San Angelo City Council 11-6-18

[0:00:00] Election Day we hope you all voted it took advantage of the opportunity to vote it is 8:32 I'm going to ask that everyone please check your cell phones and make sure that they're on vibrate or silent and with that we will start by having a prayer and I think Tommy Hebert is gonna lead us in our prayer this morning Tommy bow your heads with me your God we thank you again for the rain that you sent over the past 30 45 days the amount of water that we have been able to accumulate in our lakes and reservoirs we do thank you for that we thank you for life itself and help us to live our lives such that if we say we follow you that we react that way give us wisdom today in our decisions if we disagree help us to do so agreeably and I pray all these things in your son's name Amen we are very honored this morning to have the clap or these siblings their mom and dad to come forward and lead us in prayer we have Robbie who's in the fifth grade JC who's in the third grade and Ryder who's in the third grade and they're homeschooled which allegiance to the flag of the United States of America and to the Republic for which it stands one nation on earth the Texas Way

[0:02:25] [Applause] proclamation of November 16th as Tom Green County's 10th annual National Adoption Day so with those folks here to celebrate that please come forward all children deserve a safe place to live and grow and each year mini Texas children find a forever home thanks to adoptive families in Tom Green County 245 children are currently in foster care and 52 of these children are awaiting their forever family bring them home for the past 18 years during the month of November communities across the country have come together in observance of National Adoption Day to complete the adoptions of children in foster care and to celebrate the families who choose to adopt this year the city of San Angelo will hold its 10th annual National Adoption Day and supported those adoptive families here in our own community and thank them for opening their hearts to a child in need of a loving and permanent home therefore I Brenda Gunter mayor the city of San Angelo Texas on behalf of the city council do hereby proclaim November 16th 2018 as Tom Green County's 10th annual National Adoption Day and call on all citizens to remember during the month of November the children and families who have joined their lives through the miracle of adoption to open

[0:04:27] their hearts and minds to the idea of opening their own homes to these children in need and congratulate the new families to be formed on November 16 2018 during Tom Green County's Adoption Day ceremony I am pride I am so proud today to announce the annual National Adoption Day as my nephew happens to be someone who's worked aggressively with foster kids and last year had the privilege of adopting two of his foster kids and bring them into our families arms I do want to say thank you to the City Council for for joining us again this year in celebrating National Adoption Day this year we're celebrating 19 children joining twelve different families so we're really excited about that and it's always nice to see how the community comes together to make a day that was already gonna be special for these kids just a little bit extra special for them if you're curious about what National Adoption Day is all about you're welcome to join us at Southland Baptist Church on November 16th and if you have an interest in partnering with CPS or some of the agencies and volunteers that make this all possible for our children it's a great opportunity to meet those folks thank you [Applause] now we will do proclamation of November

[0:06:36] 2 0 1 8 2018 as national home care and hospice month are there folks here to help us I'm Carin hospice services provide high quality and compassionate healthcare services to those in need especially during times of community a personal health care crisis home care and hospice services allow families to remain together in their homes for a greater length of time as well as provide better care dignity and comfort in our community thousands of everyday heroes such as home care and hospice nurses therapists and aides work tirelessly to provide professional health and palliative care and compassion and support to millions of Americans in need of quality care these dedicated home care and hospice professionals and volunteers provide a support network that continues to play a fundamental role in health care delivery for our nation's elderly and firm and disabled population interim health care home health and hospice the National Association for home care and hospice and thousands of agencies across the nation have declared the month of November as national home care and hospice month and are asking all Americans to observe these occasions with appropriate ceremonies and activities therefore I Brenda Gunter mayor of the city of San Angelo Texas on behalf of the city council do hereby proclaim November 2018 as national home care in hospice month in San Angelo Texas and encourage the support and participation of all community members in learning more about home care and hospice services to better care for the elderly disabled and infirm so too as to enhance the quality of life in our community hello my name is Stacy McGuire I'm the volunteer coordinator here at

[0:08:39] our local interim health care hospice office and we would like to thank you madam mayor and city council members we'd like to thank you madam mayor and city council members in helping to take a look at the work that the wonderful employees for home health and hospice do there are many agencies here in our community that take on this effort and oftentimes that work is overlooked due to just the nature of the work that we do so we would like to take the opportunity to invite families and other organizations take a minute to begin to have the conversations necessary and looking forward to families that have the need for this care and we hope that those conversations will begin as youn if you need education we are there to help you with that and you can always call our office we do speak to other agencies to provide that information and education and we hope and thank you for this opportunity [Applause] if I get out Brent Casey come forward please and he's going to make a presentation for the Texas amateur athletic Federation female athlete of the year for the local area and region Thank You mayor good morning morning City Council so I'm bring Casey

[0:10:43] recreation manager she says John Harry Perez he is the supervisor for the Recreation Department he's also region 10 director protective sandwich our athletic Federation so he does a great job with that but we're here to recognize an individual that has participated for through the Texas amateur athletic Federation since the age of four she's about to turn 18 I believe and she has done an outstanding job she is a true leader on and off the court the field at the track throwing arena anywhere that she goes so the local Texas amateur athletic Federation at the female athlete of the year is Miss Anna sleet's [Applause] I'd like to say a few words real quick before we take a picture but like I said Hannah's been with our program for about fourteen years and also her mom helps us out there at the track and just like coach Gabe got an award a couple of weeks ago they don't miss a practice they always show up they always are committed to our programs they help us out and they give back to the community and those are great people that help us out with all sports that we participate in and we offer to the community and they've done a great job and again I like to graduate Hannah slate [Applause] one more give me two more minutes real quick we do have one more award and it does go to Hannah and this one is our regional female athlete of the year just like mr. Casey said everything she does

[0:12:46] she puts her heart into she's been at summer games of Texas that is olympic-style event that tap puts on and I'm gonna say for the past ten years maybe eight years give or take she's been at every single games of Texas and she qualified it for at least one sport that she's participated in or one event so for this year for 2018 our regional and female athlete of the year goes to Hannah Slade [Applause] at this point we will open the floor for public comment issues or items that are not on the agenda may be raised by the public at this time citizens should speak from the podium begin by stating their name and limit remarks to less than three minutes council members may request that a discussed item be placed on a future agenda the council takes public comment on all regular agenda items during the

[0:14:50] discussion of those items do we have anyone coming forward for public comment Marti self it's kind of nice to be on this side looking over but know what I'd like to do is at a time where we hear a lot of negative things about stuff I had a little problem with my water and I called down to the water department and talked to Petra and she took care of the problem she was very precise she did a great job she handled it very quickly and when things go wrong I like to complain but when things go right I like to give kudos in the water department really handled this very nice and very very great wasn't all to my favor but you take your lumps but she did a fantastic job and I just wanted to let you all know that people complain about the water department a lot but they did a good job on this one so thank you Marty thank you is there any further public comment if there's no further public comment we will move into our consent agenda I'm going to start with Harry is there anything you want to pull off the consent agenda me and F that's Nepal no ma'am Lucy Lane I mean and Billy just mayor I'd like to pull item G at this point in time we will if I could have a motion to consent or to consider all consent agenda items for

[0:16:54] approval except for items e F and G do I have emotions I mean really at second by Harry any public comment on consent agenda items with no public comment on those consent agenda items we will take a vote all in favor and opposed approved seven zero with the exception of item e F and G we will go to item e consider ratifying cos'è DC's approval of a resolution authorizing cosa DC membership in the high ground of Texas guy Thank You Marion council guy Andrews director economic development in regard to our membership in the high ground of Texas the main reason for being a part of that organization is the collaborative effort that that affords the city of San Angelo we have previously been a member of that organization in times past there within that organization which encompasses primarily the panhandle of Texas and then comes down to Midland Odessa and across the San Angelo there are ten state representatives three senators they represent that area so the collaborative voice that that brings to us and bringing forth our issues and being recognized in Texas Legislature are extremely important to us they also open the door for a couple of events national wide events that with southeast Manufacturers Association and a large agricultural event that allow us to get our foot in the door to attend those at a highly reduced cost and so those are some of the advantages of being members within that organization for some reasons Santangelo and in recent years has viewed itself as a sort of a fortress but we realize in getting our voice heard in legislation that we

[0:18:59] need to be called a collaborative there are also opportunities for them as within our meetings to make it known what San Angelo has to offer it may be that they have prospects within that region that are not they're not able to handle in the smaller places that they can refer to us as well so I'd be glad to entertain any questions that you might have what is that fee as and that is a $25,000 annual fee that allows us to be a foundation member with a position on the board along with the other larger cities which would be a morello Lubbock Abilene Midland and Odessa and so we're sort of conspicuously absent from that in having a voice within that particular organization high ground of Texas is the largest economic development and regional organization within North America and so we feel it's extremely important for us to be there to have a representation on that you have questions from Council Harry has to pull this is one of the reasons I wanted it so the guy had the opportunity to be able to explain that to the citizens as we're paying using tax dollars to pay for this particular membership in this I wanted them to understand the reasoning behind it and the advantages of that so I moved to approve was presented wait a minute we're not through with questions so Billy okay excuse me I noticed that this organization was developed in 1988 and I don't know if you have any statistical information I watched the video but I didn't see any statistics in there on the successes that they have had do they provide that so that may be of some future council meeting you can share that with us yes I'd be happy to to share that information they do keep a record of those I can obtain it

[0:21:03] once I'm a member of the board and be glad to share that the successes that they've had primarily successes of the organization are as being a voice within the legislature they conduct trips to Austin every year and maintain close relationships with our state legislators so the successes won't always be in terms of did we recruit a business as a result of that which there are many successes in regards to that but was our voice heard and and was action taken in the legislation to help promote economic development within that region and also in looking at the background information noticed originally it seemed like we were recommending to go in at the $15,000 level and then we changed that to the $25,000 left level and certainly want to be good stewards what do we get for the $25,000 level that we wouldn't get for the $15,000 level the $25,000 level we are get a board position we become a foundation member of that organization so that we have more control about the direction that the organization moves thank you we have our our legislators and on this board as well so like drew or the legislators are not on the board the board members our industry and economic development organization primarily the councils of governments are also part of that so that we do have elected officials that that our board members do I have further questions from Council further yes please no question how would you say when I served on the board we're a member of this organization I didn't know we'd stopped but we were a member in the past thank you for that

[0:23:06] comment we are there any further comments on this item or further questions if there are not hearing made a motion to accept item e with authorizing cosa d c-- membership in the high ground of texas with a motion is there a second second by Tommy is there any public comment on this item with no public comment on this item we will take a vote all in favor say aye with none opposed motion passes 7 0 guy you want to stay up here because we're gonna go to item F consider ratifying Casa DC's approval of a resolution authorizing the Cosa DC membership and the texas midwest community network texas midwest community network is another regional organization that we have been a member of in fact as we've had people on that board of directors in the past it's smaller it's a takes the organization a little bit further to the east membership and that organization is based on our population is $5,000 annually but it provides us and with additional voice and the legislature training opportunities and representation at various trade shows within the industry so we're glad to entertain questions give us an example of something that they would represent us on any type of economic development issue there's a lot of movement within our legislature now to take away local rights or even to curtail some of our economic development benefits but for example chapter 312 which deals with tax phase in what used to be called tax rebates is up it gives us a voice and addressing those types of issues with the legislation ledges there are some people that are opposed to economic development which has been

[0:25:09] the main driver but had the expansion of the economy within Texas and so we need to have a voice as as many voices as possible to counteract that type of activity I have questions from Council or comments move to approve was presented with a motion to move is there a second was that is there any public comment on the item authorizing Casa DC membership in the Texas Midwest Community Network with no public comment we will take a vote all in favor say aye I would not oppose motion passes 7 0 now the last item is G consider ratifying cos'è DC's approval of a resolution authorizing the board president to negotiate and execute a second amendment to a lease agreement with Angelo State University for office base in the Business Resource Center a memorandum of understanding providing for adjustment in rent and assumption by ASU and the Small Business Development Center of marketing recruitment and related services for the business factory incubator program guide thank you as you aware the Business Resource Center is owned by the city of San Angelo Development Corporation and we determine what those lease agreements are this particularly sugreeva is we think is a very collaborative effort in a win-win situation in that the Small Business Development Center ASU would market our business incubator and provide staffing for that to provide assistance one of the main benefits of this is that we would provide a countenance within ASU opportunities for employment in exchange what this does is it reduces our lease agreement with them in a cooperative effort to where we're no longer receiving a lease payment that

[0:27:12] goes to support the Masters candidates that we'll be doing that operation in exchange we would come up with a we they have a $10 a year lease agreement with them but again we think it's it's when I also have Dave Erickson here with the Small Business Development Center if you have additional questions early I think you wanted this pull do you have some questions or comments um yes and I do I agree with you guy I think it is a win-win situation that collaboration my question is around reducing the rental amount from over $13,000 to $10 and I just wanted to understand a little bit more about why such a huge reduction well the reduction is actually a trade off and so rather than us charging for that what we're doing is making basically a contribution that would allow them to have the funds to hire the two masters students to operate that Center so it's really a sort of a transfer of those those funds describe the masters yeah right so the two master students in the past we would have had to pay for them to support this I'm not clear on that I'm sorry in the past we did not have the master students involved in that ASU would have paid them to do that so rather than them paying us a lease agreement they're paying for the master students which we feel is a good use of economic development funds thank you again describe what the master students do they will assist the people in the business incubator they'll be involved in the marketing efforts since so many of these people actually come through the SBDC program and then are looking

[0:29:16] for space in order to incubate start their business they would consult with them and provide that type of support we would still be involved from the standpoint of administration of the lease agreements and that sort of thing which is sort of the administrative side of it but actually helping the businesses the this is what they'll be doing in that that program so in that case does that mean that every six months you would have two different masters students or every year you would have two masters what so good how do you keep the continuity I think Dave would like to go forward and maybe educate us a little more that Dave addressed that Dave thank you they've Erickson director of the Small Business Development Center thank you guy for explaining so well the master students are here as long as they're in the master's program the MBA program in the College of Business so that could be a year or two years and so it's it's not the long term but it's not real short-term either it is tremendous service learning opportunities for them and it's great partnership with ASU ASU to graduate students cost about $21,000 so that's what a casa is you just apply us to graduate students we've always had two graduate students from ASU but they've been on the training side these two graduate students will be fully dedicated solely to the Business Resource Center in the business factory business incubator and to market recruit brand and help us provide the business development services for the incubator clients which we've always done ever since the incubator started and as many of you know we had a big hand in starting an incubator in Tuesday 2004 would that mean that they would solely be responsible for that or who's the leadership and I would be the question

[0:31:19] that would be the leader that is along with the other business advisors but they would work under our wing and provide a lot of that help in marketing and recruitment orientation to the business incubator but again under our under our wing totally yeah and we have a great working relationship with noir and I and and Bob and Shannon in its it's a collaborative effort for sure and they're great to work with couldn't ask for better partners and that's so you know I just said what a great partnership for the benefit of the community in economic development and a lot of these people created tremendous businesses in the past Billy do you have further questions no I was going to comment because I'm personally familiar with a couple of businesses that have gone through that and they're very successful in San Angelo so you know I'm just excited that we are having those kinds of successes for San Angelo do I have further questions or comments from anyone else on council well this really isn't about small business development center I have worked personally when I started my own business with Dave and the folks at SBDC it is an amazing organization Billy you are correct they do good work it's a great partnership for the city it's a great partnership for the community to have Dave and his folks working on behalf of economic development so Dave thanks for all that you did perfect so may I have a motion please to make a motion that we approve item G with a motion and a second on the floor do I have any further additional comments or questions from the audience with none we will take a vote all in favor say aye all right with not opposed motion passes 7-0 thank you both thank you thank you that we will move into our regular

[0:33:23] agenda for the day and item a is consider selecting all state insurance company at the Cosa group volunteer employee benefits program provider and we have Julie Rickman from Holmes Murphy by human resources director Brian Kendrick good morning mayor council I've just here to introduce Julie Rickman she is with our consultant group Holmes Murphy good morning council members and Mayor again I am Julie Rickman with Holmes Murphy we are the consultant for the city of San Angelo and work with employee benefits and so today we're going to talk about the the idea of changing to all the state for a voluntary benefit so the city of San Angelo has offered individual voluntary Bennett benefits for a number of years through our flack and we haven't really marketed that product in a long time and so we wanted to go through make sure we were doing due diligence for your members for your employees we noticed that individual benefits are generally more expensive than group benefits the city has no access to the contracts meaning that as an individual contract when your employees buy benefits your Human Resources folks don't have access to what those benefits truly are and there's no ability to control the benefit offerings so what we did was we marketed the benefits to ensure that the right products were in place with the most beneficial costs to your employees we wanted to look at all the benefits and so we looked at group and individual benefits we were looked at on and off Java accident coverage standalone cancer products critical illness with cancer riders that are added to them Hospital indemnity insurance which is basically they pay a benefit when you go into a hospital and we actually evaluated pet insurance as well during this process so we marketed voluntary benefits and that marketing was completed in September 14th of this year we had responses from 12 different benefits our vendors offering to provide

[0:35:26] voluntary benefits and narrowed down that field to three finalists they were narrowed by the product mix that they offered the cost of the benefits and services and just release the reputation of those organizations we perform finalist meetings to human resources and human resource staff and Holmes Murphy on October the 9th based on the finalist meetings that we had there was a unanimous decision to move to Allstate benefits and we were looking to offer to group products at this point an accident and a critical illness product with a cancer Rider looking for opportunities to partner for additional product adding and in subsequent years if we were looking to add additional products for members and then individuals with products currently with the Aflac kin maintain those with direct billing through a flex so they won't lose the coverage by stopping payroll deductions and doing the athletic products any questions at this time yeah I'm not sure what my question is but so we are changing the company of which in which we officers yeah we have individual voluntary products in place right now we are changing the organization or the company that we're looking for to offer those products through and a big portion of that was the affordability for your members so you have about a hundred and I believe thirteen members currently on your plan that are using voluntary benefits normally when you have those types of products about thirty percent of your population will need those products the affordability of those when we looked at the Allstate benefits was such that more of your members would have access to be able to purchase individual products or group products and in this case and the products that we're looking at are an accident plan and what that does is in the case of an accident you've probably seen commercials where it says in case of an accident we pay you money it's the exact type of product as that so in the case of an accident let's say you have an ambulance ride and then you were going to the hospital it pays you dollars

[0:37:29] based on the type of accident that you've had the other one is a critical illness product and what that does is pays you a lump sum benefit upon diagnosis of a critical illness and then individuals can offer or actually add on a cancer Rider which pays you a lump sum benefit if you're diagnosed with cancer so what we have today is quote the city's health insurance and then this is something individuals can purchase over and above the city health correct these are supplemental benefits to help folks that might need additional coverages so again the idea of these are more income replacement so let's say you've been diagnosed with a critical illness so you've had a heart attack your cost your medical insurance is going to cover a big portion of that but you also have additional costs your deductibles your co-pays your out-of-pocket maximum on your plan so these products are designed to layer onto your medical plan in case someone needs something additional for to cover basically their income and him and we've not done this before or we have not marketed these types of benefits for a number of years this doesn't normally fall under the standard marketing RFP process because it's voluntary and there's no city funding that goes into it's completely employee funded and so because it hadn't been marketed in a number of years we felt that it was again the due diligence of us and human resources to go back through and say hey does it make sense to move are we are we good where we're at is there enough access to employees to these benefits based on their incomes are they able to afford the benefits there's no additional staff or staff cost for this program there will be no additional staff or staff cost for this program basically the the big piece component of that would be payroll deductions and so that would be working with payroll and Human Resources to adjust the payroll deductions for the new products okay I have asked some questions do I have questions from ok Tommy I have a couple more um Julie you mentioned specifically the accident and the critical illness

[0:39:33] can you give us some highlights of how the the current products being offered and how the ones proposed to be offered compared just from a high level on the on the benefit to benefit comparison yeah as far as the the apples to apples comparison these products are not exactly the same when it comes to what we're offering so we're looking at group products versus individual product so the coverage levels are different when you look at it so for example on an accident plan one plan may be a hundred and fifty dollars for an ambulance benefit the other plan may be a hundred dollars for an ambulance benefit but if the cost of the plan itself is 40% higher than the affordability for employees is they're not going to purchase the accident product at all the cancer product is probably the biggest one that's going to be a difference right now what you have is a standalone cancer policy which is it pays you based on the treatments that you're receiving so for example you go in for chemotherapy you go in for a doctor's visit it pays you a benefit based on the types of services that you're receiving the one that we're proposing at this time is a critical illness with a cancer writer and it just pays you a lump sum upon diagnosis of the product or upon diagnosis of the critical illness or cancer so it'll be a $10,000 benefit just paid you're diagnosed here's your ten thousand dollars use it how you will and it's not going to be that indemnity product whether submitting receipts for coverages now at this point anyone that currently has a cancer product will be able to port that and take that with them and use do direct withdrawals out of their checking accounts and keep that product with them and we find that if we have interest next year to add an additional cancer product we're happy to reevaluate at that point in time but for the purposes of adding in two new products it's a lot of learning experience for employees and again the idea behind this was affordability for your members and trying to find the right mix and we felt that offering three different products or four different products with a lot for folks to take in and maybe narrow down that

[0:41:36] field a little bit to something that was a little bit again more affordable and accessible for members it is a quite for the council to understand these are really quite different products so it's not we're not able to make an apples-to-apples comparison with these products the affordability is no doubt there so just just so we understand we're not going to be offering that which we have in the past but it is something that it could likely be more accessible to the people one question I do have is could we not offer continue to offer the Aflac product since it is a totally individual product and and let's just say a standalone alongside this and let the employees have have the choice since this has no taxpayer funding to it I think our chief concern there is meeting the participation requirement with Allstate and the confusion that it would bring to you know city employees obviously like we said if you already have you know a policy with Affleck you can you know it's portable they can they can keep that nobody's gonna lose any average over this but you know when we were talking about apples and apples yesterday I made the analogy that really it's apples or nothing I mean for many of our employees for about 21 percent of our employees make less than $30,000 a year they expendable income at that level is just not very much and so when you're looking through and you say you know I've got kids I need this dental insurance I need this vision insurance what else can i afford cancer critical illness those kinds of things have been left out of the mix when you're at that level of salary but that's important if something something tragic like a heart attack or a diagnosis of cancer happens you're going to need help paying those medical bills and so our concern was not heaven an apples to apples because you know as it

[0:43:40] is with any individual product they can still seek out higher levels of coverage but as a city we wanted to make it accessible as possible to our all of our employees and so really it's apples or nothing you know I mean I would like the big juicy Apple over there but I can afford this Apple here or nothing you know so that's really the analogy that I was I was making related to this this offering okay thank you do I have further questions and/or Tommy I was just gonna say you know I don't know how this votes gonna go but I am not against all state but I am in favor of keeping the Aflac since it is a totally different coverage and options available so I will say that up front they said they can keep a flick they can keep it they can't purchase it as let's say even though it's not a it's not a group then they would have to seek out the coverage elsewhere and not have the ability to have it deducted from their paycheck they would be able to go into the individual market and pull an Aflac policy if they were looking to add an Aflac policy when it comes to complexity there's there's a couple pieces with that with payroll deductions and having again the confusion of having a couple different carriers offering benefits both of them have accident policies one of them is 34% more expensive which one do I go with but the other piece is carriers for a group your size which you have a substantial population but when they look at that they generally don't like to have additional folks coming in and offering the same product is the same thing with your magazines your medical insurance you're not going to offer Aetna and Blue Cross you just don't have a big enough population to be able to offer to carrier side by side just add you know some more numbers into it right now we have 869 eligible employees for this sort of product and 48 of them have a cancer policy and you know you got to believe that if it was more affordable

[0:45:42] we'd have a much larger group with some sort of critical illness and cancer component any other further questions or comments from Council Billy I just have a reduce give me a really basic question I know that you were Holmes and Murphy was involved in the marketing and gathering all the information what other services are you directly involved with with the city employees we work with your medical insurance and the contracts you currently have through a community we work your dental your vision coverage your disability and life insurance policies so we are directly involved with all of your employee benefits thank you no further questions or comments do I have a motion on the floor to accept all state insurance company I make a motion to accept the allstate insurance company as presented is there a second Lucey seconds it is there any public comment no public comment we will take a vote on in favor say aye hi any opposed motion passes five to item B consider warding rfb es - o 8 - 1 8 West concho Avenue improvement - Rhys Albert incorporated contingent upon TxDOT approval in the sum of 1 million seven hundred sixty thousand four hundred eighty one and 61 cents for Street reconstruct in sidewalk and a DA accessibility traffic signals utility construction and drainage modifications between South Randolph Street and u.s. 87 South Korean hime Street being a product front project funded with federal state and local monies and authorizing the city manager to negotiate an execute said contract Russell Pell urine morning West concho widening is a one plot one block project extending from u.s. highway 87 to Randolph Street between the YMCA in

[0:47:48] the first financial building the project will include widening the street 15 feet towards with the YMCA building and will be removing and replacing the existing concrete going back with new concrete like our other capital improvement projects we'll be replacing the water mains underneath concho Avenue and there are no existing sewer mains under there so we don't have those to replace because we are moving towards the YMCA there's an existing sidewalk on the south side of concho and we'll be going back with a new sidewalk and the alignment for the new sidewalk will accommodate for future landscaping and irrigation for a future Gateway project because this project does extend into highway 87 it requires text coordination what we'll be doing is replacing the existing traffic signals at that intersection as well as the drainage structures that are underneath highway 87 there the original construction costs are the original estimated construction costs were approximately 1.3 million dollars which approximately 185,000 of that was take starts estimated contributions that said 384,000 157,000 I'm sorry approximately three hundred and eighty five thousand is what I meant to say all right so this next slide kind of shows us what the project will look like once it's completed and we'll have two interior lanes that'll have or handle the direct traffic east and west the two exterior lanes will be right turn only lanes much like our street one block to the north to week we'll have to crosswalks at highway 87 and Randolph Avenue and along the south side here is the proposed

[0:49:53] sidewalk all right so we originally advertised the project back in August and we received no bids when we had that advertisement we advertised in October and we received only one bid from Rhys Albert construction in the sum of one point six seven six million dollars approximately our anticipated funding for this project TxDOT will fund approximately $600,000 the water fund will find approximately three hundred and forty thousand the street bond fund is eight hundred and twenty two thousand approximately with the total project cost including a contingency coming out to be one point six seven million sorry numbers are tough today yeah alright and so with that staff recommends awarding this contract to Rhys Albert construction contingent upon text odds approval we've been talking to text dot the reason we had to put that wording in there was because because of the funding and the overestimated costs are the they came in higher than what they that we had estimated and they anticipating getting written approval from Austin sometime in the next week or two that Harry would you like to start I've got a comment and I'm gonna take a citizens citizens approach to this even though we've got a business in town that his bid on this thing we seem to have a constant on this we only have one contractor that bids on these on these road projects and they consistently come in higher than what our estimates are and I guess I make that comment because this has to be done it's in my particular district has been

[0:51:59] a project of the mayor's for a long period of time but we're also utilizing taxpayers dollars to do this so I don't know if there's a solution to this and maybe maybe one of the citizens out there that are that are listening to this may have have some input sometime in the future but we really really need to see if there's a way that other contractors will will bid on these projects and I'm just concerned that every time we do a do a street project only have one bidder and they come in higher than what we estimate there's the big problem kill your kill economic development don't have any growth don't keep the construction people busy and you'll have more competitors right now the industry is very busy everyone is backed up you have fuel costs which means costs come in higher because of product you know the good news is the economy is good the good news is people are busy good news is there's lots of projects out there unfortunately there's some negatives that come with it it just takes your next payers dollars to do it thank you do I have further questions or comments Lane would you like to have what was your original what did we originally budget estimated costs were the one point two eight million earlier when was that number done eight months ago eight months ago okay price of materials has gone up in that eight months but as is that relevant to that substantial I don't have that number in front of me what were we basing that 1.2 off of we're looking at a particular project that we've done in the past

[0:54:00] yes I'm flying those numbers to it right typically we use our previous projects or and statewide averages to get those costs and I think you have said that the additional costs are primarily on the tech side not on the city side yeah well I didn't mention that but yes I have that is what we found you know the traffic signals you know there's a big lead time on those and the majority of the big senate costs are on the text outside okay so it's not more of the road construction it's the signaling it's the sidewalk in short as a material you know the cost of steel to construct the mast arms for the traffic signals has gone out that's tripled right so there are those factors that are hard to anticipate you know an average cost of the signal like that typical intersection is about 220,000 to 250 thousand dollars per in their section do I have any fruit yes Tom look in his sin it's gone up roughly 30 percent I'm cool with spending 1.7 but I don't spend any more can we put a limit on this kind of cap it I'll show you say we have a very finite budget that we're trying to work under I have no problem and I see the need for this the necessity here but I want to freeze it right there I don't want somebody come back in 20 30 % more just because they know it's there I don't want to see that right so we do have a built in contingency into this project just for fun and you know unanticipated construction efforts the problem that I see with putting a cap on it is if we do go over that is that or if we do run into something that we didn't anticipate that we're limiting ourselves or the state law we can technically go up to 25 percent over the original bid amount without having to rebid the project so if we put that do not exceed number on there we do kind of put more let me do it you'll get some handcuffs you're not

[0:56:05] looking for about three I think it's I don't know it's pretty hard to say I just want to add that because of the value of this contract 25 percent is going to be more than fifty thousand so any change order is going to probably come back to you anyway and you can make a decision at that time on whether or not you want to improve those additional funds so even though we don't cap it you will still have some say on whether or not the additional work is something you want to do to pay for it - Teresa does cost a good point do it do I have further yes the same question where's this supposed to start if we do approve it well we like I said we still have to get takes out approval and we can't give a notice to proceed until we get that you know I anticipate Notice to Proceed to be you know sometime before around the end of the year to the first of the year but not before Christmas there you go that's a yeah parameters here what's in February well right he's going to be a while before the project does actually begin because there is such a lead time on getting the mast arms for the traffic signals constructed and you know that was one comment that Reese Albert had brought up was that it takes approximately you know anywhere from 8 to 16 months to get those mast arms delivered so you know and that was basically the entire length of their contract for this project so that they may ask that we work with them on that so it's gonna be a while before we get started Larry you wanted to make a comment well I I guess since Lucy asked the question of when we're gonna start we're having this discussion and we're already pushing it out six more months from where we are today original bid here at 1.3 million dollars was done seven or eight months ago are we going to have another 25 to 30% increase in in cost simply because we've pushed the start date out six months now

[0:58:11] once we order the material it's the cost that we get today under contract under contract Craig so help me understand proceed order to proceed in doing making the the buy of the material what do we have to have the order to proceed before we can buy material we have to have a signed contract before we can order them okay are you okay with that may I have a motion on the floor to accept the sum of 1 million seven sixty four eighty one point six one for Street reconstruction on concho Avenue and eighty-seven with that any public comment I guess I did sounded to me any public comment no poet comment we'll take a vote all in favor aye any opposed motion passes 7 0 item C consider resolution authorizing the mayor to execute a first amended interlocal agreement with Tom Green County relating to development of the new County Jail facility located in Northeast San Angelo providing for construction permitting and inspection fees and allowing the county to petition free for re annexation John thank you John James Director of Planning and Development Services this is an item you may recall from a little while back the county had asked to D an ax or dis annex property from the city limits related to a grant project that they were looking at as part of that original agreement the city agreed not to reenacts them for a period of five years since the county did not receive that grant they no longer need that 5-year period and are considering asking to be trionic sooner however in order to accommodate that we would have to amend our agreement

[1:00:12] because again right now our hands are tied even if they want to come back in the city we cannot annex them for five years without amending this agreement so that's the primary change to this the other major piece to this revised agreement would be a reduction in building permit fees for the jail project the calculated fees I believe are about a hundred and fifty thousand dollars this would reduce that by half some of the reasons for that jails are very unique facilities and as we estimated the number of inspections and the things we would inspect we did not we could not justify that level of fee again just because of the unique unique nature of jail many of the things that go into the construction of a jail are governed by the Texas jail commission standards and we don't even inspect as our inspectors so this is very different than a normal commercial project in that we would be doing fewer inspections than normal and inspecting not inspecting things that we would otherwise normally inspect so we're comfortable recommending that reduced fee for this case bringing them back into the city with three annexation are there additional cost sewer water or utilities that the city would experience by doing this no part of the original agreement was that we would continue to serve them with city water and sewer even outside the city limits so they're already connected to our system and in fact they would be paying the outside the city rate for water and sewer currently so when they come back in the city that their rate would go back down a little bit but there would be no additional cost to the city okay do I have a question Billy it looks like you have one I do the county to be Rio next into the city there has to be a benefited they would just leave things the way

[1:02:14] they are you know I honestly I would probably defer that question to them I mean being the are always advantages to being inside the city limits from all the services that we provide you know police and fire services that we responder services right those kinds of services that we would typically not provide outside the city limits again they that land has always been there in recent years has always been in the city limits the only reason they wanted to de-annex from the city is to qualify for this grant application so basically they want to return to the status quo and come back in the city limits you know it sounds like when we made the agreement they were pretty confident that they were going to get approval for that grant did they share in why they were not approved I guess I wouldn't say that they were confident they they felt like they had a good grant application but it was a competitive grant with other communities and but I have not heard from them why they think they may not have gotten it just curious do I have yes Tommy a couple of questions John our week there's the city going to have some expense if we lower our fees as they request are we going to have some expense that we must incur as a result of even though we're not inspecting that we may have to pay for relative to those things no I'm not aware the only cost that we have associated with permit review and inspection which we are by the way doing already part of the agreement was that we would continue to permit the building as if it was in the city limits so we're already doing that the only expense is really the staff time to go out and do the inspections review the plans plan review has already been done in fact and now it's the under construction and so it would be the inspection process but that's already being done

[1:04:18] again the only costs would be staff time so help me understand we we estimated initially did they know upfront that it was going to be a hundred and fifty thousand dollars so why are we willing and now to say half of that's okay I'm a little well from before they even started the project they came to us with this discussion and so we we had gone back and forth with them on some discussions on what that fee should be again our standard fees are based on things like building square footage and value and and all of that but as we discussed with them on this particular facility our building officials at the time did an analysis of how many things would be inspected how many inspections that would involve and based on our hourly rate for inspectors we just couldn't justify that you're still good with you you can still cover your costs with the seventy five thousand absolutely savings I think we've danced around this but I'm just looking for is somebody getting the big savings or increased one way or the other obviously they don't pay any property taxes or anything like that so that's the normal thing that a property owner would look at in terms of being outside or inside the city there's you pay more taxes inside the city but you get a lot more benefits but now they're going to come inside the city and they're gonna get all those benefits but it's non-taxable but again a lot of the that's right but a lot of those benefits that you know a citizen for example enjoys the city parks and and other things like that that I mean obviously jail facility is not going to benefit from those things really only requested it because they were trying to get those additional grant dollars and keep in mind the city also partners with the county in regard to jail facilities but is mentioned before by being brought back into the

[1:06:20] city the first responders because they're now in city limits how different is that then if they were not part of the city and how would the first responders react and what expense would there be different by the nature they're no longer in the county I mean in the city limits you know I guess I don't have an answer to that I would defer that to police and fire and I don't know what those impacts would be necessarily is it's you know with the jail having been very close to our downtown area and very convenient for our police officers and our fire it's a very easy facility to support there now I'm not going to say way out of the city because obviously we're looking to have them in the city but the distance and the costs changed dramatically from the previous locations so the question would be how much more expensive is that for our first responders to now provide those services do I have anybody from fire I thought I saw Brian done here earlier and I guess the question then would also be if we didn't annex them back into the city would our fire and police still provide first responder services or would it be left to this day David Jones the sheriff and he would provide fire services if they are not in the city limits I'm sorry I was out in the lobby can you repeat your question the question is being in the city the amount of dollars time and effort accepted to support the jail and with them being if we didn't

[1:08:24] annex them back in and they were in the county or even in the city they're further out than they would have been what additional expenses do we have for first responders based off of their new location versus their old and if we didn't and next them in would our first responders fire and police still be there to support them okay currently fire trucks do not go outside the city limits unless called for a mutual aid the amyl does run countywide in the past we had an industrial contract with out there where ups and that that stuff is right now we had this discussion with them when they chose to go outside that deal and the way the dispatch system works because they're out in the county unless they are specifically added the volunteer department would be dispatched for fire service there so now we would be obligated first responders to provide those services at whatever cost services limits achieve so basically we anything if it's inside the city oh yes yes do I have any further comments Billy it looks like you're coming up with a thought I know you said this but it didn't quite compute if the jail is outside of the city limits what's the obligation of the fire and EMTs well AMS we run countywide so anywhere in Tom Green County the Alice's are going to go which is primarily what we do we're going to the jail now we're going over there to take somebody to the hospital the fireside we stopped at the city limits in it and outside the city limits to the rest of the county line is covered by volunteers because the way it's set up in the dispatch system now you can form an

[1:10:27] agreement with the county if that's counsels choice or how are we that's been done in the past with several other outside entities but until that is done outside the county would be primarily served by a volunteer fire and to the mayor's point earlier and maybe you said this and I wasn't paying attention but right now you know the County Jail is you know a lot closer than it will be when it's going you know further out so there would be additional cost associated with the EMS right it will travel further it's further than it is from central because right now it said I'm not sure what the address is 220 blocks that's two blocks from central fire station it's not it's a little bit farther Station three out there has an ambulance and a fire truck that's probably from where their current location would be is probably a mile and a half two miles from that well within our normal range of operating if you consider where the stations are located throughout the city so it's not out of the ordinary for us so what I hear you saying basically there would not be and that a lot of additional added cost on the ems side it's bill there's a there's a per mile charge in there too so that that's covered for going transporting back to the hospitals on that side and then on the the fire side if they were back back within the city limits I mean that's just the normal operating range for us and it's not like they normally have a lot of calls they're building this jail should be built quite well into the new state standard so when we talk about annexation obviously the jail is the conversation but what other properties would have been d annexed when we'd annexed the jail where there are other properties being

[1:12:35] developed or other things being developed in that area at any weight go ahead tom this is John there's the 4-h shooting sports range and it it was right where the jail is so I'm Tony for the jail there so they've moved 300 yards down the field but there's a property line that runs right down there that we can throw a rock across does the annexation of this property exclude the 4-h I mean if we would have an accident out there at the 4-h range but EMS goes anyway it's not a concern well the answer the first question the only property that was dis they annexed was the county owned property so it did not include any other private property and the other thing I wanted to clarify was today you're not voting on annexing this property at all this just changes the agreement to allow for that in less than five years any petition for annexation from the county would come to you we would bring you a service plan analysis of what impacts there would be both pros and cons and you could make a decision at that point whether or not it made sense to Tory annex so this is just amending the agreement to allow you to even consider it in the future and one more thing I want to correct that said earlier that they've moving outside the city limits that then they now pay a higher rate for water and sewer part of that original agreement allowed them to continue to pay the in City rate for water and sewer so this won't affect sewer and water revenues or expenses at all either way they would have consumed a lot of water and a lot of sewer right one way or the other yeah yeah at this point no but yeah once it opens obviously they I'm sure they use water and sewer quite a bit well it's a much bigger facility we have any projections on the cost and expense of the water and sewer if we're going to leave it one way versus the other way again under the current agreement

[1:14:39] they're treated as if they're in the city limits for the purposes of water and sewer so as far as what we're talking about today it won't make any difference one way or the other all right I don't want to read this item again because it might be assumed I am making the motions so I am going to leave it to someone here on council to make a motion I make a motion okay Billy Tommy has made a second with that do we have any public comment with no public comment we will take a vote all in favor say aye are there any opposed with none opposed motion passes 7 0 item D consider resolution allowing the city manager or his designee to negotiate and execute a contract with the Chamber of Commerce convention Visitors Bureau allocating hotel occupancy tax funds and to set an absolute dollar amount for contributions of hot funds to the city San Angelo Civic events division good morning mayor council mr. Valenzuela um this is a new clicker so I'm trying to figure out how to do it okay so I'm going to start out with the changes to the Convention and Visitor's Bureau contract there are no changes to the monetary allocation this is really more of a housekeeping item the chamber came to us asking that we changed the ending day of the contract from September 30 there's a December 31st and that's more to facilitate their budget process and giving us the information that we need to evaluate the contract at year-end and it also clarifies the language that addresses the calculation of any unspent funds that should be remanded back to the city at year's end and with that in that contract there is a requirement that we as the city evaluate what was spent every year with these funds and how it was used and so anything that was left over above and beyond that amount that was allocated is

[1:16:42] required to be remitted back to the city every year all right so I'm a little confused why because September 30th is our year and right and we were running into some issues with again calculating the amount that needs to come back to the city and so we met with Bruce and Diane from the chamber and in the CVB and with their auditors as well and decided that if we change the contract end date to their year-end then we could have the audited financial statements in order to calculate that amount and that just makes more sense it's it's a lot clearer that way but then as you because our hot tax funds also in September 30th and we start a new year with them October 1st yes ma'am it says they're a little complicated doesn't it well if they wanted to request a different amount to begin on say January 1st of the following year we would just have to have those discussions during our budget process so that we've allocated the appropriate amount for that first three months and then the remaining nine months of the contract review the dollars right now in that contract the city remits eight hundred sixty five thousand dollars to help support the CVB what percent is that - the hot tax funds received this year so for the end of 2018 we received just under two point five million dollars so it's about a third I guess one of the discussions that we've had over the budget conversation was the idea that we relook at the hot funds allocations as it related because some are dollars some our percentage is some benefit from over

[1:18:47] and above receipts of hot tax funds and we were hoping to come up with a consistent philosophy and and strategy for those funds yes ma'am and in fact go ahead go ahead and they don't think the other part of this resolution that we're bringing to you today is a proposal to limit the Civic events allocation to a flat dollar amount because as you just said you hadn't mentioned that during the budget process and so we were bringing a proposal to you today for consideration for that percentage based allocation that comes from hot funds is Sakic San Angelo Cultural Affairs Council and there right now at a five percent basis we did look at that and evaluate whether it was a good time to bring them back their contract right now does it end until the end of 2020 and so we thought maybe we would bring that one back a little later after we've had time to evaluate it also add on the Civic events component that did go to their board and their board while they're not opposed or in favor of it they asked for that portion on the Civic events part to be tabled to allow them a little more time to study it and see what it so that was the recommendation coming from that board I think the most important statement to make you just I know here you have a comment or a question so just a moment I'll get to you is that if you take a look at what hot funds conceptually were created to do was very much about putting heads in beds and the philosophy it would be that Civic Convention vigeous Burrell primarily its responsibility is heads and beds so it would appear that they get penalized because set dollar amount where others benefit because they get a percentage and it would also be said that the convention Visitors Bureau is the largest group to put heads in feds and yet they don't benefit like the other organizations do by increased hot funds and so there

[1:20:51] doesn't seem to be correct analysis of who we do what with and whatever for based off of what these organizations do Harry I have to agree with you me right I almost always thought that when we moved away from a percentage for the Convention and Business Bureau that we should do like two for civic events and the Cultural Affairs Council I mean when you take a look at what Cultural Affairs Council does now they get five percent on that thing that's a lot of money a lot more money than they've ever gotten and during that timeframe so I we need to get to a spot where everybody has a finite amount or we need to move back to everybody gets a percentage however we want to do that but everybody's got to be on the same page I think that's generally the thought process so again making sure everybody's efforts that no one feels like they're quote being punished because this conversation is not about punishing anybody for their work their efforts and the end results but we do know the fact that the convention there's Visitors Bureau does a lot to promote this city of which all organizations benefit from and so limiting their ability when others are not does not make sense really probably should get some some additional education as to where those hot funds are out there I mean so that the people that are watching this can see this up on on the screen I mean there's $50,000 goes to the art museum and 50,000 not the art museum it goes to say PAC and 50,000 that goes to the for all of those things are there and I know they're integral to the to the visitors that come to San Angelo but if they need to understand exactly where that money is things that the I heard at the Civic events board when they talked about it

[1:22:53] was while they were you know not opposed necessarily one way or the other I think possibly when we did the CVB years ago the CV be reviewed at the board reviewed it and they were able to you know sort of give a recommendation on what they thought it would take to fund their operations and we've brought that forward from a staff perspective but I think the Civic events board had concerns about when we set that dollar amount there are other things that we may want to consider that you know really what does it cost to maintain the facilities like they should be maintained and so should additional dollars be considered in there now there's other ways of doing that like you up done in the past where Sid brings forward a proposal and and you allocate additional dollar so I think that's what they were hoping to sort of muddle through the conversation has to sort of go down this road and that is number one what part and they are good at putting on events that civic events puts on and brings good things to this city then there's the conversation called maintenance and facilities and improvements to those facilities and no one can be successful in their efforts of bringing people to town if our facilities are not adequate and so we must make sure that what we don't do is just put out all this money and then continue to allow our facilities to denigrate and not be the quality facility to put on quality event so I want to make sure at the end of the day that there's monies to take care of the facilities of which all these organizations particularly civic events and and the facilities that are city-owned and have to be City managed aren't supported and so I don't want frivolous money put towards things that don't bring a lot to the table but they do bring negative impact to the facilities yeah yes really you know I think the statement was made a little bit earlier that we didn't want anyone to be punished by using a specific big dollar amount our percentage amount

[1:24:57] well if I look at the slide that's up now it looks like the Civic events fund allocation is being punished to the tune of over a hundred grand and I think that I believe CID made a presentation to us some time in the past about the need for improved facilities he needed a new stage there was a new roof there was new chairs for the you know river stage things like that and to the mayor's point I think you know maintenance of our facilities is very very important so if I look at this slide then I would be inclined to say the percentage of the hot tax fund is more beneficial than the specific dollar amount and I think to that what I would say Billy you're correct if you is that one thirty six from the 2018 budget so what I have here on this slide is the original budget for fiscal year nineteen was I'm just over a million dollars to 1 million seventy six thousand dollars and that was just based on 48 percent of what we budgeted as revenue in the hot fund but we had a very very good 2018 and so that is reflective of not against the Civic events it's reflective of a strong economy and hotel rooms some of which have been and we need to talk through this have been because of the good oil field industry which is not civic events but it is an issue relative to the economy and the question mark is for those people who are staying in a hotel room over 30 days because they're under contract with a hotel for over 30 days then they no longer pay the hot tax so the full or our hotels become with employees of corporations the less money the hot tax fund takes in so this

[1:27:01] allocation of money although it's the proposed because it's a percentage if in fact the whole tell tax fund continues to grow which is what happened last year there would not be that difference because it's a percentage and that the hot tax fund grows that number grows the hot fund yes we could have trouble funding our operation of civic events and that's on a 48 person overall concern is what are we doing to ensure that the monies are there to protect our facilities mechanism in place mayor for that as you know CID has brought to you a grouping of projects in the past I think we funded it close to $500,000 worth either last year or the year before and so we do have that mechanism in place if he does have projects that he needs to do where he can come and ask you for authorization to either use his fund balance important or in the hot fund and so that is the way we would address that in the future I wanted to just tell you how I came up with the amount of nine hundred forty thousand dollars as a flat amount last year their expenditure budget without any of the other venue revenues or expenses just from the hot budget that was funded was nine hundred thirty thousand eight hundred eighty six dollars and so we thought we'd start with nine hundred forty thousand dollars since it's the first year of a flat dollar amount to give them a little bit of cushion and to allow them to see how that budget works for them as you also know they can still come back with a budget amendment to you if they see that that amount is insufficient or if they do again have projects that come up that need to be completed there's no limitation here this is just the budget at which any progress and hot tax would benefit they would benefit within the budget the Civic events budget is there a percentage or a dollar amount that is budgeted in their budget to maintain facilities that's a key question is for this year but last year it was skewed because again they had that five hundred

[1:29:02] ish thousand dollars that that council did approve for them to do projects so in their capital and it's a little skewed but let me see if I can find their original budget for this year Harry I think you have a question while we're looking yeah while we're looking at that if you will go back a little bit in history there was at one time 48 percent for the Civic events plus I believe three percent that was to maintain the facilities that was at the same time that there was a percentage to the cultural affairs and also to the Convention and Visitors Bureau now I don't know whether that changed that percentage changed or we combined them somehow or other when we made the change to a dollar amount of the Civic events about seven or eight years ago but the bottom line is is that used to have a separate fund I believe we have a lot more questions and a lot more information we need before we make any final decisions because I think this conversation is important to the city it's important to the health of the quality of life and making sure we continue to bring people to town to support this economy and I don't think we have all the information we need today to do that but I think what you're asking us simply to do today is to allow the Chamber's the CVB to go to December 30th instead of the 31st instead of September 30 this so along the way we can continue to look at more numbers allocations and have a conversation about direction going forward okay sounds good when their board can come up with any kind of repercussions yes you know to Harry's point of all being on a percentage or all being a dollar amount I too would like to hear from the organizations that are getting these hot funds so that you know they can make their case for percentage versus specific one of the reasons why it gets

[1:31:05] complicated when you go to dollars only not percentages is if in fact you have a tough year and your hot tax funds are under you've already a liqu ated dollars to all the organizations which will be short of what's coming in for revenue and so the percentage protects you from up or down and hot tax funds so I would say if we make it all equal I would be in favor of a percentage based across the board so we just we need look at a big picture of a lot of things I think there's some other organizations that want to have a conversation like this so right now I need the motion to accept Daniel no the way it's actually written in here Theresa we put on this motion needs to amend the resolution to leaving any provisions related to the allocation of funding for civic events so that we're only approving the portion that's the contract I would make that motion that is the motion and is there a second with Lucy second is there any public comment good morning Steve Mahaffey current chair of the Civic events board and I do appreciate all the questions and thoughts that came up today because we had those exact same questions there's a lot of history with this hot funding area I'm glad you made that comment because it used to be all percentage based and there were one-time projects that came to be that then the allocation was a flat time fee and so through the years we continued doing flat flat fee allocations so I am truly in favored not on behalf of the board but personally in favor of the percentage base because it is self-regulating you know if you review the tax code tax code 351 it is all percentage based and it is that way to self-regulate I'll bring the arts for instance you were only required to give 15% to the arts so if you have a extremely down year and you are contractually obligated to give flat fees to these certain individuals what are you gonna do you

[1:33:07] could be an you know violation of the actual tax code because it's not being regulated on percentage based so again we would appreciate the motion to table this item so we can have further discussion you know I will say Mary you made a great strong comment a few months back that we have boards for a reason and we want to bring relevance to those boards and allow these boards to discuss and vet this information for you guys and bring a good you know amount of information for you guys to discuss to vote on so I appreciate that any questions thank you any further public comment with no further public comment we will take a vote all in favor of the motion say aye any opposed motion passes 7-0 we will now move into closed session Theresa how long do you think we'll be in closed session I think we have two items that could take a little bit of time so I would think maybe an hour to an hour and a half will be a in closed session for an hour and a half which means we are a journey 10:06 so we will be back at 11:30 to finish the meeting open government chapter 551 open meeting subchapter D exceptions to requirement that meetings be open under the following sections a section 55 1.07 one to consult with attorney when the governmental body sixty advise of its attorney on a matter in which the duty of the attorney to the governmental body under the Texas discipline and disciplinary rules of professional conduct the State Bar of Texas clearly conflicts with this chapter regarding the solid waste contract and B section five five 1.07 one one a consult was attorney when the governmental bodies six the advice of its attorney about pending or contemplated litigation regarding cleat and TMP a section five five 107 to deliberation regarding real property a

[1:35:11] governmental body may conduct a closed meeting to deliberate the purchase exchange lease or value of real property of deliberation at an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person reference sixteen point three six acres P kuzin Necker s - oh six four seven a - one five six six there we go I've been 21 there is nothing to announce from our closed session so we will now go to announcements in consideration of future agenda items are there any no but I would just like to remind everyone to go vote vote go vote Lucy says with that do I have in a motion for adjournment move to adjourn and all a favor aye any opposed motion passes 7 0 this City Council meeting is officially over at 11:22 a.m.

Captured 2026-07-26 · source: youtube.com/watch?v=oI2uU2omSqU