San Angelo City Council 11-18-14

[0:00:00] it is 9:00 it is time to call this meeting to order we will start our meeting today with prayer I will ask Lee Floyd to come forward please Lee is a religious leader the Baptist Student Center and we're glad to have you here this morning sir how about you sir microphone we praise me please father we are grateful for the day thankful that that you've uh granted it to us and we know that with this gift comes mercies that are new for us so we ask that you'd help us to walk in the mercies that you lavish on us today we pray for our city leaders that you give them the strength to do all that is needed and required of them that you give them the wisdom to Ser but to lead well and the courage to stand on what is good for all whom they represent we are grateful Lord for your goodness to us and for the many blessings that you pour upon us day in and day out help us to walk in gratitude thank for what you have done and what you will do today and what you will do the days to come for it's in Jesus name that we pray amen amen amen thank you sir appreciate you and uh Daniel supy if you would please come forward to help us with the pledge please sir good morning Daniel America Texas you get started we follow pledge to of the United States of America and to the republ for it stands one nation under God indivisible with libery and justice for all the Texas flag i al to Texas St one and indivisible [Applause] and we've got a special treat this

[0:02:03] morning the Twin Mountain tesman are celebrating an anniversary and I've asked them to come up here today and to sing the national anthem for us and I think they've also got Country Roads if I'm not mistaken so if you guys will come up here and I will ask y'all to stand as you're able while we listen to a rendition of the national anthem by the Twin Mountain tesman directed by Mr Mark Clark and I believe we've got every one of them here today Mark half half there's [Music] more what so proudly we ha the Twilight last and bright stars through theight the [Music] weing rock through the night our flag still gold B yet W for the of the and the of the bra [Applause]

[0:04:17] [Laughter] Heaven West Virginia reach Mountain sh river is the Tre like a take me home to theg all my memories [Music] take me home to I Virginia [Music] Road home yesterday yest country take me home to the Virginia mama take homein Take Me Home Country Ro Take Me Home Country [Applause]

[0:06:29] that was a true pleasure that was a true that's the way to start a meeting you know do have a proclamation for the Twin Mountain tesman the Twin Mountain tesman under the direction of Mark Clark have a mission to provide high quality AC capella music to the west Texas area and represents St Angelo in chor competi chorus competitions and the Men's Chorus is 40 voices strong dedicated to musical excellence and enjoys performing a wide variety of music including Jazz patriotic religious 50s and 60s country and more the award-winning men's chor the Twin Mountain tesman recently celebrated 35 years of harmonious harmonious singing and entertaining performances to audiences far and wide now therefore I Dwayne Morrison of the city of St Angelo Texas on behalf of the city council do hereby proclaimed Tuesday November the 18th 214 as Twin Mountain tesman's day mark Anthony going take picture thank youy you want to make a comment well thank you all very much for supporting us all these years uh we have a couple of former members in the audience I think they left when they saw us about to sing uh but uh we have a great time if you'd like to sing come join us on Monday nights at Southland Baptist and we're just proud to to be in the tonan and to be part of St Angelo all these years thank you very much thank you a big good to see Youk very much thank you I believe there's a video presentation you take okay Daniel sepi has a soft spot for dogs from the S Angelo animal shelter his has adopted two of them Sam and baby

[0:08:31] girl along with a third Scout from a rescue group he'd like more prospective pet owners to opt to adopt so he's putting his money where his heart is the dogs at the animal shelter are just great dogs who just haven't had a good shot at life yet Daniel is spearheading an effort to pay the small Financial cost for anyone who adopts a dog or a cat from the animal shelter on Saturday October 25th which is National make a difference day for a dog that amounts to $85 that includes Bing or neutering all vaccines microchipping and a city tag the $50 cost for a cat covers all the same expenses well their idea originally came from my sister did a project last year for make a differ stay that was called to clean up Sanita Park and after that I just knew that I wanted to do something and I knew that I love dogs so I just decided to come up with a way to get dogs adopted after working out the details with the animal shelters manager he began raising funds mostly from family members and friends to underwrite the cost of pet adoptions to date he has raised in excess of $2,600 that's enough to pay for more than 30 dog adoptions or more than 50 cat adoptions on make a difference day on Saturday the 25th the animal shelter which is located at 3142 US Highway 67 North will be open from 10:00 a.m. until 1:00 p.m. Daniel will set up a table in front of the shelter to accept donations of items such as pet food and toys blankets leashes and carriers the teen also continues to accept Financial contributions check should be made out to the S Angel Animal Shelter and mail to 710 Monaco Drive St Angelo Texas 76903 all donors will receive a tax deduction receipt on make a difference day those wanting to adopt a pet will undergo an application and approval process the cost-free adoptions will be on a first come first served basis adopters will take possession of their new pet after the animal shelter has had it spayed or neuter by a local veterinarian well it's just like having a child you have to take care of them

[0:10:34] you have to love them and I think it's just a great experience if you can do it because Daniel's adoption project seems to be unique among registered make a differ Day projects he's hoping it will earn one of the organization's 14 outstanding project awards that honor comes with a $10,000 prize which he would donate to the shelter and with that video Daniel would you step forward please I would like to recognize Daniel sepy this morning and yes Julie come up please to me let me read this Proclamation or this recognition it's make a difference day is celebrated each year on the fourth Saturday in October it is the largest national day of community service and is a celebration of neighbors helping neighbors Central High School sophomore Daniel sepesy make a difference Day project is to underwrite the cost of pet adoptions from s angel animal shelter has resulted in 24 dogs and two cats finding homes forever Daniel has raised nearly $4,500 in donations approximately 2,000 of which has been used to adopt dogs and cats on National make a difference day on Saturday Daniel partnered with shelter staff to adopt 16 dogs Daniel plans to enter his project in a national make a difference Day contest that Awards $110,000 prizes if he wins he will donate the proceeds to the animal shelter therefore I Dwayne Morrison mayor of the city on of Angelo on behalf of the city council do hereby recognize and applaud Daniel supi for his dedication and positive determination for making a difference in our community thank you [Applause] buddy all right Daniel your time to make a speech now all right I would just like to thank everybody for the support they've given me in getting 57 animals in total adopted so far thank you I'd also like to hear a word from

[0:12:38] Julie Parsons yes the director of our animal shelter would you like to speak Julie we just want to tell Daniel a big thank you for all the efforts that he he's done uh so far and it still continues um because if anybody else has the same idea we have that account Line open so he's just um stepped forward and done a great job and we greatly appreciate it and all the animals greatly appreciate it too because they've had a chance at life that they may not have had so thank you very much Daniel do you want to thank your [Applause] mama thank you thank you D thank you jie [Laughter] [Applause] already already collected donations you going to make a great politician someday we do have some a recognition of some city employees the city employees who completed all requirements of study in the occupational safety and health supervisor program 13 of employees have demonstrated academic Excellence with thect and if y'all would start coming forward as I read this and we've got a little certificate for you they've completed all requirements of study in the occupational safety and health supervisor program this achievement demonstrates commitment to the city of s Angelo employees we've got quite a group do you want me to just call them you want to just do them okay demitro Demetrio and Sando where's Demetrio right at the very back of the line Budd thank you B you go come up this and we'll get a picture when we get through Orlando kabella Orlando you here no

[0:14:41] Orlando how about Jimmy Cleveland good morning buddy thank you sir Michael disis appreciate you man nisco Garcia thank you Budd arth Gonzalez we get them all from the back of the line thank you Mark rich Henry Rodriguez thank you hry Sami Sanchez Samy Nathan Tim thank you buddy GL let's try this again Elena Val bre okay that better Danny wigg thank you buddy and now we could get a picture of all these guys and girls put Glen in the

[0:16:51] front the sides can scw in a little bit more all right perect one two thank you [Applause] very K you going to tell these guys how proud you are of them we're always very proud of the work that they do um the training itself for U for the um supervisors the ocean training is something that's critical for the city and they've done an outstanding job they're very uh mindful of the work that they do so we appreciate everyone and thank yall for the for the fine job that y'all do well it's been a great it's been a great meeting thus far if I could hear motion to adjourn we'll get out of here and it'll be a great meeting so it is now time for our public comment this is when we allow members of the public to come forward to address the council in any way you desire let me read the legalities of this and then we'll start having you come forward the council takes public comment on all items in the regular agenda public input on the regular agenda item will be taken at its appropriate discussion public input on an item not on the agenda or consent agenda may be identified and requested for consideration by the council at this time the council May request an item to be placed on a future agenda or for a consent agenda item to be moved to the regular agenda for public comment on public hearing items public input will be received on each item immediately following the council discussion and prior to any action on the item each member of the public should make the remarks from the podium and begin by stating their name remarks by each citizen will be limited to 3 to five minutes unless wav by a council member for all speaking on that matter no individual will be allowed to speak more than once on any subject until every citizen wishing to comment has done so and this is the time for public comment

[0:18:54] so I would ask you if you would like to address the council Pro or con make you your way to the front and we will take public comment at this time I guess we dodged another bullet didn't I I'll Now open up to the council are there any council members that have anything they need to say any statements are there any items on the consent agendum that you wish to take to the regular start with you Rodney Marty no Johnny mayor I just wanted to share with Shane Kelton that uh if he could be in contact with is it Tracy Kane again I've gotten more phone calls on the Houston heart the loop how terrible and trashy it's looking and it it just makes the whole city look bad so wanted to reiterate that to the thank you Don no sir Miss Elizabeth no sir all right well I guess we've got a the only thing I have to add we have pulled item number 14 item number 14 off of the regular agenda has been pulled we'll deal with this at a later date all right I suppose then that we have the consent agenda up for approval that will be items number one through items number nine may I have a motion to accept motion to approve is presented second do have a motion to accept is presented I do have a second from Mr silis Charlotte made the motion do I have any further Council discussion on the consent agenda do I have any public discussion on the consent agenda before we vote if not I will call for the vote all in favor please say I I any oppos Nay put a 70 on it please Brian we are now to public hearing and comment this is number G and we will take number 10 first uh this is a presentation of the fourth quarter 214 report from downtown s Angelo Inc D Velasquez uh the executive director of downtown s Angelo

[0:20:58] and and president Brenda Gunter your own man sir good morning uh I just wanted to make sure on the agenda it shows the uh fourth quarter that would be the fourth quarter based on city financial reporting uh it would be our second quarter report which we work off of the uh April starting the April time frame get that Brian in in reference to what's going on in Downtown St Angelo we have been able to um continue to work with uh developers um we have contracts on three buildings or there are three contracts on three buildings that have significant historical uh history in St Angelo uh and uh at of course at this point in time it's premature to to uh announce any of those projects yet because they're under work but I know some of you are familiar with what I'm speaking about and so we continue to work on those projects and we're really excited about that and with that I'll turn it over this is the wrong presentation did they put our presentation that's the chamber yeah this is the chamber I have that I yeah you can Des grab it right we'll start today with talking about the overall um sales taxes um as

[0:23:03] it relates to um the city of s Angelo as well as to downtown St Angelo Inc and two divisions the main street as well as the U Central business district the city of St Angelo continued to have a very strong performance with a 12.49 increase in their sales tax dollars in the second quarter that compares to the central business district of downtown which um again we will remind everybody that the central business district starts from Harris Avenue goes south to U Concho River on the west side is Randolph and on the east side is Magdalene Street the sales tax dollars for the second quarter showed a 5.2% decrease or $547 and the main Street District showed an increase of 99.18% or 2957522.5 [Music] period in downtown St Angelo Inc because as people say when you spend 229 for a room there are many options in terms of places to go and particularly when you're not even confident that you can get a room so we continue to see negativity there um and so um we're excited to see some of the new hotels come online including one in the downtown area um we believe that the Pearl on the Concho which is the old holidome will actually be um open and ready if not by the middle of December the beginning of Janu AR which will bring increased traffic and that has been as you all know a very negative eyesore in the downtown area and we give Leon Burke huge credit for taking on a

[0:25:08] project that I don't know that any of us thought would ever happen so that will change some of the Dynamics downtown and we're really excited about that if you then take a look at the uh mixed beverage tax report you will see um in the uh city of St Angelo that there was a 23.7% increase in the central business district there was a um 2.3% negative and in the Main Street district is 7.7% we contribut that to several factors one changes of ownerships and changes in in terms of businesses being opened versus closed as well as a tremendous impact that the um Twin Mountain business has had on all over St Angelo and specifically um downtown we've not had a new if you will bar open we've had changes of ownership but one of the things that certainly generates new interest or new businesses and we're looking to um see some changes in that in your third quarter report if you combine the retail and mixed beverage tax reports the city of s Angelo showed a 13.16% increase with our Central business district showing a negative 3.4% decrease and the main street with a negative 21.5% as Dell said that we have our excited about and hope that soon it will become a little more public knowledge about some of the business uh buildings that um have contracts on them um we're proud of all of the small businesses that have opened up in the downtown area but as you are aware we've got a lot of vacant buildings over 70 vacant buildings in downtown and if you start taking a look at the square footages those represent it's a lot of spa a lot of space available for for redevelopment the spaces that we're talking about are large projects and projects that have been vacant and um have not necessarily presented the best uh picture of downtown St Angel Inc so we're looking forward to being able to announce those buildings the uh people who are going to be responsible for

[0:27:11] redeveloping those businesses and that Dynamic difference that it will make on downtown uh we continue to work with the patels from Austin on the Roosevelt Hotel they came in several weeks ago secured their insurance and continued to put together the paperwork that they need for permits Etc to get that project ongoing so even though you haven't heard a lot about it um there is still activity going on and we still have great faith in um seeing in 2015 late or early 2016 the Roosevelt Hotel reopening as a Roosevelt Hotel and something we're still very excited and proud um about if you take a look at the continual changes and investments reinvestments in downtown um the Concho Lodge um has put on a new facade for their building spending $8,900 to put in Austin Stone the uh 01 um restaurant and bar has have spent some money to redo a storage building which will in fact impact um the um Brewery that they're going to be putting in and that again will present something brand new to downtown St Angelo Inc and we're excited to see the changes that he's making and the publicity that he will get for creating his own Brewery s Angel ISD $177,000 for a sprinkler system at 117 South Chap and 48 $500,000 for re remodeling interior 119 South churn again remodeling interior of $85,000 the First Presbyterian Church of $150,000 remodeling kitchen city of s Angelo $600 putting in a loadbearing wall Temple to construction $200,000 to remodel a kitchen up to code a sale of 18 West College Avenue $770,000 as well as the 116 South chadburn Street that is the middle building of the three sisters and the it has been purchased in combination with two other buildings

[0:29:14] being 11 West boag guard and 13 West boag guard that three sisters building has been typical of a lot of things going on downtown where people see values in those building as pretty um low if you will in terms of uh purchase price but it means there's been a big turning of building several of the buildings such as this one have had three or four maybe five owners in the past few years with no investment on the interior just a continual sell of the project and no investment just as we have on several of the other buildings where people see it as a good real estate buy but aren't willing to spend the money to develop those projects so if you take a look at the new uh business starts expansions and re relocations one of one in 113 East cont Gypsy chick at 7 East Concho The Dance Academy at 57 North chadburn and lucky U Boutique at 227 South chadburn that brings since 2005 the reinvestment of downtown St Angelo up to 82 million 957 th000 do we have questions or comments or in additional information that anyone would like Council other questions I've got a quick one yes Brendon the the first two uh the Elks Lodge and then 01 did they take advantage of a facade grant that we're offering that we offer or do we offer it anymore we do offer it uh and the both the Development Corporation has a way for you to apply for that as well as the the tax increment reinvestment Zone uh board can also approve those uh those grants uh to my knowledge they did not uh request those funds well one would be the El Lodge I'm not would qualify because it's not a you know you can't be a nonprofit and so the AL Lodge I'm not sure would even qualify because it those are some of the stipulations that exist with a facade and the 01 building is actually um trying to make room for um whatever those tanks are the things that

[0:31:19] you need to do to make beer so it's it's converting space so again that wouldn't qualify for a facade program okay Grant further questions Council I have a comment yes I'm very excited about the three projects that you can't really speak of uh I know just a little bit and I think that I think we're getting ready to really Round the Corner in our revitalization project and I think anyone who thinks we haven't been successful doesn't understand the length of time that it takes to to really make something happen in a community but congratulations y'all have worked very hard thank you Charlotte I have a question I was looking at the profit and loss statement and for some reason I thought Downtown St Angelo was moving to the Brack building whenever the Brack was set up and finished and by looking at the office expense for rent I take it that's not happened or is it going to happen or correct we initially um had purchase furniture and spent over $2,000 to put um Furniture in that space a combinations of things number one most of the activity that we see and we work with happens out of our office down in the heart of historic downtown uh we don't have staff to have people in both locations uh we're very convenient and very easy to um get up there if we need to be um we also have a large square footage of space which if you take a look at that space which was less than 300 Square fet it's pretty tough to have a big meeting in there and it really is a a space that it for a one-on-one meeting would probably be good but we have um a lot of activity we're we have a storefront people walk by I mean the number of people who walk by that building and say oh I need to go in and see somebody visibility is one of the key component parts of our success and that people see we're there we're right there we're walking around we're visiting people are coming in and seeing us on an ongoing basis I sure Dell can tell you the number of people who uh

[0:33:21] because of our visibility utiliz okay and the repairs and maintenance it seemed excessive for the month that is on there $1,600 is that computer in September and it's heating or cooling I'm assuming at that price um no ma'am Heating and Cooling is not paid for um I mean it is s Downtown St Angelo Inc does not pay for heating and cooling the repair and maintenance I'm not sure how um the other um entries but that would have been for computer um we had a huge computer problem and that was for repair and maintenance of computer and Equipment okay thank you yes further questions well Brenda I'm proud of what y'all done thank you very much you've done very well and I think I'm just I'm proud of what you've done I'd love to see our downtown come back and I want to see it back like it was like I remembered back in the 50s 60s and 70s we're going to make it better than that keep there you go thank you thank you very much you next item on our agenda we will have the presentation of the fourth quarter 214 report from the Chamber of Commerce Economic Development Council and the convention and visitors bureau uh CVB vice president Pamela Miller I do not see but I do see vice president Michel Looney hi hi would you like me to your own buddy you good I see Pamela there's Pamela back there well just kind of a quick overview um in the pipeline as Dell said uh dell and I are working and Brenda are working really closely uh in con uction with uh with r and and Bob schneeman on uh three buildings that are that are iconic they're they're large Footprints large Square footages uh there are um uh in various stages of of contract and they're proceeding very robustly and so I think that Elizabeth's comment is exactly right uh and so is yours Dwayne that uh downtown is going to

[0:35:24] dramatically change and uh those are just three of the larger examples examples of some of the projects that we're working on um we have been working with five different uh bre program eligible candidates um some of these are not half cent sales taex uh eligible in fact a lot of them aren't except just one um we're working with a local Physical Therapy provider uh Regional Ready miix Concrete Company um is uh extremely interested and tripling its size so we're working with them uh we've got an Organics retail uh and fitness studio and a regional gymnastics center uh that has one existing location um to kind of touch upon what Dell and uh Brenda had talked about you can see on the screen one is an Adaptive reuse program uh where a hotel building is going to be converted into high density residential Lofts it's very similar to the stuff that I did in Austin uh it's expensive um but it creates a uh real sense of place in a building that uh you just could not replicate you could not afford to build out uh those types of uh facades uh with the cut Limestone and the intricate artwork um one also is a multi-tenant office building that's uh been proposed for full restoration and uh placed back into service and then uh probably the biggest project that we're working on out of the chamber office is a railport project um that's looking at two tracks along the rail line and um we did get some help uh from Elizabeth on that who turned us on to uh uh some available tracks so I'd like to give a bit of recognition to to her for her assistance and that is proceeding um uh very well and I'll be able to talk more in detail as as of course you know these mature um again this is just a overview office building um kind of tried to get an understanding of sort of uh number one to let you you know where we are in

[0:37:28] the in the in the stage of of progression and also just kind of give an idea of what kind of permanent jobs post construction we're we're looking at uh the office project is uh slated at 20 um but potentially could go much higher than that um and it also one positive on that is obviously it's a rehabilitation of an existing structure and uh the developer that we're working with has done studies that have proved up demand for down town uh multi-tenant office space um looking at adaptive reuse of the residential of the hotel to a residential that's under negotiation uh Rehabilitation of an existing structure uh and that uh gentleman we're working with his study has proved up demand for high density Urban infill residential which is really really exciting to see it's always good when the study proves up your dream uh The Rail Port um looking at for approximately 500 Acres permanent jobs after construction the corporation informs us that it would be approximately 32 at full capacity they like the fact that uh the uh line also connects up to the BNSF and of course the Texas Pacifico and they made sure that I expressed um that they do not want to be a short hauler they are simply um just a uh a switching station with a lot of tenants on the ground and they would not at all want to move in on any of pacifico's um territory or uh anything that they do so they wanted me to make absolutely sure that that was made clear um and then uh another high-end Hotel uh that we're working with their permitting is underway uh this is a hyen nationally Flagg limited service Hotel um we've been working with this company for about four months now and uh they're predicting a total uh group of about 21 jobs after they come

[0:39:31] online permanently and that's post construction so anyway kind of gives you a little bit of an idea of what we're working on uh if you have any questions happy to talk now or or after the meeting do we have questions Council very good thank you very much my pleasure to do it Pamela Miller come on Pamela I'm sorry I just didn't see you back there good morning everybody there's mine following and my PowerPoint following you know one thing I did forget after uh Brendan Dale's presentation I failed to ask for public comment ment and if there is any public comment I can bring Dale and Brenda back up here at this time so is there any public comment on that I kind of shut them off before we got through okay thank you there we go thank you good morning everybody this morning I would like to give you the third quarter report for the convention of visitors bureau we are on a calendar year so this is for our period from July through September and in that period period as you can see on this slide we assisted with 17 conventions meetings sporting events or Motor Coach Tours our

[0:41:35] projected attendance was 13,162 projected room nights 1,323 days spent three days economic impact 3,480 696 so thank as everybody comes to the visitor center they are encouraged to sign a guest book and they give us their zip code uh we take those guest books and we count all of our visitors at the end of the third quarter we had 2,384 visitors through September that were from outside of San Angelo our top cities were Houston number one San Antonio number two and Odessa number three on the slide you can see our top 12 and those are in descending order our top states number one was California number two was New Mexico number three was Florida our top International Canada followed by Germany followed by England our advertising this quarter included the Texas events calendar Texas highways Texas monthly travel host tour Texas tmcn annual guide Texas Country Reporter Facebook convention South Sports destination management Google search Facebook sudden link media pre-roll video that's when you're going online and you get to watch a video great thank you [Music] um pre-roll video and then Billboards we ran for a month for showdown in San Angelo um we did a fall newspaper insert that hit all of the major newspapers across Texas in September along with Oklahoma City we assisted with PR and

[0:43:41] media stories for Texas highways we had a story on air motor and one on inlan Air Festival in travel host we had actually two stories in unplan air an online blog on the international Lily garden and she in fact was at the lilyfest this year and Texas Country Reporter we had our first story for cowboy up earlier um I believe that ran in July and then just last weekend uh fiddle fire and Dorothy Dow that ran we did complete servicing for uh sampling here of groups and what I mean by complete sampling is sometimes a group calls and all they really need is help with a hotel and maybe a welcome packet but compl servicing means they came to us and said help us do an itinerary we need to find menus we need to find rooms we need registration we need um sometimes incentives and all the way through name tags and registration at the end so we did that for the academy for the teachers of young children and this was their second year this year and also for the showdown in San Angelo boat race uh that went very well this year despite the colder temperatures that we had in September approximately 9,000 people and we surely could not have done that event if it were not for our volunteers and our sponsors also Lily Fest uh we have a very active committee this year we were part of Riverfest and we went all day for the first time we kicked it off at 9:30 and went until 5: we were highlighting our new pool also our new uh Pavilion and we even named a lily after our mayor at this year's event so it was very good and we actually had very pretty Lily too it really was and we had a a very uh nice visit by another travel writer other than the blog during Lily Fest is that the grayhair Lily yeah

[0:45:43] the grayhair lady with the beard what I neglected to put on that list but I surely should have was the west Texas Summit because that was extremely successful site tours and media visits in July we did the Texas police games I'm sure you've seen all the media on how we were successful in bringing that here for 2016 and as many of you have heard me say if it wasn't for the group effort with our Police Department with all of our venues throughout town we would not have got that we had very strong competition in particular from Frisco um in the end uh San Antonio came into the mix and I want to share with you that generally when a decision is made where that conference is going they pick up the phone and call you and say you got the conference this group opted to come here and have a little social event for us to make a formal announcement they were coming because everybody they met all along the way was so friendly and so hospitable and they're truly excited about coming here also American Meat science and I want to just talk about that one for a minute because this one is a perfect example of why we do site tours this group uh we had several polite arguments over the phone um that they were really decided they were not coming here we worked very tightly with ASU in the meat science department and they kept coming back saying San Angelo is just too small you don't have enough hotel rooms you're too small we're not coming so we said please get the board in the car come to San Angelo they came they were here for three days before they left we had the decision that they were coming to San Angelo also we had a visit by uh Texas highways again for a possible follow-up story on the expansion of our lilies uh trade shows and events that we

[0:47:49] exhibited at included the Texas state fair we participate with that as part of the Texas Sports Trail also the Lucas Oil drag booat races that were in Marble Falls and the Texas Municipal League uh in September we completed our 2014 and 2015 visitors guides and our new hotel maps and we also had our tourism awards presentation and we gave Awards to the academy for the teachers of young children the west Texas little league tournament and the Texas athletic directors we do um closely monitor all of our advertising to see what's working for us and what isn't and I did bring you a few samples today there's several more in your packets um we evaluate if something's doing good if it's not we get rid of it as of the end of September we had over 22,000 requests for further information from our advertising so here are a few samples this is our Sports destination management ad on the top and on the bottom is our uh Texas Sports Guide also those are our Billboards that we ran for the boat race they ran in Brady lck abalene Midland Odessa and uh Lano County the next one is the Texas Midwest Community Network guide followed by our uh Texas State guide and of course our Texas event calendar I wanted to point out that at the end of September our occupancy is at 99.2% down down 99.2% our average daily rate is up just under 11% at 10.8 that's that's year-to dat our August and month August and September

[0:49:54] monthlies for the first time time in over 2 years are down on average daily rate so again the prices are coming down we're starting to see a lot better Hotel bids for our groups we have a new hotel that's opening this month that'll be the Candlewood Suites with another 83 rooms and I did just hear last week about a new Hyatt Place that will be coming that wasn't on our list before breaking ground in March or April over by the new Courtyard by Mar that'll be another 104 rooms uh I'd like to point out that with our growth in hotel rooms throughout the city I think that in the future we may want to look at expansion of the convention center we're certainly going to have the hotel rooms to support that and I'd also like to add that I still would like to bring in that wayfinding consultant to go over the plan they have for San Angelo are there any questions that I can answer council do we have questions Johnny I've got a few okay Pam and maybe I miss it but when folks come and you mentioned Germany Canada or even California is did you say there's a place that they tell you how they heard about St Angelo there's actually two different things that we do the statistics I gave you today are from the Welcome book and that's where they sign in they tell us whether they're business or Leisure and where they're from and they put a zip code we also have a survey um we encourage people to do the survey by having a gift that you may be eligible for when we have a drawing and when they fill out the survey they tell us where they saw advertising what made them come how long they stayed here how many room nights if it was with a friend if it was at a hotel room a lot more information they're a lot more apt to tell us just a guest book entry then to tell us uh full survey so obviously we get a lot more of the guest book if you

[0:51:57] think about it I'd like to get a copy of that survey if you can and also you mentioned the showdown in St Angelo do we know the economic impact as of yet what he brought or um I'm still working on final numbers with that we have a lot of of numbers out there but about 9,000 people is what we're going with and I'm sorry I did not bring that today but I do have an updated copy of dollar amount we don't know that yet um we're pretty close I'll get it to you though I have it in the office and then uh you also mentioned trade shows what what do you mean exhibited what what happens when we exhibit at a trade show we go we have a booth that um we set up at like Texas Municipal League we monitor the booth the whole time um we talk to people to try to get them to bring one of their shows to San Angelo there's a lot of planners involved in Texas Municipal League at the State Fair there's a booth in the agriculture building where we sit with other uh forts Trail cities and give out our brochures um it really depends on the different trade show if it's something like a sports show we usually have appointments with sports planners if it's a reunion Network show we have U reunion uh appointments with those planners on bringing a reunion to our area okay and my last question mayor I was curious who did you guys bring in Cavenders or how did they get here how did the land in St Angelo who who was we did not bring them in um they're very well situated right there in the hotel row but um I didn't have anything to do with that it's Market it's our Market sh yes I was looking at the um balance sheet that you provided and under current assets there was just a couple of things that I was curious about the community events checking uh nearly $5,000 less than last year but

[0:54:00] the sports fund checking uh considerably more this year than last year what are the events that change those items or those balances the sports fund is an application process so it totally depends on what we've awarded throughout the year um and what has come back sometime we encourage the sports groups when they have an event to uh give a donation back if they make money or break even some do some don't so it's really just timing on both the applications and awards back to the funds so there were not any kind of added sports events or anything in there to S Angelo not really our numbers have been pretty much what they were um pretty consistent not any big jump or or anything less thank you do I have further questions comments from Council one question on something like Texas Municipal league is your desire to have St Angelo host their annual conference or I think the annual is going to be way too big for us but and normally ghost like this year it was in Houston in Houston or in Austin but they have a lot of many uh meetings that are throughout the state and a lot of them are in small communities and in fact uh we were just working on a mass mailing to those folks saying we've been at your show we've supported with advertising your tourism piece what's it going to take to get some of those pieces of business to our area I think also uh those of you that are involved in uh Texas Municipal league if you're also out there saying gosh we'd like something to come to our area that way they're getting a push from more than just us but that's our aim to get those smaller and and Regional groups thank you further Council well I'd like to say I watched the uh Texas Country Reporter Saturday with Dorothy dait and Fiddle fire that was that was an excellent article that was really fun she did a

[0:56:03] good job and in her case they had done a story for her quite a few years back at the uh Christmas at Fort kcho so their storyline was really look where she has gone from there she's a real show person and also on the Lily I would just like to add my Lily was second string the the primary Lily was given to Elmer Kelton so I thought that was that was wonderful it was good Shane was there to accept it so that was really well it is 10:00 do y'all want to take a 15minute break yes please and when we come back I'm going to ask if we can move uh Joe Minos and some college students are out here and I know they're all interested and want to get back to class so I'm going to ask the council when we come back if maybe we could move them forward in the agenda everything else seems to be primarily City issues so let's take a break are you going to ask for public comment on this I will ask for public comment on this on Pam and uh loonies would anyone like to comment on the on the presentations that we just had if not it's 9:58 I'm going to call about 15minute break council is there any problem with pulling number 18 to the next uh to the to the so we can take it next I object I got one objection on I haven't been controversial today so that's probably Don and I and Charlotte object so okay that's not enough so okay well we're going to pull it then let's take number 18 so that these college students can get back pres uh consideration of a request from Angelo State University student body government Association to deviate from Street signage standards on streets contiguous to the ASU Campus presentation director of operations Shane Kelton ASU student Senator Megan Rogers Mr Kelton your own sir all right thanks Council um with the mutcd uh the manual on uniform traffic control devices we we try to maintain um signage standards

[0:58:07] across town and so we just want to bring this to you it's a deviation from our normal standards and we have I brought brought prop the uh the top one is our normal standard we've gone to a green background white letters uh they're asking for this one so with that I will bring Shane first of all uh this is not out of the norm for cities that have universities in them is that correct that's correct and I think Megan uh who's going to come up here and talk to y'all is going to bring that and I don't want to steal her thunder so we're going to let her talk to y'all up yeah and so we'll we'll let her talk to you and if y'all have any questions and we'll come back from there but with that I'll introduce Megan and let y'all uh let her give her presentation and then we'll go from there thanks Jane welcome Megan thank you good morning Mr Mayor and Ladies and Gentlemen of the council it is my pleasure to be speaking to you today we appreciate the council for allocating time to speak with us during their busy day my name is Megan Rogers and I am a representative for Angela State student government Association today I will be discussing an initiative that has been in the making over the course of the semester first off I would like to give a big thank you to Zachary Mar and the members of his committee for all the hard work that they have put into this proposal I would also like to thank Jared goer for being a leader and an inspiration in this project our goal with this is to enhance Angela State University by inspiring school spirit and to further stimulate interests in the campus and community Through the modification of street signs within the campus's vicinity this proposal will not only boost the morale of the students at Angelo State University but it will also make them feel a part of a community by showcasing ASU school colors and Logo the community at hand will have more awareness of the campus and the students will become more aware of the community it will showcase the students um the Fantastic working relationship we

[1:00:10] have with the city and the council this has never really been implemented before within the Texas Tech system and by doing so would give Angelo State and S Angelo a really unique lead in such an Innovative initiative I know that Texas Tech currently does have colored street signs on actual campus but they do not have street signs colored adjacent to their campus so this would be something brand new within the Texas Tech system um the cost for this initiative include the expenses of altering the street signs to the designated color scheme and labor for installing the street signs funds were obtained from a private donation and will not require any funding by the city of San Angelo um should any excess expenses arise these expenses will be covered by Angela State's Student Government Association or a different academic Department the four streets that would define the border of the proposed plan include Jade Street running South to South Jackson Street and West Avenue Inn Running East University Street the number of street signs in this plan would total 44 all street signs included in the perimeter would be modified to the new color scheme proposed by Dr May the color scheme includes a blue blackground with white lettering white trim and the new ASU logo embellished on the Le hand side this proposed plan could hopefully be put into motion shortly after approval if passed by the city council we hope the initiative would be completed within a few months of the starting date thank you for your time and your consideration and any comments and questions are warmly welcome thank you very much Megan that's tremendous you did excellent thank you do I have any do I have any Council discussion on this Charlotte one question I see here that ASU is responsible for the initial cost and uh appreciate that especially since there's 4 signs yes ma'am uh however I need to ask Shane uh if you have some data can tell me how often uh College names street signs are borrowed from uh students that we have to replace and I I do believe the A&M and uh LSU and all

[1:02:16] the street signs that are college names I do believe they get borrowed more often than not and never returned so uh at a cost of replacement uh How likely is it that the city would see some expense and how often in replace because after the initial the city's responsible for it correct so you're on Shane yes ma'am we we've actually reworked our signage and how we actually Mount the signs now and we've actually seen quite a reduction in our borrowing of our signs uh which which has been good so uh and how how would we had actually proposed to mount these we would hope that uh again the same we would we would reduce our borrowing frequency on these signs as well our normal standard replacement for the Retro reflectivity that we're governed by um by the federal government we would normally see replacement schedules in the 5 to 10e range depending on the reflectivity of the sign uh west facing signs uh get have to be replaced closer to that 5-year Mark the ones Facing East that don't see as much sun exposure can last longer to the 10 so there there are replacement costs as we move forward these signs um do cost a little bit extra and we would probably ask that either the student government Association or ASU Help uh with those cost replacement costs as we move forward in the future uh just the difference between what our standard signage is and and what this new new scheme would look like that that would be appreciative from my part from standup operation and Dr Munos this young lady deserves an a for her presentation today and the professionalism in which she presented her case thank you move to approve second Don do you have a comments sir I was just going to to say that uh I commend all of y'all for coming up with this idea to me this is something that should be standard operating procedure and should have been done back when I was there so of course that was only three or four years ago so I appreciate all of your hard work and and thank you for bringing this

[1:04:18] forward thank you other a question mayor yes ma'am Shane is it you the agenda memo says it's on Con streets so are you saying boundary streets or bound boundary streets and and within the and within the campus as well okay so what if the Boundary Street continues beyond the campus it it only it stops at the campus at the anywhere the campus actually touches uh so you're going to University in in Jackson um it would would it would not hit Jackson and Avenue in uh since campus property doesn't touch that intersection but of Venter in Jackson it would um Avenue in and um Johnson um that that actual signalized intersection would be Dena uh would be as well just just the areas that actually touch the campus with the streets are the ones that are proposed to be changed did you uh consult with the planning director before you put together your agenda item just curious no I didn't this was again their request that they brought forward to us and we brought forward to to y'all as well so I can see the a collaboration though between the Departments because this is really a great idea and as as Don said we should encourage sort of neighborhood distinct neighborhoods in the community to um I mean to kind of exploit their uniqueness so I think this is a great idea and I appreciate it I just think that there's some opportunity in the future whether it's with wayfinding or what else to to kind of use the planning department for assistance on this and as we move forward I I think Pamela touched on it earlier as we move forward with our wayf finding uh I know we did that study two or three years ago but from a bigger picture wise I I think the way finding and and the study and what we've done moving forward is a great idea to move forward with that but don't want to I don't want to push that cart unless it's you know they're pushing it from their end so thank you mayor Johnny along with with the job

[1:06:23] Megan just did you did awesome job I also like to recognize of course Zach Miranda out there he I know he put a bug in my ear a number of months ago on the idea and they ran with it so here we are today but also remind me which street was going to be named Phil George where or did we change one or what what varsity varsity I could remember that okay all right do I have further comment from Council do have a motion to approve by Charlotte I'm going to give you the second Elizabeth since this is your area thank you mayor and introduce two guys with you out there Megan have them stand up um the two gentlemen are Zachary Miranda and Jared goer president of San Angelo State universities angel or Student Government excuse me we we very much appreciate your presentation it's too bad the English language had matured to the point to have an alphabet when we were there those stone tablets do have a motion to approve I think this is a wonderful idea uh do I have public comment on this I'll call for the vote all in favor please say I I oppose Nay put a 70 on that buddy thank you all very much thank you so much I appreciate it thank you let's move back now to number 12 on our agenda which is discussion and consideration of petition seeking annexation to the S Angelo city limits of certain properties situated immediately North Northeast of s Angelo generally located on northeast corner of old Ballinger Highway in Covington Road and specifically described as 50132 7 Acres out land out of the J Poland survey 3 abstract number 5130 J Point poent survey 1113 abstract 4873 and Ja eagleson survey 2 abstract number 4984 and described an exhibit a attacks to correction special warranted Deed from Doris Schwarz block to Michael J block Trustee of Wilbert B Block Family Trust file for recorded on 10527 is instrument

[1:08:28] number 64460 and official public records for Real Property o o RRP in Tom Green County Texas Rebecca Gara you are own ma'am thank you Mr Mayor city council Rebeca gar plany manager the next item before you is a petition to Annex within the city limits it is subject partial is 175 Acres it is part of an overall 500 acre piece it is located within the etj and on the northeast corner of old Ballinger Highway and Covington Road it is in since it's in the etj it's in precinct number three Rick bacon of Tom Green County so the future land use of this site is industrial as are the rest of the sites immediately to the west and to the north again this is in the etj so it has no zoning but the property um currently is surrounded by Ranch and estate um which is immediately adjacent to zonings of heavy manufact uring exhibit a is referenced within the caption it's also referenced um within the staff report that we handed out to you this was the survey that was submitted uh by the applicant which delineates the boundaries of the 175 acres in question so here are the proposed hearing dates um that are consistent with State statutes for voluntary annexations so today's hearing which is November the 18th is the petition to Annex should the council wish to accept this petition we will move forward with the following hearing dates on December 2nd and December 16th will be the first two public comment hearings so let's stop here the state requires one petition to Annex before uh before uh municipality then it requires two public comment hearings it requires two ordinance hearings and at that point the annexation um can move forward so December 2nd and December 16th will be the two public comment hearings they will be um advertised in the newspaper paper um there will also be mailings associated with these December I'm sorry January the 6th and January the 20th

[1:10:32] will be the fir the first and the second readings of the ordinance associated with the annexations those will have separate notifications for newspapers as well as separate notifications by mail once those series of five public hearings are done then we will have the Planning Commission here the resoning anything that comes into the city is automatically given a ranch in State zoning District designation the applicant would like to rezone the property to be consistent with their future luse of industrial so the Planning Commission will hear that um request on January the 26th it will go before city council for first and second readings on February 17th and March 13th respectively so the action requested today is to approve the petition for the properties before for the property listed before you and in your staff reports um this concludes staff's presentation we're available for any questions you may have council do we have questions on this I don okay it's in the etj do we have any uh City Limits any other properties that are joining that or is it going to be disjointed from from the city limits so as I as I mentioned previously it's part of an overall 500 Acres that 500 acres is contiguous to the city limits this one will be contiguous in terms of its proximity to Ballinger so um according to state statute if it's adjacent to a rideway and that rideway touches within the city boundaries it it it is eligible for annexation it's right in front of you as well it's contiguous from see the light green southern boundary so the the light yellow would be the etj okay the light yellow what what uh and this is the city what uh uh would the city be Furnishing if we we go ahead and and adopt this as far as utility water all the above sir all those yes sir okay do do we have any estimate of of what the uh the cost on that might be we do not a service plan is being

[1:12:36] formulated today to be distributed to the applicable departments including fire water um all those departments that will be sent out and they will give us uh their responses you will have that for the next public hearing on December the 2nd and to go along with that I believe the same development standards are in place so you know while we have water lines and SE we have to provide the capacity so they still have to develop it as they would in any other where you're paying for the extension into that subdivision or whatever is going to be developed okay and I believe there are water and sewer lines out in that area already yes sir they are they are available and uh we will provide it to them as you as you indicated they have to pay for the extension to connect so we just have to make it available to them okay that would be good to see on your next presentation assuming we accept this petition to see where the where the existing Water and Sewer lines are that way it will show you whether or not there are any extensions necessary and also I I've asked before that the thoroughfare plans be shown when we look at C certain activities including I think annexation we were going to make that available as part of the larger staff report quite frankly we wanted to do a greater study of the roads that would be affected and any if any changes need to be made or improvements need to be made okay because in this area uh I think 50th Street is going to be kind of a an issue of Interest as this as this area grows ma'am we'll make sure that Engineering Services comments on that thank you further comment Rodney I move that we accept the petition for anex session as presented second I can see good and bad in this and the problem I'm worried about is the water if we get into a heavy manufacturing and have a heavy water pull out there I don't know that that's what we want but jury's kind of still out we're just authorizing the petition authorizing to

[1:14:39] accept the petition we haven't accepted anything you no sir you have four public hearings to do that any other further comment from Council we do have a motion Charli just it says and the Olen subdivision oen on some other documents I saw it was was o o n you could just just check just check it do have a motion to approve as presented I do have a second do I have comment from the public on this we'll call for the vote then all in favor of accepting as presented please say I I any oppos n put a 70 on that and Brian thank you Rebecca thank you sir uh number 13 the consideration of selecting Lee Lewis Construction to provide con construction manager at risk services for the City Auditorium CEO 214 project and authorizing the city manager are his designed to negotiate said contract David nap you are on sir good morning mayor thank you uh David nap construction manager with the city um I don't have a presentation but you should have received information in your packet um here to ask obviously to uh get approval to negotiate um real quick kind of go through our process um back in September we released the request for proposal and October 15th um we got those in this is for construction manager that will work with the architect on board uh to develop the plans and pricing and keep the auditorium project on time and uh under budget hopefully um we got seven excellent proposals uh very qualified people we met as a group as a committee um the committee comp surprised of um Rick and myself from the city uh from the council we had uh Johnny Silvis Elizabeth grinstaff and the mayor participated uh then from sapac we wanted their input since they're obviously a partner on this project we had Susan Brooks and Delilah

[1:16:42] Harper and uh the consultant architect killis almond since he'll be working with them we wanted him in the process as well so we had um a strong uh committee here and we met on the 20 third uh kind of um reviewed the packages that I had sent out uh we everyone Ted their scores and at the end of that we decided we had really three outstanding uh proposals we looked we decided we wanted to interview those so on uh we scheduled that for November 12th which was just last week and we did a a lengthy interview process with the three uh proposers and at the end of that we U made a selection kind of our best qualified um proposer and that was lelos construction so what we're asking for today is uh really the approval to negotiate a contract you know hopefully we can get them they were a little high on their fees and condition General conditions so we need to work with them to get that where we want it and uh if we can't reach an agreement we'll come back to us for uh to negotiate with the next proposer and and I will point out that once we negotiate we will have to bring that agreement back to you for final approval so you're just authorizing us to negotiate at this point and I will say that I set through the three proposals and Lee Lewis the con the the project manager lives in s Angelo and the one of the main men main the superintendent lives in s Angelo correct and I tried to make a point that we wanted them to hire as many contractors in this area as possible and not get them from all over the state but use people in our part of the state that need the work and they said that they would be willing to do that and they were a little bit high and I expect you David to do some real serious negotiating to get them

[1:18:47] down where they belong because they need to come down some I think we can make that happen I think you can too so motion to approve I'll second that do have a motion to approve do have a second do I have further discussion Don uh explain that risk Services basically uh the construction manager at risk um you know he's involved through the planning and uh they're the contract they will ultimately be the contractor on the project so as they develop the plans with the architect they're giving pricing and uh you know we can see that we're within our budget within our budget as we uh finalize information they will uh provide a guaranteed maximum price uh they will come to us and say okay it's going to take X number of months to complete the project you know here's our uh fee you here's the price the cost of construction and then they'll be held to that um you know to get the get the project in under that price at that price when you negotiate can you uh also include addendums to that or with the at risk is it strictly on the original contract we don't have a contract with them yet so we can negotiate negotiate yeah we can when you do we we can still do um change orders or those kind of things along the way but that base project that's bid out they hold the risk on that they give us a dollar amount and they have to perform it for that dollar amount they can't come back and say oh well contractor X said it's going to cost more now so you have to pay that they bear that risk but if we do do additional things we can contract with them for additional services would just be priced out individually as we went along and included in that risk portion of it yes in this agreement yes each uh guaranteed maximum price is an amendment to the contract and I the way this project I think will work uh we've already done a fair amount of work on the drawings we're hoping that we can start say with the basement Annex now because those drawings are essentially done so

[1:20:50] they can give us a guaranteed price on that while the architect completes the drawings on the Auditorium portion so they'll come back and do a second amendment with a guaranteed Max on on that work so you know you could potentially have multiple amendments as we phase this thing it's set up to where I think we can expedite getting this thing done every I know everyone's ready to get it open and I understand that but on some of the projects uh when I was a Schoolboard trustee the addendums and amendments would absolutely eat you up because they weren't in the portion of the risk services and so you you get a real good upfront contract at risk and then all the changes change orders and those sort of things come in and bite you right um you know I it's it's an existing building and and what we've discovered on City Hall you know a lot of hidden uh and un unforeseen conditions and and we've been working the architect knows that he did the city hall so he's from am with and so we're kind of trying to plan ahead on some of those um and we we'll do our best good deal thank you I appreciate it further Council comment John and I'm with Don because we certainly don't want David I guess bottom line is we don't want to see a $500,000 change order bite come our way you know so corre I'd be very in good talks with them that's part of the negotiation oh yeah mhm brother comment public comment on this issue before we call for a vote do I have a motion to approve this would be the negotiation phase only correct we're not accepting anything we're not approving any money but it is negotiation with uh Lee Lewis Construction and I think this company is out of LC they're based in LC yes based in L they are a huge company yes all in favor please say I I any oppose nay they do great work too they do great work put

[1:22:55] a 70 on that Brian thank you David thank you and we have pulled number 14 that will be on a future agenda number 15 is consideration of hiring a consultant to lower the city's ISO PPC rating and authorize the city manager to execute the contract fire chief Brian done your on Sir morning mayor council uh looking to hire a consultant to try to reduce our isop PPC rating down from a 3 to a two we did this process back in 2007 and 2008 uh where we lowered it from a four to a three um the effect that this should have for the citizens from the four to the three the commercial side went down more it was about a 7 and 8ish per decrease from a 4 to three residential was about a 2 to 3% decrease it's reverse when you go from a 3 to a two so the residential should go down 7 to8 uh commercial should go down 2 to 3% uh if we make it down to the two I've um looking at what we've done you guys have made some of the uh adjustments back then or after that you know we put a 100 foot aerial in place we should be able to make it two with relatively little or no cost other than the consultant will come in it's three phases on his part he'll come in initially line us out on what we need to do we will work on that for a little bit he will come back make sure we've got it done and he will be here for the grading when the iso comes in and go take us through that grading process um his cost is uh 27,600 he'll be in here three times for that um when I did calculations back in 2008 going from a 3 to a two the the conservative estimates I used 50% of the people carrying Insurance um was about a $25 million premium saving per year for the citizens that was prior to all this construction going on and like I said I only used a 50% estimate on people actually carrying homeowners insurance which I assume

[1:24:58] would should be higher with mortgages but um that's what I'm asking for tell me why we need a consultant to do this it is very cons complex I've spent hundreds of hours mayor and uh I know some of it but you're talking about minuscule amounts of points right now we increased the last time we went from a 63 to a 78.9 s we were sitting under a two we really need to get to about an 82 two or three because they try to nitpick you back 80 is the break point to make a two we should be able to make that uh if we get all our stuff lined out without like I said having to buy any more stuff or having any large expenses for the city um it's just a complex process and I am by no means an expert in it I'll add to that that the consultant we're proposing to use is a gentleman who helped sort of implement the program initially Brian understands how to work yeah he actually wrote the deal for ISO so well and I'm against Consultants as much as anybody as you well know and and on this you're not only talking about fire department you're talking about building inspection and permit you're talking about Fire Marshals all those things water come in to play hydrants Water Supplies those sort of things so it's it's a big deal he is a he I'm sorry he is a PE and they have to do what he'll do actual water modeling uh charts so that he can prove that you can get the water flow to where it's needed Charlotte one statement and one question Brian I recall when we did this in 2007 then again in 2009 I believe we were at a five and now we're at a three and it it has paid tremendously to the citizens by lowering that ISO rating you get a less premium and I want to emphasize that because that was also back when we started charging a fee for the fire inspection fees to go out there and as I explained to my constituents that small fee that you pay to the city for the fire inspection paid

[1:27:01] off tremendously to you we were able to hire more inspectors because of the money savings that we they get in their premiums and it assisted the city you did most of the work then I'm against paying a consultant but I do understand why this needs to be done and I I'm in favor of it my only question is is I looking at the contract I was trying to find a CL back where possibly uh if we didn't get the lower rating that the gentleman's fee was less I don't know that I don't think that's in there I didn't find it be I would like it but I didn't find it but uh I have V I visited with the individual at the last fire chief conference and and he's familiar with what we have and he says he he's relatively sure that you know with some of the stuff that we put in place since our last grading that we should be able to make it too a lot of that stuff is like the ladder truck all those kind of things went into place which gets us now where we need and for businesses and residents out there and I'll speak highly uh encourage you to do so as a citizen if this reduction is achieved contact your insurance agent it should make a difference in your annual premium generally I believe as soon as when your insurance comes up for Renewal it automatically goes into place for you because it it will be it does contact them further comment Elizabeth maybe I'm feeling a little contrary today Brian and I apologize but um I think the last time that the city went through the the iso process uh we talked about some very specific also development initiatives and it seems to me in the last few years that we have done some things that are contrary to improving our ISO ratings and I say that because you're the person who taught me about ISO and one of those has to do with egress out of residential areas yeah Ingress and egress regarding emergency

[1:29:07] access is that true that is true that can have an impact on it they'll look at all that when they come in and do a grading I think that it's important that the community and the council understand that sometimes those small decisions have an impact on a situation just like this so I don't understand why we do one and then now we're looking to try to lower the rate I'm in favor of lowering the rate and lowering the rate that a resident or a business owner pays for a premium but I want the next time that we're put what that pressure is put on us for an activity like we approved that this kind of information is again remembered and how it impacts the iso going forward it can have an impact and what I've seen them do in other C depending on what it was they could issue a split rating and issue a very high rating to an area such as that whereas the rest of the city could be a two they could issue them a nine or a 10 which basically would double your cost of your insurance so things like that happen in different cities where they have these kind of issues so I just don't think that we're always aware of how those development decisions can impact the iso if you don't remind us further comment from Council thank you mayor I Brian so we got a one-year agreement that we might vote on so what happens if he doesn't lower uh the rate the way he's scheduled to if is there is there an is there a he's not the one that actually lowers it he will tell us what we need to do and we will work on getting all our stuff lined up make sure everything's lined out like it needs to be he'll model he'll do the water modeling on the hydrants and check all the flows and do all his stuff and then the second and once we have our stuff lined up he'll come in and look at he goes yeah I think we're good the third step then is to call ISO and have their grader come in to grade us and they issue the grade not this consultant but

[1:31:10] he will be here for that process to to help us with that but there's no guarantee that his Services would help us lower the rating there is no guarantee although uh I could probably ask him he is extremely successful like I said he actually wrote what ISO uses to grade with he's actually the author of their and he's from here he's from the Metroplex Garland oh I saw a different address I saw a local address so I assumed now he's from he's from Garland this is a very extreme specialty he does this all over the United States he's one of the few type people that do this Marty Rodney well I'm concerned now when you talk about maybe one area going from a two from a three which we are now to a nine well you that that can happen that happens in different cities it just depends on how they look at it but that can happen I mean they can review your rating at any time you could drop without requesting a better rating well and normally along with that you you're talking about tents of points on those sort of things that they deduct and and you're not going to get a perfect score we don't have enough money to get perfect scoring equipment Manpower and those sort of things yeah one a one rating is probably we don't want to pay the money to get a one rating and and for for residential a one has no impact it is commercial only to get a one rating well I don't know so I don't understand I'm depending on you Brian do you think it do you think we can get it from a three I think we can make it a two and and you know last time we grabbed all the low hanging fruit and you guys were had enough foresight that we got the 100ft arrow which was one piece we were missing and so we will pick up points in the arrow category this time so I think that we should make it two without much problem I'll entertain a motion somebody on the council move to approve as presented second second did you say second yeah do have a motion to approve as presented I do have a second Charlotte G made the motion Don second it do I have any further discussion from

[1:33:13] Council do I have public comment on this item before we vote call for the vote all in favor please say I I oppose nay put a 70 on that one thank you Brian number 16 consideration of authorizing staff to negotiate a concessions agreement between the city of St Angelo and S Angelo host events Incorporated based on RFP pk24 the Bosque concession Carl white you are own sir yes sir we seek council's authorization for us to negotiate an agreement for the operation of the concessions at the bosi just right quick our goals from the beginning have been to enhance and and build upon the development of the bosi that was created during the River Project and also to work with the private sector to help operate concessions from that location just to remind everybody watching what the bosi is and what the conceptual uh development is planned to be this is Irving Street on the left and on the right this is chaban Street Bridge the part of the BOS that is developed now are the restrooms the games Court area with a washer pitching uh plane area the chest plane area the bot ball court there's a little stage underneath chadman bridge and there are some some mus musical instruments underneath this section of chadman bridge the parts that we would like to add and plan to add um is a puppet Golf Course 18-hole Golf Course here a food court area with a concession building being the Hub of that an area over here on the east side that would be um would either have a Carousel or in talking with St Angelo host he's interested in the idea of Shifting the location of the carousel probably closer to hear be more visible more attractive for kids and families and then create sort of an intimate um area that you could rent for parties which I'll show in a second um see also add a dock for the rental of paddle boats and perhaps add

[1:35:19] some unique play play equipment that we might put on the the slope of of this property there's a look at the concession building that's it's designed and about to go out to bid that would be the Hub of the food court this is the kind of look that we're looking for the food court area you might see in Austin look at the put put golf course we would put out a request for proposals for this and um this would be the end result a nice professional P golf course of course course we would like to work with artists to make this puppet Golf Course look more unique to St Angelo give it a St Angelo touch the rental of paddle boats would be part of this concession operation perhaps overseeing the chabr Street Bridge stage that we've used successfully as part of Riverfest check out washers chest pieces botche ball and uh facilitate that part that's already been created help organize events like the fishing der and and others this is that rental intimate more more intimate rental space that I mention if we shifted the location of the carousel I like that word intimate intimate romantic a look at what we might be able to do along the the slope of the property one interesting idea that St Angela host had was was to bring some gondolas to the to the operation in that section between Irving and CH and celebration Bridge as long as there's no City officials captaining like the canoes might do it as a just job just kidding look at it what we might do with a carousel probably a little bit smaller than this one and in the proposal and visiting with St Angelo host these are some of their initial thoughts particularly about the schedule they see two seasons a high season a low season the high season would be April through October essentially would be open longer hours

[1:37:21] open during lunch and dinner about six days a week and then a low season November through the the cool part of March open shorter hours open just during lunch and then possibly just three days a week they see about an investment of about $120,000 with the purchase of equipment the kitchen equipment for the concession purchase of the paddle boats and possibly the gondolas and then uh they would be ready for operation once we're done with the building of the concession building and the put put put golf course if you recall we last time we talked to council about this about the con conceptual development and the monies that were available we can do this the base work all the base work with the money that's available it's a look at estimated look at some of the cost the concession building P golf course and all the rest this initial base work we're looking at about $660,000 that money is available and additional work we could add to after that would be the carousel uh unique play equipment additional musical instrument ments some art and Aesthetics and U perhaps add an additional washer pitching area and of course the other things we've talked about is is another water feature for the area and and a Stairway to chadburn Street and I believe that with that I'll entertain any questions I don't see the train it had to be very where's the train small Carousel think Carousel rail cars and not horses or something there I want our train back how many how many of the proposals did you send out and how many did you get back we sent out to to several and we direct mailed to several and we had a a pre pre-proposal meeting we had two um folks show up neither one of those who showed submitted a proposal and we got one proposal and that was from St Angelo host and we've always we've had a great relationship with St Angelo host that provide excellent service they're very Cooperative we we we recommend approv I brag on Carlo he's done a he's done a

[1:39:26] good job for us I I have to agree with that you know I was here before Carlo and you were too the problems and the complaints and I don't have any anymore I remember how it used to be before Carlo to make this you know a lucrative uh deal for S Angelo host or anybody that wants to come in and do it you know the exclusivity of them being able to do it all is even more attractive and I I just can't say enough good about s Angela h so uh if it's a motion you're looking for I'm happy to make the motion to approve as presented second that I want a train Carlo do have a motion to accept this as presented I do have a second do I have further Council discussion on this item I want to make sure on that concession it it wasn't it was a name the grave right it was the Grove The Grove okay The Grove kind of looks building on the basket which means the woods it kind of looks grave but okay do I have comment from this from the public before we take our vote well we're nitpicking spelling today aren't we Johnny it's just motion to approve as presented the contract would go to to S Angelo host all in favor please say I I oppose Nay put a 70 on that one Brian than you we'll bring that negotiated agreement back to council thank you very much let's see where we are we're to number 17 which is consideration of authorizing the city managed to execute an agreement in the amount of $6,193 70 with alarm Security Group LLC DBA s Angelo security to perform improvements and repairs to the existing fire suppression system within the chase State Office Building under agreement cf81 Robert BL you're not Robert blor Rick Wise B's here to help as well mayor yes sir uh I need to U recuse my myself from this uh even though I've been uh told I don't have to by my legal staff I

[1:41:29] think uh in order that that there is full disclosure I would like to uh recuse myself very well understand Marty will be recusing himself from the discussion and the vote would you like me to add anything or confirm that that's um an approach that council member self wishes to do um do you agree with it uh he isn't required to but I certainly support his um approach but uh this he wouldn't be required to under conflicts of interest statutes if you choose this item doesn't uh involve a a company in which he has any substantial statutory interest that would trigger the requirements but in interest of transparency you choose to recuse exactly do not leave okay coun this item is pertaining to some uh some maintenance and repair that needs to be done to the fire suppression system at the State office complex uh the city currently has an agreement with Angela Security Group uh to do work for us pertaining to security systems and our fire systems as well so uh this agreement will be with s Angel security to do the work for us um they can subcontract out to whomever they want to sometimes they've used places from abalene from s Angelo various various locations the reason it comes to you today is simply because it exceeds the $50,000 uh projected amount uh for the uh maintenance that needs to be done on the system so we have to come to council for that approval so we're here to answer any questions you may have council do I have questions and Marty by the way does own Angelo Fire Protection which possibly would be a subcontractor for St Angelo security correct because they are do I have any discussion Council on this I'm looking for a motion

[1:43:33] approve second Elizabeth has made the motion I do have a second Johnny silus do I have public comment on this item before we vote if not I will call for the vote all in favor please say I I oppose Nay put a 60 on that Brian need you back Marty catch you before you got to your car all right we have already done number 18 number 19 is discussion possible action related to the city cleanup program also known as the citizens free dumping program Mr Kelton you are on Sir all right um back at the October 21st meeting Miss Billy DT uh brought first brought some concern concerns about the guidelines for the citizens free dumping program is what it's better known and so uh Miss farmer asked that I bring this back for review and for uh any possible revision so miss farmer if you want to follow up with that or okay uh the the cleanup program or the citizens free dumping program was established October 1st of 2003 uh it was um brought back when kab was uh kind of a part of the city they brought this program forward and got it kicked off it's been a wonderful program for the city citizens have really utilized it um it's been a it's been a great deal um just to how how well they've used it uh last year before we um actually reworked the the contract with Republic we had estimated that we were going to spend a little over 170,000 uh supporting this program so uh it's very well utilized program um the basic guidelines of the program uh it's for the program is for City residences only uh it's not for any commercial property or commercial property that residential property

[1:45:36] that's used for commercial purposes say rent houses or whatever um the customers must be uh they must be a customer of the city water water utilities department um to be uh eligible for the once a month um free disposal um they have to uh to to do it they have to take a current water bill within the last 30 days to the landfill and utilize that water bill and their driver's license is what they ask for a form of ID and the address on the water bill and the name and address on the water bill and the name and address on the driver's license that they asked for have to match up before you'll be allowed to to use this service uh we have had quite a few folks in the past that that have tried to get around this uh this thing so they they've become quite strict out there because we do have we have had some commercial commercial folks that have tried to take um stuff out for other folks and use somebody else's water bill to dispose of dispose of trash that they've done so that's kind of it in a nutshell my question in this was for Council to discuss um when there is a property owner that has 2 three four rentals um and say they pay the water bill and the water bill goes to their residential address now they're paying the water bill to keep up the property to maintain it and they go in after a renter leaves or skips or whatever and there's a lot of trash and uh sometimes this can happen more than once a month and I personally don't have a problem with the owner of that property being able to dispose of the property of the trash left over at that particular residence to be able to take it to the dump for free to dispose of the trash I'd rather have that than it littered in the backyard of the

[1:47:37] alleys or Etc and so forth U to me that they pay the taxes on the property it's a service and I just uh feel like that they even though the address of the property may not be be on the bill because my address of my house is not on my water bill it goes someplace else and I can understand that but I would expect to be able to take some trash to the dump that service and I wanted to know how the rest of the council felt about it because we need to clarify for the people at the gate out there as to who may or may not bring trash is that correct that's correct yes ma'am and the parameters and the parameters of the of the cleanup program or the citizens dumping uh we haven't reviewed this in in again quite some time 2003 and we've got a couple of that have problems each month then um they need to dispose of trash on property that they own but has it has been rented and I was curious is that the rest of the council had a problem with them being able to go and take that trash if I may real quick yes sir um Shane as far as last year we had 6,3 6,372 tons were taking there uh that's the way things are at this point that's with uh not allow without allowing what Miss Farmer's talking about at this point we' had 6,372 tons is that correct that's correct that's so right now we're allowed 6,000 tons with under under the new contract we were allowed up to 6,000 tons under the citizens free dumping program that will be at no cost to the city we ALS we also know that we have a once a quarter cide bulk pickup uh that should affect that 6,000 number that should actually bring that number hopefully quite down we we are hoping so yes sir so would there be some type of an allowance perhaps if what Miss farmer is talking about uh if we do allow for these individuals that are paying their property taxes and are uh wanting to take their trash maybe properties that they're rening out would there be some

[1:49:38] type of a a little bit of an allowance there for that to occur I know that previously the city would have incurred that the the expense but now with a curbside service that number should come down quite a bit we hope we're we're hoping that does come down quite a bit course we don't we don't know for sure and until we actually have we're year end everything and and we actually see how the numbers fall out but we we it it it stands to reason that uh we can make a fairly you know well educated assumption that that those numbers should decrease significantly since people won't have to put it in their pickup drive all the way out to the landfill and go the working face and unloaded all they have to do is stick it out on the curb and and and Republic will come by and pick it up for you so I mean we we believe that those numbers will go down yes sir okay well I I've I've been asked the same question you know why why couldn't if if I have a rent housee why couldn't I take that trash out well we all know that in in rental properties you're not making tons of money and a lot of people will buy invest in a rental property in maybe 10 15 years you know if they still have that same property they might start seeing some little overage or income from it but I'm all for keeping St Angelo beautiful and if it aids and assist I I would like to see a paragraph added that if there's a den notion on the bill with a star or whatever that we can get billing to put on there and the people at the gate see that that they know this is the property owner the person that has that bill is a property owner and he may have four or five different rentals so he could come per house once a month that's four or five times a month and I don't have a problem with it and I would like to see the council make that adjustment I don't understand how you distinguish between that commercial activity and another but I'm I'm kind of open for the discussion can I ask one other thing though okay I don't know that much about trash collection um if someone if there's an

[1:51:43] elderly person that has their water bill and they give their ID to their yard man to haul something off are they is there a problem with that yes okay I know there is I'm more interested in that because of someone who doesn't have the ability or is not able-bodied enough to go do it themselves because they're they're allowed they're allowed access to the landfill but they simply physically can't do it that's more my interest personally and I guess well and we're hoping that the citizen or that the new quarterly Bol pickup will help alleviate some of those issues at that point I'm like Charlotte I'm not anti bolt pickup I think the more that you can get to the landfill and not end up in alleys the better that's correct but not everyone also has enough storage to keep something for a quarter before they put it out on the curb and I certainly don't want it out on the curb for short of three months yes ma' Rodney yeah I think the curbside pickup is really going to change a whole lot of this and I think that we can't in my opinion I don't think we should make any changes until we do get a year into this and see how the effects are going to be on this I deal with these rental properties monthly um on management and part of owning properties is knowing that you're going to have that expense and so I I I just don't see this as a big thing where we shouldn't be that's just part of bit the cost of doing business in my opinion on that and I think you're what you're going to do is you're going to open it up where it's going to be real hard with those the people that manage the gates out there trying to distinguish where there's going to be all these arguments about I own these five properties or I'm a part owner of these five properties and I I like the system that's in place now makes it way easier and I see a great potential for abuse Johnny Yes Shane I've got two things first what kind of high-tech system do you have in place when I go out there with my water bill and my trash what happens you you rubber stamp it you Ender it in the computer or what what Happ you take you take your actual water bill from from

[1:53:45] water utilities that you receive every month and the the ladies at the gate will actually put a stamp on it so that they know that that with that one water bill the current water bill and that's why it has to be a current one is that uh once it has that stamp on it then you have used your one one time a month free dumping service at that point so uh you can't bring your water bill back you know and try to come in two weeks later uh because it has that stamp on it and they can clearly see that that you've already been through and then secondly you and I'm thinking about the water bill you've got how difficult would it be to add you've got a service address for sure but a billing address maybe that's how you could help out the property owners you that have two three four five six houses I don't know I'm just throwing that out we would I would I would need to work with with our water billing department and with the folks out at the landfill to to come up with a if if Council approves this and does this to try to come out come up with some some means of better identification uh so we actually know who who the actual real property owners are versus a commercial just a commercial Yard Man or something that just brings somebody's water bill um that they're working for and come by and uh not only do they don't that one person's you know clippings or or brush or whatever for free but everybody else that they did that day too so and we we've had those issues in the past before also to add what El Elizabeth said if that elderly person out there it sounds like I almost have to take that elderly person with me in my pickup you know for them to use their ID and their water bill that's for it to work that's correct that that's what would have to happen right now yes sir my problem that I personally have had and I know some others that have had the same problem is my water bill does not have the service address I mean it goes to a different address and then I ask my son who has a pickup I don't have a pickup to haul this excess garage sale or whatever stuff to the dump his ID

[1:55:50] certainly doesn't match the address which it doesn't have the service address on the bill it's another address and that creates confusion and I'm not faulting the people at the landfill I can understand how they would be confused if Shane had the authority to identify or Mark a true property owner uh you know in the system so that they could take things to the dump uh I'm just asking for ways that it can be done to assist those folks that do own pieces of property that it's not a huge investment maker for them uh money maker for them to be able to dispose of trash I don't want it in the alleys don't want it stacked up on the driveways and quarterly pickup doesn't serve that this one for a lot of turnover use I think that rental rent houses are generally a business and I think it's part of doing business and I I would not be in favor of this and it's citizen free dumping and that's for the citizen for the homeowner so uh I I I don't have a problem with Elizabeth I think she's got something that maybe we could amend and I would also ask if we amend it one other way not everyone in the city is on the gets a water Bell there's a lot of people that's on well water and a lot of septic tanks I know out in North Angelo you know there is no there is no sewer past the Coliseum so everybody out there is on on their own septic system and a lot of them are on wellwater so I would like to also amend this to to with the Republic bill for trash cuz if you're not on the water set if the utility bill does if the utilities do not send you your trash bill Republic sends it to you you pay Republic direct and of course the amount 1512 shows that you live in the city so also need to amend it to allow a trash bill for those that are not on the city water system that's just uh bookkeeping yes ma'am Shane when you hear comments from residents what what do you think if they could change the program what do you think they would want the

[1:57:53] biggest what we're discussing today is the biggest um number that generates the largest number of phone calls I receive on the citizens free dumping program is how the water their water bill and their driver's license have to match before they're allowed in and and it does come back to a lot of rental properties uh too and I we we do well I say a lot but during the spring and summer we we register quite a few phone calls and it and it does relate back to that that about cleaning up or uh somebody just bought a lot uh bought a new lot they don't have water service or any utility service there um but they live somewhere else and so this is a separate property from where they live so it doesn't qualify either I I do get several of those as well too I bought the lot I pay the taxes why can't I why can't I use the citizen free dumping program I I do get some of those phone calls as well I could see us looking at something like that if it was part of one of the target neighborhoods and you know a lot that has been vacant for many years I mean I I can see that but I don't I don't think I'm ready to change anything today I I think we need to maybe hear a little bit more about the level of complaints that you're getting or I mean how they you know whether it's elderly needing help the vacant lot cleanup I I'd like to know kind of the proportionality of the the request to see where the real problems are we do not we don't get a lot of of uh senior citizens or elderly calling uh there are there are some uh Community Service Groups that do help with that um you know and casab used to be a large component of it and actually casab did have an elderly citizens pickup service that they used to offer back when they were fun functional underneath the city um now that they're they're on separate 501c3 I'm not sure if that service still exists through them or not um it used to when when they were with the city but um we don't get get a lot of the those phone calls it's mostly from the the

[1:59:55] people with rent houses Andor the people that have bought additional Lots around town and you know people at own homes have a hom State exemption that do that does that's not on their rental property that's on their home and so uh I I don't think we ought to be subsidizing people that has rent that have rent houses way a making the living I don't have a problem with putting it with their Homestead which is what we intended to do but this will be abused this will be abused if we just allow people cart blunts to take a bill out there and say well this is my rent housee let's do this if we can get uh a a year half year under our belts in the quarterly and see how that is working to alleviate you know some of the trash problem and then in that time frame from now until then till we get the time under our belt if you could possibly come up with scenarios or we could talk of ways that would better assist based on the actual cause and calls that you get in the actual service am I making sense uh that way Council would be better equipped to answer if they had a a item number eight or something to fit in the next category to see how it could fit in based on what your experience and recommendation is okay I'll go back and I can work with the utility billing department and uh we'll also uh look at also adding people that do not have Utility Services through the city as well that actually live in still live in the live the city limit tax on it so you're saying it's postponing yeah and you know it's possible that we might instead of the water bill we might want to use their property tax statement you know because that's got their name on it and it'll have their mailing address and it'll have the property location address on it that that may be a Simple Solution but after you've had the quarterly pickups and see how that works look at it again okay thank you you saying postpone yes anybody want a second or we just want to General consensus we can take it from there quick remind you what

[2:01:59] the gate fee is without a bill 30 went up to 35 and some change I can't think of it right off the top of and I'll tell you I drove out there last week Shane and it's it's embarrassing all of the trash that's piled up out there on 50th Street going toward the going toward the landfill I saw half a dozen couches mattresses yes sir that that that section's still out in the county and they're and they're responsible for that collection but we is that the I didn't think we had a 50 you got what you need Jane I have what and he can go and pick up trash for clarification um after one quarter after six months uh to come back I mean how how long before I trust Shane's opinion as to whether it in six months and it's according that's only two times it may not be enough in his opinion to make a recommendation he may need the full year so I'm I'm leaving that to his discretion he's the one who works it not me when we get monthly reports they're they're actually they're providing us monthly reports of how much the citizens free dumping is actually bringing in that'll also help us give us a guide as we get halfway through the the new Contra new contract year and it it'll give us it'll give us some general guidance so we'll we'll bring we'll put some ideas together and bring them back for you maybe speak to the county about that section that's not in the city and yes ma' CLE it up it's pretty bad yes ma'am and the in the loop I've given up item number 20 discussion and related action there to of the water fund financial performance including a the possibility of issuing rebates of water fees and B use of the one tie Landfield lease Revenue in the amount of 3 million $600,000 Morgan you're starting this and then Tina we have you as backup thank you good morning what I have for you is the uh the first item a is the routine item that we bring every April and November as set forth in the water rate ordinance that by annually we will we will review the performance the financial performance of that fund um as

[2:04:01] you're aware I I I predict that this discussion will be brief because as you're aware we've had um severe fiscal impact of the drought and not selling water and so a lot of this is information y'all have seen before uh just jumping right to the meat of it the estimated fund balance as of October 31st this is a preliminary un audited um amount uh just under $1.3 million the $1,294 th000 is what we estimate will be the water fund fund balance um the goal for the water fund would actually be to have about $4 m760 th000 in fund balance so as it relates to the water rebate discussion we recommend no action at this time and I believe we would need action on that to be compliant with the ordinance if you have more if you have questions specifically I can go through the detail however um that's what I have prepared for item a council then want have I'll move to approve that you know we we have no action uh at least the citizens know that we're trying we're looking and sure we want rebates for them but even ourselves but we just don't have it well these two tie together and when we first when we first initiated this may or April in November that was back in ' 06 when we made some pretty substantial increases and we just wanted to keep the fund balance even so if we overcharged we gave back and we have given back twice I think he Charlotte we've given back twice but the rest of the time we have been we've had deficits we had to deal with so Johnny did you say you you would approve to do this just leave it like like it is with no rebate no rebate anybody want to second that second okay do have a motion from Johnny I'll take Elizabeth second any further discussion discuss from Council on item number a yes yes I'm losing the name of I would like for us to consider any fund balance overages um I was going to suggest to

[2:06:05] move it to eradicate or we had asked several years ago that the pilot fund be done away with and then we found out a couple years ago that the um water sewer the sewer tell me which one is still a capital fund please Wastewater and we are reducing that annually in the I we're reducing it annually but if we before we look at Monies to give back that we look at making sure that that fund is completely dissolved just wanted to bring it up it was the opportunity to bring it up yeah we're moving that pilot fee along okay to eliminate that thank you public comment on this item motion has been made that we do not allow the rebates at this time because of the deficit in our water department all in favor please say I I oppose nay 70 number B the onetime landfill lease Revenue $3.6 million M Bell morning mayor and councel uh so we have here we're bringing back this uh $3.6 million that the landfill fund received back in August uh per request of the mayor um we decided a few months back that we would bring it back after we kind of got things settled for the fiscal year end um so I just just wanted to kind of present to you where we began the fiscal year 13 for the landfill fund we started with a negative fund balance of about almost $2.4 million um and and then I added in here the current year revenue and the onetime payment and subtracted out the current year expense and left us at an end of year unaudited uh fund balance of about $3.1 million in the landfill fund so that's where we are right now you know before any auditor adjustments or anything like that um I did want to also mention that um through the agreement that Shane was able to make with Republic they did fund a trust to cover the post closure liability that we currently have on our books for the landfill fund uh currently that's funded at about almost $4.8

[2:08:08] million that's at 1031 and um the current liability that we have booked as of the end of fiscal year 13 was close to $3.3 million of course that's adjusted each year we expect that to um increase you know as we go along for post closure and closure costs so um I guess the reason that I wanted to bring up that the trust is funded is that it could potentially free up that liability that we currently have on the books we don't want to make any promises of course we have to wait until the Auditors get here and and tell us exactly how we should account for that on our financial statements but that is definitely a possibility that we could also have that money uh freed up as well um and it would no longer be a reserved on our on our on our books at year end so um with that uh so like I said we ended the year an un audited figure of $3.1 million for the landfill fund uh the current net loss in the water fund at the end of the year was about $1.8 million so I just wanted to show you where that would leave the the landfill fund if we were to make that water fund whole as as the mayor had suggested and that would leave them at about $1.3 million at um the end of fy14 the recommended landfill fund fund balance for operations that's 70 days 75 days of operating expense is what our goal is for that fund and that would be about $191,000 we currently estimate that the landfill fund will have Revenue overe expenses of about $1.1 million um for fiscal year 15 and so of course that would fall to fund balance at the end of the year if that works out as we are currently injecting um so you know that could potentially put the landfill fund at just over two $2 million at the end of fy15 uh one thing I did want to point out however is um Shane I've discussed this with Shane Kelton and uh he does need to build up that fund balance in the landfill fund because we do expect in the future to

[2:10:11] have to pay for a permit fee um I think right now he's projecting that to be somewhere around $4 million I don't know if if he's here and wants to speak to that I'll be happy to give him some time to do that um okay and so and then I wanted to show where the landfill or where the water fund that that end funding excuse me ending fund balance at the end of fiscal year 14 right now um is at 1 Point almost $1.4 million uh then if we added back that net loss it would basically put them back where they started the year at uh just under $3.2 million we recommend as we discussed earlier that the water fund have a fund balance of just over $4.7 million so even with that um help if you will from the landfill fund it still wouldn't be necessarily where we would want it to be um of course it's a one-time fix it's not going to necessarily help us as we go into the future um but it certainly could could be an assistance for them for the time being um and of course you know as as you know I think we have the water rate study going and and things like that that that we hope to be able to assist the water fund as we move forward um and I think with that that's all I have as far as presentation do you have any questions for us so you're saying we'd need about $1.8 million of the 3.6 million to bring our water fund back up to a zero balance and operating to to bring that yes so that they would not have a net loss for the current year and again I want to reemphasize that those are unaudited numbers of course the Auditors come in and make adjustments at year end as well so when we when we approved this we knew that we would have to wait until we had some good figures to work with yes sir but what I'm concerned about this is a 3.6 and I'll call it a windfall because it is something we negotiated with Republic that they would pay us $3.6 million for use for landfill and because our citizens are the ones that have been paying for this landfill I think this money belongs to our citizens and by

[2:12:15] taking this $3.6 million and applying it to the water deficit that it was not their fault we have a deficit we asked them to conserve they conserved we keep our balance up by selling water we didn't sell water therefore it was uh we we have a deficit and by taking this whatever the 1.8.2 N of the 3.6 and applying this to deficit at least we can bring operating up to zero and when we get our study then we will not have to be climbing out of a hole we can start at we can start at zero and the rest of this money can be left in a rainy day fund fund for anything that our Citizens need I don't want to put this and we've already voted to put it into a fund I just don't want this $3.6 million that I feel is citizen money to go into a general fund where it just disappears I want it to be citizen money for citizen things and uh by starting off by balancing out this water department I think that's the best thing we can do for our citizens they don't have to crawl out of a two almost a $2 million hole just to get their water rates up the the rates are going to go up anyway there's no sense adding this so they are probably going to go up because we need $100 million in infrastructure but yes we'll discuss that later until until we get the study we don't know but there's no reason to add $2 million to what's going to probably going to be inevitable mayor yes sir I have some question yes sir number one why what is the purpose of the fund balance for infrastructure major in this particular Fund in every fund we want to have some fund balance built up in case of unexpected expenditures and so that's why our goal as a city is 75 days worth of operating expenses in case we just get into a situation where we have an emergency kind of situation or or revenue shortfalls or Revenue shortfalls thank you Michael but um for this particular fund at this time as I mentioned Shane has said that there is a likelihood that in the future that we'll

[2:14:17] have to uh pay for permit fees for the landf Bill and he expects that amount to be somewhere around $4 million and if he may want to speak to that I don't know if you have more specific questions about that but well yes and no my where did we come up with 75 days and how long would it take at the current rate of of our new contract to make the $4 million where's our break even point on that timeline see what what my contention is do we really need to put that much money back into this fund to to make it work yeah you're talking about the uh waste fund or the water fund uh your 3.6 million the million 8 to to get it back you on the uh on the landfill fund I can't speak to the water fund on the landfill fund if our estimated revenues and again these are estimated revenues uh we're estimating roughly that million dollars uh for Revenue so that roughly if we took us back to zero would take four years for us to to to get that Revenue up to the 4 million that we estimate for all of the the fees associated with with gaining a new permit on the on the land just to the north of 50th Street um again these are these are estimated Revenue so until we actually get a year under our belt we're not sure where we're going to fall on that well when's When's the new sale are you it's not sell it's the permit and we wouldn't we would need to look at and we're guessing hopefully we're 14 to 15 years out but I think that our I think our rate of infill with the activity local activity has started increasing fairly dramatically we're we're seeing we're seeing tonage reports come back from the landfill that are that are greater we're growing at a greater rate than we have in the past so I think all this extra activity has we may be decreasing that time to some extent uh again we don't necessarily we have time we don't it's not like I have to to

[2:16:21] build the 4 million in four years but I don't I don't want to wait 10 or 12 years to to have that either so uh because again until we actually see where we're going to fall fall out I I don't want I don't want to come back to y'all in eight years from now going guys I need lots of money where we going to get it from and so uh just from my end I would like to slowly build we don't have to use all of it but slowly build over time well and and my contention is we we don't need to be fiscally responsible but by the same token we don't need to to put 14 10 years 8 years that we can get in four years into it and and to me that's as irresponsible on one end as it is on the other so and yes that's fine that's that's strictly a council decision on y'all's end as to how how y'all want to to move that forward didn't you have about 4 million dollar in a landfill closure fund that you've been collecting for the last four to five years from the citizens that's this 328 3 and didn't Republic say that they would take care of all closure fees that's that's the trust fund that was established 1031 with the 4773 so that means we've got 3,155 559 that we have been adding up and building for the last several years for a closure the Republic has now taken responsibility for which means that you're starting off with $3,155 th000 ahead of where you were the 3.28 N million but yes yes and and that's going to depend on the as Tina said on the Auditors when they come in and do the books to see exactly how they want or how they book it um and so it'll be we we we believe we we expect that this should free up we just want to make sure that the Auditors are are happy with that that same scenario as well I think this a all I think it's a wash I mean we've been building the fund and our taxpayers have been paying for it and now Republic's taking it so the money we've been building up is there so you can apply it to the fund that you

[2:18:24] need it I would say that's that's their world not mine so well and here again my contention mayor is that you know we it's another land landfall a landfill landfall windfall uh windfall so that uh we have have $3 million there that we we don't really need to to address anything at this time and I I really think you're going to have $3 million on top of your your other monies when everything's said and done all I wants the $3.6 million to put into a rainy day fund to take care of the deficit for our citizens use just just wanted to point out that um if we move that money money over to the water fund the $1.8 million that will leave the landfill fund currently at year end at $1.3 million so if we use that entire $3.6 million we would leave the landfill funding at a deficit so I don't know that we want to move that entire amount now or maybe wait until we look and see what the Auditors do at a later date and I don't have a problem with waiting till we have exacts okay is it possible then to wait on this decision yes okay I I would make maybe one suggestion in that the the windfall that was paid to the City by Republic is somehow going to be paid by the taxpayer so I don't I don't really want us to think that one is Corporate dollars versus taxpayer dollars it's all taxpayer dollars so in the end I want what's the most transparent and robbing one to pay the other is fine as long as at the end of the day then we're not going to have to come up with more money for landfill closure costs I think that the landfill closure will take care of itself with the fund that Republic took over so I hope that you're right I don't see a problem with that that's the purpose of that trust fund so the issue is the per issue would be the perit fee correct right so we some good figures let's deal with this again let's just see what the Auditors say let's see what the Auditors

[2:20:26] say we can wait the money's there it's not going anywhere no there's no action on these no action all right thank you thank you all right we are now to number 21 which discussion of a service line warranty program that would cover the citizen owned portion of the primary water or sewer service line from the home to the utility connection Miss grind staff uh I ask that staff put this on the agenda I would expect them to to do the presentation okay this was actually an item that was brought forth uh when I first showed up here in 2012 um councilman uh Fred Fred Adams actually brought this item up and it was presented and it's an opportunity for our citizens that when they do have a line break whether it's water or waste water that um a lot of them can't afford it as a matter of fact some of the the readings that I had is that on average you're looking at somewhere close to about $4,000 uh what this warranty does is it allows the citizens uh to uh to to get this insurance uh so in the future if they do have an issue uh of a line break water break or waste water line break uh that they can have this as an option afforded to them uh there were some concerns initially I think that uh when y all talked about it back when Miss I'm not sure exactly what uh what CA 2012 I think it was first presented I think it's April 2012 correct uh it was again brought up when I first got here of course in October that was with Mr Fred Adams and uh I think some of the concern initially was just that uh the city would be backing a certain company uh that would come in and provide the insurance uh when we should be allowing for competition for that I understand that the Council of governments of uh the north National League of cities National League of cities and North Central Texas council they went through the whole process and at the time they had over 100 cities that were participating in this program which allowed for uh citizens in the in those communities to access uh this insurance

[2:22:31] this insurance can can also be afforded to Citizens if they want to uh get it themselves uh I think that what the warranty did and bringing in a group of of U citizens all together would break bring the cost down a little bit which was the biggest benefit at the time about the warranty program there was an allowance for the city any of those cities to also get uh a certain percentage off of any amounts were paid to the insurance uh and at the time I I know that at the time when FR Adams brought it up that was something that was mentioned but uh was never pursued uh I think that there's there was a council member that had an issue with that but again this is just a a warranty program a insurance that we provided for our citizens the only concern that we have is what exactly should the city's involvement be in this whole process should the city be be a part of it Miss farmer just make sure he sees go ahead okay um it was never really pursued uh back when I was here when Fred Adams brought it up again uh it was just uh the question of what is the city's role in in participating or partnering in this type of program Charlotte I think I'm probably the council member that had the problem with it because I do recall it and should a a a Citizen Award themselves this insurance absolutely if they can and they can afford it it fits their pocketbook it's something that they should have but we also need homeowners insurance and the city is not involved in recommending which company or which provider out there that they should go to and and until someone can show me differently to me this is the same thing is it's the freedom of choice to the people is to which provider they choose should they decide they need and want this type of insurance and I've thrown away a dozen of these things that I get at my house

[2:24:35] different companies wanting to sell me this extended warranty on my water lines if I mean there's they're there they're sending them to us they're available to any citizen that wants them but I don't want the city backing them and supporting them and guaranteeing them Miss grindstaff uh my interest in this is that um even though we're all I think solicited by these companies uh using the national league of cities and the the vetting of the North Central Texas Cog which is pretty powerful Cog that we're using a company that is uh has demonstrated success they're allowing an opportunity for our citizens that the citizens could not get at the same cost without kind of going as a group as the city manager was pointing out and the um work on most of our sewer and water line service lines out to the mains is not covered uh by our own homeowners insurance I personally had an issue and I was looking at I think a if if I want to say a deductible of $2,000 that's really no deductible at all I think in the past like uh councilwoman farmer was saying there was a concern over over um competition this is a program that uses our local plumbers but it provides someone particularly those of us who uh represent older neighborhoods to have an opportunity for something at a much more advantageous cost than we could get any other way and all they're asking us to do is to provide an endorsement given Who's involved in this I think that it's a I think it's a good risk for the city and if it provides our citizens something they couldn't otherwise get um I'm all for it um it's not something that's required by the citizens it's just an opportunity again for them to access insurance at a much lower rate than they could get anywhere else can't these companies that are

[2:26:37] sending out these advertisements can't they say we are endorsed by the national league of and have been used by approved by different cities that have already I mean they can they can use this as their advertising ing can they not yeah I think it certainly they know it means more to have the city of St Angelo behind them if you're if you're the average citizen what's the national league of cities to you or what's Texas Municipal League I don't think you're going to know but uh when I was working with um councilman uh Adams it was a big concern for the I think the more economically challenged neighborhoods that were constantly seeing failure in these in these uh service lines Rodney are are you suggesting that we that we would collect the fees for those people or how would that be no it's just truly just an endorsement it's an endorsement there is a there is the possibility for the company to provide the city a certain percentage if we had royalty fee or a royalty fee but that's not I'm not interested I have no opinion either way on that that some cities do collect a royalty fee and um use that for water sewer fund right I'm sorry go ahead and I deal with these home warranty things daily daily and in fact almost everything that I ever write a contract on I put a home warranty in there just for surprises during that first year I think that if the city doesn't get involved in as far as charging and this is purely an endorsement type deal I I definitely wouldn't see anything wrong with this well and I would offer councilman that a lot of the people that that will be interested whether or not they take advantage of it are people that are not dealing with Realtors and not always offered a a warranty home warranty on a mortgage that they're they're working with I I think it's it's it's there if they want it but it's there for all citizens and especially if we could get a royalty of some sort out of it I mean we as as a city we have

[2:28:41] nothing but to gain on this and it really makes it a lot better because I do come across situations all the time where there are people that I I deal with who cannot afford to do that water connection and they just l l they let it leak out there and we're just losing thousands of gallons a day of water because they can't afford to connect it and it's very you know I I just did one actually I've done two within the last 60 days and each one was well over $1,000 doll each for each connection Marty sorry well I I had she basically answered my question Johnny so then by our endorsement National League of cities or tml they would send out a uh advertisement to the citizens re s Angelo with our stamp on stamp of approval on it uh do you know if there's a fee schedule or a what it would cost or is there anything out there like that that they do Daniel do you know what the latest it was like when we were looking at it a couple of years ago it was like $5 a month for the insurance insurance was something it wasn't it wasn't a big number I do know that um I also want to make sure that with that said though is that we're also considering all our uh legal considerations as well you know I know that um Miss bowling uh are there any thoughts on that as far as on our part that we need to make sure that we consider sure there there's just layers of uh issues to look at um I do recognize there's a proliferation of these uh types of Arrangements throughout the United States um and the concerns uh that have been expressed by municipalities from San Diego to you know to to Fort Lauderdale um are the same reflected uh in every city council agenda minutes that I've read and newspaper articles um as of today I have an email back from uh the the Cog that

[2:30:47] states there are um 30 Texas municipalities uh participating and so they are saying 190 municipalities participating Nationwide which isn't a tremendous amount and um I think that the pros and cons should be looked at uh because there are certainly legal issues and it's so very complicated um let me just mention with regard to the city being able to help its citizens with uh sewer line repair that's on private property property which indeed isn't the uh General authority of a municipality to repair the city could potentially uh come up with a program um that might be um related to con conservation and future conservation and um protection of the city's water citizen uh system which would benefit the entire public and therefore it wouldn't be that we were just fixing um individual Property Owners lines when they uh broke down but if there were a threat to our water system we could certainly uh have a program to lend assistance that wouldn't be an unconstitutional gift uh to private property however um I wanted to say that I've looked at all the RFP from did you want to no no no no I I did want to mention of course that there are some communities uh that were mentioned like abene and uh Odessa those that have already participated in this type of program um as far as the endorsement uh part so I I would get there in just a moment but um even um the city of Plano had um you know I've looked at the Powerpoints the pros and cons of uh the issue so I'll go ahead and talk about the pros and cons um which can clearly be worked through and it is a choice of council but I think um I just I want to address so many ISS issues I've really

[2:32:51] uh studied this in depth but regarding the endorsement that is um something that Nationwide and within our Texas cities um that has been problematic because we are in the endorsement as the contracts that uh the Cog has um put out as templates are with uh a service a uh service provider that then selects the local contractor and so the service provider uh would send out letters with the city's logo so it's actually a use of the city's logo we don't have a policy right now to use the city's logo to promote or to Market a private entity so um the danger would be setting a precent um councils have found it beneficial to charge uh and earn revenue from use of the city's logo but I think that we we need to think through a future policy because basically we're lending the city's name and if the program turns out to be negative it's also the city's reputation even though at a stat you know at a point in time right now everything is uh hunky dory in the future things might go sour and it would be forever associated with the City and so um that that would really be hard to remove um however so number one using the city logo it's akin to the city engaging in marketing Services which is non-governmental and so we would not be covered by governmental immunity uh whatsoever in doing this advertising with the use of the city logo and so that would be a legal concern um also lending the logo giving preferential treatment to one company

[2:34:55] setting a predent um I am concerned about the um the selection of local vendors because that's what it seems to be and of course we could work out arrangements so I'm not saying this is uh you know a deal breaker but if you know the RFP that I looked at uh is from 2010 and it says that the Cog um is going going to look at typical selection criteria that we would be able to do I mean they're just um The Experience references Etc however there is a provision that they can select any vendor that they choose at their own discretion so really we the city you know this is an old RFP um we don't know if they're going to use local plumbers and um this company that would be the goet so there's the Cog and then there's the the company that they've selected so the company they selected they're not selecting the individual uh plumbers they're selecting a firm to do marketing and so you know we just really don't have um any control or say so once we hand over uh this you know our endorsement to this program um you know I could go on that's F and I I see people whispering but I have a lot to say and it needs to be considered and I would also um with a final comment if I might uh council member farmer are you finished that I didn't want I just wanted to give a final com comment many of the cities that have endorsed the program also have a disclaimer that they're they're not responsible uh for the warranty program so it's um however I've discussed that disclaimer with John Sean and we're not

[2:37:01] sure if it does hold water so we really need to look at all of the areas I'd be willing to look to look at the the pros and cons and come up with a solution thank you short let me shorten this up um I don't have a problem one bit uh working with tml or the league of national league of cities uh you know if they're on board and I don't have a problem as long as the city has vetted and looked at and made sure that we're dealing with a reputable company I don't have a problem with endorsement because it becomes public awareness if the citizen is aware that this type policy is out there I just had a call last week that I referred to our Tony Fox uh gentleman in my district it wasn't an older home but he had a water leak and city is charging him for the 50 some odd thousand gallons of water the the leak was on his side of the line and he probably would have been tickled to death to have had a premium in place $5 a month to help him absorb these costs that he's been out but that would have been his choice but like Mr Fleming said you know a home warranty program if these pamphlets are provided at the closing table and if there's something that the city endorses a verified company that's a reputable company I don't have a problem with that but it's still citizens choice and selection and maybe making it more public awareness by bringing it up and saying that there is such uh a company out there that will do this I don't have a problem with that but it would have to be vetted in my opinion and if National League of cities and tml has vetted and they've worked with this company then that first of all tells me that they are reputable and the disclaimer at the bottom absolutely definitely if that's what Miss gr staff is asking you know I can support that we do something like that but only until after it's it's vetted absolutely and I think you know mayor I'm not S I don't know what the right company is I would expect staff to do all of that but but before with kind of that idea we never did anything we we just didn't do

[2:39:05] anything we didn't go search for another program we just let it languish and I think more than anything that's my frustration is that we don't take action we we think of everything wrong with moving forward and yet our sister cities have have been able to do this so I I would like for us to take a more proactive approach in this so I can see a predent I can see half a dozen banks in here next next week with asking that we will pay back the city we want you to endorse us I can see car dealerships I can see grocery stores I can see a dozen realtors that want to use the city logo I see this is opening up a box that we don't want to open up it's still the the consumers have the ability to pick and choose because they get the same advertisements I do if they want these maintenance policies they're available they come to their mailbox they don't need the city to pick a maintenance provider for them just like they don't need the city to pick their automobile or their insurance company or their grocery store right on down the line that's not the city's business that's I appreciate your opinion but I think there are other opinion so that's fine I would ask that we call for the vote uh public comment uh I don't think this is a vote I think mayor it's discussion of Mayor the the idea today was to consider the concept yes if Council thought they might be uh uh might view this positively there is more work that needs to be done and we would bring somebody in possibly uh the group that is endorsed by tml uh to make a presentation and get more detail and possibly have more of these answers yeah it's just discussion issue today the key today is concept because Council had a problem with the concept last time we thought we'd start with the concept and go based on council's Direction okay public comment on this I I have a comment real quick go ahead Don um and I do too okay you want to let Turner go ahead no go ahead you go ahead let's get

[2:41:10] let's get the council discussion and then we'll go to public comment my my feeling is twofold number one I would love for every person to to have this that needed it that has an older home and those sort of things it's been my experience that the people that need these sort of things the most uh I.E renters that have fires don't have the insurance that they need and that concerns me um to me it would be a big uh PR type thing that we would need to get the people to understand coupled with uh very very low rates to be able to to do this because the the majority of the people like I said that need it the most are the least likely to to take part in it yeah Johnny I just quickly wanted to you know I have over the years gotten the phone calls from the elderly folks and the older homes that have had this problem but I I'm kind of I don't I'm leaning towards I don't think we need the city's endorsement if if National League of cities or tml wants to come here and present a program that's available out there to the citizens then so be it I don't think they need our stamp of approval uh I doo get those those offers in the mail and you know what I always tear them up I one day I even call Ricky Dixon to say hey this legit and he says yes they they they come to you but again if we want to you know the bottom line is we're trying to take care of the citizens especially the older ones who are financially strapped when it comes to a problem like that you know water line break or something but again if we're if we're here on their behalf to at least allow somebody to come out here and hey this is our this is what we offer here's and and I'm I'm All interested on the pros and cons of this concept because you know we can't just say okay let's do it just because tml whoever is doing it is approving it you know I don't want to go there I'd like to hear more meat of how it really works does it work does it not pros and cons

[2:43:15] is the bottom line that I'm I'm interested in and cost and cost exactly any other comment from Council before open it up the public Turner yes my name is Jim Turner and I do remember the discussion on this I was here for it and one of the things that concerned me then still concerns me now is the advertising and the presentation on the endorsement made it look very much like this was an official program of the city and had City backing and that gave it a lot of weight that was probably unjustified especially if we're looking for a competitive market if we do have an endorsement there needs to be conditions on it first off it has to be presented in such a way that it's clear right off the bat that the city is not endorsing this exclusively and this is not a city publication the examples I saw would be very easy for people to confuse as a letter from the city not somebody who happen to have an endorsement from the city it needs to be clear that this is not an official City notice on anything they do if there's any confusion about that that needs to be brought to where before city council for approvals so that there is no confusion on that second off I don't think the city should be giving an exclusive endorsement to any business doing any service like this any more than they should be giving an exclusive endorsement to stripes or alsips as a convenience store or whatever this is a competitive business and a competitive market the city should be endorsing a concept and a set of Standards if this company meets that concept and that set set of standards they can get an

[2:45:17] endorsement says yes this meets City standards but any company that meets those standards and supports the concept should be able to get the same endorsement not exclusive and part of that endorsement should be based upon cost to the uh citizen it should be based upon a possibly even a separate fund to help those who need emergency assistance and don't have the insurance or warranty program one company coming in and getting an exclusive endorsement on something like this is not what the city should be doing I our L has already brought up the possible legal problems I think there are moral and ethical problems and economic problems involved as well so I have no problem with the city endorsing a program like this educating the public that this is available this is a price range to expect but getting into an agreement with only one company as an exclusive endorsement especially if they're allowing the use of the city logo is the wrong thing to do thank you thank you Jim yes ma'am and state your name please ma'am and you have the floor uh Mary Casper uh I heard this was going to come up in uh the council meeting so I did a little bit of research on it San Diego received $242,000 for the use of their logo and they expect an income from this a program like this of over a million dollars a year so it's a rather big incentive to go ahead and do this Sanford Florida received $10,000 that's what the company Utility Partners um offered them um it sounds like it's very good but one

[2:47:22] thing going through all the contracts you have to remember is that there are actually two separate contracts you have to have one for water and one for sewer so it is not one billing price it is two and the sewer is generally higher and I got this off of the Sanford Florida contract which is online and it was 2013 so it's relatively new what abalene received for the use of their logo what Plano received what Odessa received or anything else I could not find it never stated um the person also has to warrant and state that their water lines and Sewer lines are in good workable order before they are even covered the policies do not cover pre-existing ex uh conditions just like your medical used to so that is something else you have to take into consideration there needs to be a lot more research done utility uh Service Partners is a very good company they have got a A+ rating from Better Business Bureau I'm not saying it's a good program I'm not saying it's a bad program but you have to be very aware that there is a lot of education and you cannot make assumptions that everybody is going to understand what is actually going on and be up front if you take the money for the logo can you tell us how the some of the Cities Ed the money that had some of the the larger income that took the royalty do you remember uh Atlanta I believe um and the royalty is zero uh for no 25 cents per contract 75 cents per contract and a dollar per contract so if you have two cont contracts you're paying whatever um Atlanta I believe puts it into an additional water fund and uses

[2:49:27] it for um to help lowincome residents make repairs do you know some uh to pay their water bills um that's one use some people put it some cities put it into general fund uh so there are many ways that they could go head and do it and you're also opening up to this company offers inhouse water in-house gas In-House Electrical in-house heating and air conditioning contracts too so it's not just water I mean it's everything else are you going to allow them and give the city endorsement to everything else they do say they use local contractors but you know there there's a lot of ramifications to the whole thing and that's just what I found out in one night looking at it so there you go thank you thank you Miss Casper what is the uh desire of the council to move forward on this I'm I'm totally opposed to it I don't think the city has any business at all picking and choosing anything so I'm opposed to it but what do you think about it Rodney you want to move forward on it yeah I'd like to move forward on it and really you know when you're talking about endorsing car companies and things like this we're talking about something that the city is connected to their resident on so there's not very many companies that are like that you could talk about uh an electrical provider maybe and us as water and the sewer but we're directly connected to that property so I don't see it as opening the floodgates on you know car dealers and lawn mowing companies and things like that all we have we have we service that that address so I think that uh I would like to move forward and I'd like to see you know what it depends on the companies that were you know how much money can we get as a city and what could it do to benefit us also as well as the residents

[2:51:31] Marty uh i' I'd like to move forward just from the standpoint I I'd like to see a presentation I'm I I don't know if I'm right now favor of or opposed to it but I'd like to see a presentation and and hear the pros and cons and and then formulate uh formulate an opinion then John I was going to say exactly what he said I'm not ready for any type of endorsement but if educating the public to what's out there available to them is what comes out of this via program presentation then I'm okay with it Charlotte I agree with everything that Rodney said I I think that we're not serving the people if we don't at least see a presentation and look at it Don I'm for looking at it and I know you are Elizabeth good put a 61 on that one and we will move forward because I've already seen the presentation so we will move forward staff if you would put something together and bring it back to us and let us look at it it is 1211 let me call for the executive session and we will take a lunch break executive session under the revision of government code five open government ethics subtitle a open government chapter 551 open meeting sub chapter D exceptions to requirement that meetings be open under the following sections section 551 072 to deliberate the purchase exchange lease or value of real property pertaining to Lake nasworthy possible police station location and property owned by the city section 55174 A1 to deliberate the evaluation and duties of the city manager Daniel Valenzuela it is 1211 I expect we'll be in executive for at least an hour to an hour and a half you think so that's 111 130 145 I don't think we'll be back before 145 that's going to be the date 1211

[2:53:35] Brian it is 2:36 we do have a quorum Johnny silvas has left the building we are waiting on Elizabeth but I think she's right outside so let's go ahead and get started we are to number 22 which is a p first public Hearing in the introduction of ordinances amending chapter 2 entitled Administration article 207 entitled boards committees and commissions division nine entitled Economic Development cooperation and ordinance of the city of St Angelo Texas amending chapter 2 entitled Administration article 207 entitled boards committees and commissions Division 9 entitled Economic Development cooperation more particularly by amening section 207 253 entitled board of directors subsection 207 253c in order to permit a director of the city of St Angelo development board to be appointed to serve as a member of the water Advisory Board providing for severe ability providing for an effective dat of the ordinance Roland P you are on sir good afternoon Council Roland Pena economic development director as you stated mayor this is a uh the first public hearing and introduction to the amendment of The ordinance uh describing this describes the U uh Economic Development Corporation board of directors how they're appointed uh and um their um their ability to serve on the water Advisory Board you may recall that the um water Advisory Board ordinance was amended in September uh not too long ago and it required that the Costa DC appoint one voting member to serve on the water Advisory board by way of two appointment options either a member of the co City C board uh or a city employee who performed staff services by contract for the cad DC oops would help if I get this situated

[2:55:44] correctly so for the purposes of this proposed amendment um the uh public hearing and the amendment should address uh the appointment of the director to uh to the water Advisory Board currently this subsection reads uh to this effect no person shall be appointed as a director who is an employee officer or a member of the city council of the city or a member of any board or Commission of the city so it's not permissible for a director to serve without uh this amendment the proposed amendment um allows us to to make this um the proposed amendment uh will uh will make this change actually just an insert that says except that a director may be appointed to serve as a member of the water Advisory board so the first hearing reading today uh is today and the second is December uh the 2 tomorrow we'll have our CC um um Regular board meeting and I'll update the board to advise of of today's proposed amendment and um um this hearing and then the subsequent subsequent hearing now uh should um should the board decide to um pursue option number two which is the employee uh that is under contract Services uh we're we're also making uh the provision for that in the contract services uh that the board will approve both items will go before your the Council on December the 2nd I'm open to any questions you may have so you you don't expect anything from us today except to introduce it and then when you finalize it with the Casta DC board you will bring it back to us on December 2nd for Action December 2nd uh I believe it comes back as consent for second reading second for second reading that's we we need to vote on this today it's the first public

[2:57:47] Hearing in you say you're going to bring more information to your coasta DC board tomorrow that is correct I will I will bring them up to date in terms of what's being presented today this public hearing and you're going to you're going to present them tomorrow what we vote on today that's correct okay I understood that we would you had the second option that you would take up with them tomorrow and I thought if we vote on the one option today and you take up a section option well your option uh allows only the the director to be able to to serve on on the water Advisory Board in terms of the employee we're we're going to address that tomorrow in the coost DC board meeting and so in order to address an employee to be able to serve if it should the board decide to appoint them to serve on the board uh we're going to make that a requirement of their responsibility uh as um as we have a conflict in the employee policy that doesn't allow an employee to serve on any other board of commission unless it's their responsibility but your question mayor is whether somebody help the wording of the motion well um I would summarize it saying I move approval second that excellent and if we need to come back with an amended new ordinance that substantively includes an employee also being okay appointed we will do that what we're doing today is accepting the fact that a CO of D DC board member can also set on the water Advisory board that is correct okay and that was your motion Marty correct and that was your second thought yes sir any further Council discussion public yes ma'am I thought we had already done this when we uh reorganize the water board you know the council had already approved for a member from Costa DC or their appointed employee or whatever but that's okay but I want to ask is this uh revision that's uh along with other revisions that we have made the last year year and a half I would like to see it come back in the book in the the handbook for coad DC so

[2:59:50] and with it marked and tagged everything that has been changed this last year uh to make sure that we got everything in Council approval and they're all on the same page is just my only comment we can do that public comment call for the vote all in favor please say I I I oppose Nay put a 60 60 on that one please thank you thank you Roland number three is first public hearing introduction of an ordinance amending the 24 215 budget for capital projects incomplete projects and grants which necessitate budget amendments Miss Morgan you are own ma'am good afternoon uh this is the first amendment of the 2015 budget and so I'll hit the high points on the additional information but certainly uh grab me with with whatever questions you may need and I have that detail here on uh PowerPoint that I'll try to keep up with the first item for consideration the total amendment is 23 , 820,000 in expense this is primarily due to this first item the carryover of Prior years allocations for capital projects items that could not be completed in fiscal year 14 uh very often we have multi-year projects for Capital funds and so we're requesting to carry over 8,516 517,000 in change uh this is uh related to last year's budget closing and needing to open those up and there is detail uh in the in the in the background the the next item for consideration is uh the health lease and utility Grant we're receiving a grant from the rlss lphs for the nursing division's office space and Utilities $48,000 in revenue and $48,000 in expense so the net impact for that one is zero uh the next item you have for consideration is the bulletproof vest grant for the police department $945 from the Department of Justice programs and 9,45 in expense as well so again the net impact of zero uh the next item the fire defibrillators Grant uh for $230,000 in Revenue as approved I

[3:01:52] think on today's consent agenda and expense for the same amount of $230,000 uh the Emergency Management Services Program this is related to uh Tom Green County uh offering to reimburse up to 98,6 58 to share in that program the local match in half so they'll have their Grant uh their City contribution and their uh County contribution now so this is for everything from a a part-time staff member uh Communications expenses vehicle expenses Etc the next item there is the New Freedom Grant local match this is $27,000 from the ti North fund balance and that is uh already available for allocation Revenue already received in a prior year uh an airport maintenance position um in the detail related to uh the airport budget that was adopted revenues were significantly down and so in order to balance their budget we cut a maintenance position however there's there's a new fee uh for overnight parking aircraft remain overnight fees uh that is performing well and so we're able to reinstate that much needed position for $3,493 that's the position including benefits uh PR rated for the remainder of the year uh that's still budgeted conservatively so what for what we think that fee will will achieve uh the next item is equipment replacement insurance proceeds $50,000 received for wreck vehicles that need to replace that vehicle um City Auditorium renovation project you'll see that amount of $4 m566 th000 in change in revenue and expense a portion of that is the the donation the naming rights which was approved by Council recently and then the remainder is um for the roof uh for that item you may notice that it's not for the full amount of the the donation I think the naming rights were $5 million and I believe that that's related to uh sapac is receiving the donation and they are having some upfront soft cost as uh for the architect and we'll get the remainder for construction and that is the last item so the total revenue is 5, 33,000 the total expense is 23, 820,000

[3:03:56] and this is primarily this is just housekeeping somebody want to help me well I just the total expense amended you said was 23, 82 478 that's what's on the front page it refers to exhibit a but the net benefit is the18 million what the difference is what the difference is primary it's that expenses are greater than Revenue most of these items I went through did have Revenue associated with it that uh would offset it uh so total revenue is $5 million however however you'll note this very first one has no Revenue associated with it so revenue is only $5 million expense is 23 million so the the net okay okay thank you yes ma'am motion to approve second that's what I was waiting for do have a motion to approve do have a second any further coun discussion public comment all in favor please say I I oppose Nay put a 60 on that one Brian thank you number 24 is discussion consideration of authorizing additional full-time equivalents FTE and support of FY 214 215 Council priorities Miss Marley this one is yours ma'am good afternoon mayor council city manager um as you know there are a couple of different ways that we track our full-time equivalence in the system one of them is from a financial aspect and making sure that we have funding for those positions and the other is in Human Resources where we actually count noses and keep up with how many employees we have um there were some projects that were approved in this year's budget where the financial end of it was approved by Council but there was no official action to actually authorize those full-time equivalents and add to our total headcount um in addition to that we did have some other areas that based on the priorities of the council for the upcoming year we determined a need for additional employees and so today I'm here to discuss those um increases with you um I'll refer to the memo and in each of the um areas where

[3:06:01] we're asking for people um the department director is here to answer any specific questions that you may have about the positions as you know according to the Charter the city council maintains full authority to establish and create positions so that's why we're coming before you today um the first area was in the solid waste collection and Disposal lease um or uh contract as well as the landfill lease and operation the uh contract did call um it had a requirement for a contract manager and an accounting clerk to do with the Billings for the Solid Waste Department um the cost of those two positions was with Benefits included was 12 9,407 which was in the budget that was approved we're not seeking any additional funding we're just seeking the full-time equivalence for those two positions and I know that um Shane is here if you have any questions about those positions the only question I've got I know that we have to have the contract manager because we need someone to keep up with this but would do we really need a contract manager and an accounting clerk can't one position take care of this um I don't know if Mary is here um the way it was explained to me was that there was going to be a lot more billing um involvement with this new um contract and so there was a need for an extra person over within the accounting department to handle that but Shane if you've got anything to add or Tina um just to say that uh we've had a a shortage in that in that division for for a while now and uh she does do quite a bit of work over there Mary Cleveland for the landfill she's put quite a bit of effort into it talking with Patrick and Shane and and getting all of the accounts set up and everything and um she's she's uh having to do a lot of that work herself where she could be

[3:08:05] doing things that are more pertinent to the billing and receipts Division and and getting a lot of things in order um and it's it's not productive for her time to be used for those types of things and so um I I don't know if you have any other question there are certain reporting that I like to have uh from that area one one of the reports that I had requested before is Zer consumption report just to make sure that we're doing everything we possibly can that anytime a meter stops working or slows down that we have the reporting necessary that's just one example but there's so much that she can be doing from that standpoint to make sure that we're reducing any losses that we have and right now we haven't used it as effectively as we possibly could because she's really doing more of a clerk clerk job at this point right any Council discussion on this I don't have a problem with any of the requests I'm wholeheartedly behind it um I know that um some of the positions on here that I personally have seen where we're lacking in bodies to do the work and we can't expect staff to keep up with the pace that our city is moving and growing if we don't give them the additional tools to work with and that is additional people in some of these areas without mind going into specifics uh some of you well know the you know areas that I'm referring to so I support the request and if you want a motion I'll be happy make are you can take these one at a time I'd take these one at a time I'd like to take them one at a time well I don't have a problem with giving you what you need Shane but if you can do it with one I don't see any reason put two on it but that's that's just my opinion if you think you need two then they're two totally separate functions the billing function is totally separate Anthony wants you at the microphone the contract management function is completely separate function from the billing function um although these people will talk to one another

[3:10:07] they're not necessarily working in the same world so that's why the you see the separation of the two positions okay sir do have a motion short you did second her motion I will you did okay we do have a motion and a second any further discussion on councel public comment call for the vote all in favor please say I I Bose Nay put a 60 on net BR number two is Hickory water supply plan in original proposal for the Hickory water supply to be developed it was known that increased staff would be required to operate Supply plant and in order to this resource to be added staff proposes adding six position for water treatment plan operators maintenance mechanic maintenance technician sufficient budget existing the water rering fund to support these positions no additional funding is requested and I probably just read what you were going to read didn't you did and you did great thank you move to approve second my question is how much is this even though we don't need additional funding how much are we talking about let me just see if I have that with me I think I do and while you're looking you might look at three also and my question is can't we can't we cross cross these employees from the water plant to the Hickory plant do we have to hire six people for the Hickory plant when we've got probably the same people working in the other plant we'll be happy to cross them from one to the other but we need we need an we need six of people at that plant to run it in addition to the plant that we already have folks in the total cost is $231,800 okay thank you do have a motion to to to accept this as presented do I have a second do I have any further discussion public comment all in favor say I oppose Nay put a 60 on that one too straight maintenance well I'll let you you do that oh okay all right maintenance the third one is uh Street M maintenance this is a council priority for the upcoming year the um you approve

[3:12:10] the annual funding allocation to cover the increase in Services related to the Street Maintenance specifically crack seal seal coating processes however they do need the bodies to be able to perform that work and so they have itemized six positions that would be important for that uh priority to be continued and um I see I didn't put the cost of that one on there either okay let me get that here while you're looking it up is there any way we can do it with less so the mayor won't have to ask that the cost is 29,31 do we really need six I think you really do yeah I think the crew this one is the one that I really am in favor of I wasn't even going to ask that question Mar well M I have a question yes sir where are you going to find these people I mean the the last time that I I talked to you you had like nine positions open then do you think you can find somebody to fill these positions yes eventually yes sir I'm not going to say how soon or when but yes sir eventually we will how how many positions do you have open now right now in Street and Bridge we are in the process of hiring our final open position in Street and Bridge right now um it's not the rest of the divisions that's just in Street bridge but uh we are in the process of hiring our our final open position Street Bridge right overall how how many Al are you oh she she has I've actually got the numbers um and this is Citywide not just Shane's area but we have 47 full-time vacancies at this particular moment in time we also have 16 positions that have recently closed but and there are people that are going through the hiring process so we're functioning right now with 63 people fewer than what we have allocations for right okay thank you and I would love to see us

[3:14:12] eventually get back in this business so we don't have to use the private contractors but you know that's a discussion for another time somebody help me on this one move for approval second do have a motion approval on for Dawn Elizabeth is seconded further Council discussion public discussion all in favor say I I oppose Nay put a 60 on that one uh development service improvements yes um as you recall there's been a lot of discussion uh across several different meeting meetings with Council about the um processes within the development services department and our interest in improving that um there's been a lot of discussion about One-Stop shop um at development services and as a result of that we are um requesting two positions to try to continue to implement that process the first one is a development services technician uh this particular position would assist in the um development process by doing their on all plans plats and checklists um funding has not been allocated for this position and at this point we are estimating the total cost including benefits to be $51,988 the other position and development services that they're asking for is a deputy building official this is a position that we've had at one point or another over the years and as presently not authorized so they are asking to reinstitute that position and this position would actually assist in the oversight of the permits and inspections division by um assisting with the plan reviews and field services that involve uh permitting and outside inspections another this is the another position that has not been allocated um with any kind of funding and so the estimated total cost at this point is 77914 and I know that Patrick is here if

[3:16:15] you have any questions about those and this is going to speed up our process that is the intent yes mayor I think this is an excellent way to to invest and get a return on our investment because the faster that we can speed up the development process the faster we get tax base on the ground so I would I would be happy I would be pleased tickled to make the motion to approve these two positions is anyone pleased and tickled a second you are I mayor I I have a bit of heartburn Item B I think that we're we're not adding boots on the ground so to speak I mean to me that's an administrative position it's not somebody that's that's going to be out in the field doing inspections it's not going to be somebody that's doing full-time uh Plan reviews and those sort of things and and from what I hear that's what we need is is to be able to to do those functions uh versus uh an assistant manager so to speak I'm also kind of interested in perhaps seeing other opportunities for what Mr vardan is talking about so I'm going to be less inclined to approve the next ones because I think we could do more with more inspection um as he's saying more boots on the ground because we're going to be changing exponentially with regard to development and I'm not sure two internal people are are the complete answer to that and I think what they're saying Patrick is that we've got to speed this process up and it was a council priority that all seven of us at our at our little meeting we wanted this done our Retreat we want this time sped up we want a more customer friendly permit and planning department and that is the that is the interest of every one of us so whatever tools we can give you to make this happen we will give you but we want

[3:18:19] you to use these tools in the very best way because we need to speed this process up is that fairly said close not mayor I might add that on that item and Patrick can speak to this as well but on that particular position one of the other uh requests I have heard of council is one to speed things up uh two for consistency so one of the areas we've been trying to address is the area concerning consistency as far as inspections go and those kind of things this person would also help a lot with that to try and make our inspections consistent from time to time this person would also probably hold those type of skills to where when we have an employee such as we are now we're down Staffing this person can step in to assist with those inspections as well so their task is going to be sort of a a combination of of multiple components of that as I see it I don't underestimate the the value of having additional boots on the ground because I think we need that and to be quite honest with you I think we may need more than this this is what we came to you at this point but don't I mean I didn't want to overwhelm what we're asking for but I anticipate we could use another person for boots on the ground as well well I I'm really skeptical that that this is going to going to solve the problem um as far as fill in they have to be certified in order to be able to do it and you're not going to have a person that's that's certified as electrical inspector or bu or plumbing inspector or construction and everything all in one fail SWOT but anyway that's correct but our goal would be to get that person into that that line but I agree with you they're not going to be certified in all those areas right off the bat and one of the plaints that I consistently get is all the little personal little foms and they'll do people will do everything they're told to do and they do it and then they go back and get someone else and they're told an entirely different set of rules and we need consistency in our permit planning department so that everybody's speaking everybody's speaking the same

[3:20:22] language and everybody's on in the same book and that's that's my primary complaint that I get is that every time you get a different person you get a different set of rules and we don't need these little personal foms absolutely and that that's my goal as well I think one of the things that uh I don't I want to underscore is the fact that we need to develop processes and so there is both an in internal and external component component that needs to be reviewed I think when I don't think anybody really understood maybe the depth of some of what needed to happen internally in terms of some of our processes and so that's why it's important to really get those uh corrected I mean you've you've authorized a software which obviously will help um both internally and externally we do need to look at how we go about doing business and then as as Rick suggested um with an additional um person to oversee the ACT activities out in the field in addition to assisting with the plan review we'll be able to be more consistent and have better quality control as it relates to what happens out in the field so I agree with you we want to be consistent have consistent standards and apply those across the board thank you pedrick I do have a question on your on your statement about providing what we need so if we think we need I mean I didn't want to go above and beyond what we're requesting because I think that this will get us started the right pushing your luck now with two but I think you know statement was boots on the ground and I agreee with that but my concept was is that we we go with this and then come the next fiscal year as we're reevaluating if we need some more we we try to want more at that time and work it that way I would say let's put this on the valuation type deal we we'll give you the tools that you that you're asking for but show us some progress and show us that it's working and then if you need something else then we can always look at it absolutely thank you do have a motion to approve as presented I do have a second do I have any further Council discussion discussion from the public all in favor please say I I oppose Nay Nay put a 51

[3:22:26] on that one Brian all right where are we internal auditing Citywide function yes sir um the city audit committee had requested that we create um a uh a position that would work within the internal audit function the um position that we've come up with would be a grant coordinator that that would coordinate the Grant application process for the city um the um the fact that this particular position would also watch over all of the grants and make sure that the different carryovers and reimbursement throughout the year would would occur um funding has not beenal allocated for this position and the um estimated cost including benefits would be if I may Mr Mayor I also serve on the audit committee for the city have been in that position for quite some time um I see a lot of things that maybe the rest of the council doesn't see with reference to the audit the internal problems on that committee I am the only city council member it committee consists of independent accounting firms here in the city and staff from the accounting such as Tina Michael and haime hor no Hae okay I thought that was right uh that uh work on that committee and review the work of the entire city in the accounting the intake and the output of funds and how it's correctly handled and for us to think that we don't ever make any mistakes we're perfect we don't need overseeing is a false false place to be we need that position and I'll speak to the next item which is an assistant I I think to train two people in that position to have a backup Source it is so important to have a backup who knows the depths of what is coming in and

[3:24:30] cashing out and the funds of the city and if we meet all the checks and balances we can't expect one person to continue to do that Steve basically has been carrying that position has done quite well but it is tremendous it is much more than 70 hours a week and to have a backup for vacation sickness illness or if somebody moves on who could work regularly in uh finance department Tina's department where they are constantly crunching the numbers and preparing the statements for the city to me is a very crucial position that we've overlooked and have paid the price in a few areas because of some costly mistakes uh the audit committee strongly recommends and I I concur with this and I'll let the rest of it go to Michael D I've pushed for this for few years now Council discussion I'm sorry Mike I'm I'm sorry go ahead go ahead all right uh the audit committee has one council member uh two staff members which are currently uh teen and myself and then two CPAs uh from out in the community that design being so that the staff members could not dominate the the the votes in that in that case uh in the in the case of these positions this position primarily this grants position the justification exists because because the internal auditor is spending 40 to 60% of his time working on grants assisting departments who have grants and need to follow up with administrative compliance issues uh he spent and we have our internal auditor spending 40 to 60% of his time assisting in that capacity and so that is a a direct reduction of his ability to do internal audit work um I think Charlotte has accurately reflected what the the uh committee has seen and uh they reflected their wish that this this grants assistance grants coordination Duty be taken on by an additional employee and uh they actually took minuted action and made it a formal recommendation for the city manager to

[3:26:34] consider uh including in a future budget and uh as we were talking about uh adding full-time positions we thought it appropriate to bring this topic up at this time for the full Council to consider that the the the primary issue is that the work is being done at this point by the internal auditor which leaves dramatically less time for him to do actual internal audit work move to approve uh 5A as presented second do I have a motion or do I have a second any further discussion from Council I'm not interested in these at all I believe that uh Grant Administration should be with the uh the lead project manager and that adding these two positions isn't necessary I think there's more an issue of accountability I understand that councilwoman farmer probably has information that I don't because she serves on that committee but based on this and what I know I would much rather see this go to Inspection Services or development services again for Frontline employees than than building uh back office needs can we by any can we please have stepen come up here and kind of address this issue as well CU he's the one who really is dealing with uh the the auditing and also the grants at this point but again I'm not sure that Stephen is the one to answer why he's doing grants Administration when he's the internal auditor and I think you've been doing a fabulous job as the internal auditor um just want to give a brief history on the internal audit position this position was vacant for two years prior to me taking this position when I did fill this position staff as well as the audit committee determined based on findings from two prior years audits that were Grant related it was determined that not only should this internal auditor do internal audit work but also have oversight of these grants because they put the city at a high risk of losing funding for these grants federal and state grants require quite a bit of compliance um so like I said at that point in time it was determined

[3:28:38] that the internal auditor not only do audit work but also have oversight over those grants Ste Tina Tina can assist with that answer I believe that the grant position was correlated into the internal audit position as a response to an external audit I believe it was fiscal year 2012 but then and before there were some findings in our single audit which is the audit that governs any grant money we receive from the federal government and so in response to those findings we implemented this position as part of the internal audit function um since that time we've not had any findings in our single audit which is definitely a good thing and I think that's part of the reason our outside independent auditor report that we have we have done annually that looks at the work uh you know their findings and their recommendation was also to the council at the 2012 that uh we fill that position and it be covered any further discussion from Council do I have public comment on this the motion has been made and this is 5A which is that we will hire a grants coordinator position this is a if we if we mayor if I could yes sir uh councilman thank you for that uh however the two planning positions also don't have uh funding in the budget they are proposed at to be funded from general fund fund balance for this first year to be worked into the uh regular budget in the proc in next year's budget process

[3:30:42] that is the same proposed funding source for this grants coordinator position uh a couple of optional a couple of funding options first of all we have not uh reviewed and adjusted planning fees in I'm not sure how long it's been two years and uh with this growing burden it's it's appropriate that we do review those in fact Daniel has uh directed staff to review all fees every year and and they've implemented a process to begin that so planning fees could be a a way to to assist in funding those planning positions for the uh Grant coordinator position uh in the future we would Envision some sort of combination of uh general fund dollars and indirect cost allocation dollars which is a charge we make to Grants and to outside funds for Central Services which are provided in other words the the grant that this person works on would help fund part of their salary in the future but for the first year General councilman self this is proposed as a fund balance funded position call for the vote all of those in favor please say I I see I raise see some hands all opposing n raise your hand this one failed two to four B council member requested there's not any sense to cover this one since the first one failed because it was a second added position for backup to have internal assistance in our auditing uh and to have backup and additional assistance in accounting it's a lot of numbers for the city that we need watching so suggest that we move to six do we need to vote on this one just to just to get closure to it might as well I mean just to I'll make the motion that we disallow B we do not fund it

[3:32:46] second do have a motion that we do not fund B we do not create this position I do have a second Council discussion public comment all in favor please say I I I any POS Nay n n so we have another 42 vote on that one so it has been denied number six Lisa all right um these are just some miscellaneous administrative functions that had been requested by Council and the first one is to authorize an office assistant position within the development services department um the one of the functions of this position would be to answer and root telephone calls greet customers uh complete various administrative forms and reports um funding has not been allocated for this position and uh the total cost is estimated at 28350 doeses this mean that the automated system will go away I believe that the system would be greatly uh modified I think that we we have an interest in obviously having the ability um to allow for there to be messages left so we obviously with an additional person could uh make the system more user friendly was that a yes or no that was a perhaps but I I the automated well hard to vote if if that is the inclination of the the board of the uh Council we certainly could uh eliminate the system what did the system what did we spend on that system the it's part of our internal infrastructure we didn't we didn't it didn't cost us anything it's our phone system has the ability to do that in any Department right that's what it it's part it was just we just Our IT department

[3:34:48] spent a little time setting it up correct so that it would do what it does Patrick will this be strictly for for your office or for building inspection also it'd be for the entire building well the the entire I guess I should say one stop okay if you'll tell me you'll do away with that automated system I'll vote for it well and and you know I think the person can answer a certain number of phone calls but you know if they're on the phone it's obviously going to have to roll somewhere correct no problem with that yeah I've had a lot of complaints on that automated system doing what we can sir makes me mad help me Don um move for approval second do have a motion to approve I do have a second this is for a person a live body to answer the phone to take messages and to transfer calls instead of punching buttons I think it's wonderful that's what it was a live further counil discussion me he didn't convince me that this would take away automated system and people's calls would get returned I I just not convinced that this is the answer to our problem there public comment all in favor please say I I I so raise the hands again nay nay okay let's put a four two on that one and and again I wanted to just point out this is another general fund balance position okay uh the last uh request is to authorize an additional assistant City attorney position for our legal department uh this position is obviously um would certainly strengthen our ability to process requests through that department um which obviously would benefit everybody in the all of our users within the city funding has not been allocated for this position uh the total estimated cost for the position

[3:36:52] including benefits is 13,428 and again this was a council member request how does council feel about this one somebody get us started this was a council member request who requested that I did council member I'll jump out there and say the processing time from our legal department has lengthened and it's because they are uh handling a whole lot more requests in the legal department than they were this time last year or year before the year before that and that is based on the growth and the amount of time that has to be sent in reviewing and reading legal instruments uh there again it's the amount of work at the pace that the city is growing that has in my opinion called for this increase uh of Staffing we can't expect to produce the turnaround time to be as it was last year when we have four times the workload before Miss farmer actually requested the item for the to be placed on the agenda uh Miss bowling and I had already discussed this um also along with HR department uh because uh they have had a large volume of work I think that uh the staff there has done a a fine job as far as trying to keep up and sometimes not even keeping up that's a lot lot of hours that they've been working and we had discussed as far as the needs for that department and uh what uh that would look like we had initially talked about an assistant C City attorney we had talked about uh par legal uh we had talked about our options there um I know that probably miss bowling can talk a little bit more about this but again they have had a large increas as far as the the the the level of legal work that they're doing at this point true move to approve is presented second do have a motion that we hire an assistant City attorney it has been seconded any further Council discussion on this item before we vote public comment call for the vote this is

[3:38:55] $13,421.93 these those that are funded um we will be coming forward with resolutions that are necessary in order to adopt it into the budget and it will include the FTE that you've authorized today thank you very much thank you Lisa number 25 is discussion and possible action on matters related to the funding of capital projects good afternoon mayor and Council city manager um uh this this discussion is um is being driven by some imminent needs but but there are also some other needs that have been brought to the attention of staff and City management uh that that directors have brought to our attention or or whatever other means um but right now the most imminent uh projects that we have uh coming up would be the fire training center and the fire station uh the fire training center we have received a grant award from the federal government and the amount of $1.2 million that uh Grant will expire on March 27th if we do not break ground I believe we just have to break ground by that point um and then we have two years to complete the project uh to receive the grant Award of $1.2 million the additional amount of funding that we would need would be $2.8 million that's I guess a good estimate right now um it may change give or take a little bit but at this point that's a good number um and then also fire station number four um I think that council's pretty aware of of that

[3:40:58] project and and its imminence as well um with the fire training center I do believe um I've been informed by Chief Dunn that in the past Council had already allocated um some amount from ambulance fees that would go towards a possible debt issue to fund that I um the rest of these we're kind of here to discuss and try to define a funding source for those the key here council is that we're going to issue debt for these amounts and we're want to make you remind you of projects that you've uh heard about before and then inform you about uh some things that have come to our attention or been brought to our attention as we contemplated this debt issue the key question is we're going to borrow this this money for these projects are there any of these additional projects that we need to consider moving ahead with right away do we need to do we need to vote on these individually what's what what's the procedure you need to follow we're going to need direction from you about what to include in a bond issue and certainly we recommend those first two items we would like your discussion and could uh we're not necessarily recommending all of these we just want you to be informed that these needs exist and if you feel strongly that something should move ahead uh we need to know that and for those that we think are Necessities we'll let you know which ones we think are necessity so I guess just let you go ahead and run through your presentation and I want I wanted to just say that um the reason that we're here now is like I said that Grant expires March 27th and it does it is a 75 to 90day process to issue debt so that's why we kind of need to get direction now so that we can get with um Vince and and get him started on on what we need to do to move the process forward I thought we'd already approved this well you've approved some of this youve some of it right you've approved the projects you've approved some of the funding but there are items listed here that have not been approved to move forward how about the fire training center haven't we already approved

[3:42:59] that the con you approved the uh hiring of the construction manager all that kind of stuff you've approved the funding source where it's to come from this is the actual dollar amount and thus we would need to move forward with issuing the debt so you haven't offici Al taken action to issue the debt those kind of things yes you have approved the funding source and so forth and we will be back with a budget once the debt is issued we will we will create a budget that goes with it so there there are uh two or three more approvals associated with that project alone sorry Tina no problem sir well at the fear of showing my ignorance on something I have to ask you know when I so strongly urged and argued for Street improvements uh being Southland boulev all the way around bringing Twin Mountain around uh Council had suggested that this be included in Capital Improvements and I don't see anything in here for any streets or even specifically that piece in Capital Improvements good question why don't we go through the uh presentation there is there are some streets there is a streets line in here uh and love to see it all right okay hope it's there all right I can't find it um again just the fire training center at $2.8 million this is a picture of our current fire training center and then an idea of what the new one might look like um we have the fire station number four this is the current station and uh an example of what one of our newer stations looks like just so you have an idea what we're looking at here how come our slides are different than yours say our numbers are different our numbers are lower we did have some updates we've been working through this with directors and they've been updating our numbers as as we've gone through the past week so I apologize for that but these are the most recent and updated numbers that you're seeing now i' be 700,000 mine the ones that you're looking at on the screen are the most current that picture we're looking at right now it went up 700,000 that was an estimate from several years ago I believe now we we as you recall recently you hired the

[3:45:01] construction manager on this project so we were getting the figures to those uh what they had plugged in on yours I guess was the original dollar amount that was um thought which we issued last time um so we hadn't gotten the figures to them gave those to them on Wednesday that's I mean that's a big jump all of our projects on in that regard as we've seen the construction has gone up anywhere from 30 to 40% so what we did was estimated a 35% how is this going to affect us when we're looking at we're talking about doing a new police station and we're we're doing these we have these firehouses which I'm totally in favor of new firehouses all over the place but the police station is older than any Firehouse that we currently use just to comment on would you go back to that slide on the absolutely the fire this and Brian can speak to this better than I can but this truck I believe is the one that's 20 something years old because the you can't get a modern fire Tru in the station they're too big and so I don't remember exactly what year this was built but this is the same sort of scenario you're up against with the police station I mean theirs is equally as important but you're going to be up against the same sort of challenge with the building construction costs right in the amount they've elev escalated in the past few years but what I'm saying is you guys are putting all these project on here and we're talking about doing a police a police station and it's not on here it is on there uh the slides you have uh that that presentation has been changed three times since you got that okay I I don't I'm not seeing it on here well we'll work through it but you're you're the point you're making that we need to consider our future big issues that is a major point that we want to make later on in the presentation but we do need you to bear that in mind we don't want to do too much right now because our we need to hit a big lick on streets and hit a big lick on police station yeah okay sorry we need to reserve our capacity to be able to do that but in the meantime we have some

[3:47:03] smaller needs that we that may need to be addressed everything on the computer is just making me mad because everything's way off easy big boy it's all way off I apologize for that Rodney we had more help in counting that would happen i' keep us moving okaying along sorry now my stuck okay and so here's a list of um other uh projects that that we've been working through with staff and directors um some of these are on the capital Improvement plan currently some are not yet adopted in the plan um and I can go through these one at a time and and then you can can have questions for each of the directors if you'd like or how would you do you want me to just go through them one at a time and then we'll okay so the first one would be p25 radio upgrades at $6 million um that has to do with Public Safety and radios and I did ask Chief Vasquez and uh our it manager John eids to be here to answer any questions related to that if you have them may I ask a question yes sir can we put this off until next meeting when we've got all the figures that we can look at and everything is right so we know what we're do dealing with or do y'all want to go ahead and do this today I wouldn't mind seeing what they're offering I just I think we're going to Mark some of these out okay go ahead P okay so did you have any questions again for for chief Vasquez or for John eids and it no can we just run through them to see what they are before we start asking questions sure well I I need an explanation for my mind process okay in all of I've gone through them and looked at them again all of the safety the armored car the police department all of these things is that on top of the police request that's in here is that in addition to the police station well you know the radio upgrades the communication software you know for the police the safety is that in addition to the amount that's in here for a new

[3:49:04] police station yes wow okay take us through them right quick let's come back police communication software upgrade at $1.5 million um neighborhood park restrooms including MLK at a total of uh the I'm sorry the restrooms at the MLK Park um for a total of $450,000 again already in the CIP uh the parking garage um spur parking garage at just over $2 million is already in the CIP what why is it in there because it needs repair just close it it is partially closed but it is an unresolved issue at this point and uh part of the uh initiative behind or the the momentum behind the CIP process was to make sure that staff brought to council's attention unmet needs on a regular basis and so we need to in we need to keep you informed that that is an incomplete or an unmet need that it is an unresolved issue and uh and to seek your guidance on what what your objectives for that asset would be we need to figure out how much it cost to tear it down and just go go from that it's probably a lot cheaper well they have that what I would say is if you have an interest in that we're we're not advocates for moving ahead with the parking garage but as you we don't want you to make a decision about one project in the absence of knowledge of other projects which exist out there we think you should know everything that's out there and then select your priorities uh we would agree that at this point we're not being driven by market forces or anything else that the parking garage gar should go ahead but you need to know that that a potential $2 million project exists out there associated with a parking garage as you consider borrowing money for other issues so keep us moving okay moving ahead uh these next few items are not yet on the capital Improvement plan and would need to be added um the Citywide HVAC uh we

[3:51:08] have needs Citywide for HVAC systems um specifically police HVAC upgrades and repairs uh this includes not only HVAC but some other um maintenance and that type of thing if police is going to be in that current station for a period of time uh but we don't want to do that until we know if we're building a new building that's right but we want you to be aware that that if you're going to be in that building for a period of time there is a substantial burden that goes with operating it effectively and then Citywide uh roof repairs at just under $200,000 I would say that the HVAC the Citywide HVAC and the Citywide roof issues are not intended to be all Citywide HVAC and roof issues that is just there's a specific list that's the low hanging fruit associated with uh those functions do we not have insurance on this this is the house across from the from the cemetery right the house at Cemetery we have insurance that roof has been in need of replacement it's it's a life it's not just a damage related issue it's a lifespan issue it has needed replacement for some number of years it's just it's so old it's we didn't have insurance I mean it it's clearly gone through multiple hell storms s insur we'd have to research exactly where that is there's there there may be a por I'm just asking a question the general public would be asking I think self okay okay uh we have uh property cleanup uh at two locations the station 618 Senior Center Parking which is currently I believe a building that would need to be cleared um and then there are some uh improvements at ELO that are needed at this time as well there's a building there that the city now owns that needs to come down but it's it's there a few steps that go with that eliminating some asbest uh there's a neighboring property with a common wall multiple issues there

[3:53:11] that need to be addressed okay and so those are some of our more imminent needs if you will um of course at council discretion um but here are some items that are more future related items um police station an estimate at $30 million streets to be determined of course we have the street survey um that we're working on right now that Shane's working on right now uh water infrastructure uh 137 million um again we have the water rate survey uh going on right now as well so we hope to be able to address some of those issues in that way um and then separated out is the utilities uh customer service building at $1 million um long-term water supply of course that's to be determined we're not sure what that will be at this point same thing with Coliseum improvements and Convention Center expansion um additional improvements at the uh ELO Pavilion at $25 million Texas Bank Sports Complex restrooms for another quad there at 6 57,000 or $650,000 then a Consolidated operations facility at $3.5 million and an armored personnel carrier for the police department of $235,000 and I believe that's all of the future bigger so you that we wanted to discuss and in Consolidated facilities for oper operation facilities several years back we determined that it would be uh operationally effective been efficient to uh have a Consolidated operations facility to that multiple functions which operate under Shane's Direction uh it would be a a step up in efficiency and Effectiveness to have them Consolidated in one yard in one building and so we uh discussed the possibility of do you remember that now yeah and so uh that we still think that those operational gains can be had uh

[3:55:14] it's just we there's a price tag that goes with it and so as you see all these out there you you can see that there are multiple needs out there and we're not pressing for all of those to be met but striking a balance between what we do issue now and what capacity we reserve for those high priority these high priority items is important and so clearly the two fire stations need to go the question is how many of these other projects if any should should we borrow money for at this time or should we uh go ahead with these two items now and have further discussion for a bond issue next year on some of the other projects uh or if you have another timeline that you think is advantageous we could discuss that but there our staff we ask staff to be here to talk about why they felt what they had submitted was a priority uh some of these are Public Safety oriented uh and so we would be advocates for the two fire station facilities the two fire facilities to move ahead and I think that's what we recommend and our recommendation is that you consider some of the items on this page is that fair Daniel yeah I think that the the biggest issue here of course is that we we do have a certain volume as far as what we we can have on on as far as Debt Service on a year-by-year basis um we definitely do not want to surpass the 10 cents for the property value um there's a lot of needs that we do have needs to be break broken down on a year-by-year basis as far as how much debt service how much debt we actually can issue and how we can address these items on a year-by-year basis uh for example we're not going to do all of the streets all at the same time it's going to be broken down over multiple years uh there has to we need to make sure that we can also present to you a breakdown on year by year and how that affects our Debt Service uh and I

[3:57:17] think that will help you make a better informed decision but at this point really what we're looking for is what you feel would be a a priority for us moving forward for an issuance uh specifically in this coming year and I can help you with this page let's look at the bottom half of the page can I I've got to interrupt sure the way my brain works I want to know what's been on the CIP previously I want to know how these fit into that at what's the methodology and and you're asking us to go forward with a couple of million dollars or more and when we were in the office last week we talked about a $30,000 job I wish we had been talking about this yeah to me this is huge and it's like Charlotte said you know whether it's streets or whatever we keep saying let's do this in a real thoughtful process of a of a capital plan but I I don't I don't feel this is thoughtful I feel we're being kind of confronted with some really big decisions I mean pick the first one um Chief Vasquez what's our deadline on the p25 upgrade 2015 okay so you know to me that should be on the page with the fire stations and there's probably a few more with what little I know I I I have no context to do anything today I'm sorry well the point was to discuss and get feel for some of that context uh on this page but where's our plan where's the where's the plan and how this fits into a plan because the CIP is a rolling plan the and that's $13 million right there on that one page yes Rodney well the way I would like it brought back to me and this I I think that a lot of us probably look at it the same way is I would like to know how much debt we can issue what our payments would be on that and then you kind of figure out okay let's say I'm just picking numbers but say we issue4 thou uh $40 million worth of debt and we can pick these five

[3:59:20] projects that fit up in there to to those to the amount of money that we could put on the books for us and still not go above where we're at right now so I'm kind of in I'm totally with Liz on this I can't just pick and choose things without knowing what the total picture is and my picture may be different than the other six members of this Council but my picture would you know before I'd want to do upgrades on any of the radio stuff I'd want to be talking about the police station and the fire training and the fire station those three things to me to me are the three number one things that we should be talking about on here and when we're talking about issuing bonds well we're talking about those are big money things also besides the roads that those are all so I don't even know can we issue bonds for that amount yes yes for all three of those well you start depending on how much you want to issue for streets we have talked about numbers as high as $80 million in bond issues for streets uh and numbers as high as $30 million for the police station you're going to need more tax rate in order to uh service the debt on that kind of money well but that's what I need to know I need to know what can we can we service how much can we service and what can we because realistically you know we can all have these Grand ideas of what we want to do but it's what can we do let me make a recommendation um let us go back and what we'll do especially is look at the priorities that the city council they did prioritize us last time as far as the top five that we had make sure that we're addressing that over a multi-year year period and also uh include or consider some of the other options or some of the other requests that we've had but you're right I I do understand what you're saying we do need to break it down on a year bye basis how much debt can we handle uh we can bring that to you and make sure that you it'll make it better for you to make a more informed decisions our apologies for the way we present it this time and if it if it helps the staff I'll say what I can eliminate and put in a priority is number one I'd like to see the capital

[4:01:22] projects the CIP conform to what our Workshop was when we listed our priorities there and that will weed out and put a lot of this in order uh I'm certainly going to put the police station police upgrades communication software ahead of parking garage neighborhood parks and Citywide hi hiac and I I don't want to consider $6 million uh for or whatever it was for police hiac excuse me $2 million if there's any way that we can possibly squeak by as we're working toward a new police station that's the priorities that I want to see these things in uh before I prove anything okay well and I would like a little background information you know the p25 radio upgrades how long is that you know if we if we put bonds out for for 15 years for radio upgrade that's going to last us eight then then we're spitting in the Wind on that one well that's not what we would propose right but you know those are that's the kind of information I need where's the $6 million going to come from if we're not issuing bonds and those sort of things and the longevity of some of the things that we're talking about background on we'd be glad to glad to bring this back uh oriented around the CIP um there are Deeds that are not in the CIP and we simp wanted you to be aware of that and certainly we can work on a total capacity basis and and go from there absolutely this was somewhat overwhelming yeah well the numbers being different from here to there is what I mean you totally lost me well and the numbers weren't slightly different that's the reason we need more way different I'm just being ugly that's the reason we need more people in the accounting I voted for it I know I appreciate it thank you going to bring this back Tina absolutely different format my pleasure we'll bring it back in thank you very much absolutely let's move on to the consideration and possible action on matters discussed in executive closed session the only thing

[4:03:25] that we did take action on was on the city manager evaluation we did by consensus determine that he did meet expectations and that his 5% raise would be as all the other City employ all the other city employees got 5% for meet expectations would get the same raise that he would go back to October 1 in our fiscal year and that is the only thing that we talked about in executive that needs to come forward uh we do have consideration of approving board nominations by Council and designated counceling members we have a the Zoning Board of adjustments Richard ctio smd4 to an unexpired term of 215 I will entertain a motion on this move to approve is present do have a motion I do have a second do I have discussion do I have public comment all in favor please say I I oppose Nay put a 60 on that one announcements and considerations of future agenda items I'll start with you miss gr staff uh no sir I don't have anything I'll be out though um the first meeting in December I was supposed to be out the first meeting in November and I've I've moved that event to the first meeting in December so just so you know thank you ma'am Don do you have anything sir no sir Charlotte yes I do uh ready for that followup uh Mr opinion from the coad DC audit that I had requested um some time ago and see the audit the people have left but I would like to see it on the agenda and let's get it discussed and review the findings well uh Marty uh no uh doesn't have to be an agenda item but U I've had several calls about the uh increasing the knowing nothing about wifi or whatever but uh increasing the the availability or whatever at the Wells park o Pavilion uh what is it

[4:05:28] called bandwidth the bandwidth and and just so you know that facility is managed by the Stock Show and Rodeo Association so that's we'll probably need to visit with them okay thank you are you stealing it at your house no he's trying to get it to reach over to his house I haven't thought about that though but do you have anything to B Rodney no I do not at this time I have nothing either which takes us to the last the 29th move to a Jour second all in favor say I I 348 this meeting is over

Captured 2026-07-26 · source: youtube.com/watch?v=TR5PUmuLgrI