of our switching vehicles Brands no ma'am it's not um historically the city shop has not carried a contract for repair parts um and labor um for the repair that we do on City vehicles and Equipment um what we attempted to do this time with this go around is secure a a percent markup or a percent discount on repair parts in addition to in pretty much a separate item secure that same uh labor rate for repair services done whenever we subcontract a repair from to another

[0:16:50] vendor um what we found on when we received the bids was on the repair parts it was so it was too convoluted to get a clear picture on an award basis um the the service side was not the case uh we were able to specifically outline and name uh vendors labor rates and parts mark up based on those Services thank you motion to approve second okay I have a motion in a second do have further question or comment okay call for the vote on this one all those in favor please say I I any opposed okay item number four consideration of authorizing the sale of the following properties Mr Mayor the question that I have on this is authorizing the sale of the properties uh for the appraised value I just need clarification the appraised value are these amounts on the lot only the land only that's correct this is not any improvements no improvements this is the lot that's correct motion to approve second okay any questions on this one okay call for the vote all those in favor please say I I any opposed okay move us to the regular agenda at this time and take us to item number nine this is a first public Hearing in consideration of introducing an ordinance annexing property within San Angelo's existing City Limits and the related matters presentation by our is there is there anyone that doesn't have interim by their name right now presentation by our interim director of development services AJ fa we're proud of those inter RI inum okay have one we had an annexation annexation item that we discussed at the last meeting so you'll hear a lot of the same materials today I'll try to

[0:18:53] streamline it for you this is a separate property that we're looking at again this is 8995 Acres this is at far Southwest St Angelo the map that we have shown on the um slide here has a red cross-hatched area that denotes that area and then here is a survey of that area again showing the layout of the lot you can see on this particular survey um in the bottom right hand corner that there is a section of the Prestonwood Edition that abets this particular section of property this annexation if approved will be used to continue that particular subdivision and uh re subdivide for a variety of Home types to satisfy our requirements we did go through the chronology which I've pulled up on the screen here starting with presenting a petition for annexation to you back in December this was a petition by the property owners essentially requesting you as the governing body for the city of St Angelo to accept and begin the process of annexation as required by state law we had two public hearings for public comment uh both in January at which we received no public comments as you may recall today we're introducing an ordinance to finalize this particular annexation and if all goes well we will bring you that for a second reading at your next meeting on the 19th at our last meeting we talked a little bit about the guidance for annexation that is given to us in our comprehensive plan for the city and you might remember that a few of those particular details um asked you to look at whether the area might develop in the future whether or not the area is already developed and to what extent infrastructure improvements are needed in the areas that you're asked to Annex so that's a good summary I think of the plan's guidance in short and looking at this particular area um again the area is vacant currently there's no development in place however development is anticipated directly following the annexation so it does also meet that criteria and then lastly um infrastructured needs are going to be um somewhat minimal in this area but

[0:20:57] remember that the subdivision ordinance does require as developers subdivide property to extend water sewer and streets to that area so that will be accomplished through the subdivision process and we do not identify any Capital Improvement needs that seem to be imminent or um in the near future for this property the Prestonwood Edition itself was annexed to the city in 2008 uh some of you may have been involved in that process and it currently con uh contains a mix of homes uh single family residences and also what we call zero lot line homes we also sent notifications as required by state law to saisd the volunteer fire department with jurisdiction in this area the utility companies in Tom Green County we received no responses to those notifications and again as with the last annexation were not required to but we did complete notifications to a variety of City departments and divisions and also received no responses lastly the main effect of this annexation just to provide a good understanding will be mostly maintenance and extension of services to this area and if you have any questions I'd be happy to answer those for you I have one Mr silvas and I'm sorry missed are the water lines sewer lines there in place now or are they not the mains are nearby because when the Preston wood Edition was annexed and developed they had to extend that service and so they will simply pick up from where they left off extending into this subdivision at the time that that is that's correct tap into it okay just across uh Mills Pass Drive actually other questions motion to approve second okay I have a motion from Miss farmer a second from Mr silvas uh do I have any public input on this item okay okay call for this vote then all those in favor please say I I any opposed okay uh Miss F do I need to to uh announce a public uh public hearing on this one no okay not today not today thank you thank you Mr Mayor yes ma'am I

[0:23:01] just uh I just noticed Rick and Michael here and I I wondered if I missed the memo on dress codes I didn't Kendall only read it halfway I started to get there but I [Music] so it's like the movie twins okay here we [Music] go presentation and it's early item number item number 10 up here indeed item number 10 presentation on the North Concho River and trails Improvement project and this is a presentation by our uh Parks and Recreation director Carl white yes sir we've been asked to give a presentation and update on the River Project Rick Wise is here as well and David nap the project manager in case I can't answer any questions they can answer them do you know what I was thinking Mr White how about if we put interim in front of yours no okay interim part it's kind of nice because then it's like you know you're on probation and I'm I'm I'm always on probation all right here we go Mr White good answer just a a quick overview of the scope of the project the main scope of the project is between um Central High School where the library is down to down river to about uh Johnson Dam although we are doing some items improvements outside of that area including a kayak launch canoe launch area just outside of the convention center along the river uh just across the street from the Clarion Hotel that is Grant funded we're also doing some lights down river in this section here as well as city park and we're going to do some trail refurbishment from Bell Street all the way up through this location and

[0:25:04] hopefully back up the river to 14th Street but the primary location of the project is between these two locations and most of the detail work is in this core area between Oak Street and ab Street we began the project and as you know the project is not just this one contracted portion of the project and I'll mention some other things with the the entire project here in a second but we started the contracted portion of the project in October of 2011 our current completion date is August of this year we had extended it because we added some additional bank stabilization several months ago the current budget for the project is about 9.9 million with current pay applications we're about 78% complete we just received another pay application for about A4 million dollar so we're a little bit past that point right now funding is most mostly half sales tax although we do have about $2 million in Grants two from uh Texas Parks and Wildlife one for trails and one for different elements a large Grant from the health Foundation $570,000 uh Grant from the Texas commission on Environmental Quality and a grant from the National Endowment for the Arts most of the work is really Bank stabilization in this core area here but the project also includes uh improvements of the trails addition of Lights uh some neat landscaped areas with outdoor exercise stations uh sitting areas shaded structures water features public art and the Gaines court eror that we'll show you here in a second there's some other work outside of the contract that I'll explain as we go through the pictures here in a second and I would like to mention about the dredging sometimes we get questions about the when is is the dredging going to happen well the dredging has already happened it happened in 2009 what we did based on recommendations from the Upper Colorado River Authority the the worst

[0:27:07] part of the the area that need to be dredged since this area sections of this this portion of the river had been dredged previously in the 90s and in the 80s we began um dredging to the river 2009 with the little barge that was in the river with a pipe that went up to 19th Street at this location where sulur draw feeds into the river it wasn't a full um removal of silt in this section but it was a significant removal of silt in that section but the most thorough sections that were dredged were here from borr bridge up River to a point where we could get the barge in it got narrow here at the point where it couldn't get the barge in and then all the way up to about 14th Street there were some sections where it was too narrow to get the barge in but the river has been dredged that was done in 2009 all the silt was taken up to uh s pits at 19th Street if you recall let me go through the pictures right quick this is at the uh Northern portion of the project looking at the bank stabilization this is the added stabilization uh with the the large change order we did a few months ago below the library at Central High School we had to uh level a portion of this property so we could get the equipment in to to put the rip wrap along the bank and you see a portion of it here uh where some of the water comes off sheets off the property uh to prevent erosion this is looking down river from posos bridge here's civic league park with the gaban dam you can see the rip wrap and underneath the rip wrap the the bank has been sloped and there's been weed fabric placed underneath to prevent uh the encroachment of weeds these are erosion uh mats or logs we call them that prevent erosion those will be removed after the turf has been established another look between pekos and Bard this is a good shot here um Down

[0:29:13] River from Bard Bridge it shows the good slope of the river now about 30° which once the turf gets established we'll uh pretty much not have any significant row to these locations in the future with the sloping in the bank stabilization this isn't a picture side by side picture of the same exact location but it's it just shows you what the bank looked like at about uh the location here just below borgard bridge where the bank was just straight down and sloughing off and now with bank stabilization with the bank sloped and stabilization placed uh we shouldn't encounter any uh erosion Bank sloughing off for decades to come this is is the high pedestrian bridge as you know we had to close it a few months ago based on its condition we're in the process of finalizing some plans to fix this bridge we've hired a structural engineer we're working out the details of that plan right now and we hope to get this bridge repaired during the course of this project now and have it complete by this summer what happened what what went wrong or what is yeah I'm about to explain okay if you look there's these uh support elements that are underneath the bridge they're they're metal they're Hollow if you can see the hole at the end when it when these uh supports were placed in water over the course of the the time has gotten into these elements and rusted so basically we need to replace almost all of these underneath um metal elements we need to replace all the decking on the bridge and replace the railings on the side of the bridge one thing we noticed when we got into that is that when it was constructed when was that bridge put in back 8283 um those elements not the biggest ones but the smaller ones were were open on the end they didn't have the the SE bar or the the tubing did not have caps on the end

[0:31:15] so it looks like birds and stuff got in there which then built Nest which then just caused the problem so the new uh replacement when we put those back in we're going to close all those off to avoid that problem from happening in this in this new one but it was that was how it was designed originally but we think the birds and all that is what escalated the problem so we've got the solution coming now that's a that's a pre-engineered yes Bridge yes yes okay um have we visited with the the company that originally designed that bridge just for get some of their input get some of their cuz surely this is not the first time that they've had that problem I mean and this is all Co tend steel here so we have not but it's the bridge has been in place for 30ish years and so and I'm not trying to look at a warranty type thing I mean yeah it's it is what it is but uh they may have a simple cure to right but they may you know surely this is not the first time and they may already have an engineering fix already done that we don't have to hire another engineer to do this we can check with them it appears that the the larger beams that are in place they they're fine they simply have a cap on the end of them so that water cannot get in and all of those are fine it's just the ones without the end but you know and we can check with them but as with any structural issue we'll have to have an engineer stamp on it and so we would just we can check with them to see if for some reason they're willing to do that for free and so we can ask disagreement what you're saying you're going to have to have a Texas PE to do that but but they may already have a fix in place is what I'm saying and if they've got a fix in place all we have to do is get their fix that's already been been designed and such we get the coux we give it to our engineer and they review it and stamp it and not have to run through all the cou procedure

[0:33:17] Kendall what we'll do is see if we'll see if we can get in touch with them and if they're willing to go there if not um we will proceed with trying to get as we are a a stamp on it because what we wanted to do was make sure we were able to hopefully get this done within the project phase so that once the river opens back up that bridge is complete so we'll we'll try and touch base with them to see if that's an option and if not then we'll proceed with uh an engineer to to get it moving along okay and then I guess one last question is your fixes you're going to go into uh and I know you'll that'll be on a separate agenda separate item when you bring that back are y'all going to be looking at replacing the uh the metal with the ctin steel the the Expos rusting steel all right it probably the same metal elements okay because I mean that is one of the aesthetic values in that bridge all the bridges along there is their their rusting characteristics all right the courtin still yes Miss farmer Carl could you back up to the very first picture that you showed there in front of Central High uh library right there I was looking at that the other day and I I'm just curious that slope is pretty steep and I understand why the BM stuff there for erosion but is there an advantage to planting a native grass or something in there to help hold that erosion longer uh and could could that be done I mean not something that has to be maintained a native ground cover grass well there is some cane in this location and it will grow back I don't know if you remember but this whole entire area was full of cane and that was doing a really good job of holding that bank in place and it it's still there it's going to come back thank you but yes the banks in general you know when they're in that that sort of environment need to have something on them so whether it's it's grass the native grasses that grow in this case Carl's right there's cane there so it's very hard to kill that

[0:35:20] stuff I mean it's going to have to be continually but it's going to come back or grasses in in most cases on the river we establishing grasses on those slopes I particularly don't like the cane it just blocks The View and vision of it but I am concerned about runoff if something is not there and this property of course is is maintained by the school district we uh went ahead along the bottom of that because we felt it was critical to stabilize the bank from the city standpoint we did talk to the school district about whether or not they wanted to extend that even higher um and and everyone felt this was sufficient so that's where we stopped and and we actually did that portion but we can visit with them also about that bank as far as what their brothers are and you can't see it but there's a small burm at the top of this property as the water uh sheds from this property it comes down this location where the rip wraps been added so we don't anticipate much erosion on this this slope to that excuse me I'm going to hold you to that yes ma' wee the and and you can tell exactly where the water comes down and it's just the way that top portion is contoured and way it sheds off those buildings it goes down and just a couple of spots it does catch what comes right there but it's not the it's such an improvement and it looks so neat and clean I I would hate for us not to take that extra step to put some sort of ground cover to keep it from a good hard rain and it's going to wash all that mud down there on the beautiful rocks okay Mr Silva Carl I never knew why we had closed that high pedestrian bridge but is that is that repair going to fall under budget I mean is it included or we're holding contingency money to be able to repair that bridge if needed and and that's one reason you'll you know see a lot of times people talking well we need to do this we need to do this this this and this and we got this list but really until we get these core items taken care of and we cover those with

[0:37:24] the contingency funds we may need you know we're really not willing to go into doing a whole lot of other things until we see where we land this particular item we're also looking at the potential to using some risk funds to assist with as well so we'll see where that all plays out in the end are you going to have pictures of the put putut area the old area over there of what's happening or we've got a few pictures but we're not really looking at the P put Eric because it is outside of the scope of this project but we've got some pictures here in a second I'll show you put putut area is where we took out some of the the the boxes and of course there's a sewer line going through there as well um but what we've done on those areas we we maintained some of the putt put with the intention of under this contract just cleaning it up uh Our intention is to have a a new restroom facility and concession stand area there and then work on a public private partnership uh to come back in and try and develop that area and do that as well as paddle boats and various other things if we have contingency dollars left which we hope to then that may be one of the areas where we want to spend those to develop even some more we have a games area there ad joining that's what I'm getting at I I like to see the games I'm I'm getting into that and I thought that fell within that scope I mean Johnson Dam it's right there right it's coming up okay moving down river just uh to the east of the high pedestrian bridge a new public area uh where folks can uh eat lunch or just hang out there's seating Boulders a closer look at the new stone column here a light will be added soon and U Limestone sculpture panels will be added as well this is below that area where folks can uh play music and listen to music or have a little stage performance or just sit to eat a eat a picnic this is across the river uh below the AP Street on the AP Street bridge on the South Side this is one of the new Mosaic panels that was added back in

[0:39:30] October stackstone across from the visitor center and Below Kids Kingdom that joins up with the existing Bank stabilization the public can now actually get down to the level of the river and swing back up if they if they'd like some repairs going next to the Mesa Fountain additional Curbing and pavestones pav stone work at this location there's we've we've done some stack stone Bank stabilization as well as some rip wrap stabilization this section here has a lot of conglomerate Stone so as part of this project the bank is already stabilized but we would like to follow up and at least visually tie that location together bring some of the stack stone this direction and perhaps some rip wrap this direction so at least visually ties together yeah this one changed a little bit as Carl said if you remember that particular area was full of the cane as well that M farmer was referring to so once they took all of that out uh it gave the architect a little more ability to look at it so that may be an area we do a little more work on Mosaic cars under coim on the South Side beginning of the exercise stations Below kheam on the North side the exercise elements haven't been added yet but the the initial posts have been and those are items funded by the health Foundation that's correct the the equipment is part of will be part of this contract yes sir it just hasn't been added yet I understand I understand and it'll have a nicer uh surface uh for folks to walk on as well just a quick look at some of the LED lights that are underneath the bridges that'll uh be able to be programmed with different colored lights for different seasons we've added two ramps in this project uh for the public to be able to access the river as well as Main its cruise this one is below the Boy Scout building by The Visitor Center and the

[0:41:32] other one is down by the river stage this is just a look down Irving that shows that the the road has been narrowed a little bit and the walkways widen for safety the railings going up and the stone columns on each of the each both sides of the of the river this is a look at the crossing at Irving um looking back to the West I would like to mention that this column here will need to be uh replaced but primarily because it is in in the sight triangle uh what we're looking at doing is um keeping the stone base and then coming up with a a a metal structure that you can actually see through so there wouldn't be a sight um sight line problem and then adding the light at the top so and of course the hash the the cross the crossings the hash marks will be moved to this location ask a question or make a comment this this crossing right here is the the citizens are looking at it and seeing a problem uh I I thought we were going to have a kind of a speed bump a cross it will be further up about this location here on both sides okay cuz there seeing the cars they're still going just as fast as they were but it's narrower it's not finished and it'll be a lot more visible here once the Crossing's made and of course the the little hump I let them know the stay Ted they we're doing some stuff okay it's a work in progress just a closer look at the Crossing here at Irving as well as the uh the entrance to the the new trail that we're going to add uh along the health foundation's property on the south side of the river some stackstone at the Irving Street location that helped dress dress this location up it was just concrete bulkhead wall and a pumping station look at the game games Court

[0:43:38] areas it's starting to take shape with the Stacked Boulders for seating and the light columns here's a good shot of one of the uh the new light standards one thing we didn't anticipate was some of the the rocks have some interesting fossils in them particularly the darker Stones we do have restrooms now for this location that was one of the things that the public uh expressed a desire to have especially since this is a location for special events and for the the public fishing programs one of the refurbished fountains below of the the P putut area this is the old concession at the put putut it will need to be removed because the sewer line is coming into the backs side of this property but it will be replaced with another concession building that'll probably be brought forward not part of this contract not part of this contract separate some more art this is below chadburn on the north side of the bridge good look at below nefs where the stack stone has been placed for public seating and the lights LED lights have been added which illuminate illuminate the area fairly well an earlier shot of uh The Fountains being tested this is the main Fountain below NFS uh these are unfinished but these are the new shade structures that are below the nefs area by the main Fountain more artwork just to the west of Oak Street bridge this is an early shop but it's the new pumping station before we had several pumping stations that ran all the fountains now we have one Central pumping station I believe the pump is actually in here this is a supplementary location for a pump this is actually a filter water comes through here gets in gets through the pump and is distributed

[0:45:42] to The Fountains this actually pulls the gross matter out of like cups and sticks out of the water to filter it that area also before CW goes on it'll have it'll look a little better than that one portions of it will be rocked and then it will have a a black that's correct there'll be Stone on the outside I think that's already begun and there'll be a roof on the top and they'll be fencing around so the public can't access that just wanted to try and conceal it a little better look at the refurbished Fountain uh next to Oak Street if you recall it used to be just a lot of jagged stones and it really wasn't a place where you could walk around and really enjoy but now you can walk around it you actually sit next to it yeah and once the water runs on it it becomes very Dynamic where you can get right down to the water kids can play and it's just nice got a look at the artwork here at Oaks Oak Street and a new interpretive area we've added that has some signs that talk about the early crossing the connection between the fort and downtown and about some of the plants and animals this is a look of that location at night but these shots were taken uh I think yesterday it says third but I think it was yesterday we tested The Fountains again this is the catch Basin that overflowed next to Celebration Bridge it hasn't been operational for a number of years it is now operational again with the the new fountains this is the main fountain in operation main Fountain looking from the side this is the fountain next to Oak Street bridge this is below the put putut area I believe that's it so most of the work is concentrating now on the games Court area um it's starting to take shape with the the Rocks the boulders yeah Boulders are added at that

[0:47:45] location we'll have horseshoe uh playing areas washer playing areas bot ball and it just be a nice place to to play I believe that's all I've got there any question questions okay questions I just said the completion date is August yes sir August and do you have anything planned to uh thank you for mentioning that uh let me go back to this first slide we are envisioning having an event at this point we're calling Riverfest it'll be held in October and we're envisioning it happening All Along The River but for two primary reasons one we'd like to celebrate the completion of this project and also we want would like to celebrate the 100th anniversary of the acquisition of Santa Fe Park which the city acquired in 1913 so we are we've got a committee set up we're talking about the event we are looking at having activities all throughout this area uh whole day event we have music and uh maybe balloons um what was our tentative date the I think we're looking at the 19th of October now we were kind of juggling between not hitting on top of uh roping Fiesta and not hitting on top of ASU homecoming and and that kind of seems to be the date we're looking at so we'll share more with you on that later thank you for bringing that up okay other questions or comments on this beautiful work in progress looks good thank you does all right very good thank you for the presentation we have next on the agenda item number 11 is an update on participation and status of the employee wellness program it's a presentation by our Human Resources Director Lisa Marley thank you good morning mayor council and city manager um as you recall last year we came before you with the um findings of

[0:49:49] our Baseline numbers for our um health risk assessments and our Wellness screenings um this year we come before you with the results of having one year of data um we went through the second round of screenings this past fall and so today we have um Cheryl fluger who is the uh Business Development and marketing manager for St Angelo medical community center she'll be um presenting those findings to you today and answering any questions that you may have she'll also be introducing the people that she brought with her today from St Angelo Community coming with a broken ankle good morning mayor and council members and city manager um I am Cheryl fluger and I bring with me Janet Charlesworth she is the interim we're going to use that word again the interim um Wellness coordinator uh for this wellness program and all of you all might remember that uh as part of the exclusive contract with the city um we implemented the wellness program and we have good data to show during this uh this one-year uh project okay well go I'm going to go back to uh this Great River shot um the well the program that you just showed with the river is just wonderful it fits great into the to the wellness project what a wonderful job uh what we're going to see in 2012 compared to 2011 is a nice uh improvement from the city employees they are to be congratulated weight and uh nutrition continue to be the most crucial things that we're looking at and they affect many of the diseases that we're looking at also but there's some nice Improvement and um the employees have done a nice job so we want to say congratulations to them overall Wellness ratings went from 67 last year to 69 this year um and it's hard to move those

[0:51:55] Wellness scores that's on a a system of a 100 and so that's it's nice to move that up you can see that um the doing well stayed about the same but the excellent moved to moved up two percentage points and the new new needs Improvement moved down so two points so that's nice to move that through um as you also might remember from last year about 20% of your employees usually have most of your health care cost it's the 80 20 rule so you look at most in any type of um a business organization you have 20% of the people that normally have most of the health care needs um and comprised of that are people that have five or more Health Care risk and this year um the city employees reduced that group of people those that have five or more Risk by um by 9% um generally when you have five or more risk your health claims cost and your health is three to four times more at risk here are your chronic diseases um if you look at the entire bar on Diabetes uh the 2012 which is the top bar it is shorter than the 2011 so as a whole that whole entire disease is decreasing but also the darker part of the bar the Red Bar um went down from 45% to 40.8% so that's a significant improvement with heart with diabetes with heart disease same thing the whole entire bar was uh shorter is shorter in 2012 you went from 35% to 31% cancer stayed about the same and I'll address that in just a minute the cancer risk um and then the metabolic syndrome is something that we should keep our eye on the metabolic syndrome is a cluster of diseases when you have three or more diseases that might uh that come together and present themselves together and that's something that is affecting most of what we're looking at today it's things like um high blood pressure high blood sugar blood sugar uh cholesterol levels or

[0:53:59] waste circumference that is uh too high and so that's something that you can see overlaying in a lot of these diseases uh when we look at diabetes um that is onethird of the people in the US do not know that uh they are diabetic so doing these preventive screenings and and looking at that is important and we also find that type 2 diabetes is largely largely preventable so um the major risk are the Obesity which 326 people of the um city employees have that condition uh and then the nutrition plays an important factor of which we're looking at 517 people and low HDL with nearly 300 people heart disease also um 80% of those are linked to modifiable risk uh it's one of the easier uh diseases to take a hold of but obesity low HD and then again you see you're seeing the metabolic syndrome that's um affecting that um cancer is the second uh leading cause of death in the US but it's the leading cause for people of working age and if those proper checkups are uh taken care of we can find a lot of those cancers um those major risk are being the smoking obesity and the physical activity and this is one of the um one of the screens that I uh wanted to show you all if you look at the blue side those are compliant with the people that are taking care of the preventive screenings and as you all know in 2012 you made that um 100% deductible or 100% cost um of taking those preventive screenings and um the first two the mammograms and paps mirors are are decent numbers you've got 21% and 9% that're not taking uh taking advantage of those but then get into the prostate and the colon screenings and there's some work to do there may maybe

[0:56:01] encouraging employees to go ahead and get that those two things checked then uh if you look at what causes those diseases these are the six top priorities that are underlying with the diseases we just talked about weight management um we've got uh 323 people overweight and 326 obese uh good nutrition uh there's still some work to do on that though we did have a 199 people that are doing better with their nutrition uh the high blood pressure is something to take is something to look at um we've got some preh hypertensive people and then 160 with high blood pressure um and then you go on with physical activity and sleep and osteoporosis uh needing uh needing some encouragement with that and here's a graph that shows that uh you can see the nutrition the top bar again is um shorter than the Bottom bar so that increased uh we made some significant improvement with that with weight also made uh some improvement with the weight of the employees if you look at the weight on the 42% uh the national average is 32% with um the high-risk people uh blood pressure stayed about the same just increased just slightly and fitness stayed about the same um and then we've got to look at sleep and osteoporosis sleep under is underlying with a lot of these diseases as well here are the employee weights um you can look at the 2011 compared to 2012 there's 45% um obese in 2011 compared to 42% and that 3% is um that's a nice Improvement and same thing with um the overweight they moved into that category which moves them out of out of the obese category healthy weight improved um the national Norm for the very obese is 12% and we're at 17.9% nutritional statistics we had some

[0:58:07] uh nice gain in this um if you look at 77% of the people in the first year compared to oh no in the second year compared to 675 people on the first year there were some people that made some nutritional gains in that that um we're eating um unrefined or plant-based or low cal foods which U makes a big difference in how how everything turns out and you also look at 325 people or 42% compared to 51% last year that were at at risk with 10 nutritional factors so that making a making Improvement in this particular area is really huge and for the employees to be commended when you look at employee perception of Health it all starts with how people want to feel about themselves and the perception of Health um improves D um to 49% over 47% the last year and um that's that's wonderful so you looking at people that are paying attention to their health then you look at the economic impact um this is it's interesting that um when you have one risk um you're looking at $861,000 should have um an estimated $7,000 of extra health care cost so you're looking at how not only how that affects that particular person but how it affects the bottom line for the the healthc care risk um we made improvement with that moving um 100 well moving 11 people out of that five or more risk area so it went from 123 people and five or more risk to 112 people that is that also is a significant fact um the source for all of this comes from a 205,000 study of people that were at the University of Michigan and they looked at your um a risk that um how they're correlated to health care cost

[1:00:09] so it's a significant finding a sign significant study that basically puts your risk factors in line with your actual health care cost um we're just all look at overweight if you look at the two 52 employees that are overweight that can be an excess cost of nearly 3/4 of a million dollars last year we projected that we would probably save $199,000 in health care cost um the the true numbers of the actual cost are coming in and uh will be available soon but according to the risk factors and if you correlate those we were at 131,000 so we expect to see at least $131,000 of um health savings um through people paying attention to their health in the wellness program the accomplish accomplishments that we had um again we went from 67 to 69 um in the overall Wellness score at least 30 people 29 people lost more than 20 pounds uh the risk factors in that five or more risk factor group went down by 9% uh the risk factors for diabetes heart disease and osteoporosis were reduced overall with um and individually with these employees we improved the nutrition of 249 people um at least 80 people started wearing their seat belts and reported they were wearing their seat seat belts more often 199 people became more active and 16 people stopped smoking and 14 more are signed up this year to stop smoking so there were some significant improvements made um that we're happy that the employees have embraced this the things that we implemented were Biggest Loser contest the diabetes education classes smoking sensation a Wednesday walking group where employees could go out and walk with a a leader every Wednesday a label reading class with dietitians because it's can be

[1:02:12] tricky if you don't understand that um a my plate challenge which takes care takes the place of the food pyramid it's kind of a new structure on um what what you're supposed to be eating a fruit and vegetable challenge which is underlying with most of these diseases we're looking at a pedometer Challenge and flu shots um and now I want to introduce um Janet Charlesworth uh she has some suggested programs for 2013 we look at the metabolic syndrome and the fitness and the um nutritional levels to talk about what we're going to do for next year good morning thank you for your time and we are excited to do some more amazing things with the city of St Angelo employees um we'd like to continue our efforts with the wellness initiative and um create a point system where people will earn points for doing all the right things the healthy things um points for doing their screenings that we would like to promote further um we we will continue with Biggest Loser contests for weight loss and we would like to um always have some sort of incentive related to Fitness activity and nutrition or weight loss going on at all times with the city employees so that it never loses momentum and it's always there at the Forefront to keep to keep our focus and eye on on the biggest factors that that are Cheryl pointed out which is excessive weight and um uh lack of activity and all those things combined certainly will help reduce the diabetes and the metabolic syndrome that plagues the city of sanal employees um we certainly want to continue with diabetes education and Implement a diabetes at work program which is a diabetes prevention program um done by the CDC and then um as Cheryl mentioned we do have uh smoking cessation classes that we'll start back up in April um and we do have 14 signed up for that we will begin our Wednesday walking group and we

[1:04:18] we will continue um promoting exercise over the lunch hours or after work or whenever people can work it in and then we want to do heavy focus on nutrition so we will get involved again with bringing a dietitian in helping people understand how to read labels and um implementing the DASH diet especially for those who need to work on uh blood pressure reduction and then exercise is a big thing the the Hot Topic these days is the couch to 5K program we'd like to implement that with city employees and get people involved and their children involved in doing the couch to 5K and then move for life is a program that was done by the state of New York City and they had tremendous success and they have shared this program for anyone that wants to implement it but it's it's another little incentive 8-week program that focuses on um rewarding and um calculating your activity levels each day and promoting more activity with with the city employees and then um we will continue with the pedometer challenges those are very successful and then we'd like to work on a um obesity prevention program which is another program that the CDC has um come out with called lean and it's it's leading employees um to activity activity in nutrition and it's it's a very sound program but it it's definitely meant for um reducing obesity it's a obese prevention program and we would work with them for 12 weeks at a time um working with those folks that have the five plus risk factors um and getting them involved in this um prevention program so we have a lot of exciting things that we'd like to do and we're excited to work with you and make this even a better Improvement for next year thank you um obviously we we have had great

[1:06:23] success individually and with a group and so we we're excited that some people have seen some tremendous benefits from the health program and have been excited about their own health and overall we're hoping that it reduces the cost of that while in while also uh helping the health of the city employees and you all serving as a role model for the entire town because it's um it's something to have a leader with all of this um with these uh with all of these solutions that we're looking at doing the clinical pathways into if they have a a specific disease like metabolic syndrome or have a cancer risk or diabetes you know having that protocol where they're followed uh closely will be important um and then again recommending that they do the early checkups with um all the cancer preventions so uh that's it um as you know chrisy as some of you may know Christy nesbot has been our Wellness coordinator uh she had an awesome uh invitation to be a trainer throughout the Southwest United States and so uh someone else recognized how wonderful she was uh we've had benefit of her for about 18 years at St Angelo Community um and we're tremendously excited that she was able to put her footprint with this this type of program and we will continue on with a tremendous leadership with this so any questions okay Mr Alexander yes um how can we help improve your program improve your Effectiveness what can we do as a council to help you well I think um you know as just getting it started was you know a huge step and uh having people come through and do the the screenings and that's been a huge process that uh we're seeing more of a warming effect with now that um people are happy to to look at their a little bit of improvement with their health um some incentives to to make them uh to have the employees have a a better uh reach for this with some of the programs that we just mentioned um you know always when you incentivize people through

[1:08:25] either that point system where you have some type of a goal at the end that you're recognized um would be wonderful that would be a help I'm looking at weight we have 52 employees that have a weight problem of some sort and it cost us $1,486 per employee per year because of that so if we incentivize them to lose maybe we pay him a bonus of $10 a pound or we we get them into a a fitness center and we pay for it as long as you're losing weight some or we subsidize I I want them to buy in I want them always to pay something but if we can help them uh and they are on a program that's improving their health and it's saving us money then that's a Net game for the city of St Angelo and taxpayers and so if you bring forward ideas to this Council I I will promote them and I think the other council members will too I think um be looking for how we can help you with good plans and bring them to us I I know it's kind of it may be uh you might be worried about coming up here and asking for something like that but but do it if it saves US money and helps improve health please do it there are programs across the United States that do this and so we would love to present some things to you there are wonderful programs that have um a positive incentive to having good health so we would love to bring some ideas to you Mr silvas Cheryl I had a two questions what was the one what was the percentage of the employee participation and then how do you measure uh sleep um that's a lifestyle questionnaire on on the Sleep um people fill out an extensive questionnaire uh where they have they tell how many hours of sleep on average that they get and then you compare that to a National Standard and this is self-reported um on what people say that they're doing so that comes straight out of that lifestyle questionnaire 669 people took this par particular um survey and that comes in with the you you have your lipid test and then you also have your lifestyle questionnaire and that's put

[1:10:28] together to get the the wellness score and so it was 669 people this year that um participated in this so then almost 300 employees didn't want to participate or didn't didn't step up to is that right we have 960 Plus or something uh yes sir but the only people that it's mandatory for are those that are covered with our insurance so it's sitting right around 800 um that it would be mandatory for and we are still searching for those employees and getting them through the process so um as that uh people that have changed their minds throughout the year as well last year we had a number of people I think ultimately it was like nine Folks at the very end that chose not to participate so um the number will shrink as the year goes by okay Mr Valena I also wanted to point out that we do have a a discounted rate also through the S Angelo Community Health Club right um and I wanted to thank Janet she was so helpful also in and her staff when I went by there with my son um there's a discounted rate for families I'm actually paying three times less than I was paying in my previous City and it's wonderful to work out with your family my son if I don't feel I get up in the morning he gets me up you know so we're there at 5:30 in the morning you know so we're going to be there to work out so that's another way of course to encourage each other to work out to go with the partner and if you have a family member that can go with you it's already part of the deal uh why not do that but I do want to thank you Janet for the professionalism that you've treated uh me and I think the staff also and uh I think that's a wonderful deal that we have with you also okay thank you okay thank you very much for the presentation let me take us to a Break um it's 10:15 I'll try to kick us off again at 10:30 and we'll start with item number 12 item let me bring the meeting back to order please it's a item 12 consideration of approving the city of St Angelo to permit the closure of city offices for employee participation in the neighborhood revitalization cleanup project in Black Sher neighborhood on Friday April 26 2013 excluding offices

[1:12:33] of essential Personnel who directly provide public health and safety services and so our presentation today is by our neighborhood and Family Services director Bob Solace mayor council I'm here once again to request permission to let the city employees participate in the annual neighborhood paint and clean up Blitz it would require the city to close non-critical services for that day it is our fifth event um this year we are targeting the blacker neighborhood on April the 26 with up to 50 homes uh the plan is for the city to clean up Alleyways and streets and paint 20 of the 50 that we've year marked um that that will be on a Friday the 26th uh we will also have some employees undertake projects and Facilities maintained by the city the other 30 will be painted by volun volunteers on Saturday April the 27th volunteers include the ACU football team uh good fellow Air Force based personnel and members of local churches belonging to WT we will once again partner with Habitat for Humanity uh with their brush with kindness program they provide the paint and Equipment those kind of things uh the previous events did yield quite a bit over 700 tons of junk and debris over 600 tires and we've painted the over 27 homes uh this event does support the city neighborhood revitalization plan and we're asking the council to approve it okay do we have questions on the presentation yes uh Mr Alexander last year we noted that we had a onetoone ratio of city employees versus non- city employees or non- City personnel volunteers working on this and uh I think we set a goal to try to increase that to 2: one uh the idea being we're we're just planting the seed we need more volunteers and we want that uh but we want more you know we want more people chipping in on this deal um do we what are our ratios this year can

[1:14:36] we get them higher can we get to that it is higher um in fact if you notice they going to do 30 of the 50 we're only we're only going to do 20 houses this year so that's a little bit better than last year um of course with volunteers uh you don't know what you get with city employees you know exactly what you get right so that's easier to to plan um I can't tell you how many volunteers we'll actually end up getting but we're hoping to get uh almost perhaps not twice as much but certainly a higher percentage so maybe maybe 1.5 is what I'm looking I mean oh AB I think so I think we're almost there actually 1.5 to be honest with the people have contacted me uh they're excited uh in fact I got another uh the mayor just gave me another name that's uh that may be interested in participating so well I'd like to report that number when we have a report on what we did and the pictures and everything that number is important that we watch it and try to always increase it and set goals um employees can contact people they know that are in rotary groups uh that work for corporations like Verizon and try to get them involved and I think that's how to do it absolutely okay other questions or comments on this I think Bob like I mentioned earlier about you know some of the churches come together on even the project that I mentioned I mean certainly in the future if you could look into partnering with some groups out there I'd be very much interested and having said that I'm going to make a motion to approve this item okay I have a motion in a second to approve the item is presented any further questions or comments what are your plans I know you I think you feed them breakfast or we do we feed breakfast we lunch it's going to be it's going to be focused uh at the blackshare uh the gym over in the blackshare school okay I I guess there's one more question because I get this what's the cost to the city well um everybody gets paid the same it doesn't really change your job location changes but the pay doesn't change so our budget doesn't change our budgeted cost don't change well anything extra is is donated or provided through grants or

[1:16:41] through some of our programs so that that part of that funding is taken care of uh we don't we don't change the budget of one single bit I just get emails from people that are really watching us saying are you counting your dollars do you know how much this cost Mr Mr Alexander well and so what the deal is certain certain way of looking at it is that you're you know you're not getting your normal productivity done uh you're making a priority decision that it's worth investing the dollars you're paying them in salary and hourly wages for this one day to go and clean up uh part of the community and R Revitalize part of the community and so and so I think those people that are questioning you on it probably you know to Mr Solus point the paints provided the brushes are provided some of the materials are provided those kinds of things but what we're providing is is number one a a vote of support for the process and we're we're helping to provide the labor and and to the point that you made Mr Alexander and that Mr Solace is uh helping you uh with is you know you started a process that now is gaining a healthy um contingent of volunteers to go with the city employees so it's truly able to make a bigger and bigger impact so but anyway I would just say that it's an investment in the community and that we're you know it's not making the budget bigger but it is realigning some of the expenditure to admittedly so someone could challenge us without question but I think I think it's a good thing to do thank you m farmer I just wanted to add that to me it's it's part of community service I mean it originally started out and I'm assuming that it's still the same way as we provide a service for people who cannot afford corre to haul off their trash people who are physically not able to upkeep and repaint or reestablish their homes uh it it's it's a community

[1:18:47] service for those that U aren't able to do it on their own and it definitely revitalizes our city and it speaks for our community you go okay I have a motion in a second to accept it as presented and so if we don't have any further okay Mr one very quick question I I guess to kind of reframe the the question he's got as far as the cost I mean and and this is probably for other departments or whatever that we're not having to generate overtime correct different times correct to redo that work I mean to make up for the work that they're they're doing they're just making up for the work during their normal course of work that is correct okay that then yes it's no should be no additional impact and I we do want to tell Council that earlier in that month uh Helping Hands will be doing their Blitz for elderly while we do it for low mod income some elderly some not we focus on neighborhoods they're focusing on individual people uh that's lots of different perspective for us that's important to to understand that so great okay I'm going to ask for public input before I call for the vote and Craig why you ated tell us how how how many people participate in WTO how many okay I think I can quantify a lot of the things that uh uh councilman Alexander talked about first of all addressing the issue of the movement toward volunteers uh WT came to Mr Salis after the second one where uh I think they did like uh 12 houses one time in 16 the next something like that and we said it's been our experience that uh when you get 35 people standing around with paintbrushes painting siding uh everybody gets some warm feelings but that's not really very coste effective and so the first time when we got volunteers come in was in the Rio Vista one where uh they moved up to 49 houses

[1:20:51] I believe and the way we did that we said well what would happen if WT came in with teams of people with sprays to do spray guns to uh do all the sighting and also we would feed all the people that uh came in and so we came up with teams that did 26 of those houses with sighing that allowed them to increase more problem was this is an evolutionary thing uh that uh the people who can show up for as volunteers uh if they show up in the same day that's a work day you get less volunteers so we set it up the next time for um two uh days that the city did their painting on a Friday and then the volunteers came in on uh on the following Saturday and so uh we did that and we came up with I think 4950 houses but WT provided teams that did 20 of the houses the uh football team did five houses and the base did eight or nine houses so we came up with uh a large larger proportion uh of the uh volunteer base uh this year WT indicated that we would do up to 30 houses uh but that will uh either the other folks that are volunteering can take the load off of the uh City or if we fall short four or five but uh that you asked Johnny about the number of teams uh I don't know the people we have about 10 people per team because we have uh W2s a lot of the spray guns and we have people who are familiar so that's probably you know 100 some folks uh from WT plus we feed the uh people people that show up for the

[1:22:55] volunteer day uh quantifying something else about uh what kind of impact it has on the budget for folks that may not be able to put things together uh income and and and outgo uh yes there's a cost as you re prioritize what workers are going to be doing on the other hand what we have found because we're focusing on neighborhood revitalization instead of just doing some nice things for some nice people following the one in Rio Vista where 49 houses were done if you went there one year later and WT surveys these neighborhoods every single year at least two or three times to get the numbers uh so we can do some strategic planning one year after uh the 50 houses were done 49 houses on the west side of Rio Vista over there there were 140 houses that had been redone because when you concentrate those 50 houses uh roughly 50 houses uh in a particular area then people begin to uh do their own houses because that's an investment in property evaluation as well as entrepreneurs that are buying some of the other trashed houses and rehabbing them and so you get about a 3: one or 2: one increase because this is neighborhood revitalization not just housing and if you look at that the sighting and insulation and necessary roofs on these houses more than double uh when you have really low uh income houses doubles the property value which says that you're probably in a four or five year period going to increase the uh property tax valuation way more than what you're losing on that one day of U um that's excellent service and I think that you really have to understand that to understand that uh if you were to put a business model on this uh you're

[1:24:57] making a whole lot more money than you're expending and I think uh we in WT have Quantified this and we keep doing it and the neat thing about black sheare is that if we do 50 houses in Black Shear and there's about 1100 households there when we started 70% of all those households were substandard at this point if we get the 50 houses we're going to be down to less than 100 houses or 10 or 20% in that ratio and that's an investment in the community not only in its people but on a dollar basis uh it's not just do good which it should be and is but it's also economic good business so thank you well that that's excellent and I appreciate you Craig and and WT because you're going out you're getting data so we understand what's going on we understand that we're making progress and this is truly something very remarkable uh I think it's a role model for the rest of West Texas and the rest of anywhere this is a premium group that does a wonderful job and I appreciate you doing that um so now what I'm after is other public comment okay call for the vote all those in favor please say I I I any opposed okay uh item number 13 is the discussion of and possible action on the recommended revisions to the hotel occupancy tax allocations have a presentation today by our assistant city manager and Chief Financial Officer Michael DNE good morning mayor and Council recall that a couple of years ago uh when we still had city manager Dominguez with us Council started talking about uh accountability mechanisms being built into contracts uh with regard to uh the spending or utilization of occupancy tax monies um we've been working on that and we have what we think is a solid draft for the CVB but we really it's more than just a contract that we need to be talking about so so we want to give an overview today we want to get direction from you so that we are proceeding there

[1:26:59] are multiple fronts that need to be attacked on this and we want to make sure we're moving in the direction that Council by consensus wants us to move so to start on that why do we want why are we talking about occupancy tax uh flexibility and accountability uh for city council flexibility so that you can allocate resources where you see the needs are or where you see the priorities are uh for example in the last few years or last couple of years we've introduced the the concept you have introduced the concept of spinning events up by supporting them for a finite period of time and then spinning them off to see whether they can uh live on their own uh and not necessarily just supporting events indefinitely with without regard for their own ability to sustain uh in addition to that the talk about accountability mechanisms what is the public getting for their investment of this money we want to work that into our process also and our contracts but the other thing that's really got our attention is the unprecedented economic growth or the growth in this Revenue stream we see that happening uh under the current state of how occupancy tax is allocated there's an ordinance that says this percentage to this group this percentage to this group there's percentage here and we think with that growth it's it's calling on us for greater management of that resource not just to let it go but to actively manage it and so we think that's a a burden that comes with that growth so let's talk about flexibility the current ordinance allocates all the revenue on a percentage basis what we're proposing or the philosophy we what what we've heard is that the procedure would contract for specific dollar amounts not for a Prat share necessarily on the account of ility side the current ordinance does not specify accountability mechanisms uh to the level that Council would prefer or that

[1:29:01] we've heard Council would prefer and so the proposed uh methodology or procedure would be to build accountability mechanisms in the contracts they might be similar across different kinds of contracts or they might be tailored depending on the activity that the recipient uh was engaging in um unprecedented economic growth we've got revenue Trend issues the revenue is going way up uh we're not ready to assume that that's the new norm and we think it's imprudent this early to assume that's the new Norm so we want to live within a smaller amount of money and take that excess propose it for some one-time monies uh to fund some onetime type projects which we think support or stimulate additional occupancy ta taxes activity things that put heads in beds um and we want to be able to allocate that based on P priority that Council sets what you might remember is that we might think in terms of at this point one-time allocations but we might want to set some guidelines we may want to include in a new ordinance guidelines for future councils for what priorities may be so while we're think while we're directly talking about onetime monies and how to prioritize those we may also want to consider how to assist future councils in prioritizing what might end up being onetime monies in the future that that's a little deeper than I intended to go but the key is be thinking not only of this year but of future years uh here's our five-year Trend the the real significant News is here is that uh 2012 jumped way up uh the black line is a trend that XL draws for us uh that line wouldn't be even that steep if we didn't have the jump up in

[1:31:02] 2012 um based on what we've collected in the first quarter of this year it could be dramatically higher on this slide we see the actual revenue for 2012 2.1 million the current budget the for the year we're in now 1.57 the first quarter alone for this year year was 650,000 if that Trend holds true we will be in excess of 2.6 million for this year so we've got this huge Revenue jump we think we need to actively manage it now is a good time to uh set a mechanism that allows Council to allocate on a priority basis this is this slide uh on this slide we're going to talk about what the current situation is for expenditures uh the CVB contract uh CVB activity their allocation under that 1 uh 575 amount we have allocated 693 th000 C Civic events 78,000 sack a 73 almost 74,000 uh $50,000 to Fort Concho $50,000 to the Texas Bank Sports Complex for a total of 1575 the keys here is this is what's in the budget if we intend to move forward with this as is we're going to need to amend the ordinance even if this is all we do because the ordinance is allocated based on the percentages we see up here on the slide the ordinance says 47% to CVB 48% to Civic Vents and 5% to sack act what we've done this year in the budget is we've captured a portion of that new revenue and and allocated $100,000 to the to the fort and Texas Bank sports complex and so we're going to need to update the ordinance even if you don't want to change anything

[1:33:04] else however uh if we take a fresh look at these numbers uh this slide attempts to take a a little more of a fresh look at it the draft CVB contract we have is for 795,000 for example what's in the budget is this 693 but what was but we actually distributed to them in excess of a Million last year in excess of a million dollars last year that's correct right okay so because the way the ordinance is set up regardless of what we budget to be distributed the ordinance says Thou shal take 47% and distribute it what we're saying is this unprecedented growth time we need to be managing those resources there's public resources we need to manage them effectively so if we do hit Michael let me stop there now you're saying last year we contributed over a million dollars yes sir 2012 so here's a back up to that slide a second and let me try to help flush this out a little bit so go back one go back to the one where you show 650,000 came in the first quarter here's the deal he's he's budgeting 1.6 million 1.57 five and so then that then when he roll forward and he says okay I'm going to give 693 th000 to CVB that's 47% 6 693 is 47% of 1,575 okay under the ordinance we're saying we're going to give them 47% of what we get okay so back up to my to my quarter okay so in the first quarter we got 650 53,000 we think we're going to we have an opportunity to hit 2.6 million so they would instead of getting 6 193,000 budgeted they would get roughly 1.2 million uh you know closing in on double

[1:35:08] what your budget calls for because the tax is creating so much additional Revenue so the idea is would would we wouldn't we be better to do something that that uh keeps this number from flu uating up and down quite so much come up with with standard numbers so in this case he's saying how about using 795,000 as the number regardless of what happens with the taxes but then it's hotel motel occupancy tax so what we're wanting to do is tie our well make sure that everything we do is a legal expenditure under what the hotel motel occupancy tax is requ required to be spent on but how do we help put more people in hotels so if we do some things to Fort Concho to make sure that it's taken care of then we get visitation at Christmas at Old Fort Concho we get visitation at Fort Concho days we get you know those kinds of events and that helps put people in motel beds and it allows us to spend some money on the infrastructure that the city has to help the and so the idea is instead of putting 1.2 million to the convention and visitors bureau what if we put a standard contract in place that moves up or down based on performance and and then Civic events is basically a city Department you don't want a a department Ian in other words Street and Bridge doesn't get 78,000 in their budget and then if taxes are up they get 1.1 million in their budget and that's what's going on with Civic events is that that that group gets a bigger budget depending on what's going on so so again what we're saying is look we budget the amount to run Civic events and then we say okay now go to the Coliseum for instance right now if you go in the Coliseum we're about to have the rodeo and it's a great big event puts a lot of people in the in town but the bathrooms are in Desperate repair

[1:37:12] need okay need to be not only repaired but but remodeled uh the front lobby area is all the ceiling tiles need not all but most of the ceiling tiles need to be replaced so what do we do to make sure that the Coliseum it would be a way we could handle this money is by using some of the the the windfall the fact that the economy's really picked up and we're creating additional dollars instead of handing out 1.2 million when it's budgeted at 700,000 what if we hand out 800,000 and then budget 300,000 to go take care of the Coliseum so that we keep putting heads in beds or what if it's that kind of thought process should we be looking at this and amending the ordinance to allow us to do some things with wayfinding so people can find the museums people can find Fort Concho uh so forth people can find the convention center the Coliseum uh you've seen the presentations on way finding anyway that's the big idea is should we change somewhat how we do this and then spend money on infrastructure and particularly uh on events and and uh um uh what venues finally got the word uh on venues to make sure that we keep as a city uh providing venues that pull people to the community and support the efforts that are you know so maybe you spend money on MCN Convention Center the sign out here that needs to be updated or all of those kinds of things so even even on the first quarter this year even the prediction that we we're going to have an excess of uh is it 65300 000 how sure are we is that the way just looking you're just estimating right you're right it's just an estimate it's looking at the last 6 to n months and how much they've been above normal and and then saying look you know it's it's for instance your budget for the year is 1.6 million 1.57 five and you you approached half of that in the first three months

[1:39:18] well I think the Crux of this too is that you know we would live off the budget and then when it's done when we have the money in the bank that's when it comes back and says okay now we've got 653,000 285,000 whatever it is and this is what we want to do with it so we wouldn't pre we wouldn't pre pre-end it we would only spend it after correct correct in fact you're already there not be any and the risk on that for the city could be could be that when tax dollars go down down uh if the hot money goes down which at some point it will uh we would be on the hook to pay CVB uh $790,000 and that would be our risk and H hence there's a risk and reward opportunity well and that can be set up as well different hang on I'm losing I'm losing control apologize okay Miss farmer has been patiently oh you're right you know what she has I've been watching her okay so miss far want to spend everything that we have this windfall that we're gaining I I just do not want to Grant more money I agree that it should be the the fixed amount but your list of items that you wanted to do I want to point out that Fort Concho is a huge draw for our city it is a huge heads in beds just like our rodeo but we always come up short money to make necessary repairs and roofs that are needed at Fort Concho and I would whole lot rather see us if we're bent on spending it that those funds go to today Fort Concho outstanding today the AR today the discussion is not about that it's it's about whether or not you want to have the money to argue about yes okay so and that would be emotion on my part okay so you make a motion to amend I will make a motion to amend the ordinance to allow to set a set amount at the

[1:41:23] to allow the excess to to become to become something the council it it if if can I let's see what she's put her think through what she's doing okay well I want to allow the excess during windfall times to be spent in in areas such as Fort cono the Coliseum uh other City facilities to be used be decided to decide at that time after the money's in hand after the money's in oh absolutely okay AB can I maybe this might may give some thoughts I mean I I guess I'm in full agreement on that that what I would be interested in is I would like for the ordinance when it comes back the change in the ordinance to have a a relatively clear definition of what we would consider viable not that it's we're going to list on the ordinance saying you can only do the the Coliseum roof the for Contra the this but that there's a definition of what that would of what would fit in that box as considered uh that would qualify for this hot Revenue it would fall under the guidelines of what puts heads in beds Bed Head or beds in heads did I get that right you said right I said it wrong okay well okay discussion and possible action on recommended revisions I'm a I what I think you're going to be doing is providing direction direction come back with ordance and then we can that time sounds more like and that's what's going to happen here I had to go back and reread because you can't you can't we can't get to specificity but we can get to here's what we want you to bring us back right okay and I I just don't want to spend the increase of the funds let's stay within budget and be conservative you know in our spending okay Mr Alexander was trying to speak yeah I can take you know ideas are such that if you put an idea out there we can

[1:43:28] modify it and keep thinking and that's just how creativity Works uh I'm looking at a possibility here of creating a situation that can help our city down the road when times aren't so good and if we can take the extra what we call we've been calling this the windfall monies the extra monies that we're getting because of an old boom going on if we can take and save put away half of that money then we can have the money in times when times are bad when times in a marketing situation for a company if times are bad that's when you want to start advertis okay and you do yes and and under all of your under each one of your funds including this fund you have a reserve amount so what I'm going to ask you to do is is speak specifically to you know right now you have a 90day reserve okay so is there is there some Reserve that you want to see met because of this not necessarily my sense of it was the my sense of it was I wanted just to spend money on infrastructure because that is longterm and it's you see what I mean sure saves and it saves you having to come up with that money elsewhere but what I'm what I'm thinking here is let's say three years from now we have a really bad year because we have a another recession hits us that's when you want to advertise when we have a really good year you don't want to spend all your marketing money trying to get people to Stan Angelo and tell them about St Angelo in a good year it's already happening the momentum is with us we're going to have a hard time handling the volume we have already so in a bad year we would have a reserve maybe it's 1/3 maybe it's 1/4 even 1/8 I don't care but we begin spending this marketing money at that point to get people to St Angelo in a recession and that keeps St Angelo more stable it uh it's more effective and when we come out of that recession it tends to be a a bigger bounce up uh and so that's a that's a marketing strategy that I want to keep an eye on okay and equip ourselves with that and the direction you're trying to give them for looking at making some changes

[1:45:33] 90-day Reserve is is not the way to look at it it's to put it in a savings account and leave it for a year in which we don't get the monies don't come in and then we use it to what we would do is we would use the money to make up the differences in the years we have a r see Kendall said we'll have a risk well that's when we take the reserve money and use it to apply and and then we lower our risk cuz we have Reserve money so I'm looking for some Reserve money he heard you Mr Morrison have we seen all the slideshow yet we kind of got stopped in the middle of it I'd like to see everything you've got up there Michael okay shall I proceed now mayor let me make sure Mr silvus is uh good to go with that before we lose these numbers even on the CVB contract we're bumping them up aund you know $100,000 is is that is that keeping it in line with the 47% for it actually you know it's um remember that last year they were at 47% budgeted to get 600 and something and they got over a million so the 795 is less than they got last year more than the budget more than the budget calls for so it's a bump but if if we hit 2.6 million it'll be quite a bit less than 47% okay it will be a number but it'll be a number that's static or that you start Contracting off of so they know what they're going to get they don't go up or down and and we know what we're going to spend and allows us if there's an excess to be able to take care of some of these infrastructure I've slept since the last time we did this but I don't remember them getting over a million dollars but that's just me I just don't remember that you're right and that's because the budget was prepared based on this Revenue estimate of 1575 which looking back is is probably a good sound number it's a good sound safe number but the reality is it's going to come in much higher and did come in much higher last year and the result is that because you have an

[1:47:37] ordinance which says take 47% of it and send it over to the CVB um if you have $2 million that's $940,000 and we're thinking that we are we broke $2 million last year so last last year at 2.1 we sent them a million dollars um if we're going to get 2.6 we're going to send them in excess of that 1.2 to $1.3 million um we think we need to actively manage instead of just not thinking about it just sending it over we think we need to actively manage what is turning into a larger than anticipated resource you bet let me let you finish your slideshow for Mr Morrison okay the key here is if we bump the CVB contract to $795 if we we haven't really done anything in this presentation with Civic events in sack act sack act saac remember sack act will one day be replaced with saac but you know a reasonable kind of approach would be to say Civic events you've got a building what is an appropriate what is an appropriate amount to appropriately maintain these resources we probably need to ask that question whether it's this year or in preparing next year's budget we need we need to know what that is uh with sack act we need to work through that remember that contained in the sack it uh one of their subrecipients has been the museum we contemplated as we dealt with sapac in Breaking that out as a separate item so we need to remember the museum um we've introduced Fort Concho and the Texas Bank Sports Complex into our routine allocation methodology if we go with these numbers and it totals 1.7 million and we actually hit 2.6 we're still going to have an excess of 900,000 I think we just need to be prudent manage where we think these contracts or these up these budgets need to be up here to perform the services we expect and not just let this

[1:49:41] excess go we need to manage the excess as well as managing all of these and and uh so the timing has been fortunate that Council has been talking about uh contracts for specific amounts that coincides very well with this jump up this spike in the revenues and so uh it's it's appr it's an appropriate time to move to that methodology I have a question it could we make the CVB and the Civic events that that dollar amount um on the percentage but not based on an average say a three-year average of What the hotel motel uh has been in previous years and that way they can do a budget and base it on that average a threeyear average I think would be you can but you also can choose your $800,000 and but and and contract with them for three years based on what you think the number ought to be so in other words if you used a three-year average and then you sign a three-year contract you you you'd say Okay 800,000 is the average that's that's where we're going to be going to get and then in 3 years we're going to do this again and that kind of a thing too that way in the ordinance it it adjusts by the average Y and we don't have to amend the ordinance every time yeah I think the key is here that we what looks like an increase for example on CVB is actually a decrease from what they actually did receive and what they will receive if we don't make a change and even with these changes we've got this significant projected excess that we need to manage right in addition to all that we talked about I think uh councilman herfeld talked about budgeting for finite amounts and having an excess projected and then when that excess comes to fruition utilizing that cash in hand for projects you're already there because of the positive experience we had last year and because of frankly

[1:51:47] since this facility has been remodeled the experience has been getting a little better you have an uh a pre- audited fund balance in Civic events fund of 670,000 if you set aside 90 days that'd be 500,000 leaving a surplus of 160,000 in the uh the CVB has also been because of the structure of the current ordinance receiving that windfall under the proposed contract they're going to return a portion of their very large fund balance to be allocated subject to this a process where Council would determine what the priorities were they're going to return to the city approximately well a number in excess of $300,000 which means that here in the next few weeks we could have an excess of right around a half a million half a million dollars to be allocated based on priorities that Council sees and that's when we once we determine that this is an excess I mean these are just examples this fund balance 90 days maybe 80 is appropriate maybe 180 is appropriate we need to have that discussion go back to that $300,000 return explain that well what do they return well this fund balance that we have in our fund is because we budgeted a certain amount allowed Civic events to spend a certain amount but the revenues went way up high and so they had an excess of Revenue over expenditures well the same thing happened at the CVB they budgeted a certain amount they controlled their budget they worked within that budget but the revenues came in higher so they have an amount which exceeds what they need for fund balance also and so rather than allowing it just to sit there we think we need to capture it and put it to work and they are in favor of putting

[1:53:52] that money to work also um we've asked them what their opinion is for excess fund balances and they have provided us with a list of things that they would like to see some of these are things that they have provided uh I think the key is entering into a process with Council where we gather information for what we think everybody'd like to see and then we make a determination remember the just the council meeting last time or the time before when the lady from s Antonio and Howard Taylor from the museum and and the Cultural District study was taken care of and all that do you remember that they said one of the key problems we have is the wayfinding system so so you could use this money uh to help with the wayfinding system a portion of it if you did that and that increased tourism then the increas in tourism puts more people in hotels it kind of feeds on itself to help us so that's the kind of thing that that you know I don't want I don't want the CVB or Civic events or uh the Arts group sayak a Pac uh you know I I don't want us to do anything with those monies that doesn't help those organizations longterm uh long term but if we you know if we have a roof that needs repair at the Coliseum and that's one of the things we do then long term that helps everybody in the tourism business and in the events business and so forth so that's the the idea is what do we do that I mean we make sure we're very disciplined and that the ordinance requires the discipline uh doesn't allow any flexibility requires us to spend it on things that help tourism continue to be generated so it's a reinvestment after this this Spike that we've got in uh hot money right now it's a potential reinvestment in to ensure that that we've got a better asset set later on than we do right now be it the the

[1:55:56] Coliseum roof be it the way finding things like that that can help make the whole CVB process you know in 5 years maybe a little bit easier right so well what started out as uh comments about accountability mechanisms uh making sure that uh we're getting uh good value for public money has blossomed into multiple changes and before we get too far down along that path staff wanted to make sure that we were on the right first of all on the right path Council by consensus thought we were going in the right direction and so what we're asking for today what I'm asking for is your direction on these issues so one you want us to update the occupancy tax ordinance to allow Council more flexibility and accountability with annual and one-time allocations uh that's what we're hearing that you do want that you do want flexibility both for the annual and the onetime allocation second Point staff needs to propose contracts bring to council contracts with CVB and Sack act saac in accordance with this revised methodology we want to build the accountability mechanisms in we want to contract for a finite amount not an allocation or a prata amount or we want to propose something which is generally in consistent with what you've what you've said to us the third point we want to amend the budget uh so that the budget reflects what we're doing in these other areas and fourth we want to schedule a discussion where we cover the legal restrictions associated with spending um occupancy tax money and where we determine council's priorities for that one-time funding activity in other words we want to bring back the laundry list of everything that needs to be done the roof here the roof there the bathrooms the the way finding

[1:58:00] we want to talk about what's legal big big boundaries what's what are what is a legal to spend the money on and then smaller boundaries what is council's priority and we may want to think about that this is kind of links up to this first point both this one time and in future onetime opportunities how do we want to spend that money or set that that priority so again we want to come back it's really a mini CIP a mini Capital project consideration related specifically to occupancy tax so that's what we're seeking a are we on the right track in these four areas B staff bring us back these progress items okay Mr Morrison I agree with what you're doing there Michael I think it makes sense for the last five or six years I have been preaching a reain day fund to save some of the money that we are taking in and what I see here if this is extra money we need to create a rainy day fund yes we are in fact having more money come in we are receiving more income but with this more income there will be an influx of people that will be hitting our town and we don't know how many thousands more people are going to be here next year than are today and with this influx of people there are also going to be added expenses that we will need so I would say let's set some caps on the hotel tax let's take care of the the the groups that we take care of and let's put the rest of it in a rainy day fund let's put it in a savings account because we've got a lot of unknown expenses that's going to hit us in the next year or two with what's coming down the road and extra an extra income is going to equal extra expenses I'd rather be I'd rather be prepared for it than to be than to be delegating every dime we take in to go to a specific purpose that's my not two sents okay the argument I would say to you that even what Mr Alexander and what Mr Morrison said is consistent with what else has been said basically what you need to do

[2:00:05] in in accordance with what you've heard is make some updates to this set up that the discussion get the legal limits set up that the discussion includes how much money should be set aside and held and how much money should should be spent on any of the projects and that none of that should be done until it's in a retroactive manner the money's in hand okay and then we say okay we have half a million dollars do we want to put that in a rainy day fund do we want to put half of that towards wayf finding and half of it in a rainy day fund or or what do we want to do so it's everything that's being asked up here could be discussed or determined by a future Council just put that in as one of the things that could be done with the money okay and U and then and then you're able to move move forward with the ordinance so Mr silvas Michael what do you tell the taxpayer out there who's who says that the percentages especially the top to CVB and Civic events are way too high what do you tell them that you know what has and I understand tourism I understand this is what it's all about but what do you tell them when they ask what has the CVB done for us whatever they brought in maybe an off-road racing idea maybe the drag booat races what do you tell them that uh constitutes us giving them 40 47 47% of the almost half of the budget you know what do you tell those folks out there who feel that way well your comment is right on the mark for what we've been hearing from Council and that is uh what we've heard in the past from Council is that we do want greater contact with CVB we want to know more about what they're doing using those dollars for we want to be sure that they're using those dollars to uh enrich the experience in this community in such a way that it puts heads in beds or or that they're actually doing upfront promoting kinds of things that brings people to town what do you business brought in is what they're asking yeah so part of what I want you part of what

[2:02:09] I want to say is that is part of what is trying to be accomplished here by saying it's 795,000 a year for the next 3 years it's not 47% in other words you're when you're saying to that person what we've done is looked at the work they've done we've come to terms with them we've entered an agreement that they get $800,000 a year for the next three years and then they'll have to come in front of a council and say we want another contract and that Council will be able to say well have you earned $800,000 a year or have you done things that you performed have you performed and so that is the mechanism I mean in other words this this approach is providing the mechanism you're talking about for the taxpayer because instead of getting a million dollars because it's 47% of of it or whatever they're getting a contracted amount and then they come up for term and and you have debate and discussion and negotiation based on whether or not you feel like you're getting what you're supposed to be getting for it so and the same thing with Civic events whether it's the department people in the organization uh or the folks that are involved in Civic events it's the same thing you'd be saying to them here's your budget and and you're doing a great job with the buildings or or it's it's you can see you need more for the next few years or you're not doing a great job and and we want to reallocate that money so this approach is is allowing that accountability standard that you're at and the CVB is is eager to one of the things they've proposed in the contract is quarterly meetings with uh some group either it can be a subcommittee of council or something or a committee that Council participate in selected council members participate in they're eager to show they believe they're adding value and and bringing good value for what uh the city sends over there they're eager to tell that story but they're also eager to shape their activity based on uh Council priorities so I think I think you're going to find a willing

[2:04:11] participant uh they they're actively trying to provide good value eager to tell their story and so I think you've you're going to find an eager partner there Michael have you enough direction to I mean are you hearing you heard from everybody up here so I think what we're hearing is that this for all four points this is the way this needs to go and we should continue moving and we'll take a look at what you bring back and help revise and and refine until we get to where we want to be accountability I'll bring a public okay let me ask for public input on this item while we're on it okay Mr Turner Mr mean are you going to go next okay yes my name is Jim Turner and I think to simplify one of the last things you this does allow you to put a paper performance type of mechanism in place you can't do that with a flat percentage so this is progress for accountability and connecting with the public to what's going on with these groups second thing is we're right coming on to when we're going to be getting into the capital budget Capital Improvement plan one of the things that probably should be done done for this year and in the future is we have a number of these projects are also going to be in the capital Improvement plan and one of the items in the capital Improvement plan is supposed to be possible funding sources we should be going down right now and identifying these are eligible for hot funding so if we have a great year with hotel motel tax we can do these that way instead of having to take it out of general fund half cent Sales Tax Grants whatever and we can use hot money also a seed money and matching funds for Grants and other things like that but this needs to be coordinated with the other planning documents like the capital Improvement plan so that when we say we got hot money projects here they are in the capital Improvement plan and we look at

[2:06:13] those every five years anyway so those are going to be to use an overused term they're going to be shovel ready by the time the money is there thank you okay very good Mr mckin good morning I I think we kind of discussed the difference between Civic events and and CVB and of course the Arts is a much smaller percentage and I just want to remind you while you're thinking about all this that from a budgetary standpoint uh in particular with where we are with the new developments of sapac um when you're talking about that budget from our side it's really 10 different budgets that we try to coordinate for that allocation that we administer on behalf of the city um and so it's not it's not money that we use for that the Arts use for salaries or brick and mortar projects or things like that any windfall we experience just increases the marketability and uh the qualitative uh U aspect of the programming that we provide to the community um also taking into account in that discussion in particular where the Arts are are related um when we look at our mission statement of of desirable midsize cities um other cities are continuing even through this boom uh in the Arts in particular to be on a percentage basis um when you've got 15% going to abene which is the maximum required by law when you've got a $90 million uh Performance Hall in in Midland Odessa um it it kind of puts the relativity of our projects in perspective and so I think that's still an area where u in regards to being proactive towards that mission state um we might want to you know separate the Arts out a little bit and and look at them a little differently and I I will be supporting that I I'm not happy with the allocation right now I'm just letting you know glad I think it's coming forward I'll be glad to identify you Mr Alexander anytime you'd like to speak it's it's it it's concurrent to that okay and um Mr Alexander I'll be glad to identify you anytime you'd like to speak okay um I think that uh some

[2:08:18] discussions and I'm going to I'm going to get Council away in and it's obvious where Mr Alexander fits on this but but I I think that your number has been referred to in previous discussions with on all of the sepac discussion so so you know I'll remind Council that basically we've talked about a 5% number for seac as the transition occurs and an additional 2% number for the museum right but that they have accountability mechanisms okay so kind of remember that and so there's a structure there we just need to be sure as we move this process forward that we keep those discussions germine to this process ab and so I would ask that you guys when you're advocating remember what discussions have we had what have we said and your 5% number was going to be able to move up or down based on what you did with it right incentivized and your 2% number could move up or down at the Museum based on what you did with it and we made sure that the museum wasn't lost in the transition absolutely so we all need to remember what did we say in those discussions and those need to be part of this process and and that this this interchange allows Mr Dayne and others to remember that and and kind of make sure we pull things forward appropriately based on what we've already said okay other council members Mr Silas you know and looking at these numbers and and I understand us holding back you know issuing funds in the you know like in a three-year contract oneyear contract but either Charlotte or Dwayne remind me when we came up with these percentages I mean the 47 48% and and the reason I asked that is because I think those are way too high those were set previous years okay with the proposed I mean with the uh projected revenues that are coming to us in next year two three year down the line I mean the these numbers are way too high you

[2:10:20] know and and that's what I I wanted wanted to ask when these numbers 1989 these percentages came out way before my time but uh that that's one thing I want you to look at 2004 is when they were adjusted adjusted 2004 okay but say pack or the Arts have been EST I'd be interested tweaking those CU I think doing this well I think I think we're saying the same thing with these numbers with the explosion of these numbers getting getting so high they do require our your oversight and uh well this debate and discussion and you have I think you've got a good opportunity to move us forward is there any further public input okay just T okay Mr herfeld just one more comment and I I'll go back to there's pros and cons to having percentage base versus a fixed fixed budget and I like the approach of the fixed budget because I I'd look at it from a business perspective I mean that's that's a POS if you know where your your budget's going to be you get to allocate for that and there's risk reward and you know it it's who's carrying the risk and who's carrying the potential reward I believe that the excess that's going to come from that will benefit uh the Arts group because it will be part of this entire package is you know the wayf finding that will be a very positive for not just for the Fort Concho and the Coliseum but it will be for saac I believe everybody can win and so again I I you know the the perspective that I want to see on this is how can not just one group or whatever but how can we as a city try to take advantage of this and and move forward in a positive direction Mr Morrison and then Mr Alexander Mr Morrison Well I would just like to plug the museum and Fort kcho because I think when our SA discussions last year I

[2:12:23] think the museum took the short end of the stick so in your figures that you put together I would ask that you give great consideration both to Fort kcho and to the museum because they also are very important to our tourism well that's more than one council member on Fort koncho and and I I remember that currently they're getting roughly 2% of your five currently the museum is getting roughly 2% of the five you receive and so by going to 5% leaving them at two it was trying to leave them in a stable place isn't that right right this this past Grant cycle the museum received 30,000 um and 2% would actually be closer because of the windfall we've experienced closer to 42,000 I believe um and in the interest of partnership too with saac moving forward once that facility is open U because we will no longer be doing a an allocation process per se to those other core groups it will be more of a joint marketing fund Within saac once that facility is operational and open it becomes much easier for us to come to you guys and and as a council and say we think X is what we really need to to effectively Market this facility so that conversation becomes easier here what we want to do here's our marketing plan here's what it would cost yeah Mr Alexander I think when you look at allocations that you have to start from the 35,000 ft level and look down and say what are we trying to accomplish and who's getting what and uh Daniel brings up the point that we have a vision statement it talks about desirability and uh you know at the same time we have a problem in St Angelo we may be losing our innocence I guess that's the way I may say it this time we have a an old industry coming in it's it's a a lot rougher and tougher and you look at the yards they're not pretty companies to have out there uh it's it's a different look it's starting to look a little more like Odessa on the north side of town and we have to counter that that look I think we have to try to counter that look and we have to look and see what our vision is to become the

[2:14:25] most desirable city midsized city in the state of Texas and say you know the Arts getting 5% is is not it's not even close to where it should be and and that's where I'm coming from I'm saying you know with Midland and or for sure aing getting 15% uh towards the Arts that is closer it may not be that we need to do that but 5% is out of range from 35,000 ft I can see that I don't need to know the details and we seem to be our mindset right now is at around the 5% level and and it shouldn't be it should be much higher we need to reset take a look realate and think again outstanding I would say to you in some sense though remember you really have gone from five to seven okay in the discussions you've had now you can now make the case that it ought to be higher than seven but but you really have said we want to go forward with five for saac and two for the museum so you've historically been at 5 you're trying to get to S you could make the case I'm I'm just w you to compare off of seven As you move us forward okay is there anything else because I think we've given them Direction I think we're in a fairly good place and I think that the museum and uh Fort conell fits that same look from way up high what I think you've got to be getting fairly clear instruction on on the museum and the fort both being important and I also want to make sure that the Texas state Sports Complex the 50,000 are getting what what are they generating in hot revenues now what what part is theirs is it 100,000 is it more less you know that's something I have a question about later that that might need to represent a trer number because we have a we're operating a deficit out there with taking care of the grass and I think it's around 300,000 a year 200,000 it's between there so between two and 250 that so 2 and 250 is our deficit out there in spending and and uh so I want to see I want to look closer at that amount as well and see if we can get it closer to our expenditures super you okay with your direction sounds like move ahead as presented I'm going to uh move us on then to item number 14 yes I think yes this is the discussion of and

[2:16:30] possible action related to the transfer of water from the south pool to the north pool for the city's use of water at Twin buts Reservoir presentation by our interim water utilities director Ricky Dixon how long you been with the city 22 years okay it's nice that inum thing is cool yeah something different I like it uh good morning again mayor council city manager I'm just going to kind of back up a little bit here and and go from where we were to where we are today and and kind of the conditions that we're in and then we'll just start from there um back last year as you remember we um began pumping the Record zagon 5 can find the full-fledged pumping three pumps running was August 3rd at that time the elevation of south pool is 19 24.8 to pretty close to what it is to day it's at 1924 66 so not a lot of change there the North Pole elevation however when we began pumping was 18858 at 1885 it's basically dead storage no water can pass through the gates by gravity at Twin butes into nasworthy so uh that caused uh a pretty big hit on Lake nasworthy itself as you can remember we were still having Downstream releases and municipal use at that time so it basically when we started pumping nasworthy was at 18693 4 and normal operating capacity is 1871.4 so we were down a little over a foot and a half uh we pumped continuously um basically to October the 15th on our pumping but on the 28th of September we had a big rain event that changed all the the numbers but at that time before the rain event we had pumped U the South Pole elevation to 191 15.55 almost 10

[2:18:34] ft North Pole elevation was still maintained at 1886. 4 it actually gained about a half a foot during the pumping operation we were able to at the same time not cause any more detrimental effect to Lake nasworthy during the pumping operations and maintain our Downstream releases that are required in our M municipal use those together for August and September was about 702 acre feet that we used as a city in our Downstream releases and we were able to nasworthy actually decreased 3800s of a foot during those pumping operations now I said a lot of that to get to where we're at today the south pool is at 19 2466 the north pool's at 18907 to so we have an additional 5T this year than we had when we started pumping last year and lake nasworthy is at 18744 kind of our wintertime level if we have any rain events we got some storage capacity to leave there now another important thing before we get to where we're I guess we're going to get to in the last since December the 1st through February the 5th we have inflow into the south pool it has came come up 2.5 ft in those two months if this trend continues in another month we're going to have natural spring flow our natural flow between the south pool and the North Pool so I think that's important I don't know how long it will last it could last several months as you remember last year we had flow through the equalization Channel up until just a few weeks before we started pumping so that's something to keep in mind before we decide when and if we're going to

[2:20:38] pump so um that's kind of where we are and and I'm just looking for direction from y'all okay historically I'm gonna I'm goingon to pick up on where you were and and go historically it it stops somewhere in the May June time frame the the natural flow because in the winter time usage goes down and uh and any winter rains we get some new spring activity on the South Concho and sure those kinds of things so a few things I'm going to try to get some input from you all on is is um that's that's kind of historical so it wouldn't probably make much sense for us to be starting to pump in April or May uh but but then we start having real evaporation issues and and so and and the city water usage starts going up in April typically and then we last year started a few weeks after it stopped flowing and the point of the that the council's trying to make now is let's see if we can't bump that forward to try to come a little closer to when it stops flowing we go ahead and start pumping uh and try to move it forward so I think we're trying to move it forward some weeks not some months U maybe it's six weeks sooner than it was last time so or something along those lines but but the other thing Council gave a lot of Direction about we wanted to pump out of the south pool but we didn't want to ruin the south pool orre ecologically really damage it so what is our feedback on the the 10t we took out of it okay what have we done to it is it you know do we I I don't know mayor okay is there any any thought on that because there's we still want to give the basic same direction that we want to pump out of the south pool into the North Pool but we also don't want we we had given guidance that we would take something like 40% of the water that was there and I'm I'm trying to make sure that as we

[2:22:42] give him guidance we go back to the first time we gave him guidance and and be fairly consistent with what we say uh and not you know we're not trying to drain the south pool we're trying to utilize water out of it to a certain level and then kind of go okay it's it still has to be viable also and is that still the council's desire that we keep it in in a viable place so I'm trying to make sure we wrap back around and do the same thing but so I think the direction we're trying to give you and I'm going to make sure Council weighs in but the direction we're trying to give you is let's start a little quicker okay get everything in place uh where you started basically around August the 1st last year and I think we want you to start sometime in June this year uh instead of August the 1st so that we are moving water instead of watching it evaporate out of the south pool so I think that's part of what we're trying to ask you to do and then the second thing is though we still we still have a desire Mr Dixon that we not empty the south pool okay and so by starting earlier we may you know we may reach the point this year where we didn't last year between August and October depending on the rain events that occur and depending on how hot the summer is and depending on water usage and on and on all the variables but we may reach a point this year if you start in June instead of August we may reach a point where we're we're wanting somebody to be telling us hey let me tell you what you're doing to the south pool okay where we didn't get there last year last year we started in August ended in October had a rain event September 28th did not do any damage to the south pool this year I think yall may have more more of that you have to keep your eye on okay so to me it's the two things we want to move forward the timing and we want to remind you that it was important to us that we we save as much evaporation as possible move as much water make one deeper so it doesn't evaporate as much and all those things but we're going to maybe have to really pay attention to what we're doing to the south pool very well okay and that hopefully all of that should let it let

[2:24:44] you also be in a place where you can move water from North North Pool into nasworthy so we don't have that big draw down of two feet or so on nasworthy by by starting earlier okay now then start helping me in in okay start helping me with what we want to do but is there other inputs on this all right okay Mr Alexander there was speculation that the EQ Channel Equalization Channel when we sent water through it that that a lot of that water was sinking into the ground and I and I heard some people that should know and we we didn't we don't really know we didn't know we didn't measure it ever no but but there was a time we were able to measure it last summer and lo and behold what I estimated was pretty darn close 2,000 gallons a minute are going straight underground that's that's more water than opening up a fire hydrant full blast just leaving it and if we did that in the middle of St Angelo we'd have a riot on our hands people would say how can you lose that much water and just let it go well we do it already in the equalization Channel when the water flows through it and so it it doesn't flow through the utilization Channel all year long it flows for normally 100 days but because we lowered the South Pole this summer it's having to fill up again so it's not flowing right now it would flow around January 1st but it's not right now so will start flowing it'll flow for about 60 days and we'll lose that water for 60 days so when we start to pump this water again we kick into this loss and we'll pump that water for 3 months and we'll end up losing 900 feet and that's two weeks of water uh but 900 acre feet is a lot of water so I'm I'm proposing that we and I asked for this last time I didn't get it as well what is the cost to put pipes from the South Pole to the North Pole yeah I want you I I think you find out we have I think you'll find out that we we are supportive as a think I'm not saying we got to be meeting with the Bureau of

[2:26:46] Reclamation we've we have to be meeting with them say this is what what we want to do in this Equalization and I agree with that as well are you are you talking about under the pumping configuration that we have of it extending the pipes from end to end end to end three miles okay let give you let me give you just a little a little taste of what you're asking okay I did check with the the pump supplier and ask the question if we want to extend the pump discharge line a mile from where it is right now that get to the bridge where it crosses the road crosses the equalization channel that increases the cost of the monthly ping pumping fee $55,000 a month uh the mobilization um goes up 65,000 the demobilization goes up 40,000 that's just for a mile from where we're at right now with the end of the discharge pipe if we took it to the North Pole is an additional 12,44 ft give or take to get from end two and a half miles right from where we're at right now and the C and what I'm trying to do is estimate okay what is the cost per acre foot here you said is it cost effective to do this, well I mean first off it would be nice when it starts flowing again to go ahead and get those measurements through USGS or someone I mean truly what what are we losing and and number one number two um when it starts flowing it'll take a period of time for the water underground to be sat for the ground to be saturated to the point that the water is not moving along and just going into the ground but at some point there's saturation and then that's where the flow all the way across comes from it never did saturate it nine was the base it started out around 20 maybe 24 maybe 19 I'm just saying some around 20

[2:28:49] so that was a loss when we first started pumping and it settled in at 9 so that that's a settle in it's still it's not a proven River way you know the south conal river is a it's been there for thousands of years and it's sealed up this is a new River in effect in theory it's sealed up but I mean it loses still yeah it still loses but here here not there what I'm saying is when when he had when he had if it starts flowing as he's describing that it will we could we could go through this process in other words one of the things by starting earlier is instead of letting it dry out and then pumping if we will start pumping at roughly the time we quit flowing then it will still be wet still I mean in other words that would help you too is all I'm trying to say you're not having to start over saturating the ground and that would be a healthy way to to not lose water in the transfer anyway he's he give you the math it was 55,000 a month aware of any measurements that were actually taken last year I am I'm I'm aware I was watching them and I actually watched them take a measurement the city staff I watched them take these measurements uh with the city water department yeah they have a little device they can use there was several ways I took it uh it's very difficult it's not a perfected process but but it's what I estimate 9 ACR feet a day now remember we were about to shut down car washes and Etc and they don't come close to using that much water and I thought we have got to streamlining our process and the process and the process would cost you 55,000 for a mile if that holds it would cost you about 140 or 50,000 a month additional that's not counting fuel okay well not counting the other two numbers right right I mean it's it would cost you that much right just on plus there you go the the mobilization and de mobilization if you just want to figure it by foot um gave me a price of additional

[2:30:53] $356 per foot per discharge so that's times three CU there's three pumps so that number gets enormous say that again $3 and 356 here you go foot is what he priced on the 15,000 ft that's what I need to know three times give me that number and I can go and work numbers when we're not in 50,000 difference is for all three very well yeah yeah that's I see Mr hsvi Mr Alexander both of you do a lot of this kind of work and so I'm glad to see that okay Mr Morrison I would just like to clarify one point okay this water is not lost this water goes into the aquifer and this aquafer is all under this County and there are literally thousands of people in this County that depend upon this aquafer for water so we say that the water is lost it's not lost because the aquifers under the ground are just as important as the as the reservoirs on top of the ground whether they be Rivers streams Lakes whales whatever so when we say that the water is lost when it goes from one pool to the next that is not correct it just goes into a different area that is used by different people for different reasons and we've got to have a strong aquifer before we're ever going to have any runoff of any kind so get the let need to get the the nomenclature correct okay other inputs but it is lost through evaporation but it is lost through EV evaporation so trying to move it to a pool he's talking about what gets lost in the equalization Channel not being lost is was the point Mr Morrison's making and but I mean moving it from one pool to the other to keep a pool deeper so that the surface level is the same and the water's deeper causes less evaporation and does save water so that and that's what we're trying to accomplish what was our pumping cost per month I what I need is for him to understand when when he want when we want him sooner 120 wasn't it 120,000 a month June just the straight pumping

[2:32:59] cost last year is $663 se2 a month okay not counting fuel mobilization a August or labor how the south pool is holding up not County fuel please make that motion so Cy fuel it's more like 100,000 a month right um that's our true we pumped I think actually 71 days last year our fuel cost was $4,395 oh $2,000 a day okay uh so and you and if you extend it, a month just extending it a mile the piping would probably at least double the fuel cost well I'm looking at when do we start this we haven't really nailed that I've got it he's going to make a motion Mr Dixon I'm goingon to I'm going to make a motion that you begin this process June 15th and get it going and then report to us uh around August 15 15th how we're doing in the south pool exactly that's my motion please as we did it last year and we'll give you further guidance on whether we going to sooner rather than later okay I have a motion on the floor from Mr silvas that we do it the way we did it last year starting June the 15th instead of August the 1 and that we get a report back on August the 15th about how the south pool is doing after 60 days of pump question yes if the water is still running naturally between the pools why should we be pumping uh so so he needs to be but let's Mr Morrison let's see if uh I mean he can make his motion amend it to say that assume because we're we know that normally it's around the 1 of June that it stops so what we're trying to do is go along the lines of when it normally stops but he could amend the motion to say and if he will amend it to say if the water has stop natural flow then we began I will second that motion okay I and I'll make my amendment to read just the way he stated it and I just second it okay so there you go if you're not flowing water you would start

[2:35:01] June Mr held what is your opinion my opinion is below 1925 there's about 4,000 acre feet of water over there that we can use but okay now starting to we have to move that water to be able to use it concur with that how long does it take you to move 4,000 acre feet we moved 3,200 acre feet last year in 71 days that's correct right and so and so 90 days would be July August September 15th but you're running on almost all of it drying it up and if that's not what you want to do then we need to keep and that that's the that's the equation I want to get back to is I really you want him to come back and tell you in August I I like the idea of June but I'm not 100% bought into that I I'm I'm really looking at you to kind of come for you and your you and Kevin and whoever else to come back and say really this is the time frame I think we should based upon well there's a lot there's a lot of factors that affect that you know there there's some thought in my mind of of maybe starting a little earlier if the flow quit earlier of course but the water needs start increasing the evaporation rates start increasing everything start to increase in that April May time frame I don't want to get behind the curve I want to make sure that absolutely I mean you can't move all this water in one day so I want to get ahead of the curve and get it moved where it is usable in case no runoff it's another 2011 so so what I'm interested in is again going back is I want I I mean we've got experts in you we've got it in Kevin and the other staff we've got we've got it in the ucra

[2:37:03] we've got it in lots of other resources that we've got I really want y'all to kind of help but you put that together that part makes M Good Sense Mr hille but you also have a responsibility on uh I mean on the dollars of when you you know when you want that kicked in and those kinds of things I mean in other words you could you've got a motion in a second let's start with that and I've got M farmer and then Mr Alexander but I I've got a motion in a second on an item but I mean if you want to give them the flexibility to move it forward I mean you make it more contingent on when it quits flowing and you give him you know leeway to put it in place uh you know just leeway to put it in place uh and be ready for when the water quits flowing and I'm not opposed to the to the mid June at all I mean I in and I'm probably you know like what Dwayne said I mean you if it's still flowing then it can maybe slide out or and get place that we did last year there may be other criteria that you all come up with and say it's not just when it flows it needs you know right before it stop flowing I think and a key thing is that we all learned that August the 1st is after too late that's way August the 1st is too late and so we're just trying to move forward happy but by all means don't dry it out either well that's where he'll report back but he'll report back you can make a decision I mean there's a lot of stuff we just have to play as it goes develops I was uh reading the minutes from April okay 2012 and it says Mr Wy informed staff is preparing to begin the project in June depending on the amount of Rin received between now and then and in the event of stage two drought we've not mentioned stages stages I think I think we'll be in drop to by then I guess I I just want to make sure that we

[2:39:07] mentioned you know the stage I because he's saying to begin June 15th um does that include if we're in drought stage well okay and again if it's not flowing if it's not flowing would say if we have big rain events before then and it's flowing then it's kicked back so that part's taken care of I would think the only way that this kicks in Miss farmer is whether or not you want to bring It Forward another another words into May or earlier in June because you've entered into a drought level and um and I'm thinking I mean I'm just we we we have a flaw in our thinking and I'm I'm dying over here because if if we're flowing a cuic fet foot per second that's flowing that that thing is running and a cubic foot a second that's nothing that pump runs at 47 or 48 uh acre feet a day so so maybe it's not cubic feet of a second maybe it's just an acre foot a day or two we're going to flow big water okay and we need to that really moves the water over I I don't think you look whether it's flowing or not you give it an amount if it's flowing less than good point x and personally I would started April 1st I would started March 1st but a April 1st if you want to prevent Lake NZ nasworthy from going down this year and this looks like a broken record here it looks like a repeat of last year you have to have the water available in the North Pole to utilize it to to stabilize nasworthy and so starting on June 15th if we realized on June 15th we're on the same path as last year we won't make it that that Lake will go down it's just going to be too much of a strain with 105 Degree Days and Etc a severe summer we we've waited too late and I've promised people we wouldn't do that I said I don't think the council will wait this year I think they'll we're going to recognize we have a problem and move the water earlier okay I got your elevation current elevation is 18800 where we at which one today at where south pool North Pool oh sorry 1890

[2:41:10] 72 1890 5 feet higher than last year okay yeah and I just five feet higher Mr you know that's the thing too Paul that you got to take into account is that there's water here this year that wasn't here last year so I mean I'm you know you're talking about things we need to be thinking about and um I mean I don't have my computer on my graphs on I can't look at it in opinion I like the the the program that's out there that what what you've got out there Johnny about the mid June I just don't want it to stop with just that I guess I'm saying we need to look at it from now our main box y'all continue pursuing and y'all may come back and say no I think it needs to be okay Mr Sil okay Mr Sil and I hear what you're saying that's why I want to amend my motion to add that we tentatively look at when the flow I mean when we start pumping it I mean upon his you know his expertise he's the one that's going to be out there with feet on the ground knowing what it's doing so if I can add that somehow what am I trying to say Dwayne later than no hang on but it's not yeah this you're not prepared any later than June 1st or June 15th but you have leeway to to to be prepared earlier based on the circumstances that yeah and we we want to use his recommendations and if he wants to make that tentative amendment to his motion I will make a tentative second to the tentative motion no no no no no T my head can't be T you you got to do yours wholeheartedly all right you go glass on yours does that make sense Mr Dixon yes sir yes sir you know what we're trying to say yes sir I do in English in other words tell us what we need because we don't know in motion I was told it's an in motion that's pretty there's word of the day here we go and let me make sure what I'm hearing here I'm going I'm going to say

[2:43:13] it I don't think there's any way to say it again no this is on another deal I just want to clarify something Ahad there's a lot of discussion Paul of we pumped this and we lost that when we start pumping again do you want to know for sure what that number is which what we lost or what what we lost versus what we pumped the information I got we check the pump once oh yeah oh we we we we fail ourselves by not measuring three years ago and then two years ago and then last summer we began to take measurements that're a bit rough but we have some and I have some emails I can send you but we always should be measuring it because there was there are people that say we lose nothing well we don't lose nothing so we we always should know we we need to learn from experience here and not let these years go by I want to add to that though Mr Dixon we don't want you to wait until you're pumping to do that I understand for three years now we've been asking how much goes in on the on this from the south pool how much comes out well on the North Pool and I to find that out for sure there's going to have to be some work done out there in the equalization channel to get a defined measurable Dimension to check stram that's why I was on both hands and what does that mean that's why I was saying we need to some degree to make sure that we talk with the Bureau of Reclamation about what have to do that because I can't do anything out there of moving dirt until there's an EA done and that's the point that's 90 days and that's the point I was making about with Mr Alexander earlier what I'm saying we've got these I mean the there's some level of frustration because for a long time three years we've been saying we really need to know how much water comes in how much water goes out so we quit this theorizing ah okay and and what is the data I cannot confirm any previous information what is the data so we'd love it if you got with the Bureau of Reclamation and said we'd really like to know how much water's coming in and how

[2:45:15] much water's going out and we'd like to quit theorizing what's going on here and we'd like to know here's what's going in and here's what's coming out and here's what's being lost in the process and if we had that then we could make decisions about Capital Improvement to stop that to you know pipe it instead of flowing it Orit but we need we want some data and and so if you can get us data when it's just flowing that'd be great and so whatever you have to do with the Bureau of Reclamation we want that data okay and and so then we we move on past that but now the motion you're hearing related to your pumping argument part pumping deal I think you're clearly hearing regardless of what we pass in this motion that if you came back in 30 days and said turns out that was a dumb thing to do here's what I recommend to you you're going to have an audience of full of ears okay but today's motion is that you would be ready no later June the 15th and earlier if circumstances lead you to believe it's time okay you that you have authorization we should have R by then and we don't have to worry about we don't have to worry about it that's right and that and that you would set yourself up initially like you were set up a one year ago okay okay so that's what your motion and your second is that's right okay and that's my second okay that's your motion and your second and so is there anything else up here before I go to public input yes I I think you can build build a spreadsheet that says this is a you can work with the National Weather Service or any hydrologist to say look if we move the water on this month this is what the costs are this is our savings and water from evaporation uh if the equalization channel is losing 9 acre feet a day this would also be your savings or you know there's a way to build a spreadsheet that gives us all the information and we look at it and go that's when we should be pumping I mean we could because you look at input versus output and everything it's I think it' take a

[2:47:17] couple hours to build that spreadsheet but it's completely worth it to do it I think then we really know okay you're you're not again there are two of you that spend a lot of time on this but you guys are not forbidden to talk to Mr Valenzuela and Mr Dixon and say here's some things I want you to take into account uh or look at and think about and so but on the motion I'm going to keep I'm going to get this through get it voted on uh that we would start no later than June the 15th unless you come back and say no need uh give us different advice but or earlier you're authorized to do it even earlier if you think you you you need to based on the circumstances that get us there okay okay public input on this item before I call for the vote call for that vote all those in favor please say I I and opposed okay so we'll go from there um where am I I'm on 15 15 12 13 okay do we have yeah we have a executive agenda item so we're going to go into executive session regardless okay uh so maybe we don't gain anything by pushing forward okay so uh uh let's stop talking that way and not into the mic what did you just say okay what I said I'm sorry I said uh I asked Mr Valenzuela there are agenda items in executive session so we're not going to save anything particularly by pushing forward we may as well stop and come back after executive session okay and uh so I'll will stop us now we're we're about to start number 15 and it is 12:14 and uh I'll move us into executive session at this time 51.0 71 to consult with an attorney on legal matters pertaining to water acquisition rights and and under chapter 550 or section

[2:49:21] 551.071 to deliberate the purchase exchange lease or value of real property it is currently 1:31 and we're going to call the the meeting back to order we're kicking off with item number 15 this is the first public hearing and consideration of introducing an ordinance ordering the general election and special election for May the 11th 2013 so is this Mr ridus yes yes sir our city clerk this is a routine action calling the um uniform election day for May 11th and we will have a general election and as well as a special election to fill an unexpired seat in single member district one and do you need action by the council in the form of Mo a first hearing and I'll in an introduction of the ordinance so yes I will need action motion to approve is presented second I think Mr Morrison and Mr hfield so anyway so we have a first public Hearing in consideration and we have a a motion in a second to introduce the ordinance ordering the general election and special election for May the 11th 2013 is there any other input on this item is there any public input on this item call for the vote all those in favor please say I I any opposed okay item number six 16 okay uh this is the discussion on the vacant single member district 4 council member position and related matters and any action and connection there too and having uh gone through the legalities of of what we're dealing with they are they are this we have 30 days from the resignation to a appoint someone we are not ready to appoint anyone today we have 90 days from the

[2:51:29] resignation uh to have a an election and it and under the charter we're required to hold a special election within 90 days of the resignation uh and so what we're working on right now and in and uh spending energy and effort against is is there an answer where we don't spend the money for a special election in April and then turn around and have a regular election in May and uh and we have basically uh some work to do on that and that's what we're in the middle of doing and and as we get some things resolved a little further then we'll be back in a public meeting to to explain those things so that's where we are we're not appointing anyone today we're clear on what the legal UH responsibilities are if we appoint anybody that has to be within 30 days of the day the resignation was made and and if we don't appoint someone we have to call for a special election 90 days within 90 days and that is before the May election and we don't see any wiggle room in that so we're going to be moving forward and we'll bring more information to a public meeting uh as we as we get some of those matters dealt with so if is there anything else to be said on item number 16 from Council okay so that's how we move forward on item number 16 I'm going to move us to follow up and administrative issues item number 17 is the consideration of and possible action on matters discussed in executive or closed session we did not have anything that required further action today and item number 18 is the consideration of approving various board nominations by Council and designated council members and so uh do you guys want to do these one at a time yes okay let's go to item number 18a this is the airport board we have a second term through October the 2016 for Fred key from single member district one uh so Fred from Mr Alexander Sunny Sanders uh from Mr Morrison charliee

[2:53:34] Powell from um Mr silvas is that right three yes that's correct okay and uh and then Elizabeth grindstaff from single member district 6th is being nominated to a first term by um Miss farmer uh to end in October of 2016 so do I have a motion on this item motion questions okay I have a motion to approve second I have a second to approve do I have discussion on this item Mr Morrison I will approve the first three Fred key Sunny Sanders and Charlie pal but I will not vote for Elizabeth grindstaff okay and any do I guess there's motion on the floor well I've got a motion in a second to take them as a slate so I think I'll end up calling for a vote and then we'll see how that goes okay is there any further discussion okay having brought this up is there any public input on this item okay all those in favor please say I I and those opposed nay nay Mr Alexander I couldn't hear you vote you're an i okay they go through four to two Okay item number B this is the animal shelter advisory committee second term through January 2015 for Mary White single member district five and Tom M from the mayor motion to approve second okay questions on this one okay public input call for the vote all those in favor please say I I any opposed okay the construction board item C second terms through February 2015 for Billy Huffman from from single member district 6 and Pablo Flores from uh the mayor and Casey Dearing to a first fullterm uh February 2015 any questions on this one call for the vote all those to approve thank

[2:55:36] you I got a little ahead of myself you think I'm ready to be done all right okay um do I have any public input okay call for the vote all those in favor please say I any opposed okay the fort Concho Museum board this is second terms through January this 2016 for Mark priest from single member district 1 and Denise Bloomquist from single member district 5 Mr hfield and so do I have a motion on this one motion to approve a motion to approve from Mr hfield and a second from Mr silvas is that okay Mr Silas okay and do I have questions on these okay do I have public put call for the vote all those in favor please say I I I any opposed okay and item number e the Planning Commission uh William Lawrence from single member district 5 to a second term through January of 2016 Mr herfeld motion to approve second second from Miss farmer all those in uh do I have public input on this item I a question on this vote call for the vote all those in favor please say I I okay uh oppos osed okay next item the public art commission these are second terms through April 2014 for estan apaka from single member district one and Sue Rainey from single member district six and Daniel Min uh from the mayor and so can I have a motion I have a motion from Miss farmer a second from I think I'll give it to Mr uh silvus this time uh anything uh further on these on these folks okay any public input on this item okay call for that vote all those in favor please say I I any opposed on the water Advisory Board we have Johnny Oswald from single member district 5 to a second term ending September 2014 and Joe Spano uh to a a first full term ending in September 2014 from single

[2:57:38] member district 6 do I have a motion Miss farmer motion to approve second second for Mr HFI well I mean she she had one of them so I was trying to help her go ahead and make the motion for her guy and and Mr HFI made the second covers his guy so here we go is there any other question on these okay is there a public input on these call for the vote all those in favor please say I I okay any opposed okay motion carries now then number 19 is consideration of appointing a city council member to fill the vacancy on the Concho Valley Transit District board so that means that one of us has been serving two has that been uh okay so it's been you two have been on the transit on right mayor I believe there are three there are three so are you thinking that it is uh Mr Adams that we're replacing yes yes sir in fact in his phone call to me uh Sean Scott Scott Scott told me that all three positions terms were up and uh but I don't I didn't did he follow up with a phone call with you he never did okay for for purposes of this we have Mr Alexander serving on this in this capacity Mr silvas you're serving in this capacity and Mr Adam serving in this capacity do we want to rotate that around for others to get some some experience with the cono Valley Transit District board or or just nominate the same folks and move forward obviously needing to replace uh Mr Adams people have desire to do this or desire to quit doing it I have a desire to step down you'd like to be out from under that business okay anyone else yeah okay I've already done my turn you on Transit board okay I I actually was was on it and I had to step down because of a

[2:59:41] conflict conflict of interest I guess that leads me so miss farmer Mr Alexander uh will be nominated and Mr silv and Mr Silva I'm not sure you get it's okay it takes one of us to show up and make sure what's going on is okay and it's usually sure okay I don't think you have much Choice young man so you're being you're being dragged into service so okay okay so we have Mr Alexander Mr silvus and Miss farmer being nominated to that uh consideration of appointing do I need to take a motion on that or do you need what do you need besides them saying yes I will okay I nominate Nom what the nominations are approv okay so I I'm nominating Mr Alexander Mr silvus and Miss farmer to serve for the Council on the cono Valley Transit District board and I'm looking for a second second second I have a second from Mr Alexander call for that vote all those in favor please say I I any opposed n okay cute okay this is item number 20 announcements and consideration how does that go if nominated I will not run if I if elected I will not serve anyway okay announcements and consideration of future agenda items uh Mr Wilson would you like to go uh through the your announcements again just for the the thrill of it your Capital Improvement plan and okay as announcements let me just briefly re uh reiterate some of these there are capital Improvement plan public forums there's one on Thursday February the 7th at 6 pm at the here at the MCN Convention Center there is also another one on Tuesday February the 12th

[3:01:45] at Lincoln middle school at 6 p.m. in North St Angelo and there is a draft of uh the 2013 to 2018 Capital Improvement plan available at our website San angelot texas. us okay uh and so then we have also a water customer service day and so this is an opportunity for water customers who have questions and concerns about their individual account to have them addressed by a customer service representative that is on Saturday February the 9th at the water billing office at 122 West 1st Street appointments for this are required and a to schedule an appointment please call 657 4323 657 4323 before 5:00 before Wednesday February the 6th appointments for Saturday February the 9th and then there is also coming up a ports the plains Workshop this is an opportunity for the public and local business Community to learn about the ports to Plains and its impact on St Angelo it lasts from 9:00 a.m. to 1:30 p.m. on Friday February the 15th at asus's L Grand Alumni Center you can register online for this one at s angelot texas. us back Civic events the ports to planes Workshop okay any other announcements okay are you wishing you had handled that last one so a little different okay uh um any future agenda items yes okay Miss farmer uh possibly not an agenda item but I would like to ask uh Daniel if he would look into a few years ago when Lisa Sana was still here with the Met no yes I had asked about uh bus stop covers you know in out of the weather on two particular locations um being both on Green Meadow one right there at Green Meadow in

[3:03:46] southwest and the other at Green Meadow and Oak Grove because it's retirees people over 65 and was told that they had them and they would install them they never got done so I went to the next person and it still hadn't got done and the last person I talked to was Sean so I really would like some all weather uh covers put got an idea left so yeah I know but I do have something that's interesting you just got appointed to the transit uh board so I I you have a whole new Avenue for pursuing for all for pursuing so Mr V if you would check into it and and I will because he was a duty to a comment a little while ago that I want to make sure that I want to give okay would appreciate it okay um so any other future agenda items Mr Morrison and this also is not a future agenda item but I had a call last week from a man and this also was about buses okay and he said that kville bus would no longer pick up passengers at the trans that there was no passenger pickup at our bus station for kville bus and he was he's a veteran he needs to go back and forth to Albuquerque and it's a long drawn out Affair so I would just like for you to check into that and if it's not then maybe we need to negotiate with them thank you that's the transit board that's the board that we're on Charlotte and Johnny so call me yeah there you go okay items you want to go yes Mr Al well Mr Alexander has hand up next sure I have uh two items uh the first item is I was asked if I would write a letter of recommendation to the rosebowl committee for the Rose Bowl that we recommend the bobkat band be invited to the Rose bow ceremonies next year and they said you know if you can get other councilmen on board that'd be great and I thought how do I do that Michael DNE suggested pass a resolution recommending them be yeah uh invited yes and so I would I I wrote

[3:05:50] a letter to the editor last year late last year said they're they're absolutely wonderful I mean I I can't tell you how much work it takes to get to the level they're at but they are very good and I think they deserve it from the city council I don't think we're making a mistake here I think they very much deserve it okay but is that an agenda item or does he because we wouldn't do it as a proclamation or whatever a letter of support a resolution of support let's do a resolution of support I so it would be a resolution of support at a city council meeting or just pass the let's do it at a city council meeting and get everyone on board with it and just have everybody get the band director out here and the principal there you go bring the band director that's right let's do it here the whole the whole they they they deserve it okay uh the second item I promised constituents and I've run into this I'm sure you guys have too have you ever gone out and looked at somebody that has D I mean you see people dumping on people's property and the city cannot do any anything about it and I can't imagine that we are just can't do anything about this dumping and it's on private property so therefore it's that property owner's responsibility and I've run across this over and over now Charlotte you're saying no and I guess we can't discuss it we should discuss it separately later I just had a a complaint dumping on in my district on a street and Rick took care of it uh got code enforcement out there and got some signs and the I've had two residents on that particular Street call and say thank you but I've heard what you I've heard what you're hearing Paul yeah James they can't do nothing about hold on Mr the only difference is is if it's on actually if it's going on to private property in most cases this was along the roadway so it was things that we could clean up and then we put up signage to say don't do that but if they're actually going on to private property and dumping it on there then it does fall under the land owner's responsibility to clean it up or fence it to keep people off we we we got to be smarter than that we cameras that record I don't care but we that's just one idea

[3:07:51] I'm just saying we got to be smarter than that and have a discussion about it and I'd also like to rope in all trash I'm talking about plastic bags just a general discussion about trash what we can do to Cel it in the city uh it fits the vision statement as well to be the most desirable City uh in Texas so I I want to have a discussion about it and this might be where we bring up the plastic bag issue and what we're willing to do and could be discussion about trash it it's just it's it's a necessary thing okay and people dumping on land that's that's private property is but it's the same it could come under the same discussion it can come in the same discussion we we need ideas so it's a discussion okay what else I think that's it all right sir mtion hold up hold up Mr silv somebody hang on to cowbo hat okay just hold on no I had the same I had a conversation with Miss uh Sarah Lee Pierce I think she emailed all of us on possibly just a discussion of banning the plastic bags that fly across the highway and they're just everywhere that's just a discussion item only let's let it be part of that discussion is that okay yes that's fine that all right I have let's let that be the same discussion on the top of my tree in my backyard you want to come get it okay same discussion about trash and and the second one I want to reemphasize the idea of and I we had our priest the adopt the adopt yes the adopt a a loop 306 space for all that so I want to whether it involves Shane Kelton or Ricky Dixon whoever it involves Rick Weiss I I want to run with the idea of uh you know we the people own you know this is our city you know we a lot of time we can't we can't depend on the city government state and much less Federal at times so hey let us take care of our own uh problems that are out there so I'm very much in favor yeah and adopt a spot adopt an intersection of loop 306 or 87 or 67 or whatever okay okay I do have one other

[3:09:55] thing I'd like to ask Daniel to take care of or sign please U I have had calls and I've noticed it myself um when Sean was here he was real good about keeping the uh electric signs or the the colored signs you know at a certain brightness and I've noticed two places there on the loop that they've gone to their highest brightest and they are blinding settings okay there's a couple on the loop loop 306 between Southwest and uh College Hills okay I have turn them back down I have a motion from Mr Morrison I have a second from Mr hfield to adjourn uh so let me call for the vote all those in favor please say I I any opposed okay we're adjourned more specific

Captured 2026-07-26 · source: youtube.com/watch?v=HOQrWZKcTIs