San Angelo City Council Budget Workshop 8-13-19

[0:00:00] budget workshop so I will call this meeting to order on this 13th day of August at 8:43 a.m. and we will start with a discussion consideration of matters regarding the fiscal year 2019 2020 budget preparation including but not limited to one the major funds revenue and expenditures and two other items needing council directions so I'm assuming Tina that you are on and leading leading us in this project yes thank you hi Tina dear Ski director finance good morning mayor council and mr. Valenzuela today is our opportunity to discuss the other major funds which means basically other than our general fund and those are funds that are in excess of a 1 million dollar budget so we'll just get right into it unless anyone has any questions before we start ok so our major funds this year are the water fund the water reclamation fund solid way stormwater airport state office building Fort Concho hotel occupancy tax civic events and the Development Corporation so we'll go through each of those slide by slide and we'll stop on each of the slides to answer whatever questions you might have about those funds we've also invited the directors the relative directors to be here to answer questions as well if you have questions for them and Tina because this is a televised meeting would you also make sure that as you talk about for example water Enterprise Fund you all know very well what that fund is described the fund before we start the process of talking about the fund so she understands what the numbers are relevant to yes so the first fund will discuss is the water fund of course the water fund is funded mostly through water sales is meant to operate as a business and fund all of its operations through those revenues that it generates so the change in the water budget this

[0:02:03] year for revenue for water sales is an increase of 2.1 million dollars this is being budgeted in accordance with the water rate plan that was a about five years ago I think it was four years ago now and the final rate increase for that will go into effect on January 1 of 2020 this would be following the water study to build up the monies that we need for future projects and the last the five year increases in water sales is January 2020 so this is reflecting of that sixth or that nine month increase that would be in this budget yes ma'am okay continue okay so other revenues includes like use revenues tops and connections paving cuts lease proceeds sale of material farm lease auction proceeds and interest income and there is an increase in that line of six hundred ninety two thousand dollars would explain that increase Allyson do you want lady with the information and the numbers Marion council so we have an increase in our billing and collection fee that would be our late fees we went down in our revenue budget projection last year to 1.2 million dollars with the change that we did with the 15 percent rather than the $25 flat fee we still see that coming in at one point we've budgeted one point four million dollars in that fund her than that line this year so we didn't really see a decrease there the other ones are interest income so with the link now is where the trust fund that we were talking about with the 16 million dollars 90 percent of the interest from that money comes to the operating fund for the water fund and it is used to fund lake operations and lake Patrol so there was an increase there and a slight increase in transfers in

[0:04:08] from our sewer fund to help fund some of our operations that do work both in water and sewer as well as our customer service billing department to help fund those costs that are fully out of the water department you explained to the best of your information the new collection agency that we've hired how that's working and then number two what you think the impact will be on the new conservation program okay billing and collection i've received word that they are doing a good job they're being aggressive on especially those new customers that they're getting and they're working through some of those older ones it does take time since they're i believe several thousand of those customers that they are going through their database and sending out letters and going through their protocol for collecting but we are seeing good results from the first few months of them being under contract with us and getting our collections data as far as the conservation side we've budgeted in or the two point 1 million dollar increase would be also inclusive of not giving the conservation discounts any further but in our expense budgets we have built in the low income assistance and elderly assistance programs let's stop right there for and just ask if council has any questions on the revenue sales or other lines on the water fund allison under the revenues where we were down lake use revenues and taps and connections would you tell me what's in lake use revenues and taps and connections with lake use revenues we do get some of the lease proceeds from those lake lots that are still under lease as we continue to sell those properties which we are selling quite a

[0:06:11] few right now that decreases the amount of lease that is coming to our fund so it is going to the principal of the lake now is where they trust fund when they sell that property but we're no longer receiving that lease payment so that's one of the bigger drivers of the lake use revenues being decreased the other with the taps and connections being decreased so that taps in connections line includes paving cuts service the $20 activation fee as well as tap charges and any day and after-hours policy or an after-hours turn on and we saw a decrease in that usage and so we adjusted that accordingly the after-hours they pay an additional $50 to have their service turned on after hours or wait till the next business day and we're seeing that they're waiting till the next business day and just to room further clarified the taps and connections one might assume that as we build new homes that the taps would increase but that really is covered that tap is covered by the builder of the home correctly and not correct new subdivisions that are going in excuse me they're putting those taps in as they as they built the street and all those type of developments and the taps that we do in town inside the city limits that are done by our department are kind of few and far between compared to the development that we see in the outer parts of town ok Lucy you have a question yes you were talking about the collection agency Alison how many minutes are we into this I don't have that exact in less than a year so and it took several months to get get the contract signed get them the data those type of things because I wanted to know how we were doing compared to the old agency they know but I can get y'all a report on that all right my other

[0:08:15] question was can you go over again the discount program and what was it for the water for the elderly conservation program yes it's just a touch on it so that are in lieu of the conservation discounts we went with three different programs one of them being a conservation program which is the showerhead an aerator program we have ordered those kids and we are waiting for their ship date and once we have that we'll schedule time to basically advertise a full day to customers that want to come in and receive one of those kids but the other two programs that we implemented were low income is programs those are administered through concho Valley Community Action Agency in the basement of the cactus one is a low income assistance program so they can receive a one-time payment to their utility bill if they meet the income levels based on their household size and the other one is a senior Assistance Program where they can receive a discount on the off the first tier which is the first two thousand gallons of their bill if they sign up through that program question if you're eligible for the low income program can you do that and then also the seniors assistant or is it just one it's an either/or program right now we've started that program in the month of July and dedicated $50,000 to that program and I can tell you in the month of July they spent over twenty thousand dollars back to the customers so I think we'll see that that fifty thousand will last about two to three months all right do I have further questions Billy did you have this teen are you Allison but if I look in the blue book it shows that our current budget for the taps in connection is three hundred and seventy eight - and then we're budgeting for 23:15 - why are we budgeting less that Tina Allison

[0:10:27] Lucas Tina but just from my thought that three the Blue Book is including some other accounts that this one is not it is that's exactly correct it's just grouped differently so the Blue Book amount has if you look at in connection budget for the original budget for FY 19 it's three hundred twenty-eight thousand dollars so you're comparing that number with the 315 the 378 and the Blue Book is just grouped a different accounting group so she has different accounts grouped in with that in the 378 - and the 328 yes cuz it says our 19 original budget in the blue book since 370 yes ma'am and the blue book paving cuts are grouped in with taps and connections and that budget is $50,000 so it's just grouped differently in the blue book okay Billy is at the end of your question on that just on that one we'll move on to any further questions on the revenue sells and other budget lines all right we're gonna go down to expenditures and personnel which if you will explain the $290,000 increases not a pure increase but it is a what there is no personnel increase or no personnel count increase so minor increases in the healthcare if Ike workmen's comp those type of things but we also had a few employees that were coded to the sewer fund that weren't supposed to be they work in the water division and so we got those corrected in our system and so that's why the increase in the personnel all right so basically with if you went back without all those accounting adjustments we would be planning that flat to the 1819 budget correct what the minor increases with the benefits yes ma'am okay operation and maintenance is an increase of two million three 49 six

[0:12:30] seven six so tell us about that increase onm increases we are using all of 260 water fund to fund our debt this year versus we've split it between the capital account and the 260 account previously but we are using the entire water fund to use for debt in that way our capital account is strictly dedicated for cash flowing and keeping up with the street program so it's just an accounting function change before she was funding her debt service both from 260 and from fund 512 which is the water capital fund and so now she's just funding all of her debt service payments out of fun 260 and so that increased you would have seen a decrease on the fun five twelve capital fund that correlates to the increase on the fun 260 side and we made a decision to do that because there was no rhyme or reason of the split we have capital and debt service coming from both 260 and 512 I wanted it to look cleaner so that everything it sometimes it was a 70/30 split on the debt payment 8020 and so wanted to use capital for capital or cash flowing capital and using our OEM budget to pay for the debt service previously incurred okay so there's go ahead no more increases relative to the operations and maintenance one with our payment to see our mwd for next year's estimate they have some projects going on at lake IV and they are doing cathodic protection communications upgrade but one of the projects out at the dam at like IV required about a two to three hundred thousand dollar increase from what we normally budget for O&M with CR MWD so there's an increase there and the other one is about a six hundred and seventy seven thousand dollar increase to our

[0:14:33] electrical budget at the water treatment plant we've been under a one-cent agreement with AP for a very long time so versus paying the three point eight or four cents per kilowatt plus the line charges that we do with JAXA and our t cap rate we've been paying one cent per kilowatt at the water treatment plant and so that ends December 31st 2019 so January 1 we will be under new rates with our electrical is the fourth cent rate considered a good rate I mean are we making up for the years of being at one sent the the rate then it will go to is the negotiated rate through T cap which is a coop that we used for buying power basically a state-level organization and we went through extensive negotiations about shortly time we went through a bid process we did that was the lowest bid and so at the time we got that that was we do hear about other rates now but these rates are locked in for a few more years and so when we have locked in for how long fires in 2022 and so that is the AEP rate I mean is that is a supplier yes okay so those are this the big line item increases Alison yes relative to the OEM increases okay do I have questions for Alison on om no dollar amounts Billy increase you said debt service and the rate increase and there was one other thing you mentioned in the CR MWD increase thank you lake IV and that's I think he said about three hundred thousand so it's a one one-time only maybe one time only good yes cuz that project most of Ciaran

[0:16:36] remedies projects can last several years especially if they're doing like cathodic protection or communications upgrade so we'll pay for those projects or our portion over a course of two to three years but this project that they're doing out at the dam is just a one-time they'll complete it in one fiscal year so we'll pay for it one time or is that split between the members our portion portion is three hundred I think it's a little over two million dollar project do I have further questions or comments on Z oh and mr go to capital I wanted to have all my information together as far as capital in the increase there this is where a portion of this is to keep up with the street program but a lot of large portion of this five point eight million dollars that we're budgeting is to is set aside for the hickory debt that we are planning on issuing this upcoming fiscal year regarding the drilling of five additional Wells booster pump capacity and treatment capacity that placeholder is three point nine million dollars for that first year of debt service and I worked with Tina to get that number so outside of that five point eight or the three point nine to get to the five point eight is machinery vehicles and those type of things and water line replacement projects the water line replacement is that the Belle Street is that primarily the Belle Street project Belle Street is already accounted for outside of all of these dollars so this would be more like a college hills we are looking at the 18-inch line repair that needs to be done a replacement not just repair along Randolph and MLK on the south side of the loop that we've had some issues with those are the type

[0:18:39] of projects that would be paid for from those dollars do I have questions from Council so raise your hand and I'll acknowledge you looks like there's no questions or comments so let's move on from the water fund to the next fund the next fund we have a for discussion is the water with reclamation fund of course again the main source of revenue in this is the charges for your sewer service there is an increase in the revenue and that fund as well also in line with the water rate plan that went into effect in 2016 okay so this would be the last year of the five-year increase yes yes ma'am okay and the other line is one hundred forty eight thousand and it is what includes farm use revenues connections paving cuts auction proceeds sale of property and interest so that's the water use revenues is what is that from the city farm yes farm use revenues yes that would be the for the city farm leases so those leases are going down because they've we've changed I think that we've done in last year's budget we still had the OE renewable energy lease built in as well as we've taken some farm proper or branch property out of some of the leases in hopes to enter into a solar farm lease so if we do get to in turn to the solar farm lease I would expect this revenue - we didn't budget for it just to be conservative because we aren't under contract yet but I do plan to meet at least last year's budget if we do get

[0:20:41] that right and so the taps and connections the explanation would be the same from the water it's just more in line with what we're actually seeing as far as doing taps and connections and then your interest on the fund balance is the hundred and eighty two thousand six hundred twenty two so that's interest on fund balance yes ma'am yes ma'am do I have from Council any questions for Alison on the fund two seventy revenues I went to raising their hands so my assumption means that you can move on to the expenses the expenses as far as personnel is the same this one is smaller than the other one because of we just have those supplemental or the insurance FICA workman's comp increases so minor but once again nope personnel increases as far as the total number of people on your operations and maintenance 560 2588 increase one of those being the same thing as the 260 where we are going to find all the debt from 270 rather than a split from 270 and 520 we wanted to find all of the debt from the operating account and we have all of 522 cash fund sewer projects such as the Bell Street College Hills those type of projects okay and your capital of a million three well I'm just one second I believe that's also a placeholder for an expected that issue should we do the sewer project at late max worthy yes so with the 4.6 2.2 million of that is set aside to issue the full amount for the ethylene if it's needed and then the other parts of that would go towards a

[0:22:43] clay pipe replacement those type of projects okay Billy do you have a question Lane Lucy Harry with no questions we will accept the budget proposal for the Water Reclamation 270 fund and that moves us into the solid waste Enterprise Fund okay so the primary revenue source for the solid waste fund is user fees which were structured to fund the eventual permitting of a new landfill site on the 320 acres already owned and dedicated for that purpose all right Shane do you want to come forward for any potential questions you're our man okay so right now we're forecasting a small increase in the landfill fees talk about what's going on at the land field the landfill there everything's kind of going kind we planned in and we've seen it kind of moving forward over the years but our increases that we're seeing or our annual increases that that annually go up based on the contract requirements of the lease and then also our tonnage is actually increasing at the landfill as well - not only from at the landfill side which is the tonnage going across the scale is at the landfill but also our collections here in town are also going up so and the other which is a increase of one hundred nine thousand in our in our other that includes hauling permits that includes our farm leases that includes our interest on on the account and it also includes liquidated damages if there's any notices of violations any things like that from the landfill or any of those things those those type those type of issues go go

[0:24:45] into the other account so and we've and we've seen an increase we have one two three three or four outside haulers other than Republic that are actually using our streets and using our landfills so six nations with Goodfellow Air Force Base Texas disposal systems at Angelo State those those type of people are also have permits to actually use our streets and use our landfill so right now based off of our landfill about how many project a ballpark number of years that are left on the existing land field on the existing landfill is our permit is their permit stated today we have between 13 and 15 years is kind of as the average that we're running at right now based on compaction rates and based on kind of a projected intake over the next 13 to 15 years that's kind of the life span we have left so we have two options one increased the height of the landfill and request that and/or look at the land for an additional or the new landfill so we have options we have 15 years left on the existing as the permit stands today we have 13 to 15 years and so as we start moving closer we've kind of already started looking you know staff internally is kind of already started looking at some of the options that may be available to us whether that is just a permanent modification increasing the Hat kind of looking what those numbers look like versus actually going out and acquiring a new permit for the new land that we have there to see what what right now is the most viable and the best option for the city at this point okay I'm gonna ask Council if they have questions for Shayne on this solid waste Enterprise Fund I just what Lucy what was the interest from we have been here for fund balance our fund balance you know we all know that interest rates are going down so we've planned conservatively on the interest rate here on these budgets on all the funds right here that is one thing that we're going

[0:26:47] to reevaluate I called our investment advisor actually yesterday evening and spoke with her extensively she doesn't think that there will be a large downward impact on what we've proposed but she is going to look at the numbers again and if we didn't need to make any changes they'll be included in the proposed budget but I don't expect it to be a big impact on any one fund okay Billy or Lane do you have questions I see Billy does yes I have the same question Lucy did about the interest the interest that show yes yeah so in question average yes ma'am it's our we have an investment advisor that invests our funds for us and accordance with the public funds Investment Act and so our money is earning interest and so how we allocate that interest income because it's all in a combined fund is through whatever is in that role related funds fund balance in the other end of it includes do you mean read them off Shane as Lisa's contract fees liquidated damage and interest is what I have included there things like that are also included if liquidated damages are a term within the contract if we have if the city basically is is in due to the fault of Republic through Notice of Violation whether it's at the landfill or some other issue then the city is reimbursed for those damages and so that's that's what a liquidated damages damages are within that line item all right so any further questions yes Tom do we charge like TDS na is like saying pay the similar commercial rate does everybody else pays or do they have a special right no there's no special rate they have what they do is they have to throw their permit they pay everything across the scales just like

[0:28:49] everybody else does but as but they also to use our streets and use our landfill they have to have a permit that they get through the city as well to choose our streets in that and then there's a nominal yearly fee and then they also pay a percentage of their of their profits so Harry or Tom any questions I can't see your face there Tommy okay with that let's move on to the expenditures so personnel is basically flat and operations and maintenance and capital you want to talk through the capital line-item as it's the large increase the capital we've you know we've we've been in you know we don't have a lot of capital most the time the capital here is when we're replacing pickups and things like that for the guys that are driving around town taking care of the enforcement issues and some of those issues but what we've been doing is is helping with the since we purchased the new annex we've been helping with some of the expenditures out of this fund with the with the annex with the control you know the air conditioner controller system replacing some doors those type things we've we've been trying to help with that as well - from that side of things also the other day we've brought to Council of the brush truck for the storm debris cleanup and all that we also pay for that out of this account and moving into next year looking at purchasing an emergency operation straighter for the city as well - so out of this account that is the using money out of this account for the annex building how do we relate the solid waste fund to funding we're welding issues where a tenant in that building so we feel that we need to as a as a tenant within that building we need to do our share to to help in the upkeep of that building okay yes Lucy hey daddy machine yes man there's a we have a contract right now that is actually being executed for the for the repurchase and the resale of all that so it's it's actually being executed right now Thank You Billy did you have a

[0:30:53] question yes was there some discussion about purchasing additional equipment for Road reconstruction and where does that show is it in capital it's not it won't be in the solid waste fund well really that'll be through the general fund when we look get into the general fund or additional sales tax receipts is where we were discussing potential new equipment to do mill and overlay and use the funds from the benedetti as well so that we could move forward but that's out of the infrastructure that we've talked about being used and addressed with the additional sales tax revenue it's gonna go back into the fund from which it came which was a capital fund that was established with the bond funding it'll go back into those those funds which can at that point be used to purchase other equipment to be used for that purpose that would be a budget amendment that we would go through and they would bring to Council for approval so that's how we could do it all right do I have any other questions for Shane on this solid waste fund with none we thank you Shane so we will now go into the stormwater fund is that correct is that next okay all right so Shane let's talk about this fund is relatively flat in all areas but talk about this other on the $60,000 down that's the auction items that was the auction proceeds correct we had looking at it this past year we had actually double-booked the auction

[0:32:55] items in two different locations we did in the revenue side of things we basically double booked it and in two different can we clarify you may have budgeted it in two location for egg but Michael does but but we actually we we budgeted in two different locations in two different line and we is it good word is yes we budgeted it in two different line items so you like that a lot better okay so you know we as we did that however we were able to we actually had a really good year this year in our auction put in our auction and so we were actually able to get really close to that revenue anyway even though that we did but you did in two different lionize over two different places so but we did reduce it because we believe as we go into next year although we are starting to turn our equipment now that it's reached little its lifespan end of its lifespan that we are we believe that 60,000 is a very good number for us to look at as we move forward do we I know we talked about the lifespan of a vehicle or do we continue to use them until the Bluebook if you will is I guess there's a blue book on this kind of equipment ever piece of equipment there there are general lifespans for for each type of equipment that we have some are very short summer long and it and it basically it's based on now and how we do it it's based on hours of use and then we also not only hours of use and and what age it is but we also look at how much it's costing us in the in the

[0:35:00] maintenance side of it when when we start getting our maintenance dollars up there for repairs and things like that they're starting to really start getting expensive year after year on a piece of machine even though it may not have met the age requirement or the hour requirement on a mileage requirement on it we will start looking at replacing them and just new to the dis duty and specific cost should be very clear the blue book not the blue book yes I think if we go back about five years ago previous council they approved some software that allows us to make some some determinations on the life of these vehicles based on what you just said Chane maintenance cost general last man according to blue book or whatever the case may be and I think we we've seen [Music] I'm at that software has paid off force and having less cost on these maintenance of these items so appreciate that but that just select remind the public that that was a purchase that was kind of vetted quite a bit before all of us were on council but very good for for the entire city thank you alright any other questions on yes Billy you're still on revenues then I'm gonna let you lead off on the question on expenses all right thank you and this may be a tina question i'm never sure but if i look in the blue book under our current budget it says 2.6 plus million dollars if i look at fiscal year 19 it says the original budget or I'm sorry for capital is a little over $1,000,000 and then for 20 we're proposing a budget of 713 thousand so my question is what's the fluctuation

[0:37:07] about it seems like it's up and then it's down and then it's down some more so again that's grouping you would combine the capital line and the contingencies line and that would equal the 1 million 51,000 that you're seeing on your sheet in front of you so those two lines are combined capital and contingency from your Blue Book so that's does that make sense to 702 those two line items yes ma'am capital and contingencies yes we're combining wait a minute have to get my it so it's the two million 630 to 702 in the 84,000 361 for current budget yes I said 340 for 523 because my eyes were not reading straight across they went up I picked up the wrong line so it's the 263 to 702 in the 84 361 which would give you the two million seven hundred and sixteen basically okay does that make sense that those two lines okay and then what was your next question did you have another question after that that was okay yeah well on these sheets we don't have as much space so we sometimes have to group them thank you for clarifying no right so the capital is down the 380,000 for this year because last year when we won some of this capital some of the capital funding there is for larger projects the Avenue P project specifically within within the stormwater fund as well too but also last year when we went through the budget budget season last year we actually provided a budget that was expense over revenue so we could actually start pulling up our fund balance for our equipment replacement within that within that fund in 2018-19 at three thirty six

[0:39:13] nine nine one actually went to fund balance it was a way if you came out of her away from fund balance so we could actually start our equipment they had built up that fund balance intentionally for that purpose to to begin to replace capital at some point in time we won't be pulling from from this budget from the fund balance to fund any new capital not not going through the budget cycle after we did it last year we found that we believe that it's going to be better for us to actually bring a budget amendment after the budget is set upon a balanced budget to actually bring a budget amendment back to council after after this budgets been passed to actually it at that point do the capital replacement at that point to start the replacement of the equipment at that point after we have my assumption is you have a list of of items that are going to need to be purchased that are not currently budgeted correct we have it sitting aside in the fund balance okay maybe spin it's it's sitting there we know if we have the money there so you're wearing it back to we're gonna bring it back to Council after we passed this original budget they're already existing they exist correct were they were there the budget correct they wasn't those funds were those funds were placed in the fund balance specifically for equipment replacement what he's talking about it mayor what he's talking about is a draw on that fund balance no I get that okay my point is is its planned for already in the fund balance we know it'll bring it down but that was a strategic strategic plan to do so right yeah okay do I have any further questions yes Billy so why are we doing it that way said that we have to have a budget amendment to it rather than putting it you know in the budget so we don't have to do this because fund

[0:41:18] balance decisions are made by counsel in it I believe from the I play from finances to the finance side it's a lot cleaner to do it that way as long as we talk through that as we're reviewing the budget so we don't get into October and all of a sudden have these conversations and go why didn't we discuss that during the budget session we're going to talk about them now and understand that it will come up it's there in the budget and fund balance for our decision to approve or not approve that money that has been designated for capital improvements correct all right with that any further questions on this stormwater Enterprise Fund with no further questions we will move on to the next one and I believe it's the airport operating fund is that correct the primary revenue source for the airport fund is lease income followed by concessions the decline in revenue and expenditures of student more conservative budgeting which is more in line with what we've actually been seeing in prior years well let's go ahead and have Jeremy come up you're ready to go morning mayor good morning how are you today good thank you good you want to talk through the planning down of leases rentals concessions and advertising so we better understand those numbers certainly lease is the biggest reason why we have a decrease in our leases and rentals is Eagle aviation they store all those aircraft out on the ramp we've always projected to have 15 to 20 aircraft over the last couple years we've only had six based aircraft out there so we don't know the health of that program if they're going to bring more if they're going to take take them away so we just based it off the six aircraft that we've seen that's the biggest decrease in that concessions we went off the

[0:43:23] for the rental cars which is two thousand per month proventil car agency we usually collect a little bit more than that what we wanted to be conservative and make sure we can have had a balanced budget what about vending machines where does that money come in vending machines we're we're doing well on vending machines we moved the vending machines upstairs in the sterile area in the secured area yeah so we're we're 200% over what we did last year and I think just by moving it up there so what line is that in that is in this in the same line with concession okay just making sure you and concessions that includes our fuel fuel flowing vending rental cars it's a really wide spectrum of our vending our fuse fuel sales right now how fuel sales are up fuel cells usually we're pretty even on fuel cells while we're up just slightly this year okay and then the big negative isn't advertising advertising that's just historical we've never cleared more than ten thousand a year we've budgeted thirty but we've never cleared more than ten and I can't answer that but so we just went with a historic number yeah okay and okay so I'm going to see if other council members have questions for you Jeremy Billy Lane Lucy Harry Tom Tommy that's clean okay so let's move down to expenses personnel is down and capital let's see no operations and maintenance is down good yes posit questions on those two line items from any one Lane Lucy Billy shook her head no Harry Tom Tommy with none you're off the hook thank you thank you mayor if I could yes sir we got one other thing we don't need to let him off the hook that easy but they did a few weeks ago they did a kind of a special little blitz on the curbs in on that road going in and they made it look much better their maintenance

[0:45:27] crew put in lots of extra hours in the heat and they've already had several comments from tenants about how much better it looks and so big thanks to that crew for that extra effort to make the airport look better you know it's interesting and I asked Daniel about this but a couple of weeks ago senator corn there was a big announcement on the radio about sent from Senator Cornyn acknowledging that the city of the Mathis field had received a 1.1 million dollar federal aviation grant but I understand that was the grant we received several months ago or maybe up to a year ago it's not something that was just newly received although that it appeared that way because it came across the radio that way is that correct that's correct to be sure we didn't get another million one Daniel I didn't realize we'd apply for another million one and I don't want to take up too much of your time I know you're busy but we did we are trying to work on the curbside appeal on the FAA or at least the two million dollars in PFC funds to reconstruct the entrance road and and to help rehab the parking lot so never worry about taking up our time you're here to learn and we're here to let you share with us issues and and positive comments so thank you thank goodness that's not my son it is not minor it's the city's fault again okay with that we have now moved out of the airport operating fund and we will now go into is it the Fort Concho and stay off the state off of state often and so

[0:47:31] the primary revenue source for the state office building continues to be rental income and another thing of note on this fund is that as we approach the final payments on the bonds that were issued to build the facilities we have plans in place for addressing some capital needs both there and at the fort and the other line in revenue includes capital reimbursement and interest income all right so on the state office building one of the bonds has expired another one expires in what year 2021 and another one in 2023 so those are the two outstanding and there's only one actual bond outstanding in 2021 though the debt service payment does decrease substantially it's almost half of what is currently and then in 2023 yes maybe you're correct that is when the final payment will be made so the one that has already expired freeze up how much money it freed up it expired and or was paid off in 2018 and it freed up just over three hundred thousand dollars which was budgeted in the state office buildings capital accounts although we don't see it here so does that mean it's in a fund balance where would that money be located it's an OEM there's a thousand three hundred thousand out of the fiscal 19 budget of 976 six to eight there's 300 thousand of that that's in that fund that is what is that what you're saying because that's oh yeah in the Blue Book it's actually in a separate line item and there's a budget of 300 but of $315,000 in FY 2008 for that and the amount of 340 thousand it's in your blue book on page 28 towards the bottom

[0:49:33] that's where I'm at oh say at the bottom the 389 657 or the 315 for 373 15 437 okay so I'm assuming that that money is something that we'll talk about when we get to the Fort Concho fund or it can be used I know that there are needs at the state office building as well as the fort and I'll let Carl to speak to what those needs are right there's some upcoming projects for we're doing some of the stucco exterior doing some painting replacing some of the carpet also we're of the state office building yes ma'am and replacement of some HVAC systems some of which may have to be done next year those dollars will be available for those type of maintenance items as well as potential ones that the fort is well alright so on the 1 million dollar fiscal 20 budget operations and maintenance go through that more specifically then the why there's an increase well what makes up the 1 million 987 in this budget of operations and maintenance Bob's gonna address that Bob over the state office buildings fund okay just to be clear air counsel good morning the operations and maintenance section of the state office fun includes all the utilities and just all of the expenses to run the thing it includes your I'm sorry I I'm sorry I mean I was gonna help you out a little bit 340 of it is that capital account that I had mentioned earlier one hundred and twelve thousand of it is your rent that you allocation that goes to the fort yeah it's correct one hundred and twelve thousand of the operations and

[0:51:37] maintenance budget goes towards the goes to the fort actually it's divided the this gets kind of convoluted so they're with me but the state office fund 201 is divided into two subsections the 1908 the 1909 the 1908 is the chase building that's the larger building on Oak Street hundred thousand square feet the 1909 is the workforce building on flipper street 20 thousand square feet so the fun covers both of them but the expenses are broken down in some cases between her between those two facilities each of those facilities has an allocation to the fort for the fort's operations prorated basically on the size of each building the best way to understand the fund excuse me and how the allocation goes is as was mentioned earlier the revenue over expenses starting in fiscal twenty-five years based on the reduction and the elimination of the debt service will free up somewhere is in the neighborhood of several hundred thousand dollars per fiscal year and I cemented that the Budget Committee this year and last year a plan whereby fifty percent of that excess revenue would be allocated to the State Building for its needs 35 percent to the fort for its needs and then 15 percent to maintain the fund balance and a reasonable rate there are a lot of variables here unfortunately one of the variables is the tenant load we have a full load at the moment in both buildings but agencies come and go and we're looking at a very slight loss of one agency in the next month or two but

[0:53:40] we're hoping to replace that with the expansion of another agency so there's a little bit of variance in there the last issue is the extent of the lease we were hoping for a 10-year lease that's what we've had the last two ten-year sessions state was only willing to go for five we agreed with five we assumed that want to re-up at a number five years but we can only gistic lee and reasonably plan out this capital plan for the next five years good news on both buildings the state buildings as they both have pretty good routes we spent heavily to replace the roof on the chase building about eight to ten years ago and the roof on the workforce is in good shape the HVAC z' seem to be holding together nicely we may be able to push off the repairs or replacements at the chase building the fiscal 20 you probably get better rates too if you do it in the offseason most of the capital issues that the chase building right now are cosmetic issues walls stucco carpet things that we need to do an agency's change or things that we are required to do due to the lease okay so now that we're all totally confused we'll start asking questions there mayor if I may do you have some more information for you on what is included in that onm line there's 340 there for the capital that we discussed 315 total for both buildings for rents 100 and about a 150 thousand for utilities about 150 thousand dollars for that debt service payment $60,000 for maintenance and 130 thousand dollars for professional services Bob is that your Janice for cleaning that's correct that's the bulk of what what would be included in that amount there are a lot of line items in there that are general light maintenance related it's a big building and has a lot of needs

[0:55:42] go ahead Lucy real quick where did you say what's the address for the chase building the chase building is legally located at 6:22 south oaks the work force is that - no correction 100 something flipper Street flipper or Lowell Street right next to the stables right next to the stables all right so the rental income is based off of the lease agreements we have with the government agencies - are the chase building the workforce building I beliefs with a modest escalator per year there's also light interest there the 50,000 you see on the other actually 50,000 of the 54 501 and 50 of the 65 786 that represents a pass-through account and sometimes the agencies need something done to improve their suite they are forbidden by state law to pay for it directly so we get an MoU member of understanding Commission it we do it they pay us back revenue neutral it's actually helped over the years many of the agencies now have very secure lobbies which they didn't have 20 years ago and unfortunately it's different now that is both good and may not happen again all right with that do I have questions from Council on the state office building one link go ahead yes I think we couldn't possibly push that off we have any problems with them now not many I mean the systems are 106 degrees or 16 days of over 100 degrees

[0:57:47] they couldn't wear them out a little bit more if they haven't busted now they will get through the summer but you are correct that's something we've been thinking seriously about for years but we never had the money to do anything now we do do ain't Hoffmann the building superintendent is working on a series of quotes on that given that you may get better attention than the off season I would recommend unless something comes up we push that off to fiscal 20 K do I have any further questions for Bob on the state office billing with none there live in the account 1999 in the Blue Book for capital for 315,000 under the current budget what is that included in on the sheet that I have here it's the only operation and that's what she went through a minute ago Billy err and she went 3:15 to 3:40 the 150 to 150 216 the 130 which added up to the 1 million 980 787 money is there it's just an accounting and on the different sheets it's accounted for on different line items but it is there and this in the budget that we're proposing the amount has actually increased at 340 thousand we can a lot of good with that okay so now with that we will move into the Fort Concho fund is that correct a little background on the Fort Concho fund Fort Concho operations are funded through tax dollars the state office building support and program income Fort Concho fund is working on implementing a capital plan for sylheti and improvements and as well as making the fund more self-sufficient and I'll let Carl elaborate a little bit more on that in a moment but the other line I just want to let you know includes donations

[0:59:50] living history special projects and interest income let's start off with before we start going through the budget we have a memo from mr. Torres a date of July 26 2019 on Fort Concho improvements and the this memo indicates that we have a need for five hundred fifty three thousand two hundred and twenty dollars in total based off of the estimates estimates for desperately needed work on Fort Concho so as we go through this when can you tell me in this particularly this fund where that money's going to come from or where we get that money to pay for this five hundred fifty three thousand two hundred and twenty that needs to be done ASAP the plan that the staff put together well years ago in trying to we we rely on funds that Bob brings in or general fund support or in this case dollars that you see coming off from the state office complex as we've looked at that those are the dollars that are coming up that free up for us to be used other than that we have to rely upon either hot dollars that are allocated for things such as this or council allocations such as you did last year so last year basically we ended up with to about two hundred thirty-four thousand dollars we took that money that council allocated which is about one hundred sixty one we were able to use some additional state office complex dollars for maintenance to put into that house figures of the five hundred thousand really only include the windows and the columns and such so the face you know some of the other stuff that needs to be done in addition to that so five hundred is in my opinion minimal that there's some other stuff and Al has a

[1:01:55] very thorough report where they went through each building its itemized by building it shows how much what needs to be done and how we do that so if if we were able to get and utilize the amount of dollars that we spent last year then we could have all this finished within about two or three more years complete it out so right now these can't wait for two or three years well they're right now those are under contract the ones that we have and I'll let I'll speak a little bit to that that topic so our our ways to do that is to contract it out or do it in-house so we have guys that work on columns we have problems filling those positions right now so as much as we may try we're limited on that now can speak to you about the problems we had even getting contractors to bid on these projects so those are the challenges we face no matter how much money we throw at it we still have to meet those now they've done a good job those are in the process now and if we allocate dollars for it then we can turn around and do this again on the next set of buildings and can do it again that following or we can if we want to look at a larger sum of money things that we've done in the past are we allow the city to front some of those dollars from your general fund reserve and then the state office complex fun pays back the city so those are ways to if you want to allocate it all up front and we are able to do one huge project sort of like the roofs you know it was one huge project then we may be able to pull in a bigger bidder who's willing to come in and do that job because it's a bigger project but answer your question the sources state office complex hot dollars general fund but there are ways to work that where you you front the money and then let the the state office complex fund pay back the general fund a you want to come forward morning mayor council money so everything we've said is correct basically when you gave us some funds

[1:03:59] this past year our first step was to come come in and do an inventory first we between Bob and I we and his staff we inventoried everything the entire complex null nineteen buildings how many columns how many windows which windows needed replacement which men doesn't need repair that kind of stuff once we had an inventory then we went back and worked with a contractor to look at each building and get a price on what is gonna take to get each building thanks just the exterior just maintenance wise just for the appearance the number we came up with five hundred fifty three thousand dollars it's the number that's in there however like Rick said that was a little misleading because they did not include fascia and trim which is the board to run the edge of the roof which a lot of these buildings do need to be replaced so that's probably roughly fifteen percent on top of that so if we if we look at then witness our next step was take a look at all that and come back and say well we had two hundred thirty thousand dollars roughly what can we do with that to get the most bang for our buck so we looked at the bill ease that we could start with and we've got four buildings that we're doing with that with that money and most of the to two hundred thousand dollars is gonna go towards these four buildings and that's oq6 or q8 the hospital and the chapel building and on top of that we're going to redo the cupola on barracks one and to embarrass five and six there pretty bad shape the rest of those funds bob is handling in-house they are buying materials they are going to do the columns on Baris 1 & 2 & 5 & 6 they've already started that they've got quite a few some columns replace but a lot of you don't see because they're doing them off-site building the columns and ahead of time and then they're going to go out there and start putting them in so we've got a good head start on everything but again that's that's only you know four or five buildings of the 19 with all the information that you've just presented in terms of dollars and what you

[1:06:02] currently have money to do the net negative needs and money is like Rick says have 558 plus 120 so that's 675 thousand really I think that Tina correct me Tina Fey incorrect but basically in the fund now you say we have and we might want to keep some in there but there's around 300 budgeted in state office building fund 340 thousand and next year's budget and the proposed budget I should clarify and in the current year budget so they had the beginning capital expenditure budget at $315,000 they've used about 21,000 of that year-to-date and then as well council did authorize the use of 125 thousand of that for the roofs at Fort Concho so they do have a remaining budget there that could be available of about a service for 70,000 for next year to do a round like this we could be set again to do that to to fund that and do it again well clarified the bottom line number with all that said with a 315 300 300 forty thousand one hundred sixty one thousand and I what is this oh yeah 553 and then you're saying at least another 15 percent well that's 675 thousand if you take the 553 at 15 percent you're 675 if you take the 340 that's already in there that leaves 335 then you mentioned three 1520 of that been gone so that's 290 42 19 so - 90 - 335 is 45,000 or $50,000 may I clarify something yeah now is any of the money that was already allocated the $236,000 will that bring down the 553 at all does any of that go towards the 553 are the 675 with the additional 15% now I'm confused that's why we need to know what is the

[1:08:14] dollar amount non-funded dollar amount to do the immediate needs of all of this this may this may take some huddling between Carl Al and myself the four projects that we have in process that he mentioned I'm not sure how they relate to the 550 I don't think they were columns correct the 550 says the estimate included columns and windows only and was given to us as 550 3220 let me see if I can answer that I show that basically the estimate of 553 then we we need to add additional for that which comes out about 728 so 120 + 5 is 60 so 180 add 180 - 553 so 553 + 180 is 733 around it off to seven hundred thirty five thousand oh I had 728 so seven thirty and then we currently have allocated or this two hundred and thirty four thousand that is being used which leaves about five hundred thousand in my opinion that is going to need to be allocated to get us where we need to be as far as the remainder of the world what we had talked about was the $234,000 so we had here we said if we could get that same amount next year and the year after that we could have this project done what I'm hearing is that you don't want to wait three years well you won't have a single column left you will have rotted wood around all of the windows and so the expense two years down the road or three years down the road is going to triple so I mean the reality is we can push it down as long and far as you want but it just gets more expensive and that's what we're facing today issue is you need

[1:10:18] about five hundred thousand dollars right now keep in mind that that is assuming that the work is going to be done cheaper because Bob's staff is gonna be able to do a part of those those columns which makes it cheaper if we want to contract out the entire thing then it's gonna be more expensive than this so Tina just told us I think we have maybe around I keep saying three hundred thousand forty or the three fifteen so in the remaining in the fiscal year nineteen budget should be about a hundred seventy thousand dollars in the state office building funds capital account and in the proposed budget for 2020 we're including an amount of three hundred forty thousand dollars which would yield just over five hundred it's about that one hundred and ten thousand so you'd have about a hundred thousand ninety to a hundred thousand left divided on it it would that's five hundred and no well 170 plus three forty Pitino we forty not Rio is five ten you're not reallocating those dollars already allocated that's my concern is we're duplicating them we're using the numbers in two different areas is my concern let's do this let's start with oh because I am looking at the state office building fund and that would be in the Fort Concho fund okay let's start with a total big number what's the total expense of these really necessary immediate needs of Redwood right what's the number looting them out they're doing right now are excluding that total amount and then we'll go through where the funds come through Rick you know so if they're using 2:30 but let's start with the expense line first what's the total need so the 553 plus 180 is 733 thousand dollars right they're saying they had two hundred and thirty six thousand of that allocated in a prior year it's

[1:12:25] money that we yeah we go ahead was allocated through I believe it was surplus sales tax revenues from last year when we did that in some additional rocktober 161 portion of it came from state office complex the bulk of it came from sales tax allocation that y'all did sales tax was the 161 the 161,000 that's in here somewhere it's 160 170 yes we are we are bob oversees both and the debt service was paid for from what fund from the state office building fund okay so the lease is responsible they're the least that has are expired future lease payments and are where we're coming up with some of the money that we analyze this would be budgeted in the state office building fund and it would require a budget amendment to come to the City Council to move it from the state office building fund into Fort Concho is fund if we did choose to use it for the capital needs there in the current so we started out with the 7733 they have the 236 that was previously allocated there is currently about one hundred and seventy thousand dollar in the current year capital budget remaining in the state office building fund and then in next year's proposed budget there is three hundred forty thousand dollars proposed in that capital account if you had 236 340 and ones seventy you come up with three six seven seven hundred and forty-six thousand dollars which if you use that pace for the seven hundred and thirty three thousand dollar problem if I may jump in from all no because I don't wanna be

[1:14:30] confused here I want it to be really straightforward based on what we just said yes you may but do not mess with these numbers because we've just gone through them answer that question what is the question yes if the council if the council chose to use yes if the council chose to use those capital accounts for that purpose the money would be there now that was my question what is the question the state office fund it seems to be the source for fixing the fort sales also needs to be preserved the fix mistake buildings ills and if you allocate all of the revenue over expenses for fiscal 20 or any future year we're only talking twenty well that still leaves the state office building without a capital line-item all right but the capital line-item we just went through the state office building fund right and on that state office fund building fund the dollars that are set aside Layne asked the question about the needs air conditioners we said they weren't needed in this current budget fiscal 19 go through the next budget cycle right correct so that would be the twenty one budget 20 Barry I'm sorry I was referring to 19 as the existing and 20 is the future okay so in the 19 budget we don't need to spend it in the 20 budget you think we will need to spend it and those dollar projections would be what based off of the budget we just went through I don't know exactly what the air conditioning needs would be until we see the budget show we don't have that

[1:16:35] included yet in the proposed budget mayor it would have just been paid it would have been paid from that three hundred forty thousand dollar capital account if the need arises in the next fiscal year so that's I think that's what Carl and Bob are getting at is that if we do max out the use of the capital accounts in the state office building then it leaves nothing left for other capital needs at the state office building I would point out however that there is a pretty healthy fund balance and that fund as well and so if we did need to come back to Council and ask to use that that could be a potential possibility correct okay so in the state office building fund which is planned on this 20 budget for 1 million dollars 1 million nine hundred and eighty-seven dollars right that we went through and there was a 315 which we just talked about the 340 the $150,000 for utilities 150,000 for service 60,000 for maintenance maintenance and so the 60,000 for maintenance doesn't include air conditioners it doesn't include carpets that's not it's not and then there's a hundred and thirty thousand for professional services janitorial services so that's in that million dollars so the 315 and the 340 in this one million dollars is the money that we're now talking about pushing over towards the Fort Concho fund the 315 is actually rents that are paid by the state office building to the fort is that correct 340 is the Capitals I'm sorry and the 340 would be the capital that was revenue over expenses for that fiscal year [Music] on page 28 and I see the 315 349 is that

[1:18:39] one of the numbers yes ma'am it is not one of the numbers we'll just like it is in this operating in the current budget in the current budget it correlates to the 340 and next year so it's 315 in the nineteen budget and 340 and a 20 budget for capital the numbers at the mayor just listed were what she had asked were included in the total one million dollar budget for the state office buildings operation and maintenance really if you go back to this book the Blue Book and you go down to the capital line and it's 315 437 hey that's the 315 okay now the 340 is the 2020 proposed amount for that same account so instead of being 315 the budget is proposed at 340 so it just went up by $25,000 but it's the one in the same and it's so it includes all of these same this broken breakout it's the same breakout 315 for the 340 so that it's professional services utilities maintenance rent dad cetera all right where does the 170 come from is what would be remaining in the capital account for the current year you can see on your blue book that they've spent $21,000 out of their capital account and then council did approve an additional 125 thousand dollars of that for the roofs at Fort Concho and so what would be remaining after that is approximately 170,000 right you'd have to subtract the 125 for the roofs and then what was remaining would be approximately a hundred seventy thousand letter can you is that Messier what I would suggest is that if the council's general consensus is you want to try and fund all of these improvements in the upcoming year where

[1:20:41] we might be able to bid out a larger contract trying to draw in a bigger you all allow us to develop that plan to fun that plus also taking into account any projections that we see Bob may need at the state office complex and how we can do that of these dollars and if that would require us then to dip into the fund balance and you would know approximately what that would be and we can bring that back at an upcoming budget hearing I think we have to be very realistic these needs as detailed by your memo are not two or three years down the road all you have to do is drive around the fort look at these pictures and know that it is immediate not down the road projects just gets worse more expensive direction we can we can move in that let me ask you another question and that is right now on this budget we show that you get hot money of 50 thousand a year right and that hot money covers what that is general operating support for the for the fort and that means what so that means goes into our general operating account it is not allocated specifically for anything other than the general budget of the fort for maintaining it interpreting at providing services events it goes in the general account to find the fort fatigue sohere's n't the big questions so let's say in the next six months we have found a way to fund the immediate bad situation at the fort that must be taken care of from that let's say the roofs get replaced all of these columns fascias windows etc get done what is the amount of money it will take on an annual basis to maintain the fort because we need to once done figure out

[1:22:48] how we maintain the best-preserved fort west of the Mississippi right I have never had that opportunity and I would look forward to trying I would have to get some figures back you obviously it's easier to maintain something that's in good shape than to maintain something that's not we are constantly playing catch-up I'm not proud of it but that's the way it is if that's counsels pleasure we can bring back some cost estimates and plans for that is there an open opportunity to look at giving the fort more hotel occupancy money that is specific designated for maintenance going forward from hotel occupancy tax to the fort I would defer to Therese on that question but I don't believe there would be a problem with that budgetarily that could be easily done it can be allocated into a revenue line separately it could then be reallocated into an expense line separately tracked left to right and used only for maintenance and repair that if that's agreeable to the legal and financial parties that could be done currently the hot money we receive is just general operating support to operate us as the tourism operation and thus bring people in you know one of the things that we talk about hot tax funds you know for me it's always about looking at what it costs on a daily basis to operate something and when you operate and you're open six days a week from ten to six seven days a week 10:00 to 6:00 9:00 to 5:00 9:00 to 5:00 see how little I know but it's many hours in many days and so what I what I feel strongly about is is that I don't

[1:24:54] believe we want to look at transferring more money from the general fund to help secure the fort so we need to look at other revenue opportunities to help maintain the fort and ensure it's the best preserved fort west of the Mississippi and the number two fort selected for the what was the magazine remember for intro okay I just know it's pretty good in there all right so general fund can't have more expense and so the question mark is is there support for relooking at the hot money and suggesting that we use $100,000 of hot money in this and designate it for maintenance of the fort I think we need to make sure that we are following the state guidelines on on hot funds to historic ventures so that we don't get too far out of line I would remind this council about six years ago the prior Council made the decision to not fund fifty thousand dollars out of general fund for the fort but instead use hot dollars at the time which I I think was was probably okay we just got to make sure that we know that those dollars are going to continue to flow to the fort whatever that number is as long as it's it's a long the state guideline I want Theresa has some clarification I think it was presented at one point that there was a percentage that could go towards historic but that is for cities of less than a hundred thousand hundred twenty thousand people that doesn't apply to us fifty percent if we did not fund a Convention and Visitor's Center or a convention center since we do you

[1:26:57] find both of those things that we are no longer limited even by that fifty percent number so question is what number do we have and is a home rule city if it doesn't tell us we have to have a certain number then we're pretty much left on our own to decide what's best so it was presented that there was a 15% number which does not apply to us so that is not an issue I just know the longer we postponed necessary maintenance the more expensive it becomes and we've got to deal with the issue [Music] I just wanna make sure they would understand something here so your suggestion to placeholder at this point in amount that we can because we're gonna address hot money's in just a little bit as well so you're looking at some type of a placeholder that will address maintenance and make sure that we can address it right now moving forward the beauty of the hot fund of course that does go up and obviously it does go down year the year in the future if you're proposing this is can be tailored to the financial opportunities of each year and can be if it's allocated specifically for maintenance then whatever the number is it can do a good job if it's not targeted the personnel or two things that have permanent liabilities then wherever it's twenty-five thousand to fifty thousand a hundred thousand per fiscal year we can spend it and we can make it work we need an allocated number from maintenance so that we know that we don't come back to the table and have to address another seven hundred thousand dollars that it's done the work is done and then the work is maintained there if I could Tina how soon if you are going to include that sort of mechanism in the original budget how how soon would you need to know what that number is we would need to know by the next workshop which is 20 why can't we use some fun balance money for some

[1:29:10] of this will do is look at those dollars that are being freed up what's there and then as Bob is talking about and what the mayor is talking about if you if you fund all of that maintenance upfront then what we may have to do is fall upon the fund balance in that account to help us out with any state office complex needs but we'll put that that plan together that shows you how you may have to lean on that fund balance or not but it probably will have to lean a little bit okay because and the reason I wondered if we could use some of that because when the mayor throws out a number like $100,000 out of hot tax I'm saying who's gonna have to give up that $100,000 because there is you know a need there there is 50 my point is there's a 50 already it would just be an additional 50 not an additional hundred it would be a total of a hundred with with all that 100 the 50 currently that they get plus 50 that would be designated for maintenance - it would just be specifying it not just laying it out there well I was just you know I know we're going to discuss hot taxes but I think that is going to be quite an intense discussion when we start talking about where we're gonna get the money from hot tax when we have fun balances sitting here we'll listen that's why I said that realm as well and how it might affect someone else to be clear I was not asking for an additional hundred no I and I did think you were asking for an additional 100 so thank you for that clarification okay where are we now that I've we have all right we've so we've talked about the Fort Concho improvements owl are you comfortable with the numbers conceptually that we've talked about so that you can work with Rick and Bob to strategize all of that and put together a plan for it yes ma'am

[1:31:15] all right away start working on the numbers for getting it all bid at once and just to remind council remember as he does those numbers those are estimates and when we do bids they come in one way or the other so will will adjust and work with that as it as we move through it okay so I think were there any further questions on the Ford okay if not then what I'm going to ask is that we take a 10-minute break and we will come back and then we will do the Occupato coupon see tax fund and we are now going to go into the hot fund is that right all right so we're now on the Hatake Asaka pantsy Tax Fund and who speaks to this you I will get started speaking on this one so that obviously the main source of revenue in the hotel are the only source of well there's interest income but other than that the main source of revenue is the hotel occupancy tax is charge your hotel yours and in this fund we are currently proposing a flat budget in the same amount that was budgeted in fiscal year nineteen of two million two hundred forty two thousand six hundred fifty seven thousand dollars with an interest income budget of 56 thousand dollars we ages this in the Bluebook 40 okay so with the expenditures we have external partners and then we have transfers out to our other internal funds so I'm going to go to the next slide that kind of shows how those are broken out so you can see that more clearly but we can go back to the other slide to whenever you're ready so we have fifty thousand dollar budget for the San Angelo Performing Arts Center nine hundred seventy five thousand six hundred twenty-five dollars for the Convention and Visitors Bureau one hundred twelve thousand one hundred thirty three dollars budgeted for the San Angelo Cultural Affairs Council and

[1:33:18] that is of course five percent of the proposed revenue budget thirty seven thousand five hundred dollars for downtown San Angelo fifty thousand dollars for Fort Concho 1 million eight thousand five hundred dollars for Civic are $50 pardon me for civic events and fifty thousand dollars for Texas Bank Sports Complex these were what was directed by the City Council the last time we met and discussed how the allocations would be placed for the hotel occupancy tax I do want to point out that the amount that has been budgeted or proposed in the budget for the Commission and Visitors Bureau is prorated there is still three months left on their contract at the rate of eight hundred sixty five thousand dollars and then their new contract would begin on January 1 and so nine months at the new amount of 1 million $12,500 that has been and proposed yes here we go ahead can we come back to that previous slide we've tried to move away from percentage for years I'm still confused as to why we got the council Affairs Council at a percentage that is on direct their contract does not expire until the end of our fiscal year 2020 and so we can revisit that during our next budget cycle very good item I want to make sure that we get to that spot though I mean and we've moved everybody else off a percentage we really need to get to the spot where everybody's out an allocated amount what I'd like to do is ask for this budget proposal to be changed and add the 50,000 we just talked about from Fort Concho which would bring the budgeted amount up by 50,000 so we would increase the revenue budget by the 50,000 as well as the transfer out to Fort Concho by 50,000 yes instead of trying to take it away from somebody added into the budget Mara do want to point out that we were conservative on the on our projections for the revenues as well it's pretty close to flat really is what

[1:35:20] we did this year yes ma'am and budgeting flat for the remainder or of course there's one more month that we haven't accounted for yet in the fiscal year but budgeting flat we expect to yield about 2.7 million dollars in this fund and so we do see that we are having a good year and we will see a surplus so that I do feel comfortable if we want to increase the budget by $50,000 okay that is my request see not heads nodding so all right so do I have other questions for Tina from counsel Billy okay Tina could you go back to the other slide so it looks like with the hot Sun the Convention and Visitors Bureau is the only one that's getting a bump am I looking at that correctly and then civic events is the one that's taking a hit yes look at that okay so could you tell me my first question is if civic events still have their 48 percent allocation what would their number be rather than what it's showing there it would be the 1 million seventy-six thousand four hundred seventy-six dollars that would be that was included in the current year budget because we did propose a flat budget for revenue that budget okay all right so and this may take Harry or Michael or somebody to answer this question but when we went to a flat rate for our line items and we left the cultural affairs council and the Civic events fund at a percentage why did we leave them at a percentage that Queen tricked we just said that no no I'm just talking about civic events 48 percent and cultural affairs 5 percent it was my understanding that all of these used to be percentages all of them went to a flat rate except those two I said why

[1:37:25] did we leave those if I may at that point in time there are actually only three parties that were receiving funding from hotel occupancy tax and that was the Convention and Visitor's Bureau civic events and sack act the external Cultural Affairs Council those amounts were forty seven percent forty eight percent and 5 percent and all of these other partners have come on board after we moved the CBB to a flat contract amount the CVB took a major hit three years ago four years ago when you say took a major hit because they no longer were given the 47% because they used to get 47% of this fund okay and they were taken to a flat fee and so they took a big hit from that year's actual dollar amount because of the 47% so they used to be like the other two right now so that's the explanation for that so okay so I took a percentage for that 47% thank you 47% for the convention business barrel like it was probably seven six or seven years ago that number would be greater than the million 850 for the Civic events today it'd be somewheres around a million five times II mean fifty excuse me and one of the reasons if there a couple reasons for having done that at the point in time was that the CVB have had a difficult time spending the money at the end of the season meaning if all of a sudden we had a lot of hot tax money and let's say there wasn't it I'll make up the number so these are not real numbers but let's say they got 47% of the numbers so then at the so they got another hundred thousand well most then you have to hurry up and spend it to keep it and you would be making

[1:39:27] decisions that were not necessarily good decisions because you either spent it or you gave it back so there was this hurry up and spend it however we can spend it and so it didn't seem to be a financially sound way to manage the CVB and they were told then that they could come back and request additional funds along the way the but we were going to take them off of the percentage give them a flat budget so that they could better project and plan their season and that's the reason it was done then okay so it between that and the civic events you were at 96 percent of the total dollars for many years well you know I was absent from the council meeting I wouldn't Diana gave her report one of the things that I may have missed when I watched it on channel 17 and I'm sure somebody will correct me but one of the things I missed is it seems like an awful lot of the dollars are spent going to these trade shows where they're getting sin Angela's name out but I don't really hear I didn't hear in that report what the return on that type of investment is you know when you go to Canada or Mexico or whatever you know and attend the shows so that you know you know what's going on in the industry is there any return on that so you know I went to Mexico and I did this and as a result of that so-and-so came to San Angelo and decided to have their convention here and I put a hundred heads and beds right that sort of thing so is there no way and maybe this is a question for them is there any way to you know to measure the return for investment yes if I unfortunately no one's here from the CVB but one of I'm gonna try to answer that question for

[1:41:31] you and believe me I'm not the spokesperson so know that what I say might not be a hundred percent correct but if you don't go you you will be assured there's no return you have no ability to get your name out there we also know that many of the people who look to plan trips or conventions in San Angelo they do it two years out 18 months out 12 months out so you might go this August to a conference you might not see someone booking here until they're 2022 convention because they've already booked this year's convention and probably have already sent out rfqs for next years and so it's sort of if you don't go now you'll never see a return and there's no guarantee by going you will be able to because if we don't have the facilities that they need then we won't get them but that's one of the reasons you don't see an immediate return is because you have to go now for two years down the road hoping to get them here if it's a convention now if it's tour buses or those kinds of things that would be a different issue and we said that's a strict measure of accountability for some departments man yes ma'am where we hold their feet to the fire we doin you know giving us data to reflect you know what you did with the money and I just don't see that same level of accountability so even if it's two years from now you could say you know two years ago I went here and as a result of that we now in 2020 got this convention it seems like there should be some way to track that that's a nice and I think you're correct and asking the question and I'm sorry I can't answer it and we will get in Diana to get us that information so but it's also one of the reasons that I talk

[1:43:35] consistently about and challenge consistently about the heads and beds because we know that that's what hot tax money is all about hot tax money is about making sure that the events that we do the things we sponsor put heads and beds and so I'm always going to be asking how did you track it how to prove to me that you put in a bed and a head a head in a bed and so whether it's this you know in reviewing this and maybe we should in fact be talking about the Civic events before we talk about this if the hot tax money because those dollars are in here as well but we have the state basically says high tax money is heads and beds and so all of the people that we give money to here need to be producing the paperwork that proves they did what the state requires and that puts heads and beds so but some of it is delayed it and so even for civic events they might book in January of this year somebody at the river stage that doesn't fall till October because they have to book these bands down the road so in your 19 budgets you might not be able to prove that head in bed because that head in bed falls into the bank year that being said we still need to be tracking heads and beds and it just takes a couple phone calls to kind of figure that out it's not and it's not a hundred percent proof you know it's and it may not be 100 percent but but we need to know that our dollars are producing the end result that we want so your questions correct I just have one other compass ma'am air it looks like CBB is getting a hundred and ten thousand dollars approximately increase over their budget for this year total

[1:45:40] I'm sorry you weren't finished go ahead no I was just saying looks like they're getting 110 thousand dollars is from eight eight sixty five to nine seventy-five it looks like the pro-rated amount is a hundred and ten thousand dollar increase but the actual contract will be or what has been requested and proposes 1 million $12,500 for each year of the contract and so that total increase is one hundred forty-seven thousand five hundred dollars we vary contract amount okay but we very specifically said one year only this is not I thought we said one year only prove it up show us that that money bought us something this isn't a forever after it was a one-year and that's what we said that day is you can have it for one year Diana we need to reevaluate it that does not mean that we're set in your budget at that going forward it would be it will be their calendar year of January 1 2020 through December 31 2020 so it fall into two budget cycles of our budget cycles yes the reason I was wanting to make sure I was clear on that was because since we're looking at an additional $50,000 for fort I don't know if that whatever the agreement was with CVB is set in stone are could we take part of that $50,000 from that increase for them every is a pretty big increase that is certainly up to counsels conversation today although I think we indicated to Diane that we would approve that amount on a one-year basis so I think we would be going back on that unless Council today said we want to rethink it but again we are very specific about one year and one year only but if you go back and relook at

[1:47:44] what CVB used to get they got 47% and we started pulling them back years ago so they have managed at a much lower level and for all the right reasons that we talked about because you can't have a lot of money show up at the end and then you spend it unwisely you know I see them having more opportunity to manage their budget you know to plan trips to advertise things like that then if for instance the fort that's deteriorating before our eyes so I mean that's a to me and immediate need where CBB could manage their budget to a lesser amount but I understand y'all have given your word and the commitment was made and so what we will ask for she will be making quarterly reports as usual Billy and I think we need to make sure that she's prepared to answer the challenges that are out there and to go into far more detail on what that money is being spent on I know just several weeks ago we got a call from the American Way magazine which is what's put in every seat you know every American airline and normally a full page at an American Way is like a hundred and sixty seventy thousand dollars it's huge she had a they needed somebody and they gave her the opportunity for twenty thousand dollars to run a full-page ad in American Way magazine when we had the Texas legislative session last week there were several people who said I couldn't believe it I opened up the American Way magazine and there was an ad from for San Angelo and that magazine her analytics went up 20% from the day that that ad so as much as you can directly account for that money we certainly want to ask her to and want to show up the investments as as proof of wisely spending Harry did you have something sorry you probably both have

[1:49:52] beat this horse to death already so but I've not I would like to say this I've been on both boards both the board and the convention business board me oral board and I'm actually the liaison between the city and CBB right now on that board so I can see both aspects but I was part of the negotiation team about six or seven years ago that the CBB when we went from the percentage back to a flat fee and I know what we did at that particular time also say this even though I'm very very pleased that this council is investing more money in the fort fort has multiple multiple sources of revenue for the CVB and when he has one and that's hot tax and it's directed by the by the state on what they could use it for so I would say that we leave it where it is for the time being let Diane come and have that conversation with a quarterly meeting and let's just continue to move forward with it and if the mayor is insistent that we find an additional $50,000 for the fort then I think we we need to see where we can locate that we just said we would increase the budget yeah okay is there any dead horses hanging around that we need to beat up a little bit more I don't think so man all right so with that I think we have finished the hotel occupancy tax fund conversation we will now go to the Civic events fund and who's talked about Carl's I'll start out with a little background on the Civic events fund their revenues comprised of their allocation of hotel occupancy taxes we just discussed as well as revenue from the venue's the facility use fee revenue is being

[1:51:55] proposed to be restricted to fund balance for future capital and maintenance needs which would require a city council approval and the increase for onm will be you know utilized for just ongoing annual facility maintenance at the venue's the other line in your revenue section includes venue revenue concessions advertising and naming rights and interest income what I'm a little if when we go through this what I want us to do is to take a look at the Blue Book for civic events and where we are by facility already having booked relative to the budget so for example on the Coliseum right now year-to-date we're at a hundred ninety seven thousand six hundred and eight right yes thirty-eight right in revenues and yet we're planning it at 129 thousand seven hundred so what is going to be so bad in the budget year 2020 that we have to plan it down $80,000 for $70,000 I believe we did increase it about twelve thousand dollars we did increase the budget by twelve thousand dollars but what the mayor is saying is that we're currently a hundred ninety seven thousand dollars as of the end of June she thinks that will meet the current year budget and exceed it so why are we not budgeting more than what we expect to receive in the current year this is basically saying we don't believe in the Coliseum because we're going to plan down the revenue stream for that by a huge amount of money [Music] performances fluctuate here to here would well but the original but wait so what was the 2018 number for the revenues for the Coliseum it looks like it was one hundred and forty nine thousand so even relative to fiscal year eighteen we've planned it down twenty

[1:53:59] thousand from fiscal eighteen so my question is what is not in your mind what is not going to happen that would force us to plant it down that much may if I may please very briefly Tina in the Blue Book we have two hundred eighteen thousand dollars on revenues to the Coliseum on the original budget okay and then so the yeah one forty nine so we actually talked about this a little bit yesterday and we pulled out all of the ticket fee revenue from all of the venues and in your spreadsheet that has the column with the actuals year-to-date it has been pulled out to to make it comparable but we had to pull out the ticket fee revenue in order to be able to restrict it for utility use fee yes ma'am so the facility use fee is actually the ticket fee yes ma'am I'm sorry maybe I'm not calling it the right label but yes that that's what so if you add the planned dollar amount of 129 7 plus the ticket fee of 133 five hundred adding those together would equal no am the plant budget was no ma'am the ticket fee line includes ticket revenue from all of the venues combined so about a hundred thousand of that was in the revenue for the Coliseum so a hundred thousand plus 129 so you're basically planning at at two hundred thirty thousand purses this year's that sounds right because we did bump it up about twelve thousand dollars so in pure numbers you're really planning at two hundred thirty thousand versus actual two eighteen if he didn't have the ticket fee or an increase of twelve thousand dollars yes okay so that answers that one okay and the other question I have is on okay so where's concessions on here it's right below the Coliseum auditorium revenue and the Duke Blue Book it is but where

[1:56:04] is it on the other on the truck other line so other we're planning a hundred thousand dollars so that's a sand there's no other line item added to that because it shows that we had a plan for this year's budget of fifty thousand we're at fifty one thousand right now so we think are going to pick up another forty nine thousand and two months no ma'am I read what was included in other earlier let me repeat that and the other line we're including many revenues concessions advertising and naming rights and interest income so all right well let's go through the venue specifically and then we'll go and tackle that okay so if you go the river stage revenue so right now at the river stage revenue we are at right now forty four thousand two hundred and ninety against a plan of seventeen thousand five hundred so we've had a significant increase but we're not reflecting that in the river stage revenue as the new budget we did bump it up a little bit about five thousand dollars we can look at bumping it up some more just but it doesn't okay again you're gonna have to clarify this because the river stage in our Blue Book says that we have booked forty four thousand two hundred ninety so I'm guessing your ticket as part of that yes and if you look at this sheet that we handed out to you mayor it does have the Blue Book numbers without the ticket feet in it in the year today at home we don't have it okay sorry I thought you had Kimberly had printed that for you all okay so the amount for the river stage year today without the ticket revenue is twenty eight thousand eight hundred thirty-five dollars alright so we are planning it down not up so why would we do that you increased your

[1:58:11] budget by five thousand dollars your actuals your proposal a thousand dollars less than your actual revenue year today why would we do that we don't have the confidence we'll bring back all the concerts we had this last year but weren't they successful if they were successful and everyone tells me they were successful everybody was very happy that we exceeded the Civic events River stage budget so there's been lots of positive things said about look at what we've done the river stage has exceeded the budget okay with that being said why do we not have the confidence if all those concerts were successful and they were very happy with the results why would they not be coming back whether it's a promoter a or promoter B or promoter cube they haven't booked for this coming fiscal year for different reasons it would be I mean I just we have a facility people think the river stage one of the greatest facilities that we have here in San Angelo we need to make sure we certainly want to continue to grow the business there we've had no less than three people that booked at the river stage trying to book out at the rodeo grounds we're totally different nonprofit or easy bother just the decision of yeah we'll do that or no we won't we could take fifteen twenty thousand out of revenue what Carl stating here so I fit would go someplace else it would and there are people that try to circumvent City ticket fees concession fees and all of those in the same so which I get that but I understand the risk in his budget and we have kind of backed away from a lot of those and said no we don't want

[2:00:13] to do those things but with Karl's discussion hearing is abuzz you mind I can see how you can lose one or gain one that will flip you 20 grand overnight I'm with you Carl you know we hope we carry on success and go like that but there's there's lots of these people that have had a very successful one and followed it up with a very poor woman lost five ten fifteen thousand dollars and now they're talking several other different venues around the county that are not city or municipality I'm just not making excuse for anybody saying I see that one and I feel the risk in that trying to throw this up a number and then hold their feet to the fire on it because we could miss it with just a bid and I think that's probably good good information I and and I can accept that at the same point time because we're talking budgets I think we need to talk about where we've been and what we're planning it so we as a council better understand if we are at twenty eight eight but we're planning it at eighteen why that would be that's an explanation we need that explanation because facilities cost money to operate and so the only way we help maintain these facilities is by bringing in the revenue and so it is our challenge to understand these facilities and understand what might or might not happen but I also know if sometimes if you plan conservative you act conservative and I wanted to believe that we have great facilities and we have a great opportunity to book these facilities and bring revenue to the city and hot embeds and heads so your and remember these increases are relative to budget not to actual right so the $20,000 increase in total revenues is relevant to what tina in

[2:02:20] terms of actuals right now can you repeat that question Meredith's looking at my site well this budget sheet reflects that we're going to pick up 19 thousand seven hundred twenty nine dollars in revenue so compared to the budget but right now based off of the fiscal 19 Bluebook with two months remaining what do you think even if you plan the next two months flat what would the Civic events revenue be I have to calculate that people give us just one in five - 909 five and so that would be where the 20,000 came up no so the 20,000 is a net impact from a decrease from the transferrin of hotel occupancy tax offset by an increased venue revenue amount well not Sully what you have is the largest fee that you have as an increase in the facility fee that was raised this year so it went from what a dollar to two dollars some cases from 50 cents to two dollars come from a dollar fifty to two dollars so your biggest increases from the fiscal year nineteen budget are really from facility use fees interest and the other which is what you're saying is again part of the ticket price concessions concessions sponsorship sales naming rights advertising yes so there was a $25,000 increase to the budget for the facility use fee or ticket fee that is relevant to again the increase fee a lot of it is yes yes Pierson oh so the same it mostly just from just you more money right and then there was the twenty three thousand dollar increase to the budget for interest and at one $4,000 increased to advertising and naming rights and those are pure numbers

[2:04:27] that will be pure when we look at the 2020 budget yes all right and then okay so there's not really an increase in facility use we're basically planning the use of our facilities to be flat to the budget not flat to the actual that's my understanding that the increase in that revenue line is due to the increased ticket fee rather than an increase use of the venue's is that true Carly do you think based off of these numbers that are on here would be okay so with that you're done planning down capital by one hundred and forty five thousand five hundred ninety from the well which is the fiscal year budget yes one hundred and forty five thousand five hundred ninety was the amount that when we gave them their expenditure target for fiscal year nineteen we did not increase it and so because of the forty eight percent being more than what they actually received for operational purposes in the previous year we put that extra amount beyond what their expenditure target was into a contingency account and that contingency account that they can use for capital or maintenance or whatever at the venues but would need to be approved at the city manager level city manager not City Council where the contingency is that city manager level and for the current or for the 2020 proposed budget we've actually allowed that additional what we're now calling facility use fee or the maintenance that was kind of being replaced by this amount to fall to fund balance and that will require City

[2:06:30] Council approval to use it out of fund balance yes ma'am it'll be restricted within the fund balance basically just like we've done in the past they came before the council and and had said we need the money to do these particular projects yes any further questions on Civic events fund yes either/or okay operations and maintenance includes increases in different accounts to help enhance maintenance at particularly the Coliseum the Convention Center and the pavilions or river station no these are just ongoing just day-to-day and utilities yes and then what we talked about Billy is they will bring back to us things that let's say repairs to the restrooms at the river stage they will come back with numbers on that which we can choose to fund out of the fund balance etc so any additional over than regular operational will come back for funding correct that's correct okay and we plan on coming back in the next few months on the river stage I think the river station want the greatest assets we have people really enjoy it and what we really need to focus on how to make that a strong strong facility council do I have any further questions for Carl on this budget with that we will end that conversation and we will now move into the custody C or something yes you have two slides for the Development Corporation the first slide

[2:08:33] being the economic development side and the second slide being the ballast side of that revenue source of course the Development Corporation is funded through our type B sales tax which is a half percent of the state sales are the the sales tax that we charge to our citizens or to visitors and citizens excuse me so this first side the main changes for the development corporations are the things I want to point out are that currently we have sales and use tax in line with what we're budgeting on the city side we of course have not approved a city budget yet and so any changes that we make to sales tax will also change for the development Development Corporation in correlation with that number so if in fact we choose and plan to reflect sales tax revenue down six percent then this sells and use tax on this budget would go down six percent from the 2019 actuals yes ma'am because the Development Corporation receives half a percent and the city receives one percent we would budget exactly one half of what the city budgets here in this bill I have a fluctuating number in terms of the sales tax revenue right and we and when I did present this to their board I did explain that to them that any changes to sales tax would reflect with the city budgets and any changes on the expenditure side that would need to be increased or decreased we would just pull from future projects or add it back to it so the other changes here are that we are allocating differently our staff services and our utilities and things like that the BRC in the past we had allocated a portion of that to the ballots side we are no longer doing that because staff does not really spend any time because most of the ballot initiatives have been fulfilled and so that's the major change here and I'll go through let's see I think that's about it one other thing that we do need to discuss is that I don't think that's a last I knew that the contract with the chamber had been finalized so we currently have it budgeted at the amount

[2:10:37] of the current contract which is $225,000 again any changes there would be reflected in the proposed budget by the time we bring it back to you and those expenditures go into personnel budget where do you refer in onm you know and him okay so that could still be a fluctuating number correct all right so and explain the personnel increase based off of assigning those numbers anew just allocated differently yes ma'am Mary you see a similar decrease on the next page yeah so does counsel have any questions on the revenue and expense side here again some lot of these numbers are fluctuating numbers because we haven't determined sales tax numbers so that has flexibility in it but the rent number would be correct your interest is from your fund balance your transfers in and out your personnel is compensated for on the ballot side and your o and M is 136,000 and that is what it's comprised of several things first of all we'll be getting a pickup to so that we can travel back and forth to Industrial Park as we begin our phase two point two there's slight increases in our insurance about five thousand dollars we'll have additional $6,000 and expenses for improvements in our IT department going to new software and replacing equipment will have an

[2:12:42] additional travel as a result of being in several new organization as a high ground of Texas takes them as West Community Network and previously we had an accountant from being in the aisle 14 coalition additional 15,000 so those comprise about $45,000 worth of additional memberships and then again included and that's our staff services contract it increased about fifty three thousand dollars services is the chamber no stamp services as all of our services are provided by city staff so that includes the attorney real estate public information city manager's office city clerk internal audit finance information technology purchasing billing receipts Human Resources communications $53,000 III $53,000 say that that amount is actually I'm determined through a study and it's part of our indirect and direct cost allocation plan where we allocate administrative type functions in the general fund out to all of our funds including the Development Corporation that's correct so spread over how's that number make yourself look really good pushing it down the road to them itself it helps support the functions of the general fund and we do have an opportunity to come in on any of those as they provide us that allocation and when you feel and our board feels that those are reasonable increases I think the City Council expense is also allocated through that process so the time you spend working cosa DC issues gets worked into that process also County Commissioners okay so with that

[2:14:56] is there any further question none and so I would assume the same thing on the ballot side because a lot of the ballots side entries are just transfers from that sheet okay then if all I believe we have completed thank you guy we have completed this budget workshop session correct yes do I have a an adjournment oh wait a minute going I just have a question for Tina Tina if I take a look at the last one we just went over and how you have you know lump certain things together is there a way taking a look at my blue book for me to be able to correlate that I think for me it would go a lot smoother next time you know if I didn't have to ask and I finally stopped asking what's all in this because you know it yes we would like to provide more detail on these slides but the slides get too busy and so we do have to sort of summarize them in some way but yes we can provide you kind of a map if what you do is just for example under if would go to like for example the water enterprise fund for example if you we're combining them if you did underneath that the Department 4240 201 4303 added together so if you just used those fund numbers reflecting what is added together then it tells us to look at those three columns or those five or those six or well yeah we can definitely provide something that will help thank you so much no problem thank you everybody job well done

Captured 2026-07-26 · source: youtube.com/watch?v=JM9L5kR5eAw