San Angelo City Council January 8, 2013 Part 2

[0:00:03] order am I on your public comments number 11 Miss fer yes sir public comments for and against Annex thanks m m I needed that help public comments for and against annexation of certain properties situated immediately west southwest of St Angelo and presentation by our planning manager AJ faer and taking public comments on this annexation process correct just to remind you all of the area I know we've talked about it a couple different meetings now but again this is in Far Southwest San Angelo and the tract of property that we are looking at is an 8.99 five acre tract shown on the plat that is drawn up here again this tract of property extends northward of Mills Pass Drive it wraps around the Community of Faith subdivision which we've talked about in the past and it's very near the other request for annexation that we will look at in just a moment um it's also immediately adjacent to the Prestonwood Edition which the city council annexed to the city of St Angelo in 2008 we are required to have two public hearings on this matter this will be the first of those two public hearings and today we're just listening to what the public has to say if all goes well we'll introduce an ordinance to you on February 5th which would then be finalized on February 19th so if there's any public comments we're here to take those this time let me ask for public comments related I meant for it to be on thank you sir hear a word you said who's supposed to be holding my hand today anyway somebody's got to be in charge of me all right it's time for me to open this up for public comment uh for and against uh the annexation of this property is there anyone that would like to speak about this property and the the annexation process okay any comments on this for the record from any council member one of the things I'm noticing is that a lot

[0:02:05] of property I assume to be annexed into the city is not so long time overdue my comment absolutely so you don't need a motion or you do or no no action it's really a public action public comment action item number 12 this one also is public comments for and against annexation of certain properties situated immed immediately west southwest of St Angelo this one encompasses 20 acres and and it's uh close to Appaloosa Trail presentation by planning manager AJ fber thank you yes the 20 acres side is shown on the slide the cross-hatched area it is very near the area we just spoke about which is in this area where I'm showing the pointer uh this 2 acre section is also immediately adjacent to an apartment complex that is currently under construction and this is a possible uh phase two of construction for that property we had our first public hearing on December 18th we had had no comments for or against so today will be the second public hearing uh taking comments from the public and if all goes well we'll introduce an ordinance to you for action on the 22nd of January with a finalization of that annexation on February 5th what will be the zoning when it becomes the city ordinance for the city of St Angelo states that all property that is annexed immediately is zoned Ranch in estate that is generally because you see less development around the out skirts of the city it also gives the time for the city per the local government code to really assess what the zoning of the property should be uh with both of these individuals we've already started discussions of that so they're fully aware of the circumstances of that zoning and are working with us to come up with what the best conceivable Zoning for their projects would be along with the plans for the city it all comes in as wrench in EST state right correct you can't bring it in as CG or whatever they want no no okay and we have to act on it after it comes out but we we have uh made them aware of that and we've put that into the timeline so they are expecting of this

[0:04:07] they're they're going to do a conditional use so that because those are a lot of fun for us anyway all right let me ask for public comment for and against this annexation um of property is there any public comment on this item okay again is there any record uh statement for the record by anyone on the council long overdue okay and that will come up for ordinance reading on the 20 I mean first ordinance another we have another public hearing on the 22nd I saw on her little she's got a could you go back uh tell me okay yes sir there we are this we will introduce an ordinance on the 22nd we'll also bring you facts about the area and the way that it's served and infrastructure and whatnot that's on this one they're on two different schedules first meeting off yes yeah okay same process but this one's one step ahead of the other we received one petition before the other is all okay thank you very much item number 13 will be tabled for a little bit uh there the police chief had another meeting and so I want to handle that when he's able to be back item number 14 is consideration of matters related to request for proposal this one is the discussion of proposals submitted for the request for individual and aggregate stoploss insurance and Item B under 14 is consideration of selecting am win's Fidelity as the benefit provider related to request for proposal that's already been put out authorizing staff to negotiate a contract and the presentation oh she must be in a Sprint part of our wellness program to bring do you do you get to walk with purpose unwellness or do you have to jog I'm walking with purpose a work let's

[0:06:11] listen to her breath okay so item number 14 consideration of matters related to the request for proposal HR 01-12 presentation by Human Resources Director Lisa Marley good morning mayor council and city manager um we're here today to discuss our stoploss um request for proposals we do this on an annual basis because stop-loss is a one-year process before you you see the timeline um all of the final analysis was uh provided to us back in December so we're here today to discuss the bids from that background um as I mentioned it is a single year contract and if you recall this is the insurance that protects the city from large claims um there's two different types of stop loss that we are going to be considering as a complete package today the two are Aggregate and individual and if you remember the aggregate um stop loss is a combined total of all claims when they exceed 25% of the anticipated claims then the stop- loss kicks in uh individual exposure is just a single claim that is catastrophic by nature and a high dollar claim there's a variety of contract terms that come along with stop-loss um I've listed three of the most common ones here a 1212 a 1512 and a 2412 and what those are the first number represents how many months of coverage there is and the second number represents the number of months that the uh payment must occur within so right now we're operating with the 1212 term which means that the claims must be incurred and paid within the same 12-month period a 1512 term means that um the last three months of last year would be covered as well as 2013 so it does provide us with a greater amount of

[0:08:18] coverage there's also several different deductible levels and if you recall we've talked about this in the past currently we are operating with $125,000 individual deductible um we received quotes with different bids for both $125,000 and $150,000 deductible in the past we've looked at this as something that we would consider once our um fund balance became a little more stable and to see how we were operating under our uh new healthc care plan as part of our review process we tried to determine whether or not the volume some of our catastrophic claims would outweigh the extra cost for the deductible if we raise the deductible and we have determined that it does provide a a better um savings to the city and potential for our liability that we set ourselves open for uh three carriers did provide bids to us um for a total of nine different quotes our current provider is amwins and um these are the results of the uh RFP it does show that the very bottom line where we're talking about the percent increase you can see that the two Etna claims or the two Etna um results as well as the mrm um we're both going to see significant increases to our plan these are the um other three uh results that came in and as you see if we go with the um am winds renewal it still results in an increase in in an increase in the cost um bike stand with a 1212 or $125,000 deductible the amwins $150,000 deductable and the 1512 uh shows the least amount of increase to

[0:10:20] our current plan the um recommendation that we are making is that we would go with a 15 12 term and go ahead and bump our deductible up to 150,000 did you go back one yes got it okay I I didn't see that as a choice so yes up here at the very top um it has the difference between the claims between the different proposals um we've calculated these numbers the 49,000 here that show the increase that it would cost us um is actually a little bit High we used our enrollment when we calculated this back in December but with the new enrollment as in January it has uh fallen off a little bit so now the um the increased cost to the city would be about a little over 23,000 which we could easily absorb in our current self- Insurance Fund is the increase due just due to rising cost or is it because of our uh the loss Factor no our loss factor is really very good and that's why we're recommending going with the the $150,000 deductible we've only hit stop- loss um seven times in the last 5 years uh we haven't had one um in in the claim years for 2012 we had one claim that hit stop loss um you know last year this is just an increase in overall cost of that's correct yeah Administration and so forth um the the fact that we have um only one claim for 2012 we're we're really Greatful for that because we went with a 1212 last year since we changed health insurance plans last year we um needed to have a a policy that would cover us for that year and not any drag up claims from the previous year so we were kind of went

[0:12:22] out an Lim by going with the 1212 because if we had any from this year that would from 2012 October November December that would go forward into January if we didn't go with a 1512 we would have been at risk for those claims fortunately we didn't have any during that time question Mr Adams actually I just wanted to say uh based on what we've the performance that we've seen in years past it seems like a pretty good deal yes uh and so I was going to make a motion to approve if there were no more questions a second okay so I have a discussion this is an item A and B Mr Adams and item a is the discussion of proposals submitted which I guess that does it the item B is consideration so you're making the motion that we select am win's Fidelity as the benefit provider uh with the staff's recommendation that we take the 152 term and $150,000 motion second okay okay my stuff thank you I have a motion in a second do I have questions how does that work out with our with community hospital or well obviously since we have have a plan that there are reduced costs for the coverage that we receive the likelihood of hitting stop loss um is lower because uh the amount that we pay towards claims is a lower amount um but obviously if there's some sort of catastrophic claim that were to come up we could hit stop loss in any given time you just never know which claim may be the one that's going to require if you don't mind I'll try to help on that also before for so the Edna is just higher because they're higher correct that's what they offered that's right okay yes sir so there are two things here one is that that uh the health care coverage and provider and the insurance we provide under self- insurance and all that and what happens though let's say that for whatever reason one person that's in the plan had a heart transplant that heart transplant is going to blow by

[0:14:27] $125,000 in in so our self Insurance Fund as a city covers that first $125,000 this insurance kicks in and takes care of that heart transplant cost above 125,000 so what this really is is saying is that we are self-insuring up to now uh if this passes we are self-insuring up to $150,000 on a given claim in the health insurance program and everything above that 100 $50,000 would become the paid by this insurance okay that to do that is what per year she's she's saying well it increased 50,000 do you know what the base number you were adding the 50,000 to was Miss Marley yes um I'd have that last year our c aage for uh well for our budget for this year for stop loss it's um 514 th000 and so it'll be an extra 23,000 on top of that so it's $540,000 to ensure that anything that hits 150 or more uh becomes someone else's responsibility and and on this slide if you look at the third column the M winds renewal at 1212 with 125,000 you can see that the cost per for the total rate is just pennies but um if we were to um to go with the uh 1212 then we wouldn't have that extra protection against any claims that we don't know about yet that might have H happened the last three months of last year okay I have a motion in a second do I have any further questions on the on the uh recommendation or on the presentation just just curious I mean

[0:16:30] next year when this comes up I mean again are you going to be doing the 15 12 we have to look at how the numbers come in I mean last year we couldn't afford to do a 1512 but this year we can and so we'll have to analyze it next year and see what the numbers got gotcha okay public input on this item okay call for this vote all those in favor please say I I any opposed okay thank you hi hi I was wondering if okay item number 15 was tabled to a future meeting item number 16 is the consideration of adopting a resolution do after let's wait just a few minutes okay does anyone have a clarification question for Miss Marley so we can make her walk back in here she was listening too well it's a wellness program I'm after there all right here we go item number 16 consideration of adopting a resolution to execute a lease of the Foster Communications Coliseum to underwater football when must be somebody's hobby the first football doing business as the San Angelo Bandits for scheduled indoor football games for the 20132 4 and 2015 Indoor Football League Seasons good morning presentation by our Civic events manager Angelique Angelica there you go all right Angelica P good morning councilman and mayor uh yeah underwater Football League doing business as Angelo I've gotten more questions about why underwater football but it was his choice to name it says LLC yeah so absolutely you just got to read everything read everything seems interesting how are we going to do that at the Coliseum um as far as lease agreement goes I just wanted to touch over the high points um this the term is effective dat is March 1st 2013 and it

[0:18:32] would be for 3 years so 2013 14 and 15 uh we do have an option for two successive one-year extensions which would be done via written agreement uh the rent this is just like I said high points we would be in our lease agreement charging a base rent of ,750 per game um a rent charge of $50 per practice session which we would cap at $150 a week so that he wouldn't whether he practiced twice or 5 days out of the week we still 150 would be our Max um we do charge a utility fee because it does cost money to run the AC at the Coliseum as you all know of $50 an hour and that is based on his usage so we'll actually track that for for him um a facility use fee of 75 cents per ticket sold 50 cents we retain to put that into our pool to actually maintain our facilities the other quarter is retained by the actual seller whether it be us or one of our many ticketing Outlets whoever sells that ticket contains that quarter the ticketing system fee which of course we have tickets.com that we use and we have an annual fee that we pay them which is around about $11,000 a year so to recoup that cost we charge that 2% and then a credit card fee this basically recoups our cost as well every time we process a credit card you know American Express Visa discover charges us 3% so we're merely covering our c um what's included in the base rent we do allow them to use the building including common areas as well as address in rooms locker rooms showers things of that nature uh we furnish normal water requirements and we do stipulate in our contract that they reduced waste when possible so they do will be cognizant of their water use um non-inclusive use of the parking lot we do provide one manager on duty at the game which is at the Bandit's disposal pretty much when they need anything they'll call the manager on duty and they'll handle that uh we do also include two restroom attendants to provide janitorial services change out toilet paper and things of that nature um we ensure the facility is clean on game days and we do uh provide a storage space for all of the turf the railing

[0:20:35] and all of that there at the Coliseum um and we also provide the setup and tear down at the turf because there are going to be times during the year when we have another event so we'll need to take down that Turf to allow for the other event to take place the responsibilities of the S Angelo Bandits they will provide us a final approved schedule and we do want that ahead of time by November of each year just to ensure that we're not conflicting with any other major events um all home games must be played in The Coliseum they couldn't host that at another facility we would require it to be in the Coliseum uh base rent fees we require that they pay that no later than 7 days after the game date and the bandits are responsible for providing a minimum of two Texas certified peace officers for each game in the event that there's a larger crowd we would need more and they understand that they would have to provide more at that point they are required to provide sufficient qualified Personnel um in order to maintain order for persons and properties on the premises and maintain the city's minimum insurance requirements which is an attachment of the contract attachment b as far as concessions go the bandits will have a separate agreement with our St Angelo host which is our concessionaire um and in the event that ticket Sals exceed 2,000 the city will actually credit them as an incentive to get more people into the seats we'll give them a credit towards their base rent um it exceeds 2,000 look at 5% of the sum of food and non-alcoholic Beverages and and a half of the sum of alcoholic beverages which would directly credit to their rent and helica Excuse me yes sir exceed 2,000 tickets tickets tiet yes sir and we include all tickets whether they're comp or not if they they reach that 2,000 Mark we're going to allow them that credit on programs and novelties the bandits will be allowed to sell programs um and advertisements at their games and retain all the proceeds from that um they will also be allowed to retain proceeds from soft good sales such as t-shirts in an effort I one of the things that we looked at is the public is already paying a fee per ticket to get into the game would like to not

[0:22:37] nickel and dime them for everything and and have their merchandise at a overwhelming rate so with having them retaining proceeds it allows them to sell things at a more reasonable cost um we do we are requiring that they pay 10% of their proceeds from the sales of CDs or DVDs and then that's pretty much touches on the different highlights of the agreement um I did want to take this opportunity to introduce you to the owner of the S Angelo Bandits Mr Randy Sanders if you can come up over here Mr Sanders yes and underwater football was uh an expression I used to uh we were going to use it for a league so I wanted to make sure that all the owners knew what they were getting into so instead I took and formed it under a different League name and kept the name myself outstanding anyway it's nice to meet you we're excited uh really excited about San Angelo in fact uh uh don't know if you know we just purchased the Rowdy's restaurant we're changing that to uh kcho downtown so we're investing in the community we're think we have a lot of fun here uh Miss darling Jones drove me up here and uh we're kind of hanging around for a while but we're really excited about this the uh the lease agreement is is a good agreement we think we can do some good things bring football back to or indoor football back to uh the time when things are kind of slow around here so how long have you owned the bandits sir say again how long have you owned the bandits I've actually owned the franchise for three years uh I bought the franchise from Darlene Jones which was a stampede Express um about three years ago a little over three years ago she was uh uh her her father was uh ill and she was having medical problems and things like that she just decided she wanted to step back uh I chose to buy the assets and put it on hold because I own two other hockey teams and two other football teams at the time I've sold the hockey

[0:24:39] teams knock on wood the second one's going uh but I sold the hockey teams and uh I'm selling one of the football teams up in Amar Amal villm I've had so I've been doing this for about nine years okay just people let me tell you people crazy about just to tell you they would say why you say I'm I'm working on car out here yeah no there there is an opportunity and then and I'll state that that there is an opportunity in the future for hockey uh we just have to come up with a way to make it happen and there's some there's some uh problems with rodeo and not having ice for six weeks and things like that that had to be worked around your the plant you have right now we need to replace it but we're looking at that and I have guys that a lot of a lot of friendss in hockey that would would bring a Junior's team here if we got the right conditions okay and if there's anything we can do we all agree if there's anything we can do contact us we're here to help we're here to support you well I'll do speak for everybody here I think okay M farmer welcome thank you Absolut good to see you again absolutely I think we painted your seats Red by the way thank youbody just wanted to make sure everybody knew I've already done my advance definitely love indoor football it is a blast yes it's a lot of fun you have to be precise they've got to be exact there there's no wishing it's fast and furious it's only 50 yards long so 28 yards wide uh we have Dasher boards that uh and by the way we have an insurance policy that does similar to what you guys do but uh anyway uh it's it's a very exciting game it's like hockey on Turf and um I got I've never sced in my life I was born and raised in Texas the only time I've ever been out to Ice is to take a team picture and I made the coach and the manager take me out there and bring me back so uh but uh I got involved in hockey and then uh you know I realized

[0:26:42] that uh born and raised in Texas I I started watching indoor football and so I bought the dusters and then the Venom and I own part of the Hine team and then I own the stt Angelo team lockstock and Barrel but uh stt Angelo is where I'm I've decided to the light and uh we're looking forward to it March uh March 16th is the first game we're going to invite the mayor to come out and flip the coin outstanding so and one more request I'd like to see him kick a field goal yeah good luck difficult this goes out to anybody on staff anybody uh the Rodeo Association or half cent sales tax Costa DC if there's a way to get you a permanent Jumbotron let's get it done that's how you support them and I think the fans would like it to get more fans out there it makes it more interesting when you can look up at the replay and see the ref just screwed up and you know and Boo and you know it's just fun it makes it funner and I think we could do that so booing the refs is what you define Asun they enjoy it too pain it just makes it you know what what happened just now that guy what did he do and you look up at the Jumbotron and see it right now we don't have a permanent we have it for the stock show but not not for the football and I think we should have it for the football so that's just me thank you I'd love that one we actually took in the there's also alternatives to that we have ow we put in four big screens on the corners with back back projection and uh we didn't we were they're still working towards doing replay it takes six six cameras for the replay uh is a requirement so but it's getting down the the the cost of this equipment and stuff like that is coming down to a very reasonable rate and very compact so now it's uh where we used to have to $50,000 $60,000 investment now we're talking $5 to $20,000 investment there you go so if you guys need help with that I'd be glad he doesn't even take Council approval I'm trying to make a motion but trying to make a motion I'll be quiet I promise I'd like to make a motion to approve as presented

[0:28:45] second all right well thank you and welcome to the community thank you thank you very much I have a motion in a second I'll ask for comments Mr silvas I I would I just wondered uh how long your season is or how many how many teams are in your league okay right now we have five teams in the league we had seven when we started uh this season uh we asked two of them to step back because of financial problems that they were having so we have five teams in the League this year next year we'll next season we have eight so it's going to fluctuate up to 16 as we get more and more this is a Lone Star Football League lonar Football League we only have one team in New Mexico and that'll be the only team outside the state of Texas so it's a bus league so therefore the cost and things like that are more reasonable and you know you can lose a coach you can lose a player but you can't lose an owner once the owner gets to where he spent too much money he goes away we know that we want to keep this here so we're going to play in the state of Texas there's 31 venues in the state of Texas that we have the potential to play at so we think we got a good a good business plan the last two I have what days do you play what days are your games and then what did you say about rowes I missed that oh that was my so it's going to be called kcho downtown concho's downtown uh Rowdy's restaurant up the street here U uh Gary got into some trouble and had to step out uh I've stepped in and uh I bought out the all the assets and uh we're opening a new restaurant it's called conchos downtown it we'll be open hopefully at the end of the month depending upon how the TABC treats me okay so uh we're working on that but uh we play from March 16th till the end of June the playoffs will be the actually we have one game first is our last game and uh we'll have the playoffs hopefully here in July and uh we play six home games and we do one preseason game uh which will be in aene now one of the advantages is as a season ticket holder you can go to all 13 games we play so if

[0:30:50] you want to go to the game in avine you call our office we will get you a seat in aene for you to go go up there and attend the game uh Laredo abalene um amarello New Mexico and us so you typically play weekends or Saturdays Saturdays we try to play Friday Saturday or Sunday we'll play one Monday night game which will be Memorial day it'll be our military appreciation game it's a great Monday night to have a Monday night game and uh you'll see a lot of advertisement on that we do a lot of radio a lot of TV so uh and we'll have military appreciation we'll probably do specialty jerseys and and uh get the Air Force Base and these guys involved I'm talking to the Marine Corps and those guys that sponsor that game have you ever worked with any youth groups for example the Boys and Girls Club to you know let them in or absolutely uh this year our first year out I haven't taken it on but we uh in abene we have a Indoor Youth League that plays on the same days and what we do is with the Coliseum up there we get the Coliseum for the whole day so at 8:00 in the morning the youth groups get to come in and play indoor football by our rules in our season which is offseason from them it helps the kids it helps build their strength and their accuracy and all this other stuff so they get to play before us and then right before our game two hours prep we shut them down and then uh eventually when we have all the teams in place our goal is to take and establish indoor football teams at each City and at the end of the year the championship teams will bring their indoor one of their indoor team youth Leagues with them to the championship game and they'll get to play the game before our game so very much in the youth absolutely very much in the military uh you'll see uh right now I have scheduled and uh I have to conate on one of our games we'll have two flag football teams or four flag football

[0:32:52] teams five and six year olds playing on the field during halftime so can't miss that that's going to be a lot of fun other questions or before I call for the vote okay any further public input on this okay thank youall thank you call for the vote all those in favor please say I I any opposed you want to go back to 13 Detective f yeah want to do 13 so he doesn't have to come back are you going to do 13 I think I think the chief was hoping to make that presentation himself that that's fine I just we didn't want you to wait on us again well I think it's best for us to go into executive I think it's best for us to go into executive session now and then come back so uh Chief fcus can finish up his other his other uh meeting and then he could be in front of us and we would do 13 17 and 18 uh when we come back okay so let this time I'm going to move us into executive session it is 12:04 and I'm getting to the language sorry we'll move into executive session under provision of the government code Title Five open government ethics subtitle a open government chapter 551 open meetings sub chapter D exceptions to the requirement that meetings be open section 551.071 to deliberate the purchase exchange lease or value of real property and under regular session again it's it's at

[0:34:59] 1:19 the first item on the agenda to consider is item number 13 uh consideration of awarding a bid for police patrol vehicles and uh we have a presentation today by our police chief Tim Vasquez good afternoon Council um as you you have the background information in regards to the purchases uh that we are asking for um I'm here to answer some questions and if you would like I can go over a quick overview of of why we're considering the the tahos I definitely want to hear this okay um over the years we've uh we we left and and I give you brief history we were driving the crown Victorious for uh quite a long time and they were the V8s uh when uh in about 2006 2007 when we started seeing significant increase in fuel prices we then began to look at uh new vehicles that were more fuel efficient and we went to the uh uh Dodge Chargers and we've been using the Dodge Chargers for quite some time initially we had quite a few uh issues when they first came out of most of the the Chargers when they first came out needed some type of repair work and there was brake issues for the first two years and then there was a radiator issue and then I think the current issue right now is is the uh the fan is uh flying into the radiator which is something that's standard that many departments are dealing with uh we've had some better fuel efficiency with that vehicle we uh also have had uh uh it's you know we like it cuz it's a front-wheel drive and it's handled better uh the Crown Vic uh if any of you have ever driven those at 110 miles an hour you know that the back end gets kind of kind of shaky a little bit sometimes so uh the Chargers handle better we've been very pleased well I say not very we have been pleased with them we have not been pleased with the service that we get while they're under warranty um we have some vehicles that that go back multiple times uh not to disparage the the repair shop uh but uh it hasn't been it's you know when I have a car

[0:37:03] that's out it doesn't do the citizens any good and it doesn't do us any any good either so that's kind of where we're going now over the last few years some agencies have been experimenting more and more with uh the Tahoe package and we we moved to tahos a few years ago with our can9 units number one for ground clearance and number two they're they usually go in areas that that we wouldn't normally take a patrol car uh we've been veryy happy with those in regards to um the cost of of utilizing one of those vehicles um Plano is probably the uh the poster child of of the Tahoe transition for PDS in the state of Texas uh they're so proud of the the study that they've done with it that they've posted it on their homepage for the their website and it's been there for quite some time uh abalene just recently moved uh three weeks ago three or four weeks ago to the Tahoe package as well after also doing the same research um I'll go through some of the background information very quickly uh we think that that it is uh more operational for what we're trying to accomplish uh we like some of the features that this has uh number one is the uh climate controlled entire area you know right now we put all our equipment or the majority of the equipment in in the trunk of the vehicle uh which can reach 1 15200 degrees in there and you know that's where we keep our our radio equipment our recording equipment all those kind of things and so uh being inside the the vehicle itself would be We Believe would be helpful um what we're really asking for is the opportunity to do an evaluation of these vehicles for one year um I'm not saying that that we're committed to the tahos um you know we we but we would like to to try the tahos and if uh if for some reason we don't prove that their efficiency uh or that it's worth us putting our time and money in then we just continue on with the Chargers or re-evaluate cars at that that time uh we're not interested in the Ford the new Fords that are out right now uh again they're still brand new nobody knows anything about them uh you can go to the

[0:39:05] the websites and still not get miles per gallon on them so they're still very very new uh we'd like to see some other agencies use those first um obviously during the first couple years you're going to see the initial cost for the tahos is is a little bit more and and I'll go through some of this but we can make up some of that cost when you look at the resale value um the lifespan of the vehicle uh is usually about 100,000 mies or 5 years or 7 years Patrick could probably tell me a little bit better on that and at that point uh we we auction them off well when we auction off one of our cars we're getting about $1,500 for those cars and uh you know when we look at the what we can get with the Tahoe we expect to get quite a bit more uh I know that uh the way we're doing our auctions here and and and how we're auctioning them off uh we could probably get more money if we were auctioning the tahos off the internet than if we were doing them here um you know the Metroplex area auctions a Tahoe police police Tahoe uh with over 100,000 miles and it's getting $7,500 you know easy and we're probably going to get about 45 so here in our area um some of the safety features is something that we're uh interested in uh the reverse camera uh when you look at the option of the reverse camera on the on the Tahoe the charger does not offer that option uh we we really like that and I got a letter from uh from John Seaton or an email Emil from John seatan risk management and uh considering and I'll read it to you I'm I'm not a John doesn't know I'm going to read this but it says considering the majority of saps at fault accidents result from backing in the cost of the average claim and repair of the damages usually exceeds a th I would recommend the purchase if they can prevent one backing accident during the lifetime of the vehicle the purchase will pay for itself and we do if you see our cars the the back part of the vehicles where the windows are a lot darker than than most and we do that to try to keep the temperature down in the vehicles especially during the summer months because of the equipment that's inside that vehicle um none of these vehicles especially when you throw a cage in it uh are easy to see out the back and trying to be sure and and we've

[0:41:10] instituted some things to try to get the officers to be uh much more careful when they're backing but a lot of our accidents are are backing so we see that as an advantage that that's an option that we have with the Tahoe that we don't have with other vehicles and that we would definitely recommend that if we do this we also do that feature when you said sapd I thought you were talking about San Antonio yeah yeah yeah um let's see um you know again I talked about the Plano Texas and and their higher resale auction value something that that we find intriguing the lower maintenance cost uh we've had a couple of tahos for a while our average maintenance cost per mile uh for our tahos has been about 4 cents per mile whereas with the charger it's been about 9 cents per mile uh we like the the idea of the heavier suspension and and braking systems uh the Michigan State Police uh they do the testing on all the new vehicles and tires every year and the evaluations that they have given on on the the tahos have been really really good uh the de acceleration uh of the Tahoe is at 29.7 ft per second whereas the charger is 29.9 ft per second so you can actually stop just that much quicker with the Tahoe than you could in the charger and so one of the questions would be with the heavier suspension or in in a little more elevated vehicle uh what is the uh is it a viable Pursuit vehicle uh Chevrolet has made this vehicle as a Pursuit vehicle uh we have taken the vehicle out on the high highspeed track uh the high the vehicle was driven by one of our instructors and he outperformed the charger in the Tahoe uh but after about three times through the track the tires that were on the Tahoe were obliterated and so uh because of Michigan State Police has done testing on tires and which tires work best on which vehicle we would probably make a recommendation to move with a better tire than what comes out um or what was on the tires during that testing period um again uh climate control storage capacity that was

[0:43:11] something that we talked about we average about $10,000 worth of equipment that we add into the vehicle uh once we purchase the vehicle and that's that gives us the opportunity to protect that uh along with that um from the electronic portion of it we we have our ttin meters our shotguns our our rifles our ammunition and any other equipment that the officer may need is usually sitting in the trunk uh the ground clearance which is something of significance for us uh there's also a lot of damage that occurs with our chargers uh from the ground clearance and if you if you can try to remember some of you will probably remember when we were driving the crown vix uh all the time if you would ever look at the back bumper on a police car it was always ripped and it just got to a point where we just didn't fix them we just drove them that way because it didn't take anything to rip that back bumper uh you'd go through uh the median and it drag that bumper and it would just rip the bumper and so we just quit fixing those so you would see two cuts down the sides of the bumper uh we've had some issues with the charger the charger rides a little lower we actually have one apartment complex in town that uh the speed bumps going in that we even if you stop and roll over you're going to hit the bottom of the charger on that speed bump and uh we have had uh a lot of undercarriage damage on our vehicles um sometimes we notice it sometimes it's Days Later weeks later but we've had quite a bit of that um so the greater ground clearance and I can give you a little bit of that you know when you're looking at ground clearance the Tahoe is is 8 in ground clearance whereas a Dodge Charger is 5.2 in which is uh can be pretty significant we feel that there's a longer useful life in the uh in the tahos and and most departments dictate a 5year 85,000 mile usage and studies and anticipate that the Tahoe can go 7 years to 100,000 Mi now we can't say that that's for certain that's how it's going to be with the tahos that we use uh but with those other studies that have done have been done we feel that that's a possibility for us uh obviously it's a slightly higher cost initial upfront

[0:45:14] cost and it is a lower fuel economy but when you look at at our experiences here in our in San Angelo with the Tahoe versus the charger uh the uh average fuel consumption for the charger is running about 10.5 miles per gallon and the Tahoe is about 9.4 m per gallon and so uh when you look at the impact of financial impact of the the vehicles you're probably looking at about a difference of about the Dodge Chargers and and a Tahoe uh to the tahos you're looking at roughly about $67,000 give or take a few dollars um you know we could we could say that in the long run we're going to break even in the long run we can make money when you look at year seven uh that that year we would probably be in a rotation period where we might save $300,000 in that particular year if we don't have to purchase vehicles in that particular year and I'm ready to answer questions first off I would would like to say that the information that you have in front of you uh the staff of Patrick has helped out on but uh uh chief fan has done an outstanding job putting a lot of that information together outstanding you have questions for the gentleman i' like to make a motion to approve if there's no questions second okay you need to buy the vehicles you need to buy vehicles anyway yes okay so really the only the the only difference is is that we instead of char Tahoe versus a Charger yeah you know this year we're going to buy yeah we're going to buy cars we buy cars every year and so as we rotate those old dilapidated cars out and bring in new ones instead of purchasing Chargers we'd like to buy the tahos and give those a run and see if they're beneficial to our department and to the city and just as a point of clarity we're not replacing 13 new cars with 13 new cars we're rotating out

[0:47:18] older cars that old ones we're rotating 13 cars going to be rotated out we're not just add so regardless of what we buy we got that many cars that are going got it got okay I've noticed in the Metroplex that I've seen in Plano I was there a couple of weeks ago in Dallas and in Arlington I saw tahos and policemen were driving them but I didn't know that they were actually going to the Tahoe I just thought they had a couple of units that they used around town so that's that's good to know yeah okay Miss farmer I'm sure this is a dumb question but I don't know one vehicle from another uh in looks I I don't even know what a Tahoe looks like uh search okay in size I mean how much heavier is it than a charger and uh heavier than a a Ford product let's see uh I think I might have that if you search Chevrolet Tahoe Poli package I I didn't see it I was looking back it'll come up with a images of and then they give you 100 images the Tahoe is almost 1400 lb heavier than the charger it is400 lb heav and you know that's something take into consideration too we we've looked at this from every possible angle and we know that with the potential of of the oil boom really taking off in our area we're going to see an increase in larger type of vehicles larger trucks you know 3/4 ton pickups and I would much rather have my officers if uh they were involved in a Pursuit using the pit maneuver and a Tahoe instead of a charger on a 3/4 ton truck I agree with that but then I worry about the cost of of fuel you know for the heavier vehicle of and we have I have an estimate of what that would be and that's uh that was the 10 point the 1.1 mile per gallon I saw that but I have to ask the equipment that you put in there by the time you put in all of your computers and cameras and what extra poundage does that add it's bound to be a lot that's like stepping into a spaceship yeah I I couldn't tell you but

[0:49:21] I can tell you that the uh and and I'll give you an example this is this is probably best way when we're looking at the uh internal experience of the mileage that we're getting here with our tahos and our chargers our chargers are a fully equipped police vehicle uh with and getting about 10.5 mes per gallon the tahos that we have um are fully equipped police vehicles along with a significant size canine cage and they're getting 9.4 so all the other cars that we're getting won't have the K9 cage in it which is a significant weight added to that and while we're talking about police vehicles I I have to ask the question uh the technology today that is required for the officer to do his job the what is our policy of of texting in a moving vehicle or how often is that done and you know that's that's a good question um we we do have a policy that limits the the personal amount of personal use on on a on their phone while they're driving um you know there there's there's Arlington in particular has just implemented a policy I think it's Arlington uh that just implemented a policy last week stating that the officers could not use their MDC uh unless it was a um critical incident so while they're driving you know um they had instances that they could prove that an accident occurred because of the use of MDC we have not been able to approve any of our accidents because of that so there's more room I would suppose behind the wheel of a Tahoe versus I mean you're talking about a cockpit seat that's got all of this technology that they've got to drive watch out for people and watch their speed and type and receive reports so there's more when you're looking absolutely when you're looking at the the Headroom is about uh 41.1 in and in the Dodge Chargers 38.6 so I mean we actually have some some

[0:51:23] employees that uh probably have they have a hard time getting in into a charger especially once you put the cage because once you have the cage in there you can't pull your seat all the way back so they're literally driving with the steering wheel in between how miserable yeah okay thank you uh Mr Morrison MDC is our our our computers the computers that they have in the car sorry Mr Morrison you didn't excuse me you didn't touch on it but just briefly but a Tahoe has a truck frame under it and more weight it's that your front than your front-wheel drive which is a unibody construction your tahos are far far safer for our officers than the than the Dodges and as far as your gas mileage there's been so many improvements made in these things lately I don't even know that there's going to be a milees different in them and the one I do want to point out too you and you may be right councilman Morrison when we look at at the tahos that we're using they have the canine the canines and those are the only vehicles in the fleet that we allow to run the entire shift you know a few years ago when we were looking at saving fuel we required that the officers if they were out of the car that the car went off well we don't do that with the canines we leave the car running all the time so that we don't have uh situations where our dogs die it's heavier it's safer and I fully support you on this thank you there a motion I made it okay okay I had a motion from Mr Adams and a second from Mr Alexander to approve this as presented is there other comment up here Mr Silva I had a question chief so the the the number 13 is what you replace every year anyway right it it depends uh um Patrick probably answer that better if he's I know he's back here as to how many cars we we have a number that we try to get to but we don't just replace cars just to replace a car if if we have if I'm not mistaken if we have 16 that need to go and the money's there we're going to replace 16 if we have 10 that we're going to replace this year then we're only going to replace 10 it's depending on the need of the time for

[0:53:24] the rotation how many Chargers do you have now 105 wow and then do do you it says here in your presentation that once you go to salvage or auction you will sell them for $1,500 each well we'll sell them for whatever we can get for them it's an au auction yeah we we'd like to get a lot more than that but you know I think the average price that we've been getting has been about 1,500 bucks and we still have crown Vicks that actually that we we uh moving off the fleet I do remember the re the rear bumpers that you were talking about see the police car and they're just flapping I always wonder why other questions for the gentleman 13 out of 105 right so I mean you're talking about a test U that's that's a reasonable number I myself would be more comfortable if you were buying about half that many to watch and half of the others and moving on cuz I really like crawl walk run I also have some real concern about the increase in cost uh and I you know I prefer that we do things to drive down the size of our organization uh do things to drive down the cost of running the organization because that's what allows us the opportunity to pay people uh to provide benefits to to do those things and in that mix you still think it's worth spending more money uh for these vehicles vehicle uh I think when we look at the amount of uh uh cost per mileage the resale value uh the safety features um I I do believe that that in the long run we're uh we're going to there's a potential for us to have a cost savings uh I do believe the minimum will will break even or very close to even uh but I think because of the uh the benefits that we see with this type of vehicle I think that uh we should at the very minimum be trying them out and you know we uh when we're when we're

[0:55:26] looking at what we're going to do with these 13 I think we're probably going to give a couple of the supervisors to see how their their usage is totally different than a usage of a patrol guy responding to hot calls all night long and so I think that that's kind of you know what we're wanting to experiment with and get a true allaround testing of of what we're getting from these cars one of the reasons why I was saying it' make me more comfortable if you were buying six of these and six of something and giving one supervisor this one and one supervisor or that one and so forth is part of what I was talking about anyway okay if there are further questions or not then I'll call for a vote Mr I have one Chief again the test or trial that you talk about is US purchasing these and you just putting them out and trying them that's AB test absolutely yes sir they you're not saying a year later if we don't like them we return them no we're going to be stuck with them right yeah I mean they're we're buying them they're going to they're going to belong to us and and you know we would keep them for the life but at least then we would know it you know in in a year if we want to move towards back towards the Chargers or something different but um you know I know that the the the K9 units have been very very happy with the performance of their tahos they're hardly ever ever in the shop and which is says a lot too you know having them out on the street and having them available and the fact that other agencies have done their own studies and they're moving along with them I think is it's it's kind of something we should keep in mind and DPS is using them too right yes I've seen them out there but they're not using them exclusively by any I mean they're they have new cars as well as new so okay do we have public input on this item all right next next year Tim if you want more of these I would suggest buying 10 more if the same situation need 13 and buy three of another vehicle always be testing something and and that's where Alvin's coming from I think this year you're sold on this one but next year force yourself to keep researching and trying out Vehicles well and and and that is something that we have we have a discussion every year we go through the evaluations of of what is

[0:57:28] is come you know and and Michigan State Police and and uh Los Angeles Police Department they do some very heavy testing on their vehicles and so we rely a lot on the research that those two departments do and and provide for the rest of the country and and the majority of the country looks at that and uh you know I want to say that it would have to be a significant benefit for us to move to something else we believe that the options and the benefits that come with the charger or with the Tahoe are worth us trying at this point well I that's one of the points you're making sir is that is correct I mean our our uh maintenance facility now has to have new parts new you know new training on a new vehicle and so forth in other words when you run one Fleet of one vehicle it's the cheapest way to do things and and so you know I don't want us to to to be too too movement oriented but again you've made your case and we'll be we'll also be under warranty for a while so the Chevrolet house will be doing the work for the few first few years okay someone remind me don't we have a rotation policy as to how often we rotate it is it once every three years no it's once every five seven we're about six s okay so about six or seven years old or 85 to 100,000 we have some Vehicles out right now in the lake unit that are over 100 okay outstanding other questions for him before I I some don't you have some Taho out there we do they belong to the K onions K9 that's right okay again did I ask for public input did I have any okay let me call for the vote I okay let all those in favor all right all those in favor please say I I I and opposed I'm opposed you're post I'm a post no way no I'm just joking here we go okay six minus one so there we go all right thank you I think the Chiefs need to get Camaros I said I think the Chiefs need

[0:59:36] to get Camaros you guys can make it to the scene quicker yeah number 17 discussion of residential customers water consumption information presentation by our assistant city manager Michael DNE so Mr Dane thank you mayor good afternoon mayor and councel want to follow up on uh water usage patterns in the sample month of November of 2012 recall that a couple of meetings ago we talked about usage patterns or we began that discussion um I think it started with the question about Mr silvus ask about top 1% of users what we've done is selected the sample month of November 2012 recall that that's kind of a low usage month but we had to select the month so we went with the most recent data uh residential customers uh we're going to look at customer consumption and customer counts this is the customer count now this is not uh this is the number of customers at different levels so for customers who who used in the month of November between 0 and 20,000 gallons this first line this first row 27,000 of our 28,000 residential customers fit into that strata so most nearly all of our customers we using below 20,000 gallons 98% of them and then you can move upwards from there if you look if you think about we had a specific question top 1% that started for November at 27,000 gallons so if in November you use 27,000 gallons you are in the top 1% of users so Mr silvus there's there's part of your answer is uh where where is that consumption where are those high levels

[1:01:40] of consumption for November 27,000 put you in the top 1% which I mean we all have different ideas about what high consumption is but we've talked about some very high numbers for consumption in the past and 27 is not as high as we've talked about for very high consumption in the past so uh I think a reasonable conclusion we could jump to would be that in November the bulk of our customers were using relatively low amounts of water again though with the idea the caveat that November's generally a low demand month anyway November um we had rain in sept 1st of October um November is kind of dry little warm right M to try to put perspective on things okay uh another view if you look at it as a pie chart there again you the it illustrates that the bulk of your customers are at that in that lower strata now if you look at consumption by range in other words of the total consumption how much of it occurred in the different levels it's a little different here because in those lower strata or the these strata down here where their higher consumption is it's a higher consumption per customer obviously because they're using more but still 88% of your residential usage occurred by these customers these 98% of customers in that first strata from 0 to 20 so you had some you had obviously more a higher uh portion of your consumption by these customers but that's predictable they're higher usage customers but still not an extreme amount at this during this month by these customers um again an illustration the bulk of your residential consumption uh Illustrated here by this uh blue green amount or this blue green portion of the pie bulk of the

[1:03:43] consumption by those using those overwhelming majority of customers using it the in that lower strata I had another question come to me what amount of customers in in our sample month hit that 3,000 gallons or less it's 39% of the of the customers actually were at 3,000 gallons or less wow so the conservation message uh certainly was reaching folks during that month now we haven't compared it the prior years to see how people people are behaving but certainly that's a high number of customers uh at that low usage level um and in a recent discussion we had a council member observe council member farmer observed that we bill in th000 uh gallon blocks so councilman Alexander Used 3600 gallons let's let's say we Bill him for those complete thousand blocks in other words will get a bill for 3,000 gallons there's 600 gallons that he used there or a an example customer used there that doesn't get build until the next cycle and I think uh council member farmer wanted to point out that by billing in Thousand uh gallon increments that there's always some amount out there that doesn't get built until the next billing cycle and uh I thought that was a so you ke OB bill for 100% of the water used but you Bill for it in a, gallon increment well and that's the first part of that's not true in other words we won't bill for well you will bill for all of it you just won't Bild all all of it this month that's exactly right there is so in your example 3600 you build for 3,000 the 600 Works into the next th000 so if you did

[1:05:47] another 3600 gallons then 600 would be added to 3600 he'd be at 4,200 you'd Bill him for four and roll 200 forward and and and yes ma'am how I I noticed that was a complaint uh my district gentleman demanded a meeting and he got it between uh the city assistant city manager and myself and Tony Fox but in looking at his bills he could not understand he lives the same he's average usage 3,000 he couldn't understand September he didn't live any different October and his bill was doing this each month he would use 3,400 gallons but he only got billed for 3,000 but then the next month that 400 gallons caught up so I had I pointed out to him that was why he wasn't actually paying for what he actually used and he didn't like it at all because it looked like he was staggering up and down up and down and his meter wasn't working with his lifestyle so I asked the question of of that they had to call Michael on vacation to ask him why do we Bill in, gallons and nobody could tell me Well the short answer is that's the way uh most um organizations do it but we're looking for a deeper answer it looks like there could be some possibility if if Council desired to go to billing per 100 uh it looks our initial inquiries are that the industry standard is a bill by the Thousand but that also means that we may be carrying on our books out there hang on that number of of gallons that we're not actually getting paid for so their bill is they get 28 days to pay it but in all actuality for their actual usage it could run into that 60 70 days before we're actually getting paid for the extra 400 for the extra 400 or whatever

[1:07:51] is being used and that I found people in in my district that were very confused with that explanation very confused Mr Adams don't some um municipalities use the uh um use cubic feet the and and uh when for for uh water don't they charge by the cubic foot I don't think so I I haven't heard of them charging by the cubic foot I I've heard him everything I've ever heard that doesn't mean it doesn't exist but everything I've ever heard has always been measured in gallons was doing some doing some reading and I was um surprised to see that there are some municipalities out there that charge by the cubic foot and I think it's like seven matter of fact I was going to give Paul on this I think it's like 7.8 gallons in a cubic foot but I also um read where what you were saying about in in some instances because I was trying to get to the bottom of this meter issue and and how we were getting here and how we were having these problems and um through the research that I've been able to discover which is not news to anyone one I'm sure but as as water meters get older then it's like a washing machine or the motor on your car they be Things become looser and you know you actually are being charged for uh less water than you should be because it's getting older and so then when you replace the meter you actually be in charge for your actual use but I said that to say um some cities have a have a uh and we have it here except we don't call it that we have like a hollow desk where if my bill is is really low this month someone in the city who's getting that's their job to say hey this guy's bu this guy's water usage is low based on what his average US usage is or if it's high says well this is this is high now if it's if it's high and I was build low then what happens is on my next bill that water that that I wasn't build for is going to show up kind of like what we're doing here and I don't think a lot

[1:09:53] of people understand that I didn't understand it understand it and then when you of course you flip the script if you're build vice versa then then the the city has to take care of it but my point is they have people that were watching if so if if the mayor's water usage was off Not only was he going to be well not only was he going to catch it but hopefully I would catch it before he did as a city employee and let him know look your usage was under or your usage is way up and he'll get a letter before he gets his bill saying look we've noticed you've used 25 th000 gallons of water when in the past you've only used five you may have a leak da da da yeah except I was reporting you covered a lot of ground there but there there are a lot of internal objectives that we haven't talked about publicly some of them we have in what you just said uh when we go online we'd like people to be able to go online at any time during the month remember those AMR meters are are uploading data multiple times during the day and we'd like people to go online and see what their usage is they can actively manage their consumption uh bless you uh because so much data is available uh it can very much Empower that customer to manage how they use water and they can look at those usage patterns and say you know what that does look like a leak you know we can illustrate to them what a leak looks like when everything's shut off in the middle of the night and you've got constant usage that's a leak so uh lots of good points there lots of OB with empowering customers to manage their usage now I'm sorry if I might M just quick and I don't I said all that this I'm sorry I went off on the tangent but what I was saying was some cities do use the cubic you CU cubic foot um so that might be something we can look at to see if that would help us in our billing as it relates to the thousands versus cons consistency yeah Mr silvas and then Mr Alexander Michael Dane this is is fing Dandy this November customer 2012

[1:11:58] customer count and I asked for the this information to be brought up not because I I'm on some kind of witch hun or anything but I wish you would have at least thrown in a June July August customer count you know you're just giving us the the the low end the low month the cold winter usage but I wish I I was looking for uh the other end also you know when when uh it's 100° out there and what's what's happening so you're only giving me half of the picture that I that I asked for so I wish you would have at least included some summer months in there and I think I I think I remember asking two three months back you know so for it to be just November only and and maybe it was just miscommunicated but I would have I would have hoped that you at least given us the other side of the of the picture also well this is the first we've developed this data or mined this data for this kind of presentation and I think we've got a system now where it wouldn't be too tough for us to do the same thing if you wanted to pick another month in our recent history I think we could do that June July August any one of those months uh uh you know and I was looking for that 81 to 100,000 gallon user and I'm happy that I see I'm happy with the number six I'm I'm elated but again I want to see what's happening in the summer I'm I'm just trying to get a picture of how conservative conservative we're being with our water you know uh uh you know we're in drought level and what is really happening out there with our users what are they what are they truly doing to conserve so if you can give me next time around again a summer some summer months i' I'd be curious well if you're comfortable with this format let me give you another option A tell us what month and B do you want us to come back to the podium with this or do you want us to develop it the same set of slides for a different month and just send them to you how would you like to see that I would like it presented in a 10 or 15

[1:14:00] minute presentation just like this same thing again different we want transparency we the public is listening and watching they watch it all the time so that that's all I was asking for and nothing more no problem uh help me out with the month uh August August got you July August Che the rainfall though make sure it's average rainfall wasn't a wet August dry August this past summer was August was not a August was very dry very dry good okay um we're planning to bring back some I'm sorry all the tax rate by two cents and 20 seconds because of what I heard today there are 33,000 Taps on average 500 gallons will be spilled over to the next month 500 gallons time 33,000 is something like 16 million and and we that's gallons oh I didn't do it I made a mistake I didn't do it about I can only do it like point I made a mistake on by thousand I almost have my calculations right but there there are uh do the 16 million gallons divided by a th000 darn it guys I so sorry 16 I got an easy one for you a rule of thumb which makes the math easy we've got approximately 33,000 and change customers total number of customers if each one pays a dollar a month that's 33,000 * 12 33,000 and change * 12 which is approximately $400,000 a year well so a dollar a customer is 400,000 that commercial and residential that's both that's right Mr $40,000 sorry the tax rate we can slice off 0.2 cents but there's $40,000 outstanding all the time and if we charge to the gallon we would get that 40,000 and then you charge look at the interest on that yeah you can save money on the interest of that and and M farmer Miss farmer uh Michael I thank you for the staff for

[1:16:04] preparing the information because I I know anytime you're digging up past facts it takes a while uh but I have a question in in Billing in the thousands so you know say we lose the 400 figure that we've been using the people get a free ride how does that affect our average that we base our sewer fees on when it's actually not the actual amount and I'm really interested in Billing in actuality so that the city has a truer picture of their income uh and what our cost related to water is for that same month e excellent excellent points let's let's uh let's take an example and let's run a few months right quick and make sure we understand what's going on let's take a user who uses 3,400 gall per month first month the meter reads 3,400 they get build for three the second month the meter reads 6800 34 * 2 they get build for six minus the three they've already been been build right so they get build another three but that third month the meter where we up to 6,800 the meter reads uh 102 yes they get build for 10 minus what they've already been build which is six so at that point we've caught up those first two months that or the the cumulative lag that existed from those first two months so we're always just a fraction of a th000 gallons behind we truncate in other words you can either call it rounding down or truncating that fraction it's an under billing exactly but it we don't completely lose it and that's important that 3,400 per month that 4 400 it's just delayed it's not completely lost so that's a that's the first point and I had another point and I've lost it I'm sorry but

[1:18:08] uh no I I I was just saying and the gentleman that brought this to my eyes and sitting down and looking at his bills instead of his problems he he wants to pay for what he uses at the time not two months not three months catch up minus and pluses cuz he confuses him and quite frankly it confuses me I don't blame the public for being upset for not understanding but for a from a policy perspective then miss farmer what you're you know what you're looking for is direction to try to move us towards building usage billing in the hundreds or billing in something that's closer to actual usage right I I would like to know from today's meeting what it takes to accomplish that okay so we're a little off topic and let's do that as a future agenda item okay also bring the interest gain I think it's $60,000 a year okay again you guys have got something but but I want you to research it let's get there and just put a little tick mark and let's bring that back up in just a short amount of time okay you have some instruction from Mr silis and he's the one that had asked for this and and I think we've uh done a good job so let's move forward then to item number 18 thank this is the discussion and consideration of the desirability for an independent audit and investigation of water utilities department discussion and consideration of the objectives the scope and parameters of such an independent audit and investigation and any in any action in connection there to okay so um Mr valence wha and then Mr Morrison the two of you might handle this then back and forth for a little bit I do want to point something out actually I do want to acknowledge uh the fact that uh there were and there are issues uh that need to be resolved water utilities department uh these are issues that are currently being addressed to ensure fiscal responsibility within the department uh there have been changes in leadership uh changes in that department and there's a strong uh determination to resolve any citizen concerns and improve

[1:20:11] customer service I can assure you that uh we will put forth our sincerest and best efforts to correcting any shortfalls within this department I know A lot's been said as far as a u the petition that had been filled out uh and we understand that there are concerns and we want to do everything that we possibly can to resolve those concerns uh this isn't anything that we're taking lightly this is something that uh even Mr Ricky Dixon said in the back at this point that we've discussed numerous times there are some some problems that still need to be resolved and we do uh comprehend that but I do want to uh reassure the community and the public at this point that uh anything that does pop up anything that is incorrect uh that is a shortfall within that department we're going to do everything in our in our effort to correct that okay thank you um Mr Morrison is is as usual is uh requested by you so how about if you start us off okay okay I would like to preface my remarks to say that if Mr valin zaa had said that three meetings ago when I asked for this audit I probably would have accepted it and not asked for an it I wanted the administration of our water department of our city to publicly say we've got problems in our water department we've got problems in our water billing department and we are looking at them we are investigating them internally and we're going to fix them and had I heard that three times three meetings ago when I asked for it I would have backed off but the first time I asked for it I was ignored the second time I asked for it I got a reading on how to read a water bill and I represent the people and the people call me I get many calls and I've had many calls this last this last month people that are frustrated frustrated to to a very great extent with the way the water department has been billing with the way the money is being used in the water department with the expenditures in the water department and it seems that there is no

[1:22:15] uh admittance from City of Staff City Administration that there's even a problem and when I was put off until this time to get this on the council meeting I became very very frustrated myself as did my citizens I've got three emails that I want to share with you that I got this week uh as we all know there's been almost 475 citizens that have asked for an audit and I now know that the word is not audit but it is investigation but there has been 475 citizens this is not a small number this is not a small problem and each one of these people will give you a reason as to why they're asking for this and it's all over the board as to we've been overcharged uh our meters are not being read and then they talk about the the way that they are treated when they go to the water department one lady writes from October 5th to November 6th her bill was 406 to 424 she was charged for 18,000 gallons of water the next bill November 6th to December 10 she was started at 424 and the bill was at 421 and she was sent a bill for 3,000 gallons minus it was a credit I had another man that emailed me and said the exact same thing one bill was excessive the next bill there was a credit I've got another man that called me and said the exact same thing now that's three people in two weeks that I have heard from that have got a huge bill and then the next bill is a minus that tells me either the meters are not working properly we are not reading the meters properly or we're not reading the meters at all and any one of these three is a problem and it's a problem that needs to be met I have been in communication with Ricky Dixon I have been in communication with Tony Fox and I will tell you right up front I have complete confidence in both of these people I think they're trying to do right I think they're trying to solve

[1:24:17] the problems Tony Fox I have probably sent 18 complaints to her Tony to my knowledge has taken care of every one of them and I appreciate her for that she's done an excellent job but if we've been reading these meters and if the meters are working properly and people are being build correctly I would never have got those 18 calls in the first place that had to go to Tony Fox that had to be worked and that tells me we've got a problem and 475 petitioners and I think that's the last count I had is right at that 475 people in this city have said the same thing so either our meters are not working the meters are inaccurate or the meters are not being read and either one of those is a problem and we need to find out what the problem is we need to correct it and we need to fix it that's all I've got on water utilities billing the other problem I have with the water department itself when Mr Mr Morrison Mr Valenzuela wanted to respond to that position and then let's do can we do them one at a time okay I do want to do acknowledge that we have received the 475 um as far as petitioners at this point uh one thing that we do want to point out and initially what we're trying to do is contact every single one of the individuals that has signed a petition uh we came to the realization there's quite a few of them we couldn't get a hold of our effort is to correct whatever uh is broken at this point uh what we would like to have happen actually is to be contacted directly and allow us uh to immediately start addressing any concerns that do come come up uh again I know that in the past this is a uh a directive that I had discussed also with a water utilities director is that we wanted to take a look and make sure that we contacted all those individuals I do want to say that we have 33,000 accounts that uh at times uh there may be some issues uh within the department uh with the billing our job is to try to catch uh those those mistakes when they do happen uh we do

[1:26:20] have exceptions reporting to try to catch anything that gets past but what we' like to do is to be able to correct any type of anomaly before it even happens and that's what we're working toward uh I I can tell sit right here and tell you that no our system definitely is not perfect it needs work uh but that's work that we're willing to put in and as you mentioned uh councilman uh at this point absolutely Miss Tony fox has been has done a tremendous job I believe whenever she's been contacted uh on any issues or concerns and she's done a really good job of addressing those and that's what we ask there's an issue that we can work work on immediately uh just call us and that's exactly what we'll do and that is our commitment to to the citizens second part sir okay second thing I want to talk about is the water department itself 100% of the income that our water department gets comes from the people that have water meters there there is no other income except for the water meters in 2006 we authorized a rebate twice a year April and November and in 2007 after we authorized this we we had two both times in ' 07 there was there was a an overpayment there was a rebate since that time this operating fund is kept at about 60 to 70% thus there has been no rebates however some of the other funds of the other uh areas of the water department seem to be flush because we are spending money that we should not be spending out of the water department so my next my next question is the money that the rate payers are paying is it being pocketed in the correct Pockets so that we do not have so that we do not artificially keep one fund low and have other funds that are high and flush and my idea on this and my belief on this is that we need someone to investigate this we need to know where this money is coming from we need to know how it is being distributed we need to know the different funds and the different files that it's being put in we need to know where the money is going

[1:28:24] going and where how it is going out and this only can be determined by an investigation to follow the money Trail I don't think it's fraud I have never thought that we have fraud I think that is I think that things are being put in the wrong pocket artificially kept low artificially kept High we have a problem we have a serious problem in our water department we have multiple problems in our water department and we're not going to solve them by by burying our head in the sand or looking other direction we need an investigation to look into water billing to look into all of these many different things that we are having problem with we need to realize what the problem is and we need to fix it and we need the same exact same thing done in the water department where the money comes in where the money is put and where it is spent and the only way to do this is to have someone come in and do an investigation that's if I can get three people to go with me I'm going to ask for an investigation okay Mr Valenzuela um I do want to point out that um yes uh councilman there have been issues uh in the past and even currently there are issues that we're trying to resolve we ask for your patience to allow us to work on those issues that uh that have come up again we do have a new interim director in that department at this point as far as how the monies are being spent monies are are determined at the beginning of every every budget cycle as far as how those monies will be spent on those departments I me I prefer to make sure that any monies that are left over that we do everything we possibly can to put it into a CIP plan to rep replace water lines or any any type of INF infrastructure that needs to be replaced uh I do understand the the frustration but to say that there is something seriously wrong with the department at this point uh I don't agree with that I think that there are some issues but to say that the department uh is is probably at a complete mess at this point I would disagree with that I will say that we will continue working with that department uh with the new leadership that we have in the department to make things much better uh and that is again as I mentioned wgo our commitment as far as any type of

[1:30:27] investigation I believe that that's up to Administration City Management's office the director that's in place at this point to make sure that we address the concerns that have come up anything that's happened in the past has happened in the past uh those are certain things that uh coming in that I have addressed and moving into the future and currently are issues that that are being addressed that are not being ignored so again I do ask as I said a while ago just for a little bit of patience while we work on the issues uh the problem that have come up uh I feel very strongly we can U correct a lot of those okay thank you Mr Adams um a few weeks ago we had a a meeting here at the uh convention center for the citizens of St Angelo to uh come and to voice their concerns as it related to our water department and uh wasn't at the last meeting but I did watch it the mayor brought up brought up a point that I would have brought up um the fact that the attendance in that meeting was disappointingly low compared to the number of um signatures that we have on this petition also um when you consider a city with 100,000 people and 33,000 plus meters 475 is a very low percentage now if this were 30 or 40 even 20% of the population that we have on meters I would say that we have a serious problem but quite honestly I feel that some in in all fairness to staff Uh current staff and incoming staff that there was some mistakes made and that you know I heard someone use the term Witch Hunt we're not on a Witch Hunt but I think that's what we're on City Charter says that we have to be um audited annually and we do that um and if anything if there any anything that's that's imperfect there that audit would

[1:32:28] be would would bring that out uh the audit company that we use the audit to perform by an outside company uh those are not city employees that are that are doing that that audit every city has billing problems in their water department that is nothing new I think we need to give uh the Water Department an opportunity our new city manager an opportunity uh people whom he has entrusted uh the responsibility to correcting this matter an opportunity to work out these matters for these 475 people and finally I will say this and this I'm sure everyone in the room knows this uh people will sign off on uh petitions uh online petitions without even reading them the majority of the time and so I submit to you that a 475 signatures that you have on that on that petition a very very very low percentage of those residents are actually having the problems education is always going to be the foundation of successful relationships between city government and City residents and I think that Miss former made a very good point uh when she talked about the the the billing and how how our citizens are being built a lot of people didn't know that that's been made known that's important but I think that we need to give City staff city manager an opportunity to deal with these 475 complaints and go from there and stick with the audits that we that we've had and and Trust staff to do what they've done because we can't undo what's been done in the past but we can definitely make sure that we don't repeat the same mistakes thank you sir Mr silvas I just wanted to add that that I I totally agree with Council Morrison and I agree with uh our manager Mr Valenzuela that you know we we as council members do get

[1:34:32] these uh email petitions you know but it it is frustrating when I see a name Joe Smith and there is no contact number there's no way to reply to them you know so I I encourage those folks that are continuing to sign this petition to at least give us a number call us our numbers are all all over the way we our email addresses right there call us or email us individually so we can at least make contact with him to get them in contact with Tony fox or Ricky Dixon or somebody but don't just leave us out there in in the dark you know it just I see it all the time where there is I can't reply you know and most of the folks that contact me individually I'll reply to them I'll call them personally set up a meeting but we just have our hands tied you know we're trying okay we we we hear you loud and clear that there is something maybe wrong out there you know water readings and meter readings or whatever but at least allow us as individuals as a as a council to reply to you guys you know to you folks out there so that's that's what I just wanted to say thank you Mr Sil Miss farmer I uh I believe we have had a problem and we'll have problems and we're working on them I when I stop and look at the events of things in the last 12 months at the city and the changes that we have gone through in Personnel at all levels at the city the upheaval that we've had uh the changing and moving in back into our original facilities the moves that have been happening the weather situations and the water shortages there's been a lot happening in St Angelo Texas in the last 12 months and that is not to say that each of your water bills is not important it is very important uh for most of you out there you probably don't know we as a council if we're sent mass emails we cannot respond to you it's not that we don't

[1:36:35] care about your problem or we choose to ignore you is we cannot respond to a mass email for those of you who've contacted me individually I have forwarded your emails on to the city manager or the City attorney for the handling of that problem or at the interim city manager I've sent them on to him and in each and every casee they have been taken care of uh for Mr Valenzuela to come in here and we ask him to hurry up his arrival date sooner than uh he needed it to be to fit his personal life and his commitments as a city manager where he was there have been a tremendous amount of things put on his plate all at once I can honestly say that with each and every item that I have forwarded to what I call the fourth floor uh those items have been handled and handled respectfully in a prompt amount of turnaround time as humanly possible to go one further I believe yesterday was Monday I sent Mr Valenzuela a copy of an individual email about his fifth consecutive problem out of seven months in his water billing and the five different answers he had received and Mr Valenzuela responded to me before 6 PM that evening that he would personally look into it he or Mr Dixon and I emailed my constituent back and told him that we were very sorry that Mr Valena or Mr Dixon from the city would be cont contact him before the week is over he sent me an email just a while ago to tell me thank you I'm not going to read his name or address to everybody that's his private information but it turns out that Miss Fox on her way home last night personally stopped at this gentleman's house to visit with him about his bill and the problems he was incurring and come to find out a simple matter of court or

[1:38:42] drive and the mixup in the house number and and now he wished that the same house number had not been used in those situations and I thanked him I'm I'm extremely impressed with how Mr Valena handled the position immediately staff's handling we do take this seriously but there are lots of things to be considered before I am willing to call for an investigation before the opportunities have been given to fix the situation we first got to know exactly what the problems are before we can fix them okay anyone else okay Mr Alexander yes okay um you know the term investigation's really not been defined to me I don't see a problem with an investigation I think this is about transparency I think it is our job to stand up for the people and the people are upset I mean 1.3% of the people have put that petition in and I've always been taught that 1% is terrible there's been entire lectures about what if people what if we made a 1% mistake I mean how many babies would go they did 1,000th of a percent mistake they went through all this stuff it it it causes massive problems uh for 1% I mean it's a lot of people okay so you can't have that's a bad standard in terms of customer service I can assure you that 1% is a terrible standard to try to hit uh it will cause a lot of problems and I say that from experience from my own business uh you know what about the people that did not sign they they were not included in that 1% uh this is a Public Image problem and the question is how do we solve the Public Image problem it may take a little marketing uh it takes being very open with the public uh when we audit a Department's procedures it should be uh press release to the public and what what's an investigation if everybody's honest it's just a uh hey we want to see how this stuff happens I want to know

[1:40:46] how a water bill is zero usage two months in a row not really two months in a row 8 Days separated okay that's a pro how does that happen and then what do you do to rectify that how do you find that problem I want to know how do you Rectify that problem how how do you credit back the customer these are all okay questions for council members to ask of the water department just tell us how you do it so that we understand what is going on over there because when things go bad they go real bad and then our staff at the water department gets covered up and and and it's it's tough to come to work each day and listen to the complaints and it feeds on itself the problem I mean really that to me is the problem that these problems get so bad that they feed on themselves and they have a life of their own and that's where we're at right now this thing has a life of its own the water department gets a bad rep wrap anyway now I mean it's just coffee table discussion what's your water bill like is your water bill right it's it was a joke at a meeting I went to yesterday with 50 people in it somebody just pitched out a joke about the water department that's because that's where we are right now so we need to fix the Public Image and an investigation is not going to hurt anything it's not going to cost a lot of money it's just that we want to know how these things are getting fixed because that's that's our responsibility to the public so I would I would favor an investigation of course it's not a big deal I don't think unless it uncovers something and then it's a big deal it's not going to uncover something I want to know how things are being rectified that's all I want to know and I actually have a followup that I can't discuss us we' have to hire Alvin I have a followup I can't discuss because it's not on subject I'd like to on number 19 consideration continue what I'm where I'm going with this yes sir um Mr hfield um I think Paul hit on a couple points and I I I think there is some perception issue out there right now um a lot of it deres around you know things that I think we've all talked about and it's the customer

[1:42:47] service my experience that I've had and I've had a recent experience at at uh water utilities was great okay I had a problem with mine they fixed it they were pleasant gave me the answer you know worked it out we all have problems every business has problems I have problems and it's how we deal with those and I believe that we've got a we've we've got the people in place we've got a new city manager we've got a new director interim director and and I believe it's our responsibility to lay the facts out lay our expectations out and give leave it to them to get the job done and I'm confident with the staff that we have that they are going to get this done I am very confident with that and are they is it going to be perfect immediate tomorrow no but it's going to take time that's the way any management style has got to be it's got to be lasting it's got to be solid you've got to look down and do true root cause analysis of of where things stand and where things are and try to fix those problems so I have all the confidence it's going to happen I have all the confidence in our staff that we're going to get there I I I want to rely on them to make that happen and and we look back at another 6 n months and we hold them accountable for doing that but but Paul's right I mean this has become a coffee table item I mean it really has and we've got to get the perception off the table and whether it's a uh 1% item or a 90% item we've got to get that thing off the table and and that's kind of the recommendation I will concur on that but I don't think we need to be spending money for a independent firm to be uh producing audits right now I think that's what we have staff for and let's

[1:44:51] hold them accountable to the to the job that we're expecting with uh that we expect them to get get accomplished so my take okay I think it's my turn now and and having everyone has spoken and then I'll get to public comment my perspective is fairly similar to what I heard Mr Adams say and what I heard Mr hfield say uh but my caveat is that one of the things Mr Morrison said I think we should give direction on and and so my perspective is that uh um based on the the the furniture purchase and loss of confidence that goes with that based on uh some different meter issues and and uh some loss of confidence that's gone on with that we have have reached a point where the water department uh and not only that just personal complaints that I've I've brought to different staff members and Mr Valen suela even just the way people are have have been treated at sometimes when they go in with a problem how hard it was to get it resolved and that kind of thing I think all of those things are being met headon uh I think Mr valua has made some decisions about the leadership of the department and we see the result there I think that U Mr Dixon and U uh Miss Fox and others in the department all are working uh toward making things what they should be making them better and I think we have to have some confidence that those changes are going to put us where we're supposed to be and so I want to see that process moved forward and and I I don't uh want to support a an independent investigation of the of the process however what I do want to do is give Mr DNE instruction as a council that during the audit uh that will occur annually uh from uh in this case right now we're we're contracted with Armstrong bakus and Baker for is that right Armstrong Bas but anyway uh the

[1:46:53] for their uh uh for their audit I I want us as a council to give instruction that The Ledger assignments be specifically followed to root uh so the complaint or concern that Mr Morrison has that when money comes in where does it go that is an audit Trail and so I want us as Council to tell our auditing firm we want that audit specifically to go down that path we would like to see you take our water department and be sure that all the funding that comes in is going to the accounts it's supposed to go to that no account is receiving money it's not supposed to receive uh those kinds of things and that's a that's a proper place for that to be done and it's at no additional expense to us so we can give the direction cause that to happen as part of our ongoing annual audit so what I'd like to do is see us not do a special investigation however I'd like to see us give specific instruction that uh that says uh Ledger assignments uh will be uh run down as part of what happens in this audit the the next thing I'd like to see us do as council is to have Mr Valenzuela come back in a I don't know 90 days or some number like that Mr valua you or Mr Dixon or or a combination uh and present to us what you what you have found and decided and learned and done as it relates to the meters and the meter reading and not reading and exceptions reporting and whether things are getting better and as it relates to the number of bills that are out of the norm and and some of those kinds of things um I I think that that's the way that we hold Mr Valenzuela accountable is by saying here are the concerns Mr Morrison said I'm concerned that our meters are a problem I'm concerned that if the meters aren't a problem the meter reader is not reading them correctly why would we have a bill that's this much this month and a credit next month that's either a meter

[1:48:55] problem or a meter reader problem or it's not being read at all I I believe that that's something that management can go to work on and so I think what we need is is uh to Mr held's point just accountability there so it's time for a period of time to go by and then for you to come back and say Here's what we've learned on those things and here's what we've done to to improve performance or or uh those kinds of things I think we should tell Mr DNE that The Ledger assignments have to be have to be audited where are you putting the money and and what are you doing with the money and that that be a specific focus of this year's audit so for me that would take care of the concerns we have I don't want frustration Mr Morrison had said that three months ago if he had been told what Mr uh Valenzuela just told him that he wouldn't be calling for an investigation I don't want frustration to end up costing us extra expense or a specific investigation when I think this can be solved uh through holding them accountable reviewing what they've done 90 to 120 days from now and telling the audit firm this is what we want you to audit we want you to go find out if that money is going where it's supposed to go so that's my perspective uh for how we ought to move forward uh this item says it's a discussion and and consider consideration of the desirability for an independent audit and investigation so we've had the discussion the the issue is what what are we going to do on consideration Mr Morrison I personally even after all of the discussion feel that we need an audit and I think we need an outside audit of water billing and the water department and I believe that my citizens have said the same thing I don't have four votes and I can see that from the consensus up here uh we can make a vote on it and everyone could say yes or no to the audit maybe that's the best way to do it but I think for the citizens I think that an invest that an outside investigation is warranted is needed and is necessary and

[1:50:59] I am going to make the motion that we hire an outside investigator to investigate the water department and the Water Utility Billing to see where these problems are coming from how what needs to be done to fix them and to fix them and I want to know where the money in that water department is going and how it's being filed and I will make that motion and we'll vote on it if I get four votes it's done if I don't get four votes then I'll bring it up in another two months after we get a report that's my motion second okay I have a motion in a second and let me ask for public input yes my name is Jim Turner I've spent uh 20 years in the military and went through numerous IG inspections those were a normal part of life and there were other command directed inspections where you get down into the nitty-gritty of how things are going on we have to be careful here at this situation that we don't get so hung up on the term audit that the only thing we focus on is money and paper because a lot of the problems I'm hearing sitting out here and talking to other citizens are not about money per se it's about how we do business and we don't do business very good A lot of times this especially on customer service we've got some really good people who are really bad at doing customer service and Mr Adams and a lot of this that you've got 475 people that had guts enough to go online and had internet access to take and stand up and say I've got a problem you've probably got 4,000 people out there that have got bad experiences with customer service within the city and have given up and don't have the time to get on the internet and go to one of these online polling places and say we need an audit of the city there's four

[1:53:04] different terms that we tend to use interchangeably and we have to be careful that we don't get hung up on those you've got an audit you've got inspections you've got investigations you've got reviews we need to take a really close look at how things are going on in this department and we probably need new eyeballs doing it that doesn't mean we necessarily need to hide hire somebody from outside the city to do it we've got good people within the city that know how to take and deal with customers you listen to people who deal with different departments you can tell how the good people are the people that have great customer relations and great customer service skills they should be helping get the places that don't have have those customer service skills up to standard city council needs to take and set these standards there are performance measures and subjective and objective criteria for customer service customer care all of this type of stuff I haven't seen any of those I haven't even mentioned either in Council on the website or anything Council needs to take and say we need to come up with realistic reasonable honest customer service measures and objectives and the city manager and City staff needs to come back and say how we're meeting those you can't do a good investigation you can't do a good inspection unless you've got a standard you're comparing against you said we got lousy customer service what is good customer service what do we accept where are we at now and what is our goal we don't have that that's something that can be done and we've got people once you give them that direction that will come up with meaningful good objective and good subjective standards on how the water department how every one of our departments that deals with the public should be working but right

[1:55:07] now they don't have that tool and they need that and that's going to have to come from city council it's going to take an awful lot of input from staff because staff is going to be where what you're measuring even comes from Council doesn't know a lot of that yet but council is going to say we will accept this level and nothing less this is what we call ex Excellence this is good this is unacceptable so it's going to have to be staff saying this is what we think these standard should be council is saying yes those are exactly the standards we want or no those are not even close whatever it is but we need to get those standards out and then we need to hold people's feet to the fire and make sure that the public knows this is a standard of service you can expect if you don't here's the phone numbers both for the city staff city council everybody who has an input on that and we don't accept anything less than Excellence as our long-term goal we're not going to meet it all the time we're never going to be perfect but we can sure be pretty darn good thank you okay thank you other public input if I might okay Mr Adams Mr Turner said something um that I had not heard him or anyone else says it relates to this audit before today and what he said is uh it needs to be done and not necessarily by outside people when I and and I also need to clarify my position when I talked about these 475 people I'm not saying that they're that the rest of the uh city does not or did not have the gumption or the gall to to make their their uh their issues known what I said was with a city of 100,000 people and 33,000 meters 475 is a very very low percentage that's all I'm saying and I agree that customer service uh is key in dealing with our citizens

[1:57:13] but once again if this had started out we need an audit and the audit could be done by people within the city I wouldn't have a problem with it if we have to pay an outside firm to come in here and perform an audit and you can call it an investigation but it's an audit uh or you can you know you talked about the audit you talked about the review when it comes to customer service that would be more of a uh of a review I would think than or consulting or as opposed to to an audit inv um or an investigation but I do think it's it's very important that we we bear that in in mind if we had heard if I had heard 3 months ago we need to do this and we can do it inside it just needs to be done I wouldn't have a problem but I do have a problem with paying someone to do it when we have capable individuals in the city who can that's my issue because regardless to um what you call it when it's paid for all the citizens of San Angelo are going to end up paying for it okay let me call for the vote it's been a good discussion and debate the motion is to hire an outside group uh to come in and investigate uh the the water department and its uh processes and then the uh funding and where the funding goes uh all those in favor please say I I I opposed Nay n nay so I think we have three eyes four Nays three eyes four Nays okay I um will move us now to item number 19 which requires no action and I item number 20 I have a couple of announcements and then we need to consider future agenda items uh the announcements there are two things that I have been working with Mr Valena on that I think um others probably should be part of that Mr Valenzuela is Mr Valenzuela is spearheading obviously no more than three council members uh would be on either of these but uh one of them uh was brought to me by um someone in the

[1:59:19] community and one of them was brought to me by another council member and uh I think both of them uh Merit uh Merit work and I think Mr valeno is moving that process forward I thought I'd find out if any council members want to be part of one or the other of these processes so one of them is the railroad work that we talked about Mr Valenzuela and he's working the rail railroad work okay Miss farmer you're going to find out that you're interested in both of them but I'm not necessarily sure you ought to be supporting both of them so you might want to choose the other one is about housing okay so so but uh Mr Valenzuela is putting a deal together we're we're trying to work with u the builders uh with the apartment association with the hotel motel Association and uh with the people in our construction like Mr Tores our building official and some folks in our permitting area and just kind of get a meeting of the minds and have everyone think thinking through what we should be doing and how we can do things the most effective uh way as it relates to the to the fact that it's getting hard to get a hotel that it's getting hard to rent a house that it's getting and that we are are trying to be proactive with the people in that community so is there someone that's interested in being part of that process with Mr Valenzuela housing okay M Mr Mr Adams would like to be part of it is there anyone else that wants to be for sure part of that okay the one is yes ma'am both items are passions of mine so if uh you choose and need a spot I'll let you well I think I'll stay I'll take the housing for sure uh and but and I may take some of both for that matter but the other one based on the ports the plains pres representation you have I thought you'd probably be part of that like I said I thought you'd want maybe to do both but probably should do one mayor question yes sir when you say be a part of what what are you talking about well Mr Valen

[2:01:21] will will lead the charge okay and he'll put meetings together but I just mean going to the first meeting seeing if there's any uh ongoing action necessary from a council member or support of it or that kind of thing but I just I want to make sure that we're working as hard as we can to do do what we can to make uh the building of houses you know I hear of man camps being built here and those kinds of things and I just want us to have good conversation and be on the same page and staff to be as knowledgeable about what's wanted desired and and some people in the community are trying to make happen and and maybe upfront trying to help those people in the community know how to move forward as quickly as possible or those kinds of things and have conversation about the boom and bust nature of things and how much housing do you want and how many just just have a conversation and see where that goes with the a lot of people in the private sector though involved because they are the ones that are going to make this happen and so that's the big idea the other one is the railroad and it has to do with trying to get some things done while this legislative session is in play and uh particularly with the precidio bridge uh and with the track issues that are out there around Fort Stockton and and out there around Mara and so um I'm I'm trying to get some things done there so who would like to be involved in that railroad okay so Mr hersfeld on the railroad Miss Farmer on the railroad uh and then I have Mr Adams and myself on the housing is there anything else uh anybody like to take on in that stuff okay those are my announcements the future agenda items Mr Alexander you had said some stuff earlier about some future agenda which you started addressing this is the first time I've ever heard it addressed okay listen the public is saying to me that we do have a Klein shell Boom coming is the city ready the answer is no no you're not you're not ready and I get a lot of this uh our constituents at the county level are saying we're not ready and then I had some people talk to me about other towns with these booms and what they're doing and they're they're they're

[2:03:22] emphatically saying we are not ready and they're telling me why we're not ready and I look at the the concerns in the water department and that's a yellow flag to me that we're lacking some sort of organizational adaptability to changes or change in circumstances and it indicates that there may be a lack of flexibility and cre creativity to adjust uh to to meet new challenges fast enough to avoid festering problems that Compound on themselves that last part is the most important these problems Compound on themselves we don't we don't think fast enough react fast enough uh and that is my worry when it comes to the client shell boom is that we just take too long to to jump on these things and I think we need uh to be fast and maybe we need to have a discussion about that uh for example we said that we're going to come back with the water department uh some results in maybe three months well three months what if we had come back in three months again with the same measures so it takes six months to know if we're going forwards or backwards six months is is forever when you have a problem okay we got to be much quicker much more flexible and much more aware of what's going on to meet the problems that are going to confront us with these man camps and whatever happens with an O boom or roads rotting away I I don't think we are ready and I want to have a discussion about flexibility and and moving and where we need to be aware of where problems may happen and I want to want the entire Council to be aware with conventional thinking not individual thinking so in other words just talk about it think about where the hot spots are and be ready for changes and react to them quick and that's future agenda item would you actually like to be on this housing deal also that welcome you on yeah let put me on it that' be wonderful put me on it that is a good one excellent okay I think that I personally think that one will talk about some of the other things that are related to a rapid increase I was imp impressed but the water department how slow We Are there it's a it's a yellow flag it's not

[2:05:24] a red flag it's a yellow flag that we need to be moving faster I think we have a new city manager that can get us there we was why we hiring okay Mr Mayor yes I would like to put on the as soon as possible agenda uh the feasibility and recommendation from staff is to looking into the measurements of billing on water and um as soon as possible I really would like to know how we can do it what would be involved cost-wise and and the actual billing yeah this actual billing of the water units and that would be complete with what our computer system would allow and the change and effective please got it what else folks Mr Morrison you're going to work with uh I've met with AJ and uh Mr Murray with reference to that that land issue that he discussed earlier he wanted to put that on the agenda um so I'm going to ask that that be put on the agenda just just to give you a heads up U I've AJ and I met with him uh before and talk to him and I'm sure she'll explain to you what she's explained to me but I did want to um put that on the agenda for a discussion just so that we would have a clear understanding and Clarity with reference to motion to adjourn actually one moment if I could please R back I had one thing I wanted to add is it too early to get an update on the River Project where we're at where I don't think it's too early to do that we'll get you're talking about the the improvements of the downtown area improvements the river pictures I like pictures okay we'll pass that along direct I I do want to mention it won't be for the next city council meeting but I do want to um make sure that I know January is already here but I really

[2:07:26] want to stress upon the importance of getting that strategic planning workshop in place and right now I'm looking at February 19th if I could have that full day uh working with the city council staff members I really would appreciate that that's that's the second meeting in in February uh but I'd like to have a if at all possible the whole day great you would just use a regular council meeting sure absolutely I think that'll cover it done okay 19th uhhuh it's the second February meeting it's the second meeting in February I I believe that's the Austin meeting for transportation with the state um the 16th 17th and 18th or 17th 18th and 19th yeah it's the 19th okay then we'll have to look for another day then but I I definitely want to get in later in February I just need to look I don't have my just sent my return stuff in uh on this is with reference to transportation in portra PL annual board meeting um I'll I'll have to look at it when I get to the house I don't have it in my calendar with me okay if it's if it is on the 19th uh just we'll just discuss and then we'll I'll get back with the council members see which day would be better but this is the second meeting in February and because I'm having a problem hearing today with cold and stopped up can I ask again where was it the mayor PL placed me on committees railroad railroad Recreation railroad railroad not housing not housing okay I said everybody thank you I thought you my friend you and you and Mr herfeld are the railroad Representatives Mr Adams Mr Alexander are the housing Representatives okay Mr can Mr Morrison get a second second okay all those in favor of adjournment please say I I any opposed opposed okay I say

Captured 2026-07-26 · source: youtube.com/watch?v=mJ-HjhNjgls