San Angelo City Council 6-17-14

[0:00:02] it is 9:07 time to call this meeting to order uh Andy Gonzalez St theres carlbad Texas would you come forward please sir and say our invocation for us good morning sir please bow your heads dear God we ask your help with our Affairs today bless this meeting with with your Divine intelligence and help us to make the best use of our own we are of diverse opinion here may everything we do begin with your inspiration and continue with your help guide us by your wisdom support us by your power you desire Justice for All enable us to update the rights of others do not allow us to be misled by ignorance or corrupted by fear or favor unite us to yourself in the bond of love and keep us faithful to all that is true as We Gather in your name we temper just us with love so that all our decisions may be pleasing to you yet we wish to mend our differences and reach agreement satisfactory to all please share a little of your wisdom with us to help us do right by all concerned thank you for your heavenly blessing amen amen thank you sir you have a blessed day same to you sir and now if Mr Keith manship would come forward Keith is four years old and he is his son of Nathan man ship in information technology and kei's going to help me with the pledge this morning are you ready to go buddy okay let's do this one first let me get you right here okay you ready say hi I PL to the flag of the United States of America and to the

[0:02:07] repic stand one nation under God indivisible with liy and justice for all let's do the Tex you say honor we'll start than you honor the Texas flag I pledge Al to the Texas one State under one and indivisible great [Applause] job thank you buddy and there are no re there are no proclamations recognitions this morning so let's go to public comment yeah let me read the legalities on this and then we'll go to public comment Council takes public comments on all items in the regular agenda public input on the regular agenda item will be taken at its appropriate discussion public input on an item not on the agenda or consent agenda may be identified and requested for consideration by the council at this time the council May request an item to be placed on a future agenda or for a consent agenda item to be moved to the regular agenda for public comment on public hearing items public input will be received on each item immediately following the council discussion in prior to any action on the item each member of the public shall make the remarks from the podium and begin by stating their name remarks by each citizen will be limited to 3 to five minutes unless waved by council member for all speaking on that matter no individual will be allowed to speak more than once on anyone's subject until every citizen wishing to comment has done so so at this time I'm going to open it up for public comment from the public so if there is anyone from the public that wishes to address the council either Pro or con we take both this is your opportunity to come to the

[0:04:12] microphone state your name and we'll give you three to five minutes to State your position so at this time good morning morning I hate to be the only one or the first one but you're the first one okay I'm Rick Abbott with the Lake nasworthy Homeowners Association due to the recent rains we've had quite an influx of trees trash debris wash into the lake uh it's kind of a quick trigger deal so what we have set up is on June 28th Saturday from 8:00 in the morning till 5:00 in the afternoon we're going to have five rolloff boxes at five different boat ramps on the lake we're going to be giving out plastic sacks and we're going to be asking Boy Scouts girl Girl Scouts elderly anybody that would like to come to come out and help us clean up our Lake we would also like the council to maybe consider waving entrance fees to both Spring Creek and middle Concho Park to people who would say they're going into the park to do the cleanup because we're going to have rolloff boxes in both of those areas and we're expecting people to go out in their boats go out in their kayaks walk the banks Walk The Parks we're going to have another box we'll have a box at the beach for people to pick up we basically just want to do a one-day cleanup of the lake and we'd like as much public help and input as we can get so that's it thank you Rick thank you you'll provide training I guess won't you pointing hello Robert my name is Robert Sir With The Republic Services just wanted to tag on to what Rick was saying we're going to be Furnishing those uh rolloff boxes free of charge for uh the HOA so anyway I just wanted to let you guys know that we're going to um be contributing those thank you Robert thank you boss is there any way that we can wave without a meeting and without a is there any way we can do this wave waving fees for the wave fees for that day since we do not have a council

[0:06:15] meeting between now and then it's not on our agenda today well it isn't on the agenda so that's problematic we'll take a look at it mayor gate so I think that administratively within the department thatand so we'll look we'll look into it and make sure that we make I would like to wave the fees for those people it's going to go out and pick up so boss would you look at that please we'll make it happen Okay do I have further comment from the public anything you want to address the council about Kevin I do have a question for you and I guess this is public comment because someone called Charlotte and asked these questions so it's 610 a at 6:10 a.m. this morning should we call him back at 6:10 a.m. tomorrow morning with the answer anyhow I do have two questions here Kevin one of them the first question is are we still blending Hickory water the next question is how much chlorine is being added to San Angelo tap water okay as far as the blending of Hickory water it it's not going on right now we uh we did start blending May 1st and we stopped about the middle of may we uh we we probably will start that process again in the next few days or few weeks I'm not sure and the reason for that uncertainty is because we are working through some instrumentation and control type issues with the system so as we we try um some different procedures to to work out some bugs basically we're trying to work out the bugs of a computer system is what we're working on so as we work on that we will begin to blend some and test out the changes that we've made so there'll be some blending that'll be going on on and off very well and I know we're putting fle free chlorine in our water right now to clean the pipes up and I know that's going to last another couple of weeks but can you tell us any more about this okay yes we are free chlorinating right now and that's

[0:08:18] different from when we normally mix with the ammonia and what that does is it it puts the chlorine in a different chemical form um unfortunately it makes that that that different chemical form allows the chlorine to be smelled more easily um it and it like it says it's free and um so it it does disinfect a little bit more than than the normal ammonia chlorine mixture um so people will notice the effects and that that will continue at least through the end of this month and maybe a little bit longer just depending on the how the results come out I know we've done this for the last what three or four years this time of year this be the third year third year yes okay all right so we got another couple of weeks of it thank you thank you Kevin anything else from the public state your name holer you got three to five buddy I'm think I'm take too long name is Steve holer uh I'm the face of the aoy project basically uh wanted to come up and let everybody see who I am I'm a real person uh farmer Rancher uh and we take all that very serious as far as the RO project I know it's necessary it's needed for the city of San Angelo for the water uses so as long as we all have good dialogue I think we can all get together and make this thing work uh we've done it in the past and uh like I said we just all need to get together we need to talk and uh make it all work so with that I'm not going to hold y'all very long know yall have a long meeting and I have a tractor a date with the John Deere I got to get on and go to work thank you buddy anyone else this is your golden opportunity if there are if there are no more public comments then I will go to the council uh is there anyone on the council that wishes to pull anything from the consent and add it to the regular or are there any announcements or statements anything start with you Elizabeth I just have a a comment on the

[0:10:22] items that uh first I guess that are um suggested for funding by the kosad DC on the water projects I'm still not certain why the council discussed those before they went to the Development Corporation for funding for them to come back to the council so I think procedurally we need to be a little bit more strategic in the future and send those projects to the Development Corporation if we're looking to them as the funer and maybe using again the water Advisory Board in a more new and improved capacity than we have in the past understood thank you Don um yes I'd like to pull item seven please item seven from the consent to the regular anything else buddy that's it Charlotte 48 and and she's pulling nine and 10 for discussion so four and eight did you pull nine and 10 Elizabeth or you just making a statement No I'm just making a statement okay you want to pull what then Charlotte four four and uh 10 four and 10 and I'm assuming hers was eight nine because I have the same concerns why did the council discuss it if it was the very next day it was going to go to CAD DC for discussion and got their approval now it's back on consent agenda today when there was not a firm vote no are you happy with it you want to pull it and talk about it no I'm not happy with it do you want to pull it no okay I'm pulling number 12 Johnny I'm not pulling anything but I do have a quick comment uh I wanted to say that I totally appreciate what Rick Abbott and Company are doing out there at the lake and I want to thank Shane Kelton for all the help he's provided to me over the last couple of weeks after the storm one thing I I I would hope that we would consider uh I've gotten a lot of calls from the elderly that have that live by themselves and have no one to reach out to and I would just hope

[0:12:26] that we would you know accommodate them in some of their problems that they've encountered after the storm so that's that's one thing I just wanted to uh throw out there just let's think about those folks that have no one else Johnny and we are councilman we are assistant with that as well so yes we are doing that Mr Rodney I don't have anything on the consent but I would like to move number 22 to be first on the regular agenda okay 22 is first public hearing consideration introducing an ordinance this is on the sign sign regulation I don't have a problem with moving it uh Johnny do you have a problem with it Charlotte Don no sir Elizabeth do we expect um Mr self to be at the meeting later today he's traveling okay then no I don't have a problem if nobody has a problem then we will pull number 21 we will deal with that just as soon as we deal with four and seven and 10 and 12 on the consent Mary you said 21 should be 22 number 22 yeah it's 22 I said 21 yes sir make okay we'll pull 22 and put them after the consent items all right that leaves us on consent number one number two number three number five number six number eight number nine number 11 number 13 number 14 number 15 number 16 and number 17 that means that we are pulling number four number seven number 10 and number 12 so is it what she said no so would anyone like to make a motion that we accept the consent agenda with the exception of 4 7 10 and 12 I'll move that we accept the agenda do have a motion have a second second do have a second any further Council comment comment from the public motion has been

[0:14:28] made and seconded all in favor of the motion to approve the consent AG agenda with the exception of the four items please say I I any oppos nay let us then go on to number four and who pulled this one short it this is consideration of matters related to the lease of heavy duty equipment constru construction equipment consideration of selecting us band band Corp for rfpv m514 equipment leasing authorizing City staff to negotiate a contract authorize a city manager to execute contract and related documents number B consideration of rewarding RFB VM 214 heavy duty construction equipment to Yellow House Machinery Company Warren cat Cisco equipment and authorizing city manager to execute related documents Miss farmer what kind of money are we talking about I mean 100 200 half a million I mean how much money are we talking about getting giving him the authority to approve a contract on the entire purchase amount um is going to be approx a little over I'm sorry go ahead no it's not purchase it says to lease yes ma'am the the lease amount uh as noted here in the financial impact will be approximately $130,000 a year annually out of the general fund and then uh $60,000 a little over $60,000 out of the water fund and $43,000 annually out of the sewer fund that's for a term of 5 years is this already in the budget yes ma'am we we we do budget for our to approve as written second do I have a motion to approve or do we have a second Council comment public comment all in favor say I I oppose Nay put a 60 on that one number seven Mr vman pull this one this is consideration of adopting one one moment please yes sir we still have one item on on U

[0:16:29] the purchase actually Item B so that still needs to be addressed I read both of them together read them togethering and will that will that take that was F okay okay okay number seven's consideration of adopting a resolution authorizing s Angelo Police Department to apply for an FY 214 Community oriented policing services hiring program grant funding from the United States Department of Justice for police officer entry level salaries and benefits said grant program funding began to increase community polic policing capacity crime prevention efforts to be funded over the next three-year Grant period with retention requirements of funded positions set applicant being submitted for salary and benefit for eight officers for a total amount not to exceed 125,000 per officer and authorizing City upon award and with further city council approval to accept said Grant and provide a local match of 25% per officer being the match amount of 55 5,515 per officer to be paid over a three-year period authorizing the to execute any necessary related documents brother bman um Tim I just had some questions are are these new positions yes sir they are okay um so basically we're going to uh on the fifth year have $529,000 uh what what about the uh the equipment for these officers if they're new well I imagine the equipment we're going to have to try to figure out how to pay for that out of our budget but most of it's already uniforms and uh that's probably where most of we already have that in budget we'll try to just make de with what we got okay what about vehicles uh we don't see any increase in vehicles we won't ask for an increase in vehicles okay um so we're uh as far as a plan goes um does the city have a staffing plan for for increasing the officers the the

[0:18:34] numbers of police that we have or does the council have a plan does the city have a plan no I that that when I came to y'all last August and asked for 19 people or 18 people that was the plan right now I'm asking for approval to apply for this grant for eight Bodies Okay um so the total expense of over the three-year period would be around a million dollars did I figure that out yeah Jeff Jeff has all the numbers on it our Port the the city's portion of that will be about $441,000 uh or the LA of the grant the uh federal government provides basically for eight officers over a three-year period will be right at a million dollars um and then the city's portion of that is um um 4 $ 44,1 120 approximately because with salary adjustments and things like that we tried to account for that um as best we could but until it's finally approved through the meet and confer contract that's going to be kind of a we're just it's a it's a good guess basically so that's how we we calculated those um and then and then the fourth year the city would um would paying for the 529 right and I would add that we've applied for this grant before in the past and not received any officers uh and it's up to eight officers that we could get we may get something we may get one officer through this grant I I guess my biggest problem is um I know that we need more officers probably but um I just you know without a plan just to to come up and and head eight officers I you know for a million dollars over 3 years it's it's lots of money and and like I said then you put equipment and maybe maybe I don't understand what you mean by plan uh again I believe you were sitting on the council when I brought my

[0:20:36] presentation to you last summer in regards to our staffing needs and what our plan was then that's the plan that we had what the plan that we're using through this grant is we're focusing these eight officers on domestic violence uh domestic violence is the third year in the rad has been the number one uh call for service in our community and um as you've been very well aware over the last year the homicides that have occurred in our community and in the county have been domestic violence related and uh we felt that there was a need and that's what we applied for the grant and those officers will specialize in domestic violence cases uh Daniel sure um I know I've met with the chief we've been meeting on a weekly basis now and uh as far as the numbers going up and the numbers for calls they have been going up consistently so we know that that's something that we're going have to plan for in the future as well as far as the Staffing for police officers what this grant allows us to do is address it over the next threee periods period and uh continue to hopefully Monitor and I know that our revenues continue going up you know as far as the our sales tax revenues property values and so forth we know that is something that we're going to plan for uh at this point we have the assistance of a grant that will pay for a good portion of these eight salaries and it is my recommendation that we go ahead and apply for that see if uh we do get it but again it's just planning and getting ready for what's what's coming and it's already started coming yeah it's already started and and this is budgeted monies it's uh we have the as far as the the matching portion of it uh that's comes out to what was that Mike 144,000 we have a portion about 144,000 we'd have to address uh as far as the next three years how we're going to do that and that's part of the the budgeting budgeting process as well but again we do know that at this point we are going to have that need for those officers in the these coming years may feel approval second question okay it U you're increasing your budget based on a grant at the end of the three-year period this if you we're able to hire eight additional officers and you don't

[0:22:40] get a future grants or whatever you're going to dismiss those officers did I hear you say that they would be advised that they're being no part of the grant is we have to keep those officers okay so it's 529,000 529,000 go ahead can I clarify just one second I know what you're going to say the grant requires that we retain them for a period of four years we have to retain them one year pass the end of the grant period after that we could phase them out if the city decides or if the growth is not there the tax dollars are not there to fund those officers we could phase them out through attrition which should be no issue we usually lose 12 to 15 officers a year so it shouldn't be an issue and you're saying that the cost of an officer salary and Benes is 125,000 a year per person that's what the grant provides no no no it's 55,000 the grant will pay up to $125,000 you've had trouble now uh hiring and retaining officers at our you say the salary pay scale um you don't think you're going to anticipate any kind of problems in finding eight additional people I can't tell you that what happens if you don't that's I mean to pay the grant back and you just would not draw the money down w't draw the money you draw down per year here okay we do have a motion to approve we do have a second further councel consideration public comments all in favor please say I I oppose Nay put a 60 on that one number 10 consideration of ratifying the city of St Angelo development corporation's approval of the Chamber of Commerce Professional Services agreement for the 213 214 year and authorizing the president to execute the agreement Roland P does anyone hear from coast DC sh mayor I'll do my best to try to answer okay mik any questions this was

[0:24:42] yours well yes um my question is this this is the contract the annual contract that we do with the chamber is that corg yes ma'am the dollar amount uh you're wanting us to approve this in we haven't discussed or set B budget or talked about any kind of cuts in budget that we had discussed last budget season that we needed to seriously look at some um double payments of works and duties that are being done and I just wanted to go over the contract before we approved it and we didn't have that opportunity well uh Mr PNE is trying to uh catch all the contracts up here's Roman he's trying to he you walk right into the lines Dan Rand but I love the smile what we're dealing with Roland is number 10 uh the approval of the Chamber of Commerce Professional Services agreement yes sir Charlotte's got some questions just a a considerable conver questions on my part is to the budget this contract was approved with a dollar amount in there uh didn't see any reductions for any redundancies or any cutbacks in that budget it's the same old same old well let let me explain um that is the execution of the existing contract for this current year so we're already what seven months thank you but we did we did talk about performance measures there are some changes in the in the contract uh one of the changes is that any uh unspent funds have to come back to the COA DC so that is a change um and the other change was that we would like the Personnel to be at the BRC as often as needed because we we really have a need for another person um and the resources uh but other than that

[0:26:45] we're going to we're going to Once once approved we're going to start negotiating the new contract is the contract does it run from July to July fiscal year fiscal year within so be October October 1 okay right move to approve is presented second do have a motion to approve is presented do have a second further consideration from Council mayor yes sir I thought the the contract was more than $225,000 a year is that that's it prior maybe not I mean I guess at one time it used to be higher than that but I think the last few years it's been a 2 22 okay anything else cut it Rodney you all right I'm good anybody else public comment on this all in favor please say I I oppose Nay put a 60 on that one stay right where you are buddy I pull number 12 consideration of ratifying the city of s Angelo development corporation's approval of the funding of a portion of the cost to providing three-phase F power to the front of the property in the industrial park sold a case toll solution providing for future extension of three-phase power to other Parcels in the industrial park in an amount not to exceed $20,000 and my problem sir we've already incentivized casole which is a fracking company which I'm not satisfied with anyway but in a in a desert I don't like fracking companies but that's already been done but we've already incentivized these people up to $100,000 because we reduced the price of the land from what it was worth we knocked off we knocked off $100,000 we've already incentivized caseo why are we further incentivizing my understanding is that um we sold the property with the um um with the interpretation that the property had utility services and it does not no there's no three-phase service there at all there's only single

[0:28:48] phase for the street lighting uh and so um in our discussions with casle uh we compromised uh we're paying for um up to a certain am for the primary service to the Transformer and for the Transformer to be installed and then they will pay from that point to the secondary delivery to their um Warehouse or the facility so they never looked into this to see if before they begin to spend these millions of dollars out there they never checked to see if they had the power to provide for the services they they needed did we as a development cooperation tell them that three-phase power was there my understanding is that is yes I mean this before I I was here but that's my understanding i' move to approve second I don't like it either but it I truly believe that it was represented that they had full utilities and someone might not have known the difference between a three-phase I would think a company was going to spend several million dollars would have verified that the electricity they needed was in place before they begin the work I mean that's that's to me that is common sense so I would think that an industrial park that had existed for 17 or 18 years might have the appropriate level of power out there which it didn't so don did you have anything sir yeah I just uh are we going to size this or do whatever I know you said future expansion uh I want to make sure that that we look at this thing to where we can take it to other Parcels as we continue to grow out there and not spend the $20,000 just on this one particular one so that it can Branch off that that is correct that that is the proper planning um part part of the cost will include a a double con conduent there in the event that we have um repairs that need to be repaired but it allows us also to continue service to the rest of the park for three-phase obviously the entire

[0:30:50] park doesn't have uh any of the three phases because we don't know we don't know what um a client is going to be asking for uh so we could we could lay the lay the utilities but may we may have to remove it so we sort what we do is wait for the client to be there but I going back to to your question and obviously what you pointed out is that Costa DC was unaware that uh we would have to pay for those additional uh infrastructure cost uh we're going to make up up for it in the future so we're we're prepared we're ready now it is uh is everything else out there is as far as as sewer water those sort of things they're all in place this is kind of the only thing that piece of the puzzle that's left yes sir okay running for phase one that's correct that's correct actually where they placed where they placed um queso was not part of that infrastructure that was provided so um they had to uh provide uh a tap so they provide additional infrastructure to casehole uh and so you'll see where we Tren the the street if you're if you go out there and so we're going to do repairs to the street so it was placed in the location where service wasn't available fire hydrants and all that's good yes sir okay further comment from Council Johnny Roland do you have any idea you know aside from our 20,000 what it's going to cost them on their part to tap into that any idea I do not more than 20 no I don't no I I don't believe so but I don't have any idea I can get back to you though that's fine I just thought you might know that that's it anyone else I voted against them first time when we incentivized at $100,000 and I'm going to vote against this 20,000 but I'm just one vote public comment motion has been made that we accept this as presented it has been

[0:32:53] seconded all in favor please say I I oppose nay put a 51 on that one thank you R okay uh may I comment on the eight and nine even though I didn't pull it of course you made Mr pinion what I was referring to at our Retreat and on item eight and nine uh what I was referring to is like ask Dad and he if he says no go ask mother that I didn't like that at last meeting we discussed 8 and nine that's on the consent agenda and it was I believe a 33 we were just not settled on paying the fees that were involved the very next day it was on the kad's agenda and according to my appointe they were not told that there was considerable conversation or controversy about these fees they were just told it's already been to council and they assumed that Council had approved it and that makes it look like well we went and asked the city council they said no so we're asking you you said yes now it's got to come back and City council's got to approve what they said and that's what I don't like that uh the way it was handled in this case you explained it I understand their meetings the next day after hours and um that's a pretty quick turnaround so maybe we need to look at when their meetings are with reference to ours so that this doesn't happen for our full information should be given to that's correct for for the benefit of the rest of the council and and the audience um those items were placed on Costa DC uh agenda uh but I I will take the blame I should have done the research to determine what uh what the deliberation had been on the council and if one of those had not passed I was unclear about that and so uh you know I was asked to put the items on the agenda and I did and I just failed to to cover that base so I apologize and it won't happen again thank you okay I hope the rest of your day is better

[0:34:56] than well let let me ask you um the RFQ did it get P did did did did you have questions about the RFQ did that got pulled it got pulled I thought that was one of the items that got pulled no what's that which item is that it's the RFQ man I keep just adding to the adding to the discussion don't I the RFQ on the indust we've improved the entire consent agenda okay good you're a glutton for punish that I enjoy it Roland just just walk away walk away Roland okay we have pull number 22 to the front this is the first public hearing and consideration of introducing an ordinance amending chapter 12 exhibit a zoning ordinance of the code of ordinance in city of St Angelo this is an ordinance of the city of s Angelo Texas amending chapter 12 entitled Planning and Development article 12600 entitled sign regulations more particularly by an amending section 12604 entitled onsite regulations in order to allow freestanding signs to be placed at an angle on Lots at the intersection setion of two streets amending subsection 12606 entitled portable signs in order to extend the period a portable sign may be placed from 90 days to 180 days and to require an identifying label indicating the expiration date of the portable sign providing for a penalty for the violation of this ordinance providing for severability and providing for an effective date and if I'm reading this correct we last agenda item there were two items the angle sign and the 180 and we've combined those in this one yes okay that is correct and I know last time we had a 3-3 vote cuz silvas wasn't here so since Marty's not here today we may have another 3-3 vote we may need to push we may be pushing this to the next one and I'll come back uh good morning mayor and councel sure um I I can't seem to find the slide from last time but basically all I had was the wording of the ordinance uh just had the one slide this was this is actually two separate sign ordinance recommendation or or changes requests and they were I don't know what happened last time they were listed one was listed twice but

[0:36:59] basically it's in two parts the first part is about portable signs the second part is about free standing signs in the corner so we'll we'll address the the portable signs first uh if you'll recall uh right now portable signs are allowed to be permitted for 90 days out of a calendar year and um councilman Fleming directed staff to bring this before you and to propose that we change that 90 days to 180 days and basically that's the first part of the of the ordinance and the other portion was allowing an angle sign yes the other do you want me to go ahead and let's just get them all together get them all together in once and it's presented as one the the other portion the the S ordinance currently requires that properties that are on the corner you're allowed to have a sign at both front one sign at both frontages that are perpendicular to the flow of traffic Planning Commission has heard uh multiple cases over the past year or two that where the property owner requests a sign single sign at an angle at the corner rather than the two perpendicular signs uh planning staff has consistently recommended approval uh one of the um one of the requirements of the sign ordinance is to reduce visual clutter so the the theory is one sign is less visual clutter than two signs so Planning Commission has approved each of those and after the last one they recommended the planning staff just go ahead and bring this to council and change the ordinance to just allow these Corner signs rather than requiring two signs perpendicular at each side is this an either or no they could still put two signs perpendicular if they wanted or they could go with one angle sign yes sir they would still be allowed signs in each Frontage okay the question was the length of time uh we're going yeah the uh from 90 days to 180 days one of them is to allow angle signs and the next portion of it is to go from 90 days to 180 days on that portable we do have a motion to deny second do have a second to deny

[0:39:03] second still have a second to deny second if I could clarify is this for the entire uh motion or just for the portable signs no this you've got everything it's all in one it's one item yeah it's all right okay we do have a motion to deny we do have a second do I have further Council consideration do I have public comment yes ma'am state your name you have three to five Bas good morning I'm Kristen Oliver and my husband and I have a rent assign um we are in this is what we do as our temporary portable signs I just kind of wanted to put a face to this permit um 80% of our customers are small business churches and nonprofit organizations and I I don't know how in touch y'all are with the small businesses but small businesses have not seen a lot of the influx of money coming in excuse me from the oil boom that a lot of these larger companies are seeing um it's the small businesses that are affected by this and I actually had quite a few of our customers that were supposed to come speak today but I think the fear of public speaking kept them uh at Bay uh but anyway I just wanted you to know that who uses these signs and it's it's a small business people we charge it's $175 for a month $25 of that goes to the city for the permit fee um our business alone pays anywhere from $500 to $1,000 per month to the city um that's very cheap advertising I don't know if you're familiar with what it cost to run an ad in the newspaper or the on TV but you can get an ad about this big for $175 in the newspaper to run one time with a limited audience I just want you to be aware that who this is affecting um like I said 80% of our customers are the small business churches and nonprofits um I'm totally aware of the fact I'm not for an all out sign ordinance I do believe the power and the temporary signs is in that it is temporary um we get T of vision we get

[0:41:07] used to what's surrounding us and that's what makes it so powerful because it's something different so like I said we would really appreciate your consideration uh because it's really what you're affecting as a small business so thank you for your time Oliver and I am running ads right now in the standard times for a church meeting we're having and it's costing me better than $200 a day for a little bit add so these signs are very very effective and they are they're inexpensive enough that people can afford it anyone else from the public care to comment the motion has been made to deny and I'm going to ask for a raising of hands here so we can keep up with it all in favor of denying please raise your hand we have two to deny all in favor of allowing please raise your hand we have four four I'll make a motion we need okay it has been it has been disapproved to deny by 42 vote so I'll ask for another motion I'll move to approve uh this item as it is presented and moving from the what is it 90 days to 180 days and allowing the angle sign isn't either sign I'll second that all the above do have a motion to Second take comment we'll take comment approve yes approve is presented as is written Elizabeth do you want to comment for anyone who wants to speak on behalf a small business I applaud you I also think there is definitely a balance that needs to be weighed in this community as you mentioned to Too Much signage becomes cluttered and becomes ineffective right now the pornal sign ordinance allows for a sign to be used approximately once every four days I can't imagine a church or a business having a sale more frequently than that so personally I'm going to continue to vote against this because I think that 90 days out of a 365-day calendar year is adequate for special events and special advertising of that type I think going to 180 days um completely diminishes the effectiveness and again clutters the community

[0:43:09] unnecessarily I think that my constituents are very concerned about what's going to happen in our community with um with kind of the economic upswing that we're experiencing and they want to see us protect the community and its character and if we talk about the communities that we don't want to to be I think they are communities that have absolutely no sign control which is the way I think this is going so I will continue uh to uh hold my support for it any further comment Don um you know I I I vote on this with great trepidation uh I'm spell that I can't uh the the the thing about it is I don't want to have clutter but by the same token I don't want to handicap our our small businesses either what I'd like to see is a report in 3 months on this thing to see if it is causing clutter if we're getting complaints on it if we're actually helping the small businesses to to make sure that we're we're doing what we're intending to do with this ordinance I personally feel that businesses ought to be the one that make the decision if they're if their advertising is effective or ineffective and they have the opportunity to say pull the sign if it becomes ineffective that's not a bureaucratic decision that is a decision for the the businesses to make anyone to ask her to comment John can I ask you a quick question when when I go and rent a sign from you am I I too had reservations about the 180 days that's a long time did you have trepidation well I couldn't even say the word but am I able to change up the the message on on the sign in those 180 days or oh yes sir it's just not that one message for that correct you could I mean you could rent the sign for one day but you still have to pay a $25 permit fee the permit fee is good it's a onetime thing that it's good for 30 days whether you use it for one day or up to

[0:45:12] 30 so to address the part about the Clutter I I love St Angelo this is my home I I liked it to look well as nice as well but I think a lot of the problem it's the signs that are not permitted there are the um the banners stuck on toost which are not considered a temporary sign there's a lot of things out there uh it's the signs that are you know the plastic ones that are put up that are not none of those are permitted I don't think that's the real issue is with the because there is another gentleman that has a signed company as well I don't think so much that it's the problem with us because we know the rules and the regulations and they keep us on tack with that it's it's everything that's not permitted that's just put out there that's not being able to be enforced and I realize there is some issues as far as enough lab to be able to enforce that but I think a lot of that doesn't need to come back on the sign companies or reflect poorly on us because we are following the rules we are doing the regulations that's been required of us so is there any other questions thank that's good Rodney no anybody else public comment motion has been made that we allow going from 90 days to 180 on the portable signs and also that we allow the option of placing an angle sign on a corner as opposed to perpendicular signs with traffic and would allow them the option of going with either Choice mayor yes sir can I can I add what Don says about maybe three months from now just kind of taking a look back and see how it's working do you need that in the motion or is this is something that we can do whatever you want to do I'd like it in the motion I would appreciate it in the motion let's go ahead and leave it in the motion but just who's going to decide that though I mean Dwayne said this per perfectly the business owners will decide whether it's working or not why why does it need to be bureaucratic why can't the business owners that are putting their money and their efforts and hiring employees and paying taxes and mortgages and insurances in this city why can't they determine what their advertising is to be and if it's ineffective they're going to pull it I

[0:47:15] mean it's this is a common sense thing they're not going to go for 180 days if they see after 0 it's not working why don't we leave this in the hands of the people that it actually affects instead of making it a bureau a bureaucratic decision okay okay I don't want it in my motion okay good motion has been made to we allow this further comment well sure I think that I think a review would be fine I would be happy to do the review myself even though I don't think that's what you want but uh to somehow gauge that I think is good but I'd also like to see the public involved in the gauging rather than simply the business this is a community that we're all in we work here we live here and I care very much about the appearance of the community that's okay it has the motion has been made uh don is ask Charlotte no I was just going to say that uh in response to your objection which I understand I do but I if it affects other businesses if other business feel like it's blocking their view or in some way like that they have a right to voice that opinion and that's what I have received is the Clutter well there already are Provisions in the ordinance that says they have to be out of the public right away they have to be on the business's uh property we can't put it in front of there's already Provisions in that I mean we're no reason to beat this horse horse to death it's already it's already stated that there's certain requirements that have to be met so I I see that as a mood Point ma'am okay if there's no further comment I'm going to call for the motion the motion is to approve all in favor hold your hand up got a four oppos n got a four to it did pass thank you let's move on now to item number 18 which is discussion and possible action to approve or deny a third amendment to commercial lease agreement with Consul Valley RV Resort LLC permitting recreational and agricultural use and

[0:49:18] rent rates under commercial lease Cindy priest counc your own thank you good morning Peggy Hodges with the cono River r v Resort request city council consider an authoriz consider authorization authorizing duh a third amendment to the commercial lease agreement dated May 1st 2007 the lease agreement provides for the commercial use of two 25. 088 Acres of a land and provides for a yearly lease consistent with the commercial use of the lease premises a First Amendment to the commercial lease agreement was entered into on July 1st 2008 this lease this amendment extends the term of the lease to June 30th 20136 um the lease Amendment and the First Amendment provides for a yearly lease fee excuse me consistent with the commercial use of the lease premises the yearly lease fees are to be paid in quarterly installments in 2010 the Le advised City staff that commercial activity had not began on the lease premises and requested the annual lease fee be based on recreational agricultural use and not the commercial use city council approved the reduction in the yearly lease fees from the commercial rate to the recreational agricultural lease rate Council provided that the agricultural rates would not extend past December 31st 2013 are the commencement of commercial activities on the lease premises beginning January 1st 2014 staff invoiced the Lassie for the yearly rate detailed in the commercial lease uh Miss Hodes has now notified City staff that the lease premises continue to be used for recreational and agricultural uses and not the commercial activity Miss Hodes requests the city enter into a third amendment to the

[0:51:21] commercial lease agreement and provide for a yearly lease spe consistent with the current use of the lease Prem which is the recreational agricultural use and not the commercial use J how much total land with the city of St Angelo's land and their portion that they own how many acres are we talking about here uh Miss Farmer they lease 2.08 8 Acres I'm not sure what their um personal property consists of you know this is they've had seven years to get their business off the ground and it come back for rals and renewals and we're tying up some prime you know real estate there that nothing is ever being done with uh no recreation no commercial and uh no agriculture that takes place and to me this gets to be how long is a piece of stream it just goes on and on and on without any development going on right they were allowed to continue the commercial lease but only um with the rates of the Agricultural so they had reduced rates okay the recent rate change that the Council made yes ma'am how does this affect their current lease versus what they're asking what they're asking does that not reduce what they currently pay annual based on the commercial lease um based on the commercial lease rates they would pay $1,880 a year and based on the recreational agricultural yearly lease fee it's 1,34 differ Elizabeth um Cindy do you know of any other interest in this piece of property um either before um the lease was granted or currently um do you know are you asking if there was a prior recreational yes has anybody ever expressed any other I'm

[0:53:23] kind of following Miss Farmer's train of thought um is this is you know would there be other interest in this uh I remember when this was originally granted as do I think several members up here um but I guess my question is is this consistent with what other uh uh leses are doing and paying for similar lease property for the recreational agricultural use the abing property owners do are allowed to um enter into the recreational agricultural lease and that lease is for three years um council did approve a 3-year term on the leases this lease um is scheduled to run till June 30th 2033 and that's under the commercial lease does that answer your question yes and it's consistent with every other lease that the city has where it's being used for agricultural or for personal use rather than commercial exactly yes ma'am and that's under the recreational agricultural is use and how is the property being used now um I believe recreational Agricultural and we do have someone here representing Kono Valley RV Resort if you'd like to visit with them that all from uh if I understand this correctly Cindy they have asked that this be used for commercial for an RV park and if it were used for RV park commercial they would pay the commercial lease rate but since they have not got the commercial property here it is still being used as a recreational area and personal use so they're asking instead of charging them commercial which they don't have that we allow them to do agricultural until they get commercial is that basically the deal here yes sir they're asking for the commercial rate um to be to be postponed until they commence commercial activities on the the lease premises but right now it's just recreational and they're paying the same that everyone else pays for recreational and then when it finally becomes commercial then they

[0:55:25] will pay the commercial right yes um I wanted to add yes ma'am it is in a plan development district and they did submit with their original lease their proposal that they uh are going to develop um as an RV park so um you know the city is on notice that this is their plan so um I think it's an unusual situation to have a commercial lesie with uh this type of agricultural rate at um it would be when indeed their plan has been set in stone very well Rodney well this is I'm not understanding it we're kind of giving them the best of both worlds on this deal this is a commercial piece of property right it's city-owned property which abuts the South Concho River but can be used commercially it can't it you can't even lump it in with all the residential loose use properties that we're talking about that they're getting the rate on right now because those properties do not even have the choice of going to commercial correct they do not okay there's very few of these properties they're not operating under commercial lease agreement the other the other Le leases this is the lease that's operating under a commercial lease there's only a couple of these that we have also right I believe um I'm not in favor of this I think that they should be if you know it's not our fault that their their plan is not moving forward at the pace that they would like it to be moving forward at um you know I I would love to have you know buy a piece of property and and have it be a commercial piece of property and just pay residential taxes on it and just because I haven't changed it over to you know put a sign out in front of it so this doesn't make sense to me they should either pay that or give up the lease and allow someone else to come in and Liz you said this you know does anybody else nobody nobody else knows about this because they're you know they're tying it up so no one even has a shot at going for this thing

[0:57:28] to actually do and because this is a big enough piece of property this could even with our new restrictions you could come in and do an RV park on this because it is big enough yes even with our new restrictions that we just put in place Johnny do you have C in sh well and my argument is taking it's just R recreational agricultures they've had signs they've had banners up this is now leasing RV spaces and Parks which makes it commercial I just can't help but feel that this was triggered by our new rate and fees schedule that we put in and like Rodney said they're wanting the best of both worlds off of a prime piece of real estate that the city owns Council had approved a second amendment to that uh commercial lease agreement in 2008 which allowed for the commercial lease to um have agricultural lease rates Council approved that with the stipulation that the grazing lease rates not extend past December 31st 2013 we commenced uh billing for the commercial rates in January of 2014 mooved to deny Elizabeth when this uh project came forward um it was the proponent that made all of the zoning changes just just for the history of it and uh the interesting thing was most City staff argued against um them getting the property for their use because of sewer line sewer main that's in the area and no one saw it as Prime real estate I mean that's kind of the irony in what's happened in our community since that date so um you know personally I'm I'm interested in its value and I think as I did then I was sold on the idea that it would make a good location for an RV park so my interest is in seeing that happen and you know I might personally be willing on giving them a one-year extension to try to make the development happen but

[0:59:30] if they're not successful then I believe we need to do what we can to seek the commercial user so I I would be happy with a A minor extension under the current uh under the current lease agreement but I think Charlotte already has a motion who's whose district is this in it's mine it's yours yes ma'am but that's what we did the last time is we were willing to give them an extension and this has been going on since 2007 and nothing is happening while that particular area is mushrooming and starting to grow let's have let's have public comment and then I'm going to ask you to make a motion one way or the other right she's already made a motion I made a motion to deny oh you've already okay did anybody say I'll second that okay motion has been made to deny we do have a second did you have something Daniel no sir uh public comment good morning state your name you got three to five uh my name is Carrie Meer with contra River RV Resort LLC the property is currently being farmed um it is not a prime piece of real estate unless you own the acreage we own because it is landlocked and unaccessible by other areas um and I think that we have the first ride of refusal because we're the adjacent property owner to have a recreational agricultural lease if we didn't have this commercial lease um it is being farmed right now there is no commercial development there is a zoning requ before the Planning Commission right now um for something in the very front side in our neighboring properties um we are waiting to see how that kind of progresses and what who our neighbor is going to be in the near future um but we're just asking it is being farmed is not bringing commercial Revenue we would like to remain with the pricing compensate you know along with the agricultural use any questions one one of the things that I have a problem with on this is just that I know a couple of your neighbors that are

[1:01:32] going to be coming in and one of them is is going to be pretty big deal and there's going to be a lot of there should be a lot more traffic in that area as far as commercial on this thing so I I think that I speak for several of the council members up here where you guys asked for this in 2007 you asked for it to be changed to the commercial and that was seven years ago and now it's kind of like the you just keep wanting to kick it down the road and not pay those High fees until you actually need it now Charlotte asked this don't y'all have a sign I I know you do because I've seen the sign out at the road there is currently no signage but there was there was about eight months ago before we were tabled to extend when we were tabled to extend uh we did a Amendment to the PD and we were tabled for 6 months in that time period there were signs and there currently are no signs okay but yes the project going on next door could drastically affect our plan well it's going to drastically affect your plan right that's but that's why you should start paying now what everybody else is having to pay you agreed to this deal we have I mean if you know at a last resort to let go of the commercial lease and go back to I mean I live on the property the only use is our personal use and agriculture at this time you know if we have to to go back to that lease and let go of the commercial lease all together you know it doesn't we're we don't have the income to justify the lease rate going up 10 times what it is now but seven or years ago y'all knew that that was y'all asked for that you asked for that correct and we all have plans and think timelines work they way they do and they don't I'm in real estate when you have those deals then you sell the land you you should sell it to someone that can come in there and do what that that's what most people do we have entertained those conversations on three different occasions okay but we have not done that that's all I have anyone else have a question for

[1:03:33] Carrie thank you ma'am I'm inclined to agree with Elizabeth for a onee temporary but that's just my opinion Don well I I think this is a a staff question since we've revised our our whole plan as far as RV parks and and those sort of things they they submitted a plan with would it be grandfathered would they have to resubmit that plan as far as the setbacks and all the things that we looked at on on mobile homes and RV parks good question I think we grandfathered a men didn't we AJ well that's they didn't but they weren't there the ones that were there their plans the zoning was approved long before the amendments to the ordinances were changed regarding RVs so they are bound by the ordinance that authorized the plan development District in perpetuity it runs with the land okay so their their plans wouldn't change as far as as what they and I think we I think we dealt with that specifically if I remember but several months ago Johnny let me just uh and I've been thinking about it but the more and I like your idea Elizabeth uh I would hate to you know just shut these folks down or put a bind in their business uh if extending them just one more year and we're all in agreement that hey after the one year if you don't you know you know the changes aren't made then I understand but I know it's been six seven years ago but uh I'm I'm totally in favor of at least giving them a little bit more light at the end of the tunnel just to see them uh move forward with it so Rodney they're going to make they're going to make a lot of money on this deal a lot because it has been approved and I bet you I bet you if three Park owners right now knew that that property was already approved and it is sitting in the middle of the city right now I bet they'll be knocking at your door this afternoon so I I just I I think that the amount of money that's going to

[1:05:37] be made on that deal it's it's going to be a lot of money a lot people don't understand how much money that that deal could do so we're talking about raising at $99,000 on them a year which they asked for that's what I keep coming back for as they asked for this and we've G given them extension we gave them a three-year extension and now at three and A2 Years cuz it ended on December of 13 I don't even understand why it's just now coming back to us so I'm not I'm definitely not in favor not even in favor of giving another year I'm seeing that three three tie here is what I'm seeing I I have another question kind of back with what Rodney's saying okay this afternoon I decide I want to I want to try to get this RB park off high Center can can I go in and have them transfer all the work that they've done in the in the contract to me or is it strictly with them and it would have to be completely renegotiated if I took it over the plan development District stays with the land yeah it's it's done okay well is there any further public comment on this before we before call for the vote what's the motion again I don't remember to deny to the motion is to deny and I think Charlotte Maiden I think Rodney seconded made it I second it no you made it you made it I forgot somebody made a motion and someone else seconded it that we deny this and allow it to continue to pay commercial rates did I say that correctly yeah let's have a let's have a show of hands on this one because I believe it's going to be tied all in favor of denying please raise your hand all in favor of allowing one okay all those that's not in favor of denying please raise your hand okay we do have a for vote that does not deny I need to now another motion Elizabeth I'll make a motion that we extend the a lease um with the current um tenant for one year and one year only not to be extended uh in that condition for any further time

[1:07:43] second question I I have a comment clarification of expired December 31st last year is it one year from there January 1 from one year from January 1 so in other words the motion is good for 6 months yes no it have to be good for I think it need that's that's I'll support you if you'll make it for 18 months which would be a year plus the six months already I can't do that okay Don yes who's first don don let me get you then I'll get right no no I I was answering her question that I seconded the motion you did second yes so the motion's been made one year which would actually be until January 214 that's right okay and Don did second it yes no from third you're saying one year from when their lease ended so that's basically this is in Force if I might um until 2033 but the rates had expired so actually uh for clarification it would be the rates thank you sure and this would be from January or from January 1 213 until December 31 214 so in effect we're giving her 6 months yes and that's the way you made it and back yeah going going back to January 1 yes okay that's your motion that's your second do yes Rodney I'm good with that Johnny I'm fine public comment the motion has been made that we extend it for one year going recro acally back to when the when the lease expired in December 31 of 2013 all in favor please say I I any oppose Nay n n nay let's see a raise of a hands all in favor please raise your hand one two three all in all oppos please raise your hand we did end up with a 33 put it on the next agenda when Marty's here and we'll discuss it again and I would like

[1:09:46] to call for a short break it's 10:16 it is 10:40 and if everybody appears ready to go we will get this meeting started we are now at number 19 on our public hearing and comment of the regular agenda discussion and consideration of authorizing staff to begin negotiations with Anora architects of Austin Texas for a contract and scope of services for fc13 for cono Visitor Center project thought you on good morning mayor councel a little bit of History real quick to let you know where we are and how we got here this project dates back to the sales tax election of 2010 um we had to wait our turn in line for funding and that's fine we started the um staff board retreat last year to bring together what we were looking for in our enhanced Visitors Center at Barracks 1 and two where our Visitor Center has been since July of 1995 um unfortunately we've outgrown it uh it doesn't serve our needs it does not allow for exhibit space the gift shop is too small the administration space is crowded and so the staff and the board had a retreat last year pulled together what we were looking for this was incorporated into an RFQ sent out in November of last year and we were astounded and pleased that we received 18 um packages 11 from Texas seven from across Over States Ohio Colorado Illinois Connecticut Michigan New Mexico and New York we were somewhat overwhelmed we had a Review Committee of seven that uh consisted of three staff members two members of my board and foundation and two other City officials Mr wise and Mr White we slogged through them found out that we had a top five had a playoff we had on-site interviews

[1:11:49] and briefings recalculated the scores and came up with a winner uh we have vetted this very thoroughly we have gone through this end to end we believe that this firm is the one for us they have extensive experience in other sites particularly other forts including two that are my favorites well second favorites ever than my current Fort uh fort lnet in Kansas and Fort Scott also in Kansas they've also done work at Fort menar up in Michigan they have deep and extensive experience in historic sites and their uh entire team is well qualified all this is today that we seek is permission to start a dance so to speak to negotiate a contract for scoper services and under such a system I'm told uh there is no set amount in front no money amount nothing's on the table everything's on the table and we would be coming back to you hopefully not too many months to approve a contract ultimate goal here is for them to design basically a space allocation they're not going to rep uh to create what exactly we're going to do but they're going to take the spaces that we have and using the state-of-the-art knowledge uh try to figure out how and best to fit all of our wish list into the one or two Barracks that we have available and then give us an idea on a expected budget uh all of this will be very helpful to us down the road in raising money writing grants uh getting donors uh foundations like the sea that you put your thought process UPF front and I stand ready if you have any questions questions councel I move to approve this item second that's awful easy Bob any further comments from Council on this and and the reason I say that let me just add that having seen what even little Ford chadburn did I think uh you know

[1:13:56] I would I would commend to you their work and we can do the same if not better yes sir well I did make one of the meetings and I was impressed I don't know if this is a group that I was there but this they were very impressive even in their presentations so all the presentations were good this was a very difficult decision um but that's good because any one of the top five could do it and as you know under the system if we can't come to an agreement with the top one we work our way down but we're pretty sure we will you burn no Bridges never public comment on this if not I do have a motion to approve is presented I do have a second all in favor please say I I any oppos nay drop a 60 on that one thank you sir thank you all let's move on now to number 20 which is a second public hearing consideration of adopting an ordinance regarding nuisance Li on Residential Properties and ordinance of the city of St Angelo Texas amending chapter eight offences and new what new nuisance nuisances trying to say nuances nuisances of the city of s Angelo code of ordinances to add a new article 81200 entitled outdoor lightning in order to create standards for outdoor lighting to minimize light pollution glare and light trespass caused by inappropriate of misalign light fixtures while improving nighttime Public Safety utility and security providing for severability providing for an effective day of the ordinance and before you get started brother Flor I'd like to say that I did read the provisions that you put in the ordinance it's everything I asked for last time and I am very satisfied with the ordinance has has written so it's yours good morning mayor uh Council City staff um I guess we could call it a Nuance light ordinance that we're presenting this morning uh basically we this is round three and we did take uh into consideration uh all of council's guidance and Direction uh to come up with our final draft hopefully uh and if not we can come back uh so basically we did put in the 45 days prior to a holiday and no more than 4 14 days after the holiday I think that was one uh area of concern um The Luminaries uh used for

[1:16:01] special events such as festivals fairs holidays celebrations concerts sporting events that are either sponsored by the city of s Angelo or have received authorization those are going to be covered through this particular ordinance as well and I think that was a concern last time uh for mayor Morrison and sorry Anthony and in last we did uh finally come up with the actual trespass and we tried to keep it very uh simple thank you Mr vman and uh basically we uh uh came up with um and I might add prior to uh finalizing this portion of the of the uh uh of the ordinance the phone did start ringing a little bit um so we took an opportunity to meet with people after hours um we did several measurements throughout the city uh the mosquitoes were horrid but we uh we fought through them um and uh we came up with a final draft that we think is uh not only um usual and customary within this this industry as far as other cities are concerned but one that would allow still some type of lighting on the person's property for security sake but not necessarily offend the abing property uh with that being said we're basically uh we ordered a light meter this is not calibrated or certified yet prior to this taking into effect we will send it back to the lab for a uh certificate of authenticity as far as the the calibration is concerned similar to the Sap's uh traffic uh guns or or uh how to measure uh speed speed anyway um and we're basically going to stand at the 3ot height on the offended property uh basically use a meter stick put your uh uh sensor at the 3-ft Mark if that light is intruding that AB budding proper property at a 0.05t candle read then there is a violation uh again 0.05 it's kind of hard to demonstrate in in an

[1:18:03] area like this um we had ones all the way to threes our final read and final uh U uh practice property I guess had a three and it was amazingly hored uh it was you could officially read anything in your in your hands in this gentleman's backyard um so this is the ordinance this is our second uh read and if there's any questions any concerns I'll be more than happy to address those Council yeah right here Rodney I move that we accept the ordinance as presented this time second and I agree I think you all done a good job on this I appreciate it James appreciate your hard work do I have any further comment from Council I just wondered James the mosquitoes you mentioned that they carry flashlights with them or anything no they were so big they didn't need to I don't I don't think they could have flown if they were any bigger but it's just that time of year comments from the public on this before we vote call for the vote the vote is the motion has been made that we accept this as it is presented all in favor please say I I any oppos nay drop a 60 on it good job good job yes to adopt the ordinance is that is that what you did is that what you said when you made the motion to approve that's what he said was that the second was that the second Don yes sir that was the second and is also the approval let's move on second public hear uh public hearing to allow citizen input on requested projects to be considered for funding with Grant year 214 Community Development block grant cdbg and home investment Partnerships H Grant funds from the US Department of Housing and Urban Development discussion and deliberation on funding allocations for said funds brother Solus you are own good morning um we are here this morning to have to get Council Direction and on Project funding for the federal CB and home Grant funds uh we did provide spreadsheets to council with staff's recommendations uh we' like to step through each line item and have Council mark up the budget as you see fit uh

[1:20:06] recommendations are based on citizen input obtained through public meetings and on our 5-year strategic plan uh and by the way cdbg funds were cut by $38,000 this year and home grants received a slight increase of $4,000 but they're scheduled to be cut by 30% next year unfortunately so we still have a downward spirro um here are the cdbg recommendations uh we have a total of 71,72 to allocate uh we're recommending 148 335 for administration 126 625 for Rehab to delivery costs 155,000 for Rehab projects 108,000 for emergency housing repairs uh which are grants up to 5,000 addressing conditions of that oppose health and risk uh and safety risks 15,000 for The Helping Hands program and that program replaced Christmas in April and it's dedicated to helping elderly homeowners uh we're asking 1 15,713 that will go to pay the section 108 loan for producers and Real Vista parks and lastly we're recommending 38,000 for salary and benefits for one code officer dedicated to the four target areas and uh for the home Grant we have less than 280,000 to allocate uh we're recommending 279 96,000 for administration 110 for down payment closing calls for first-time home buyers uh 51,000 for attendant based rental assistance for special needs clients and a 990,000 for our community housing development organization or chto which happens to be Galilee and at this point we'll take council's Direction on the allocation of these grants and then we'll develop the annual action plan and then we'll come back to council with that so questions please start with you

[1:22:08] Elizabeth I'm fine with it I'd like to hear what the public has to say but as presented it looks good to me Don uh Bob I know at one time we had a little money in there to help with demoing some of these dangerous properties to to help the blide in in in some of our neighborhoods I didn't see anything in here is there anything anymore where's that at we have funds from last year that are still eligible for that so we still we we'll maintain those funds from last year through this year and I think we have about $8,000 available and that just stays that just stays from year to year until it expires or we or we reallocate it okay do do we need to allocate more funds to that particular I know we're having problems with workers and those sort of things so we um we're pretty good at uh uh maximizing those those those those costs so uh probably not we we don't expend those funds like uh we at one time we would go up to $10,000 we're getting more like two 3,000 a year now so I think we have planning for this next coming year okay all right Charlotte uh I have no questions as usual it's a very detailed report all the anwers are right there appreciate it thank you Johnny Rodney can you flip back to the previous slide please the only question I have is why does the Rehab program delivery cost so much as compared to the actual rehab projects which is they're real close to being the same sure well actually you have to include the emergency repairs as well so you put the emery repairs and Rehab delivery cost I mean and the rehab projects and and then you add that as as then you add the delivery cost that's how the the the uh ratio comes out it is a little high and that's because we have to uh maximize our admin again we're limited on how much we can allocate so we always maximize the amount Allowed by Hud and understand that these folks do a lot of other things that aren't covered

[1:24:13] through this through this through these amounts so we have to cover the the the cost of admin somehow and that's one way of doing it how many how many support staff do you have working I have three we've gone from 10 in 200 5 to three okay I got three people doing someone want to move to approve move to approve is presented second do have a motion to approve I do have a second further comment Council public input anybody from the public want to weigh in on this everybody satisfied with it mayor yes sir can I just add a quick comment yes sir Bob and maybe this this question would touch this or maybe not but I've had over the last couple of weeks folks maybe have about two folks call me that where do they get help they're renters and they've they've pleaded to the homeowner to make repairs to their homes much needed repairs but I mean their calls go unanswered do you guys offer support or direction or where they could go who they could reach out to uh last year we had a mediation center with ASU we had that program but with you can see with the cuts something had to go away that went away unfortunately uh what we recommend is uh is to go through a small claims court there's processes and I understand those process so I can certainly um provide them a general I can't I of course I can't provide any legal uh Direction but I can provide them the the concept and the process available to them that I can do so just have them call me I may send him your way okay thank you that was that was funded in previous years through this program it was cdbg and how much was that we uh we it was $25,000 but with a $38,000 cut we just couldn't sustain it and we we helped we end up helping 16 renters uh to go through the process and very most of the

[1:26:14] time it's just a call between us and the landlord or them and the landlord and the program the landlord and that a lot of times that solved the problem um but we don't have that you you getting a couple of phone calls sure I i' be glad to walking through the process call for the vote all in favor say I I any oppose Nay put a 60 on that one thank you sir thank you okay we've already done number 22 number 23 consideration of authorizing staff to negotiate an agreement and substantially the attached form with freeze and nickels in cooperated for Professional Services per request for qualifications RFQ s214 Professional Services storm water Engineering Services in an amount not to exceed 100,000 per year authorizing the city manager to ex execute an agreement between the city of s Angelo and Freez and Nichols in cooperated Carl bednard and this this is the one that we had a three3 tie on last meeting and it's possible we'll have a 33 tie on this meeting move to approve is presented second we do have a motion to approve and this would be allowing the negotiations to go to freeze and Nicholls it has been seconded uh the opposition that we had last time is that there is a local company in s Angelo that also provides these same Services three of us wanted to stay with The Local Company three of us wanted to go to freeze and nickels so I yes Sir Rodney I I wouldn't say just stay with The Local Company my objection was more so with the 100,000 and I don't understand we keep bringing it back saying 100,000 and I've talked to bunch of of members of the public why why are we hung on the 100,000 where where that CES from is a that's equivalent to what the storm water engineer salary plus benefits would be so really if you're equivalent to to not having a storm water engineer and these PE this firm is doing those duties that that's where that number came from it doesn't have to be 100,000 it could be less I mean I I'd be much

[1:28:18] happier with this because Daniel can approve anything under what 50 50,000 that that was my that was my main hangup is because the general perception of government is when you approve something you say not to exceed or up two that means you're getting the two it's going to be a 100,000 no matter what that's that's what the general public sees this as and that you know and that's kind of how I see it also I I like keeping the lower number and then us come back and talk about it as time goes on but that that's just I'm one of seven okay anyone else Don do I have a presentation do you I mean not again we've already seen it I mean it's we know what it is and it's really we're trying to get out try to be a record up here it's pretty simple I mean it's straightforward but other things that that I maybe not didn't accentuate last time that I mind if if it if I could uh some projects that that could be hampered or or stalled a little bit would be our avue P project that we need some help on that we've got a desk task force development uh development task force that's working right now and several developers have uh asked for us to develop some kind of storm water checklist and that's that'd be great to have but that's another thing that's really kind of put on the back burner uh just different items like that that we're looking for some help on they would really help our customer service and and move this thing forward well why would this affect Avenue P that's already been engineered it's already been drawn it's already been sent out for bid and with the exception of a piece of property that we need we'd already be through with this project so why does it affect that well um I came on board in September and we were right there kind of waiting for that prie of property and and didn't didn't get it after I reviewed the plans there there's some some problems with the plans I'm not sure we would be through with it if if we had started since September so there really needs to be some read the term tweaking and I didn't say tweak he says I'm sorry I brought it up and you ask about an engineering term that's my term I guess not really engineering term there there's some

[1:30:20] changes that really need to be made to make that project work better and uh it it might could have worked the way it was but I think there's something that could make it work better for the same cost and that's that's what we're looking at did you know that Johnny no I didn't but I I know that the biggest part of it it's tied up in the legal process of it all so cuz we'd already turned that out for bid it' already been accepted and if it hadn't been for that one piece property we'd already be through with that one yeah mayor also the bid was only good through December and so we are going to have to send it out to bid it again so we did extend it one time but now we have to we have start over we're going to have to start over and send it out for bid again so are we going to have to re-engineer it well to some degree because we had even the original plans had had some value engineering done to them uh to bring it from the original scope bring it back down into the range of funding that we actually had available for the project so and that was done after the fact so there are there are some there are some design changes that we need to implement before we uh send it back out to B again we don't we don't the value engineering as it as it was done and we reshaped it before we send it out to bid it will have to be reamped again mayor yes ma'am do you have some concerns over the existing design there's I I need you to be clear you're asking us to vote for something I want to know why there's some improvements and some business improve some businesses along the Route have just recently brought to my attention with the recent rains we had improvements that could be made there that's not in the plans I mean I guess we could change order after we let it but really you want to have it complete before you go to project um some of the inlets that uh where it comes in to the actual beginning of the storm drain system at um closer to Bryant I think could use some some design and some of that was in part of the value engineering that was brought forth by the contractor effort

[1:32:21] was L that that needs to be improved on okay did we Design This inhouse yes sir what was the word you use Don trepidation yeah that's what I'm feeling now some trepidation um done I uh my my qualms over this have been that it's it's a lot of money and you know i' I felt like if we could take some of those monies and and put them toward hiring the an engineer it be it would be better spent after talking with Shane I can see that that's just there's none out there to be had so to speak um so I would make a motion that instead of having the 100,000 that uh we go to there's already a motion already a motion on the table we have to wait till to who made the motion charl you might ask Charlotte to amend and go ahead and give your Amendment well what what I'd like to see is let's not go to the 100,000 without having them come back to us uh I think that would would help the perception uh and make everybody feel all warm and fuzzy so except for maybe Charlotte hopefully she'll change her well I I believe that the reason the 100,000 is in there is to keep it from coming back to council so many times and and cut out on that um our city manager has authority to see too that it doesn't exceed the 100,000 I'd certainly rather see 50,000 on there with a goal to aim toward that I don't believe the 50,000 is reasonable for engineering fees for a year this is for one year yes ma'am um you know if I'm pressured to change my motion I would to the 50 but I have confidence that uh our city manager can monitor that and keep it between the, 1500 and not exceed and if I may also uh the goal really is to get a position someone hired in that position as well and we of course and I do want to emphasize that as far as the work uh the will be bill for the work performed you

[1:34:23] know so this is not a 100,000 paid out to this group right off the bat so again uh our goal is to get somebody hard in that position and hopefully uh we'll just minimize the use of that U yes of this contract exactly Mr Mayor Patrick yes ma'am well I think city manager said it I mean our goal is just to only pay for the services that we need we obviously are actually in the process now going out and soliciting for a new uh a new uh engineer um we had had problems with our previous Recruitment and so we've gone back out again um with some changes to the to the pay structure so we anticipate having that internal asset at some point in the near future and this is probably just going to augment what we what we need to in the interim so we we don't Envision ever maxing out again the goal is to ideally not have to come back for for any reason and you have entrusted staff well that will ensure that the quality of the work perform is is to standard and that we aren't have we have no interest in spending funds obviously that are allocated for a full-time person on a consultant and that's not our intent so thank you Don did you have something Elizabeth something else no I just I just think that this is where in a way we're micromanaging this is in lie of a staff person that apparently we're not able to find at this moment we have we have issues that need addressing we have neighborhoods that are experiencing problems when it rains so I would I would uh hope that Charlotte leaves her motion as is in my second and we uh try for that vote and then we see how it goes Johnny no I just wanted to add I found it interesting that you know here we are about to vote for this or against this and then I hear that the the design of the even Avenue PE project has has you know some bad stuff in it so and I'm Shane and no no pressure on you but you've seen this design it's been there a long time time Carl just got saw it in September so I

[1:36:27] wish somebody would have brought it to my attention that hey there are some flaws in the design and not bring it up pressuring you know putting pressure of any kind e either way so I just found find that kind of the and where it draws back to is is I did you know we reviewed the plans and the plans went out as a whole set of plans which it was a good set of plans there needed to be some changes down on on the far end but that's uh that has been brought to our attention since the original leting of the original bid I think I think where some of the issues maybe came back into play with it is is as we were value engineering back trying to bring those costs back down into into the money that we had available I think that's where some of our issues uh that we're seeing is that through the value engineering portion of it trying to bring that back down to get it where it needed to be I think that's where probably some of those issues arose not necessarily with the initial set of plans as they move forward of course as Dynamics you know of of storm flow change people build a new house here somebody build something else Upstream you know Dynamics change and so as we're moving forward we just want to ensure that we you know catch all of these issues uh and and try to bring the best product forward as we can uh I don't I don't think the original design work had serious flaws in it uh I just think there's things that that can be enhanced to make it better as we move forward especially since we value did do some value engineering after the fact to try to bring those cost cost down into into our budget so that that I think that's where the issues are and car may have some Johnny I apologize last I think it was last week we met with Lisa on the property issue and uh I brought up at that time maybe I didn't explain myself fully that that there were some issues on on the design and uh maybe I I wasn't clear clear enough but U there are some out there that we are out there so my concern we did this in housee we accepted it we approved it we sent it out for bids the bids were made and had

[1:38:31] we not encountered the problem we'd already be through with this project and now we come up three years later and we find out that there's problems with it if we had what what guarantees would we have had today had we gone to a Fort Worth company back then to design what guarantees would we have today that they would not have designed it the same way that there would not be problems there and then to counter with that question then what would we be do we would be going back to Fort Worth we would be spending more money there would be more time that's that's why I think we need to keep things local so that if there is a problem then we've got local people here that can re correct it but if we go out of town and have something done and they can make the same mistake we did in house then we have to go back out of town we got all this windshield time it just just it it it explodes it gets more and more expensive and that's a concern I've got here one thing sorry go ahead one thing I want to help you out here is that a lot of these problems came up in the last three weeks because of the amount of rain that we they got over there and the property owner that that he's talking about I talked to him this morning about that that we're we're planning on buying from those issues all came up or not all but a lot of them came up in the last big big rigns it's been three years well we haven't really ever had a rain like that or it's been forever and those problems came up after those super big rains so in his defense and in their defense it that changes up things because we just weren't seeing the rains come through at it in such a short period of time so much water going through the bottom of that thing you know in the end to me this is a request for qualifications and the ability to negotiate with the group that staff has reviewed interviewed and believes is the most qualified so unless we're going to be doing the review on every consultant I think we look at the work that they do e either bless it or decide we new need new staff if you think they're incompetent but I think this is one that is taking so long just

[1:40:35] to help us help our citizens get some good engineering on the ground public comment do I have any public comment anybody else want to weigh in on this motion has been made do we accept free and Nicholls and to move on I'm going it has been seconded I'm going to call for the vote I'm going to ask for a show of hands here all of those in favor of going with freeze and nichels I want to see your hand one two three four all opposed motion carries freeze and Nicholls has the job thank you Gentlemen let's move on now to number 24 discussion and possible action regarding the fiscal year 214 215 budget peroration preparation Morgan your own ma'am good morning persperation persperation thank you for your time this morning I have a a presentation to move through um as discussed in your your cover memo we're going to go over uh the major funds go over the uh priorities that we've receive from the recent Council Retreat and and talk about moving forward in in the budget process um we've went over the calendar uh last time of course uh but with the uh truth and Taxation state laws uh and deadlines looming overhead I wanted to make sure that we uh were being clear and in where we are moving through the calendar and so uh yesterday at 5:00 we um uh adjourned the staff budget review we held that all last week uh with the exception of Tuesday when staff was on hand uh for the council Retreat and then of course here we are today June 17th um having budget discussion uh what we uh of course what we achieved at the the Council budget uh Retreat the council Retreat for priorities included uh water infrastructure and long-term water supply this is an abbreviation of of I believe the major items that came

[1:42:37] out of that and so uh the second item there is streets renewed infrastructure salaries and adjustment to Market uh improved development process and police station uh replacing with new or refurbishing and so these are the items we're going to pick up now and Carry On Through the budget process uh to achieve uh those those goals and those items uh the best we can in the time frame outlined uh with that I'm going to go over an overview of major funds um these are funds over a million dollar excluding um internal service funds and uh Debt Service funds and and capital funds I do want to point out that um probably we should be spending uh more time uh during this process would be with the general fund and with with the water fund and so for those I'm going to save till the last so we have um because I have some more detail on those so I'll start with State office building fund uh what I have is just a general um uh uh summary of the revenue and expenses for each of these major funds really um some minor issues with these funds no major um outstanding issues um for the most part in each of these funds the minor issues I'm referring to are um employee raises and changes to benefits that those have not yet been included in these budgets so you'll see each of them balances at this time and so uh we would need to to go back to uh the managers and directors once we decide the further in the budget process what we're doing with employee raises and um and other items so State office building fund rent is up slightly from from last year this is comparing original fiscal year 14 budget to proposed fiscal year 15 budget just to be to be clear State Office Building expenses are budgeted to balance at the 1,227 th000 so that $8,000 increase you'll see in in operations and maintenance uh of those buildings there the next major fund that I I wanted to go over briefly was the airport fund you'll see a substantial

[1:44:40] decrease in their revenue a decrease of 174,000 so their proposed revenue is 1,2 84,000 for fiscal year 15 that's primarily due to a a vacant hanger a major hanger that that's vacant out there staff is working um to full occupancy and working that process but as it stands right now we're going to propose uh that budget down and and hope to rectify it um through the process Morgan go back on what is that 25,000 the other what is that that's in concessions gasoline concessions and um rental car uh well you got concessions up the line below oh my apologies the other I can get you that detail they have a few minor um items the other I think the fuel Flowage is in concessions but I can get you that detail my apologies in airport expenditure you'll see that they've proposed to balance um they worked hard to do that so that with that $174,000 Revenue decrease they've also proposed expenses to decrease they were primarily able to do that by leaving two or three positions unfunded they're not going to give up the jobs um as yet because they will be needed in the long term but in the short term they have some vacant positions that they're going to leave vacant and not budget in fiscal year 15 unless we make up that extra revenue and bring it back to you in a budget amendment so their budget is proposed to balance uh just wanted to point out that one major change so let me ask you uh the renovations going on out there is that anywhere in this budget no sir this is just the operating budget for personnel and maintenance because that's in the capital budget primarily Grant funded that's that's on hold out there is what I understand or is it moving or not that I'm aware of I don't there's some work being done now and we're discussing uh uh developing a change order for proposal to counsil as we should

[1:46:44] speak next is the storm water operating fund revenue is proposed uh not to change it's budgeted the same at 2,698 th000 and so of course expenses are budgeted the same uh for a total of Revenue uh neutral $0 Revenue OV expenditures no major issues there uh the Wastewater funds our sewer fund uh Wastewater charges are uh proposed to decrease uh by $200,000 around right at 192,000 and that's just what we're seeing in in year-to-date Trend and so we're budgeting that appropriately and in the expension you'll see a corresponding decrease in uh of 190,000 um you'll see Personnel decrease to about 60,000 that's due to a turnover of some long-term employees and um operations is proposed to decrease 185,000 100,000 of that is the Wastewater pilot that we reduced $100,000 from fiscal year 14 original budget um to the the proposed budget and um that was the first year of that that multi-year plan and that just to to to keep you aware that that's something on our radar for future discussions uh to comply with that resolution that goal that was set forth and the the the remaining uh reduction there is primarily due to a reduction in Debt Service uh that does uh change somewhat from year to year the next fund I have is the the Civic events fund of course the the major Revenue Source here is Hotel occupancy tax which of course we're watching very closely um it is proposed to increase uh as as I think you're all where uh the proposed budget for hotel occupancy tax is $2.5 million uh for a total revenue proposed of $3,335 th000 you'll notice in the expenses that that $750,000 increase is is captured it's not budgeted yet in any on line item um it is set aside um for council's discussion in the future should it be used for onetime projects or contracts

[1:48:47] or any of those eligible uses so uh just to be clear that that revenue is proposed up but we are not yet utilizing that or recommending that for any use in the budget at this time excuse me mayor can you go back one slide yes sir see this is where I have a problem is the continued others you know stormwater other 300,000 plus other here 500,000 that doesn't tell me anything well the other is rental of the different facilities so this is rental of the uh Convention Center rental of the Coliseum um ticketed events um other income away from from their major Revenue Source that's what I okay that's what I'd like to see there but may if I could Johnny that's a good observation a good question where is the detail today we're just trying to give you an overall picture of kind of the condition of some of these major funds uh a detailed look at at individual line items can occur either in a future meeting or in a side meeting uh if you wanted to schedule a special meeting certainly that detail is available and we're available to disc discuss it uh today we didn't want to get bogged down in that detail we wanted to give you an overall picture uh so you could make a determination about how quickly you wanted to proceed through the rest of the budget process but that's a good observation and you can see my concern with storm water Fe 300,000 you know other so that just kind of like what you know but anyway go go ahead you're good sure thing the the next uh fund that I have is the water fund again I saved this for for later in the presentation so we could really talk about um the the uncertainty there and the different outlying issues there um you'll see that water sales are projected flat at 19,31 12,000 so that's the same as the fiscal year 14 budget it's unclear at this time um how the drought and the recent rains are going to impact that Revenue budget and so we're proposing it flat um in until we have uh more information on how we're going to proceed and so there's just that uncertainty there and

[1:50:49] and we're watching it closely we wanted to disclose to you all that that we recommend that we continue to watch it closely of course Morgan some of it also involves council's decisions on how we're going to proceed with either fees or um as far as the drought level stages so all that has to play into our forecast so we need to have a better understanding what we're going to be there first before we actually forecast what we feel uh may be a a number that's U more legitimate though yes sir want to point that out we do have a schedule for the first meeting in July do we not yes okay and so we do have some flexibility before the budget is adopted to implement if there are any um uh changes that will be uh recommended in in the near future we can amend the budget and get those in there very quickly was was there a rough estimate I I thought I'd heard close to a million in losses on year to date on in the water department in the water cells I heard too I'm sorry I don't have that detail somewhere yeah 1.7 I can get you that that information well that affects this slide tremendously real yeah budget versus actual budget versus well in fund 260 right now year-to date um expenditures with incumbrances we at a negative $2.4 million but that doesn't account for the summer months which hopefully will sell more water that's where we usually tend to make that up so hopefully we can sell some water within the next few months and if Council decides to implement new rates that would help as well so maybe a combin comination of those two things would help us reduce that deficit so so then this would be a projection you're projecting pardon me this would be a projection including summer months up here yes yes that would be a projection based on flat no Revenue change no rate change nothing and so we hope to implement some of those other ideas before we actually U confirm this new budget actually to make it clear we're not going to hit that that Revenue amount this year unless we start selling

[1:52:51] water that's right that's why I said normally we make up for that deficit at the beginning of the year during the summer months because we're able to sell water and people use more water so if we're not able to do that and um you know in combination with hopefully maybe some rate changes I think that we could make up for some of it maybe not all of it but hopefully help the water fund out a little bit so thank you yes sir is is your projection with the with us keeping the the uh level two on the one once weekly watering or does that even come into play this projection up here is just flat flat from last year we we don't want to assume any changes until we have a little bit more information and if we keep level two on we won't we'll have to raise the rat significantly to generate this kind of Revenue yeah that was my point okay okay so you'll see also in in other of a proposed budget of 3 million 98,000 which is an increase of $139,000 from last year to this year that increase is primarily due to delinquent collections proposed to be up we're seeing a year-to-date Trend that that people are paying their bills and so we're proposing in fiscal year 15 that that budget be up about 180,000 so uh other items in here include that but the delinquent is the the biggest change from last year to this year then in water fund expenditures you'll see that um that expenses are proposed at the 23, 220,000 so this fund exactly balances you'll see a um a major decrease in operations from last year to this year of $716,000 that is uh due to Debt Service changed from the fiscal year 14 budget to the fiscal year 15 budget by that amount and so that allowed the water fund to increase the capital um investment by $500,000 so that fund is uh proposed to balance but there are these outlying issues that

[1:54:54] that we hope to resolve before this budget is adopted um to get the all those things included in the budget so no amendments are necessary and the final fund I'm going to review is the the general fund um you'll see taxes are proposed at 49,5 184,000 that's about a $2.3 million increase from last year's original budget to this year's proposed budget um that includes a growth factor for sales tax at about 8% more than fiscal year 14 budget um that's a number that we've we've talked at length about that we feel comfortable um is achievable we may exceed that however um we're uncomfortable with with projecting higher than that 8% growth factor also property tax estimates um generally at this time of year um our property tax estimates are pretty um meager skinny um lean conservative conservative and so um we we did have some growth in um the the the certified estimates this year and so we have about a four 4.8% growth factor applied to property tax at this time however uh we won't know the final estimate until certified appraisals come in around July 25th and so it's a waiting game on that we've certainly um heard in the community and from the appraisal district that there will be considerable growth there uh but we will um be conservative until uh those those final certified estimates come in uh mayor specifically we've heard reports that residential uh values are up 14% And commercial 28% uh this Revenue projection includes a 4.7% is that right 4.8% increase in those values so you can see you can see that the conflict we're fac with as we hear out in the public um that the that the values are up significantly and that our the the values we received in our preliminary estimate are are

[1:56:58] significantly less than that so we have a high hopes for that final valuation when it comes in I hope we're able to adjust this after July 25 upwards yes sir I hope so as well mayor yes sir I have a question okay so the 2.3 million is the 8% projected for sales tax increase but only 4.7 for our regular tax levy property tax yes sir okay and um also included in taxes is delinquent taxes um penalties um and that is up slightly but but the majority of this 2.3 million is related to those two items you mentioned yes sir and it is the full eight percent that you're calculating in there um for sales tax yeah but that's not yes if I'm understanding you correctly it's 8% 8% for sales we've uh and again that's another conservative number although we've seen double digit growth in sales tax revenues in uh planning for the future as far as our budget we want to make sure that we're also responsible and conservative in in this estimates we just don't know exactly what ni Shure has in store for us but I think 8% is a comfortable number okay and certainly trepidation is the word of the day that when we get into double digit growth 12 to 18 months out I start to to get nervous and so um I just want to be sure that this is a budget that we can live with that we are achievable and that we're not outr running our headlights on this thing yes John do you have something Morgan or Michael real quick on the uh the property uh values that you talk about both the residential and Commercial is that across the board I mean everybody in Tom Green County everybody in the city is that average what do you think you know that answer Morgan I'm sorry if you know the answer go ahead and give it according to what I've heard that's for the county county yes County only well we're in the part of County are we we're part of the county yeah it's an average and it is very is conserv so what I what I heard was that property values were up like a billion dollars but that includes the entire County not just St Angelos so right I live in Aran

[1:59:01] County so how much billion went from 3.8 to 4.8 I believe billion billion yes ma'am but again that's the entire County not the city Tom Green County not just the city of St Angelos so that's why we we just felt comfortable being more conservative with the 4.8 until we get more definite numbers from the appra District well the 4.8 is from the appraisal district that's right that's their number on a preliminary basis I guess my question is are my property taxes going to go up the tax rate is in your hands the values are in the hands of the appraisal district that's right yikes probably and as you know Johnny being a trustee trepidation all all of this is is is revolving around the the school district and and what the state's pushing for property values to be so that they they can pull the money in in fact that is one of the words we've heard unofficially is that that that pressure from the state to recognize the increase in values uh is is helping to fuel those increases in values right so when when your citizens come to complain tell them call the trustees not City it's 6 a.m. at 610 uh for other uh Revenue in the general fund uh certainly other revenue is is substantial we're proposing at at 13, 855,000 that includes a variety of items um from franchise taxes to the new Peg fees uh municipal court fines permits and inspections really any other fee that's not in some specific fund um is included in this other and and we do have that breakdown of that detail it is proposed up at $261,000 more than last year's original budget and that's um the majority of

[2:01:04] that is is franchise taxes television franchises up 200,000 alone and so uh certainly some items are up and some are down but the majority of that increase you'll find is in the franchise tax estimates moving on to general fund expenditure um I have some more detail here Personnel uh we adopted the original budget uh in fiscal year 14 with Personnel at 43,95153 M 350,000 and I think you'll see that's from across the fund um uh long-term employees uh leaving and filling those jobs with lower levels or having those jobs vacant um 269,000 of that decrease was in police alone and so you'll see that there there was some decrease in in Personnel um of course this includes um no raises at this time or changes in benefits at this time which we'll we'll have some more detail on that shortly also operations is proposed at 4,922 th000 so this is all items that are not personnel and not Capital um the majority of that is um um my apologies I lost my place um the services is lacking adequate adequate funding and so we had had some increases there that were necessary that were mandatory um and so that's been added to our operations budget and our proposed budget just for clarity we have a a a department called operations this is not that this is dividing expenditures in a different methodology this is not operations this is not Shane Kelton operations although some of his expenses are in contained in there this is everybody this is everybody lumped together this is we often call this omm operations and maintenance so the finance departments operations and maintenance the the any well it's it's non-personnel expenses across all those

[2:03:07] departments in the general fund correct and the last category we here for have here for general fund expenditures are capital proposed at 3,642 th000 that's a $400,000 increase from last year to this year the majority of that 250,000 of that of course is the peg fee that that has to be used for capital for public information so that's the biggest part of that and then another 60,000 in um traffic operations uh we had a change in the methodology of how we do insurance claims when folks crash into our um traffic lights and Signal um controls and so you'll see an increase in insurance proceeds of 60,000 and an increase in that Capital expense of 60,000 and so that's the the majority of where you'll find that Capital increase so this is a a really good position to be in this early in the process that revenues in excess of expenditures are 1, 524,000 I have an asteris there because that leads us to our next slide where we talk about marrying those um Council priorities with um implementation in this year's budget and if unless there are any questions I'll move on to that portion czy these are major issues that we're um that we're aware of and that we're aware our Council priorities that are not yet in this draft budget that's that's before you today this summary that's before you today um for example in the water fund um I believe uh Mr Dixon spoke at The Retreat that there would be a $3 million increase necessary for um operating expenses Capital needs um depending on what kind of pace is implemented now that's an important thing it's hard to see but there's a comma after operating that means he said 3 million to cover his operating budget and then the capital need to address leaky Mains that kind of thing the need would be based on how quickly we wanted to execute those improvements and so I think what we're saying here is that still needs work and we we need to discuss those

[2:05:10] items the next item you'll see there is a a similar issue in um streets that there is $7.5 million uh needed and then also comma an additional capit need uh depending on on Pace um the third item there is employees salaries um as a this is still pending um salary survey um by what methodology we're going to implement salary increases that all is to be determined but for a working figure to know for today um we estimated 1, 862,5kg service since we are going through the meet and confer process uh which is that next item there the amount on that is to be determined of that $1.8 million about 250,000 of that is for the water fund will be an increased expense for the water fund and about 1, 366,000 of that is general fund and general fund dependent uh funds Morgan does that 1.3 you're talking about include all salaries including meet and confer at a 5% no sir I've excluded police Civil Service all right so when you say 1.3 million for the general fund that's on top of whatever might come out of meet and confer correct that's just speaking to that third bullet point there the the fourth bullet point for meet and confer that amount is to be determined so that would be in addition to yes sir okay mayor yes sir Morgan I I didn't understand the 250,000 for the water fund why why why it on this line why the employee salaries the total cost across the organization would be 1,862 for but for us to speak budget and to know how to implement that for each of the different funds of the 1, 862,5kg if your opinion is that water rates

[2:07:24] should support water expenses she's telling you that you could anticipate an additional quarter of a million dollars worth of personnel expense in the water fund if you were to give um a 5% raise across the board she's wanting you to be aware that that not all of that 1.8 million should come from the general fund that some of it may need to come from other funding sources and this at this point is a projection as far as the $1.8 million um one of the goals of the city council during the retreat was to get the uh City staff within 3 years perhaps to a a number that's closer to the market value so this is actually an estimation at this point to keep us on track you know to get that done within a three-year period I have a few other uh major issues to speak to that are not yet in the budget uh police station we have a placeholder amount of $5 million that's what we had in the original debt plan and so uh that certainly uh could change depending on what details are included in that uh project but just as a figure to start working with we've included that um then services that are lacking adequate staff or expenses um divisions that have been tasked with items that have not been funded um to to carry out those those services and those activities and then um the final major item is health insurance uh we're hearing that we should propose a 12 to 14% increase we're still sharpening our pencil on exactly what that would um be a cost to the employer contribution but $750,000 is a as a a starting point figure that we're estimating would be an increase uh across all funds to contribute for that and and with that that's Mo that's really what we have to present for you today our our recommendation would be to um possibly convene a work session so we can get into more detail um as it's your your pleasure and your uh opportunity to to have more time outside of a regular council meeting perhaps um as discussed last meeting July 15th we had

[2:09:28] tentatively um called that a work session although that is a regular Council day so it would be difficult to um to tackle all the items that are needed um we we might suggest that a a if we were going to call a special meeting just for Budget work session uh perhaps July 31st or July 29th might be good dates to to gather if it's your pleasure um we would hope to have certified values by that time uh from the appraisal district which would change general fund Revenue estimates um at that time I think we would also propose earlier dates we don't want to wait to work these issues out until that late late date we would and perhaps it would be appropriate I have the rest of the months here that um August 5th we can continue Council discussion but we are required to take a a record vote on the proposed tax rate at that time and so August 5th is the first time you'll see a deadline related to the truth and Taxation code which start starts to get um really tight with us meeting all those deadlines so it is that that's to speak to Michael's point that um it it is um better to meet earlier than later for those reasons so we make sure we're compliant with all the the the like regulations we begin to lose flexibility in August in July June and July we're largely our own masters as far as setting meeting times and when we meet and when we make decisions but when we get into August We Begin having to comply with state law on uh passing budget passing tax rates that kind of thing so uh our feeling could you move us back to July please that's when we'd like to have the meetings right we have a meeting a regular meeting scheduled for July 1st and off Tuesday would be July 8th we've talked about trying to make July 15th a very little regular business and mostly work session meeting and so we're hoping to get the the biggest piece of our work session time scheduled uh early in July but certainly that that that time frame right after we get those uh

[2:11:32] certified values would be good because we're hoping to have a bump uh and make some final decisions when we get that last piece of Revenue so do you think we could do the work session on the 15th and get the council meeting and the work session done would that be appropriate time I won't be here on the 15th you will not then that leaves the eth we be here on the eth council want to get together on the eth Michael when do those numbers come in again go ahead the state deadline for the appraisal district to provide us that data is July 25th they are often working um until midnight on July 25th to get us that information and so I will hopefully get that information on the 25th work on it over that weekend and have a data by the 28th however um that's a pretty tight deadline I don't know that I would have it ready for for example if we chose to meet July 29th since July is a five-week month um that might be an opportunity I may not have those exact final figures by July 29th if there are any extra research that has to be done with those figures that arrive so that last week of July might be an additional opportunity for a work session if we want to meet perhaps THS Thursday the 31st if we wanted to meet early in the month July 8th to to Really line out all of our all of our to-do items all of our things we want implemented and then meet again on the 31st perhaps to um to see how that balance is against Revenue that came in that that's opportunity as well do we want to put this on the July one agenda to propose july8 at a special work session or you want to make a decision now what what what's we can I don't have a problem with July 8 and does that there's no does that meeting there mean there's no meeting on the 15th no okay it be three we get we get to enjoy three Tuesdays that month

[2:13:36] that's one of the things we're uncertain of is this mix with uh getting accustomed to additional work session type meetings will you know more on the 1 of July what you're going to need what you require of us why don't let make why don't we make an agenda item on this on the first and let's make a decision then based on good information okay is that all right with everybody mayor so Alisa are you going to be okay with that I mean as far as posting for the for the eth okay I you can take a v so you to that Alicia hear sorry if you would like since it's posted for possible action you could go ahead and set the meeting today it's whatever Council desires doesn't make any difference to me I'm available on the eth if everyone else is we can either set it today on the eth or we can wait till the first and get more information and set it then I'll need to check my calendar to see if I already have commitments at that time or maybe we do an evening meeting we can wait till the first then let's wait till the first that way that way you'll know more information you'll know more and we'll know more as well we'll make a decision then yes sir okay that got it that's that's all we have we wanted to make sure that that we're aware of these September these looming deadlines but those are in your background as well so that's all I have and primarily this was for discussion yes sir do we need do we need to accept what you've given us or is it just discuss no sir we want more discussion we want you to ask us we don't want any unanswered questions from you we want you to be comfortable this was just an introduction transparency yes sir thank you morget mayor may I ask a question yes ma um just in general when you talk about the budget process can you tell us a little bit about what staff has gone through uh to this point absolutely or what is planned for staff and how perhaps new ideas are can come forth from work groups and

[2:15:40] how how we would ever see those absolutely I'd be I I I welcome the opportunity and in March budget staff began uh by proposing the budget calendar um reviewing new legislation making sure that we could uh draft a calendar that was in compliance with the new legislation and still fit in our process with with ample time for Council discussion in April uh budget staff hosted um budget kickoff uh where we went over um key economic data uh for directors and managers so that as they're proposing revenue and expense um estimates they're aware of those items we also offered multiple training opportunities um for for new staff and uh for new information uh going on in the budget process uh for Revenue estimates um expense estimates performance measures which of course are key um then we comp in also in April we compiled uh Revenue estimates um preliminary estimates for across all funds for everything from water sales to property tax to Municipal Court findes all of those items were compiled by each uh division manager um also in April uh budget staff worked with the Human Resources Division to uh draft the compensation plan just to get updated Uh current data of current Staffing levels and uh vacancies uh all recorded at that time then in may we moved into preparing the expense budget and so um that is a a two-e process where um budget staff provides a a budget manual to each division um email and hard copy um for the divisions to begin estimating what uh what they can budget with their set Target and then to to um to identify if there are any extraneous needs they need in addition to that Target um and they identify that in a in a separate request form the um and also to gather their their performance measures their um actual data over a three-year period um in compliance with with Mr valenzuela's um implementation of of identifying core

[2:17:42] functions and and core performance measures for for each of those divisions um those items were due May 15th the day before the Blitz and so at that time budget staff meets with each division manager individually one-on-one on site we physically um take that information from them it is a substantial amount of of of work and and data and so we uh spent May 14th and 15th out of the office uh with those folks getting their information from them uh from each of the division managers uh then we compile that into a a master review document for the staff uh budget review to to convene and start reviewing and that occurred um on June 99th we did have that discussion June 3rd just very briefly about about our process that our what's worked for our organization is we propose revenues first we propose expenses second and then we start working with with Council directives and priorities um after that um so we began Council discussions June 3rd we convened the staff budget review uh Team June 9th uh we adjourned that June 16th where we um not only reviewed each and every Vision manager and director's um submissions but also talked about um Council priorities Council goals um major overarching themes across um each division and um and compiled uh minutes for all of that which will distribute today to each of the managers uh for any action items that are needed from that and then that brings us to today that uh we have this budget discussion so budget staff will continue to um sharpen our pencil on Revenue estimates um identify that that all expenditures are budget at the appropriate level and um continue adding to the the list of items that need to be um that we need some direction from from Council on and so that's where that's brought us to today is there any process that allows staff from One Division or Department to make suggestions on cost savings that have to do with another

[2:19:45] division or Department in the way they do their business yes absolutely the the primary um um a Avenue for that is during budget committee um we identified several items that we're following up with and I believe we'll continue to work that process throughout the year outside of budget preparation but certainly any items that are on the Forefront right now are are being identified and and vetted for the council's uh Direction and approval thank you any further questions Morgan public comment thank you Morgan thank you all let's take a send to Executive uh number F executive closed session executive session under the revision of government code Title 5 open government ethics subtitle a open government chapter 551 open meeting sub chapter D exceptions to requirement the meetings be open under the section 51072 to liberate the purchase exchange lease or value of real property it is 11:51 I'm taking us into executive be back by one and there won't be much left to do when we get back uh 131 let's call this meeting back to order and we are up to item number 26 consideration and possible action on matters discussed in executive Clos session if needed we have discussed nothing in executive that needs we didn't discuss anything so there's nothing that we need to take action on or to talk about uh announcements consideration of future agenda items start with you Rodney I just want to make sure on make sure on the stage two yeah you're on on the stage two that was we're going to bring that up at the next meeting we had already said that we were and talk about the fees structure also water on the water I have nothing to add Charlotte well I want to follow up uh what I had asked two meetings ago counting the workshop with reference to the Texas water fund waterboard fund that even

[2:21:50] though we don't have a specific project or dollar Mount the applications that we're interested uh has a June I believe it's June 26 deadline I was wondering if we had done anything in the last couple of weeks with reference to that Shane's not here right now I believe um let me double check with him okay I just don't want that deadline to pass up and then we won't be available for any funds until 2016 or 17 and money could be gone by then no I said shann I meant Ricky and Ricky always stay on to with that but I'll double check okay do you have anything done uh no sir M gr St um I think we should discuss the water Advisory Board and uh perhaps if there's any changes that need to be made to the bylaw so that is a a functioning uh functioning Group which it seems to uh not be right now also I'm not sure if this I don't know that this requires an agenda item but on the issue of the tenant assistance y'all may remember a few years ago there was really a big push and the cooperation of ASU to put together uh that mediation team and I'm sorry that's lost but I certainly understand the budget issue I don't know if that's something that staff might be able to look outside of the city organization with the local nonprofit that might be able to fill that role as well but as I said you know at the time it was something that was very needed so I hate to lose that did you get that Bost yes sir I sure did that's all I have nothing uh I would like to say we had a workshop last week at Fort chadburn and those people bent over backwards to accommodate us they were very very good to us that is a beautiful location so this is the plug for Fort chadburn if you hadn't been to Fort chadar to see what they've got there you really ought to go because it's a wonderful place now I will entertain a motion to adjourn motion to adjourn second all in favor say I I this meeting is over Dan you want to read the pink there

[2:23:52] and I'm

Captured 2026-07-26 · source: youtube.com/watch?v=XaEu3Ceh6Ug