San Angelo City Council 6-4-19

[0:00:00] our chaplain JT please come forward goodbye your heads with me please dear Heavenly Father we come to you today we ask for your presence in this meeting today Lord we ask for your guidance and for your wisdom to be upon all of those that have to make decisions here today Lord father let it always be in the forefront of our minds father that we represent thousands today they couldn't be here they're out working and doing the things that they need to do to attend to their families father I just lift up our city manager's office and their staff our council members and our mayor in our city attorney's office and their staff today Lord as they bear so much responsibility for the management and care of this city Lord we give you thanks today for the rain it's blessed so many it blesses our agriculture and our farmers in the area and also Lord RS that you be with those who might still be displaced from their homes Lord you're with us when the rains benefit us and you're also with us when the storms ravage and do damage for their yard and so we give you praise and glory in all of those moments father Lord also asked for favor and blessings today for for Teresa and our birthday and all those that are sharing birthdays today Lord we give you praise and glory and honor and the Lord it really truly is an honor to represent our city father keep us humble don't let pride be an issue let us work together and we pray for unity in this community Lord in Jesus name Amen with that we will ask that archer hurt emery hurt and kindergarten Inara her please come forwards to do the pledges I might have mispronounced one name my apologies but you'll correct me why don't you come up here okay why don't we the flag of the United States of America

[0:02:19] to the Republic the Texas flag I pledge allegiance [Applause] it was short cuz you you were fast with that we have two pledges today the first one will be our proclamation of June 19 20 19 as Juneteenth 2019 celebration day I'm sure I have folks in the audience who'd like to come forward as we read the proclamation and accept the proclamation at my hip president Abra Abraham Lincoln issued the Emancipation Proclamation September 22nd 1862 to abolish slavery and grant freedom to black slaves in the United

[0:04:25] States the effective date of that law was January 1 1863 preceding the 13th amendment and the ratification of this amendment December 6 1865 Union General Gordon Granger took over the state of Texas using military force of more than 1800 troops to enforce the Emancipation Proclamation arrived in Galveston on June 19 1865 general Granger read order number three to the countless slaves who gathered which in part read quote the people of Texas are informed that in accordance with the proclamation from the executive the United States all slaves are free the San Angelo Juneteenth committee has consistently recognized June 19th as the Emancipation Day in the state of Texas and considered a day worthy of remembrance and celebration in honor of their ancestors therefore I Brenda Gunther mayor the city of San Angelo Texas on behalf of the city council do hereby proclaim the month of June as african-american Heritage Month and June 19th as Juneteenth 2019 celebration day in San Angelo Texas and invite everyone to join in learning and celebrating these special contributions to freedom and equality in witness whereof I have set my hand and have caused the official seal the city of San Angelo to be affixed this 4th day of June 2019 [Applause] on behalf of the Juneteenth committee we would like to thank the mayor in the city council for issuing this proclamation we thank you and we also invite you everybody here to come out and be in our parade this is going to be the biggest parade that we've ever had and we're gonna have some great food so

[0:06:32] if you like good barbecue cold drinks and watermelon come out to our festivities and at this time I'm going to ask my chairman of the parade to come up I would just like to say on behalf of the jodean committee we would like to express our appreciation to the mayor and to the city of San Angelo the Recreation Department the police apartment to the citizens of San Angelo for the systems that you've given us and putting all this momentous occasion and as friend a wrap said this will be the best Jo tape that we've ever had and we would invite you to come out and to help us celebrate alcohol incendiary law it's a community celebration and as Robin Crowder used to say we do it better when we do it together the parade will be on June the 15th the it'll start at 10 o'clock we will line up in front of the old call the school and we're asking people who are going to be in a parade be there about 9:30 or quarter to 10:00 our person will be there to line you up you don't have to send any reservation anything just show up y'all come [Applause] our next proclamation will be as

[0:09:02] national homeownership month do I have people in the audience who would like to come forward and receive this proclamation on recognition of June 2019 as national homeownership month we would like to take the time to celebrate and promote the modern American dream of owning a home the National Association of Realtors President Elizabeth Mendenhall says quote home ownership changes lives and enhances futures and many Americans see it as one of their greatest hopes these individuals are counting on the nation's 1.3 million Realtors to champion and protect homeownership and help make it more affordable attainable and sustainable according to the San Angelo Association of Realtors the average market price is up twenty two point three percent from last April 2019 we would like to see San angela succeed and thrive in this market and continue to offer new and old residents a great place to live and work therefore i brenda gunther mayor the city of san angelo texas on behalf of the city council do hereby proclaim the month of June 2019 as national homeownership month in San Angelo Texas and call this observance to the attention of all of our citizens and witness where up I have set my hand and have caused the official seal of the city of San Angelo to be affixed this fourth day of June 2019 ok so on the behalf of the San Angelo Association Realtors we really appreciate the mayor and the City Council for offering this proclamation to us home ownership is the American

[0:11:05] dream right so and it's also the best way for the average American to build wealth so it's a great thing every American strives for this so thank you again for this proclamation block Proclamation [Applause] at this point we will open up the meeting for public comment issues or items that are not on the regular agenda may be raised by the public at this time citizens should speak from the podium begin by stating their name and limit remarks to less than three minutes council members may request that a discussed item be placed on a future agenda the council takes public comment on all regular agenda items during the discussion of those items do I have starting with building anything you would like pulled from the consent agenda oh I should say wait a minute did anybody have a public comment I'm sorry guy please come forward morning Mary Council mr. Valenzuela guy injury's I'm the director of economic development for the city of San Angelo

[0:13:07] Development Corporation we don't often get to know exactly who's watching us on TV but recently I met a very lovely lady that just turned 93 years old that watches religiously not only City Council but the Development Corporation board meetings she's also still actively involved in our community with the railroad museum and unfortunately in the recent tornado as she was taking shelter she was injured in that process so I would like to say to Nadine Johnson happy birthday belated get-well-soon thank you for your interest and service to the community in San Angelo thank you thank you happy birthday Nadine do I have further public comment no further public comment now we will go into the consent agenda and I will ask starting with Billy anything you'd like to pull from consent agenda Billy yes mayor I would like to pull item E and item in um Nepal Tomi ma'am with that we will exclude items II I and in from this vote to approve the balance of the consent agenda items so do I have a motion to approve the consent agenda with so moved by Harriet second second by Billy any public comment no public comment we will approve the consent agenda with the exception of item E I and end all in favor any opposed none opposed consent agenda approved we will now move to item ii consider awarding wuo six one nine Martin Luther

[0:15:13] King Boulevard and third Street valve replacement and water main repair to darnell construction LLC in the amount of 500 1716 and 25 cents budgeted for purchase fiscal year 2019 and authorizing the city manager to execute any related documents Allison you're here okay Billy I'm Allison could you perhaps walk me through my memories not what it normally is but I don't remember as a matter of routine that we have on consent agenda replacing water mains in different parts of the city so I'm wondering why this is on the agenda if it has something to do with the amount that we're going to have to expend there and just help me as well as citizens at home to understand why this one is costing so much yes ma'am so at MLK and Third Street we have an intersection of two very large water mains we have an 18-inch main and a 20-inch main that come together and they actually connect to each other in that intersection what we have is a leak there at the intersection between those two water mains and so people may have noticed the coned off area in that intersection for quite some time we had to put a set of plans and bid documents together for this repair we can isolate that section or that intersection with those two water mains to make the repair but we would unfortunately put out a very large portion of town out of waters specifically there's a clinic in that area McDonald's Starbucks Julio's you name it in that area and we would put them out of water and not just for a couple hours for several days so what we had to do is we have to have line stops installed on both those water mains due to their size and basically what that is is a temporary valve that shuts the water off of that of that water main and allow us to get into that intersection and make that repair we'll be replacing some of the 18-inch cast iron main as a part of this project and hopefully in a

[0:17:17] future project we can continue up and down MLK and eventually into Randolph and replace this 18 inch water main but because of those line stops that is what drives the cost of this project it's probably about half the project it will be the line stop installations on those water mains those line stops will allow the businesses and residents in that area to continue to have water without interruption as we repair that is that I'm understanding yes ma'am we hope that we can isolate just that intersection and so we shouldn't have anybody without water during that time period thank you any other questions for Alison on this item then may I ask for a motion to approve item ii motion to approve item email okay by lucy and any public comment on item e with no public comment on item e we will take a vote all those in favor of approving item issei I opposed motion passes six zero we will now move into item I which is consider resolution authorizing the adoption of the 2019 2020 for capital improvement plan for the city of San Angelo hi Tina good morning Mary Tina tiersky director of finance my question is I have had a lot of constituents from district 4 wanting to know about the MLK restroom so when I was looking at this last night it wasn't at the tops of what I wanted to know is how do we get it to come up or to be brought up - yeah high priority we depend on department directors usually to submit these projects and then we compile them into this report and when we go to look at capital needs and equipment replacement needs and in fact we're actually going to talk about those things that our next meeting is one of our budget topics we usually ask our managers and directors to prioritize the projects that they've submitted and

[0:19:20] help us help help us help you basically decide on priority levels for the projects that are in the CIP that's all we're doing today is just consider it yes and we wanted to make sure we had the CIP adopted in this meeting before we went to talk about prioritizing and actually funding some of the projects that are in it is required of us that we do approve the capital improvement plan before we go into budget session so yes Harry just to follow up on that I have also had many constituents in the community asked me about prioritizing this I really would like to see Carl and that group move this up to the 1920 instead of the 2021 the second item out there and one that we've already said that we want to make a priority we've got to do something with the drainage in this community know that the rains that we've had in the last week 10 days are somewhat unusual but the bottom line is is there is water running through people's homes and we've got to figure out a way that we can we can address that you know you might comment on the master plan for drainage that is being worked on as we speak we actually we had a presentation with Shane a few selections about the probably four months ago and it talked about the the drainage master plan that will be bringing forth for approval because the plan we had actually dates way back to 2020 so we want them I mean ten twenty twenty yeah 28 2010 I'm sorry 2010 our but regardless we want to make sure that we update that master plan because back in 2010 we did have the ordinances for drainage were approved so we know from the year 2000 when the actual the plan was actually assembled in those ten years really we didn't have a plan in place to address drainage until 2010 so we do know that the city they develop or those ten years so we need to do everything we possibly can to look at where we are with our drainage are there projects

[0:21:22] that we can look at like regional detention ponds that I actually be a lower cost to the city but still address a wider area so those are the canopic type of things we're looking at that Shane will be coming forth in presenting to the City Council for approval in the future but again it's something that will be addressed and absolutely we did have a lot of rain especially Sunday it was a very unusual man forecasted and so the sky opened up and we there are some areas that showed about 7 inches 7 1/2 inches of rain so what we experienced was the equivalent of either 25-year rain event or a 500 year rain event depending on where that water fell so when we receive that much rain really even the the drainage infrastructure that we have in place just cannot handle that much rain so it's very unusual we received a lot of calls a lot of emails but those are things that we want to work through as Harry mentioned a while ago we do want to make sure that we develop a plan but again we want to make sure that we have a good master plan in place before we start spending money we want to make sure we allocate that money toward projects that have the biggest impact they were there further comments on this item I see somebody else's hand I thought I did I guess I always need to plug Street so I know that's gonna be a part of the process we I'm with Harry we got to do something better drainage in our street so that's coming I realized so remember it takes money to do that so with it was a matter of finding the money to do the projects but most importantly I think we've got to have a master plan whether it is in terms of drainage number one because if we don't deal with the drainage issues before we deal with the street issues we're wasting our time and money and I don't think we need to do that so we look forward to this master plan for drainage do we have a time frame when we'll be presented to City Council I will as Shane if as far as the time for he's sitting there Shane's been very

[0:23:24] busy lately so I'm sure ability to work on this has been impacted by the rains and the storm so no pressure shame but when is it going to be done mayor council we're planning hopefully we're gonna bring the recommendation for the actual engineering firm that's going to conduct the the drainage plan for us and hopefully bring that to you hopefully by next meeting at the first July first meeting in July at the latest bring that selection to y'all for approval and then once they start hopefully within about six months timeframe will actually have a completed plan and be able to bring that to you for adoption so basically we're looking at the beginning of 2020 before that plan will be available because July is like this okay so we're looking timeframe for completion that's so that's kind of where we're we're hoping in and actually we're wanting to somewhat do this in phases to concentrate based on based on some of our street design that we have going on right now specifically College Hills try to do this do the project in phases so we can actually incorporate some of these hopefully some of the design and [Music] mitigation efforts that can that can help and aid in the design of the College Hills project that we have that we have in design right now and I remind everybody to shop local support local save local because it's local dollars that helped make these projects happen when we need those sales tax dollars to provide funding for these projects so with that Lucy did you have a yeah I was waiting move to approve item as presented okay with a motion and a second do we have any public comment on item aye no public comment we'll take a vote all in favor of approving item I say aye

[0:25:27] none opposed motion passes six zero we will now move into item in which is the second reading and adoption of an ordinance amending the budget for the fiscal year beginning October 118 and ending September 30th 2019 for new programs and capital improvements Your Honor 18 of my question on that is I noticed that there was two hundred and fifty thousand dollars noted for storm damage and I'm thinking that was the tornado that went through the Bradford addition it's why we're amending the budget is that about and yeah so what specifically would that cover the two hundred fifty thousand it was Shane to come up here yes but it was it was part of it was a tree removal that debris removal the processing of cleaning the chipping and hauling the storm debris exactly as a part of this is a part of the cleanup efforts that we had we had of course a ton of storm debris not only at the Coliseum shot but also out at the lake side as well too so this is covering the debris removal the chipping of all of the of the brush debris and also the partial hauling of the materials once once we got them to the staging areas to get them into the landfill as well - okay so it doesn't cover salary overtime or anything like that it's strictly for just for the continent the contract did the work the contracted work that we had performed services that we know man we had a the contract with try to think of that I know the name of the contractor but I'm trying to think it was company but it's okay compact remember off the top of my head the name of the company that we

[0:27:31] contracted with for the for the brush and brush chipping and debris management I drove through that area last night and you know it really has cleaned up well aside from the damage to the individual homes you know the yards the streets it they did a good job of clearing that when you look at the amount of debris still out at Lake Nassau worthy or Knickerbocker Road and I mean it's I mean it's it's hard to imagine that much tree damage and debris and I still have crews going throughout town picking picking up limbs and brush debris throughout town so I still have crews out still picking it up so we're not through yet Thank You Shane I'm going to approve this item public comment please with no public comment we will take a vote all in favor say aye aye with none opposed motion passes we will now move into the regular agenda we'll start with item a amendments to plans and agreements resolution adopting an annexation plan for the city of San Angelo to consider a resolution amending the city of San Angelo Comprehensive Plan by amending that annexation program map item 3 consider authorizing the city manager to execute amendments to the interlocal agreement between the city and Tom Green County providing for subdivision regulation within the extraterritorial jurisdiction and John you're making the presentation thank you John James Director of Planning and Development Services just a little bit of background the city adopted an annexation plan or updated it back in 2009 there have been some changes in state law that specifically defines what an annexation plan is and so we basically have to change the name of

[0:29:32] what we're calling our annexation plan because the we don't intend to annex any areas that are required to be in a formal annexation plan for the state so the the first item of the three items that you're looking at today is simply adopting a resolution that says the city of San Angelo is not intending to annex any properties required to be in an annexation plan and so the second item that you're looking at is what used to be our annexation plan we're renaming our annexation program and that's basically showing those areas that we think may likely the city may expand into over the next we're looking 20 30 50 years out to ensure that we're appropriately planning for the long term I didn't include it in this presentation but we have a map of how the city has grown over time and if you compare the boundaries from 1920 or 1950 the city to continue and grow and develop the city has to expand and so that's part of what we're looking at here is ensuring that we can continue to grow and expand and so again this updates that annexation plan in some areas we've shrunk it a little bit as an example we had in our annexation plan the State Park and we don't see any reason that that would be necessary to pull that into the city limits also some areas out near twin views that's another area that we excluded as well as some areas that are completely developed already some of the large lot rural top development whole subdivisions that have been developed some of those we've excluded but we've also pulled in some areas in particular along what is the potential interstate corridor to make sure that we're including those within our annexation plan so that we have the ability to grow into those areas if and when an interstate comes to town the other thing that prompted this at this time is the

[0:31:38] city's extraterritorial jurisdiction the area we have some regulatory authority outside the city limits is currently three and a half miles once we officially hit a hundred thousand population which we expect to be in the 2020 census that will by state law automatically jump out to five miles and so if you when we get to the map you'll see if you just imagine that not quite doubling but extending quite a bit out in discussions with the development community and with the county we didn't feel like we wanted to maintain that control over the entire etj the main thing that we have within the ETJ in terms of regulation is subdivision ordinance we regulate and oversee the division of land in that area again back to the issue of helping ensure that as we continue to grow once the city limits gets into that area we do have adequate property records we have adequate or the potential for adequate water sewer roads and all of that that's the things we look at in the subdivision process you did have an meet with the development community in custody see guy Andrews Michael Looney to make sure that anything that they're in discussion with or have had been in discussion with is included in this conversation yes this went through our full process including the development task force it did go to the Planning Commission as well and got their formal recommendation as well as informal meetings with different groups including the county as well as I mentioned this will be the third thing that you're looking at here is an amendment to the ETJ agreement with the county by state law we have to have an agreement with the county saying who will regulate subdivisions within that ETJ area right now that agreement says the city will regulate and review all subdivisions throughout the entire ETJ what this revised agreement will do will pull that back so that we're only looking at subdivisions within our annexation program area everything outside of that

[0:33:42] will fall to the county to review those subdivisions and that's that came the discussions on that came out of some discussions about the subdivision process where we've gotten a number of developments that have asked not to build to city standards but to build this county standards and we think that's probably okay when you're out at the periphery when you're three you know three and a half miles out side the city limits it probably makes sense on the other hand if you're we've added developments literally across the street from the city limits we think that's very likely to become incorporated into the city at some point and so those are the ones that we push more strongly for building to full city standards and so by adopting this map and shrinking the area that of our concern then we can ensure that the areas that we care about we're holding to full city standards but the areas outside of that we're free to allow the county standards to apply in those areas so in 2020 when the census is done and it goes from three and a half miles to five miles have we reviewed what that five mile looks like and whether there's potential areas that that need to be part of this ETJ conversation well yes we've we've looked at the five miles but in our reviews and all the meetings we've had the boundary that you'll see and I'll go on to that map now we've got some zoom ends of it too but none of that really the the only place we even touch the existing three and a half mile is is right up here and again that's not in our current annexation plan but you can see here they at least the current proposal for an interstate corridor it comes right through there and so we wanted to extend up north to make sure we're including that but everywhere else we stay within the three and a half miles so we don't foresee

[0:35:43] really any need once we go to five miles to extend out anymore in terms of the annexation plans you point out 2105 on that map so everybody has a relationship to what we're talking about believe this is 2105 of them seeing that correctly and again that that's basically the end of my presentation we do have some zoom in maps if you have questions about particular areas we can go through the looking at each area but again you're formally adopting approving three different things today one is the annexation plan which says we we're not annexing anything that the state requires to be an an annexation plan number two is the new annexation program which are these gray areas and then number three is authorizing the city manager to negotiate that revised agreement with the county okay do I have questions from Council Billy I have a question John could you point out 2288 on on your map and my question is you mentioned the State Park I know Highland range is you know just right north of that I guess it would be is that in the subject potential annexation yes that that I believe that is within our potential annexation area and 2288 all of this area in the dark gray is potential annexation area is that what you're saying yes thank you do I have questions from Council any other questions okay do I have a motion for approval second by Harry do I have public comment on this item with no public comment we will take a vote all in favor of approving as presented say aye aye with none opposed motion passes 6 0 item B is consider ratifying cos'è

[0:37:56] DC's resolution authorizing the use of sales and use tax funds in an amount not to exceed $60,000 to provide an economic development incentive to Jack Pete graves and Kimberly D graves DBAs J's deer and wild game processing and died you're presenting I am Drew's direktor of economic development city of San Angelo Development Corporation this item does come as a recommendation from the Development Corporation board for ratification I know that Shannon really wanted to be here because she has done a just a magnificent job of our business retention and expansion program and this is a along with that I have my mention very good help from our public information office with Anthony Wilson and brian groves been very instrumental in getting word out this is a very good example of how the economic development sales tax benefits your local businesses and not just larger businesses but businesses smaller businesses within certain industry codes that qualify so this is a smaller business what Jays deer and wild game processing does is it provides custom processing taxidermy services for a wild game the expansion that they're proposing is ready to eat meat include sausage brisket beef jerky etc the expansion would include a new 5,000 square foot facility at their existing location where's the existing location I'm not exactly sure about know it's just south 270 it's on the clm in south 270 it is just inside this yes so everybody's aware where it is right they currently have four employees at this location they anticipate hiring at least four more employees but up to 15

[0:40:00] additional employees within a three-year period of time the average salary is $35,000 we do require within the business retention expansion bylaws that they provide a salary that's at least the minimum prevailing wage for Tom Green County for that particular industry code and they are the prevailing industry as thirty four thousand 160 so they are providing higher than the average prevailing wage they anticipate investing three hundred and fifty thousand dollars for new facility and two hundred thousand dollars in equipment for this for total capital investment of five hundred fifty thousand dollars now here's a breakdown of the incentives in regard to yes they would once they make the capital investment amount of $550,000 we would provide them with grant of $45,000 they must retain at least four other current employees but they had the ability to earn a thousand dollars per employee to the creation of fifteen full-time employees so the total maximum amount that they might be able to earn in this grant is sixty thousand dollars so be glad to answer any questions you might have in regard for this I have questions from Council no questions from Council may I have a motion move to approve Billie moves to approve a second by Harry do I have public comment with no public comment we will take a vote all of those in favor of supporting this sixty thousand dollars from the Economic Development Group say I with known opposed motion passes 6-0 our next item is item C which is the discussion and possible authorization to apply for a 2019 federal build grant application for college hills and we have Lance

[0:42:06] Overstreet here to present it morning council Lance Overstreet engineering services today I just wanted to have the opportunity to talk to you guys about the some possibilities that we have with a grant application one thing that the city has been doing is with all of our capital improvement projects we've been kind of investigating potential grants that could help to take some of that financial burden for us and we have come across a build grant which is put out by the US Department of Transportation they have yearly applications for this build grant and so the 2019 portion of that build grant is an application that's going to be due very soon these grants are competed on a federal level and so that's something that we will be looking to as well the application deadline for this is actually going to be coming up here in July but what these build grants do is they actually look at what kind of improvements are being made in terms of the the infrastructure public health and safety things how those things are being addressed what it does in terms of connectivity with other other items that you have in the area and then also to how does it facilitate some competitiveness or economic growth and those types of things and so the specific bill grant that we're looking at is is actually pretty pretty nice and that it can actually fund up to twenty five million dollar project that award minimum is usually between one and five million kind of depending on what your project is and your classification is but the other nice thing is that it actually can be funded up to 100 percent with no match and so rather than there's a traditional 80/20 because of the size of San Angelo being under two hundred thousand were classified as rural and so it actually could be up to one hundred percent match and up to 25 million dollars which that is a significant project for for the city if we were to receive that kind of funding the other thing too is that the way the bill grant has done is that every year they split

[0:44:09] those award funds up between what they call urban and rural and so we're not necessarily going to be competing with the other urban items and other cities we're actually going to be competing with rural cities that are under two hundred thousand and so it's it's a very possibility possibility what we looked at is we looked at all of our capital improvement projects and decided which one that's currently kind of on the books we thought would actually be the most competitive and compete the best with all the other stuff federally and we really believe that College Hills is going to be that now one thing that we have looked at is that if we apply for this in July and we are awarded it we will be notified in November and then we will have a pretty tight turnaround that we're gonna have to have the design done because we will have to award the construction side of that contract by September of next year that says 2021 but I believe it's actually 2020 and so it is going to be a pretty quick turnaround on that and then construction by 2026 well that lines up with the College Hills project very well and one thing that we are looking at in terms of the call chills project is the scope of it and how that fits in with what we're doing with this build grant and so as you guys know that the College Hills project that we have on the CIP is inside the loop it goes from loop 306 on the south side up to Avenue in some of the things that we're looking at for that project are the roadway reconstruction we're looking at how some of the drainage is going to be contributing to that as you guys know College Hills you know becomes underwater a lot there at the red Arroyo and southern down by the sunset area also to the red or a trail that's so popular how we can interconnect that even more so and so this project is actually looking at sidewalks that wax ago the entire length of that portion of college Hills all the way up to Avenue in there will be a bicycle lane that connects all that up through Avenue in so the benefit of college Hills is that

[0:46:11] we will have connectivity from Avenue in to the loop and sure with the Knickerbocker all through the project and through the ready Roy trail and some of the existing stuff the other thing that you look at when you're when you're talking about these build grants is how it impacts health life and safety and as you guys know anytime it gets any kind of rain we have to shut down College Hills because take pictures this weekend to put in this application there's enough pictures floating around you know that Nix will alert that comes out to stay off the roads is because our first responders are out there trying to pull people out of the water that think they can just you know drive around don't drown we remind everybody turn around and don't drown exactly and so some of the things that this project is going to be able to do for us is actually offset some of the costs that were associated with this project I pulled up the opinion of probable cost I'm just so you guys can understand the utility portion of that project is going to be about four million dollars the roadway to just kind of go back with what's there is going to be between four and six million dollars the drainage component to handle the underground stuff is going to be a minimum four million so we are looking at somewhere around a fourteen million dollar project without significantly impacting the navigability of college hills in terms of flooding and in terms of rain events and so if we were to able to receive this grant it has a big benefit because then we can actually step up that project get a higher level of protection for that roadway now what I will tell Council and so the public understands is it's not going to solve the flooding in the floodplain that's the whole idea of the floodplain being mapped is so that people understand the floodplain is gonna flood but what it's going to do is potentially allow college Hills to be navigable even during certain storm events so that way we can continue to have traffic on there safely and have a safe place for people to convey and drive and things like that and so what we're asking Council for approval of this is that any time that

[0:48:15] we apply for a grant we have to have council approval to apply for grant through the city and this is a reimbursement grant and the reason why I mentioned that is because there are gonna have to be some capital funds set aside for us to pay for things and then it'd be reimbursed and some of the grants we've had in the past that's been a little bit difficult because we have this vision that okay if we're getting seven million dollars we can reduce our project by seven million but we still have to pay for that in advance and then have that reimbursed so there will have to be some funds set aside to to manage that project during the time of it but if you could even offset a 14 million dollar project or if we were to be able to redirect funds to have a higher level protection if we were to get a 20 million dollar potential grant that could make a significant impact and how that college Hills is navigated and things like that I would say put as much as many resources and as much resources as we can into applying for this grant it's obviously something that we need would benefit aggressively from and so I certainly support the application and I can't imagine someone would want to turn us down so all those pictures says sell the story do I have questions from Council with it was a motion and a second do I have any public comment on this presentation with none we'll take a vote all in favor approving the grant applications say I opposed mash motion passes wait a moment Mary I failed to we put out press releases but it's tradition to introduce our new directors before the City Council and Lance Overstreet has been one of our proven high performers and we're very proud to have them on staff as our new city engineer congratulations well deserved and with that I am opening up the floor for public comment with no

[0:50:24] public comment we'll take a vote all in favor say aye aye none opposed motion passes six zero we'll move in to item D which is a public hearing and first reading of an ordinance amending a pendens a fee schedule by omitting article a6 0.005 a park facility and activity fees for youth leagues and tournaments Tina I think it shows you on ma'am thank you that we brought to you when we first brought the first round of fear reviews and for recreation where we were proposing a range of fees and we didn't have very good information for the cost of service so you asked us to bring that one back separately and so this is bringing those back originally there were four fees that were being proposed we've narrowed it down to two that we're changing and the first one is the track fee the current fee is $5 we're proposing a fee of $5 per spectator and $10 per athlete for the track meets and the cost of service is $15.61 and the financial impact is $700 in the cost of service is relative to the $10 so the athlete or what are we looking at here well because we're charging five for spectators and ten for athletes they're saying it's 50 and a hybrid hybrid yes ma'am okay do I have questions for Tina on this particular fee and when you say track what's track mr. Casey morning Bryn Casey recreation manager I'm good see me are gonna see you see you city manager in City Council on track refers to youth track program that we have every summer we average about 140 this year we have 155 participants and this particularly is for we hold a circuit meet which other cities do not do but we do hold a circuit meet to get the kids ready and kind of train them what happens at different meets when they go to other cities and then the larger one eventually and we kind of wing the parents off of the kids because

[0:52:27] they're not allowed on the track in the future so with the $5 absolutely with the $5 for the spectator than $10 per athlete it does come up to the cost of service that was requested thank you the next fee is for recreation for tournaments we currently don't offer this program so the current fee is $0 the proposed fee would be $50 cost of service $48 in the financial impact $1,000 so if it doesn't currently exist have we never done this before we just now attaching a fee to it I believe it's a new program just attaching a fee to it okay next and that's it that's all I have for you today do I have further questions from Council on these fees with a motion to approve by Harry in a second by Tommy we will ask for any public comment with no public comment we'll take a vote all of those in favor say aye any opposed motion passes 6 0 item E is discussion and direction regarding hotel occupancy tax fiscal year 2020 budget allocations and funding of eligible capital asset needs Dina Thank You mayor so we wanted to bring this to you is our first budget topic for the fiscal year 2020 budget the first slide I hear I have here for you just showing how much hotel occupancy tax we've collected in the last several years and the reason I like to show you this slides just remind you of the volatility of hotel occupancy tax and that it's operate similarly to the sales tax and you don't want to over obligate yourself with this fund and any one year and that the surplus can then be used for projects or for other council directives any questions on that

[0:54:31] side and if you have a comparison from 2015 to 2019 in terms of the number of additional hotel rooms available no ma'am I don't provide that kind of information I'm sure we could get it for you I think it would be interesting to see where the growth is whether it's in a percentage of occupants e'er or a combination of hotel rooms plus occupancy okay and then we just kind of wanted to show you where we are as far as year today in this and this fund and Soho top conceit X is that 68% of what we budgeted when we were 58 percent through the year so it is operating well this year we're projecting at your end if budgeted flat for the rest of the year to bring in almost 2.8 million dollars in this fund and we budgeted 2.2 for 2 as you can see here the the other expenditures those are just based on what was budgeted you know the allocations that we have which I'll show you on the next page but if you have any questions on the revenues or expenses year today information I'll be happy to try to may have a question on this slide this information all right move to the next line so this is the hot fund distribution and the way we allocate out currently we're obligated to $50,000 for the San Angelo Performing Arts Center and that's for a management fee of the auditorium that contract does expire on 9:30 of 19 so we were working with that organization to update that contract and get it renewed before October 1st the San Angel Chamber of Commerce receives $865,000 as a flat amount for their Convention and Visitors Bureau the San Angelo Cultural Affairs Council receives five percent of whatever we budget actually no not of whatever we budget five percent what we actually receive excuse me and so uh with the beginning budget of 2.2 for two million dollars that would have been a hundred and twelve thousand one hundred thirty three dollars but of course as we know it's trending up so they're actually going to receive a

[0:56:33] little bit more than that this year and you want to talk about when that contract expired that one expires 930 of 2020 the next organization is downtown San Angelo as you know the city's committed to funding seventy-five thousand dollars of their operations half of it is here in the hot fund Fort Concho receives a flat amount of $50,000 civic events is that forty eight percent again that 1 million seventy six thousand dollars is 48 percent of the original budget and so again they're trending a little bit higher than that as well this year and then Texas Bank Sports Complex receives a flat amount of $50,000 and so that's really what I have to present as far as slides go today but I do want to get some direction from you all before we bring back the actual hotel occupancy tax budget when we do our budget workshops and so if we could maybe discuss there are going to be any changes to that budget or if we just want to stick with what we have here in front of you Harry you have a comments or questions well ever since I've been on this council and and I know the mayor feels very similar to this we've got to either get everybody on a percentage or everybody on a dollar amount we just cannot operate where we've got organizations on a percentage and other organizations on a dollar amount and since we've got looks like five on a dollar amount and two on a percentage I would suggest that we move that particularly we really need to get that spot so everybody understands what they're going to get every year may I have something I understand what Harry saying and been an accountant I certainly defer to him on some things but not on this you know I look at the Civic events budget and the 48% how long have we had this percentage for civic events Tina just one moment 48% has been as long as we've had thee

[0:58:36] the finest okay and you know I look at civic events and and I think about all of the assets because we talk a lot about the assets that contribute to the success of our city and our civic events venues is certainly one of those areas you know we had the Colosseum in the river stage and the Paseo and in this building even I think would come under this and there's always stuff that needs to be done I've heard that we have lost conventions here because we need to reduce some things with our Convention Center so whether everything's on a percentage basis are on a flat amount basis I don't know what's the best but I guess I don't see the downside of leaving this where it is at this point I make another comment yes you mean one of the things that Rick and Carl and I and we've been we've been looking at is and Sid is trying to make sure that we take some of those extra dollars that we've gotten from increases at the river stage at the Coliseum Convention Center Paseo all those things that are coming in there and picks some of that dollars and set them aside in a fund balance just like we do with every other or every other division in in in the city it'll it muta lies that money to go ahead and make the increase the improvements in in the facilities we know that we've got issues at the Paseo and at the at the river stage and if we want to get bigger and use more people there we're gonna have to make those improvements that money back and it's not to say that they can't come back to us and ask for additional money out of the out of the hot funds already we've done this in the last two years and look at the improvements that we've made at the Coliseum so I think if you put them on a regular budget with

[1:00:40] the idea that they can utilize some of that fund balance but that money back in the fund balance every year and make sure that if you've got major issues at any of these things we take a look at what may be out there in hot funds that may be available I think that's the way to go so Miss Billie Harry a question so are you saying Harry that if we take some money and start a fund balance that any one of these organizations would have access to that fund balance no it's pork Council for example gets this $50,000 out of this hot fun now they got many sources of for their budget but they utilize a fund balance just like every other other division in the city does so I what I'm saying is from Civic events standpoint we really need to encourage them to get on a flat budget feed and then decide on what they're going to utilize and if you'll take a look at their budget over the last five years they've not utilized the 48 percent in any one year that money has been they've they can be operate for less money than what that 48 percent is but what they have done is come back to the council on occasion to ask for specific money out of that fund balance to go ahead and make the repairs to the Coliseum some of the things that they've done here at the convention center so they've not utilized for example me and seventy-six thousand dollars they will not use for they're not predicted projected to utilize that amount this year you go back and look at their budget they're putting money into a fund balance as it were right now if you look at the first slide that Tina put up there we have had some years that are not as good as 2019 or as good as 2015 so my concern with that Harry would be when we have those four years what would they do so the fund balance but there are others right in front of him

[1:02:45] here they're actually better off on a flat fee during a poor year because they're guaranteed that obligated amount rather than a percentage of if it's a very very low year for hotel occupancy tax exactly what we would need to do is actually Tina's done a really good job of putting some historical numbers together of what it took to operate the department so what we would want to do listings Harry and and they in Billy speak as well is allow them to then look at what is what is it cost what do they need to factor in maintenance dollars into that budget so they could bring a proposal back that that actually builds in maintenance dollars that then are budgeted every year and those go back into a fund that they can use now they might need additional dollars in addition to that for major projects whereas where they would come to y'all and say okay now we want to put whatever a new roof on the Coliseum it's gonna cost a million dollars can we look at additional hot dollars but right now we have historically really not built those dollars in so we could bring a budget to you that actually builds those dollars in and then they're more guaranteed that those are there for them to spend and not guessing on what the percentage is one of the biggest issues for me is the following and that is the premise behind hot funds and that is hotel occupancy tax funds and specifically the rule the state law is the following the requirement is summarized to mean the use must first contribute to putting heads in hotel beds first and foremost obligation for any funds received so as we talk through this issue we need to talk about how many heads and beds did the Civic events create because no conversation about percentage or dollar can be had without proving up Hotel heads and beds and it must be done on a regular basis it must be in fact documented if it's not documented then one has to say that the

[1:04:49] funds regardless of whether it's a set amount or a percentage cannot be given to an organization who can't prove it up do we need to ask those questions so to me it's about proving it up I think if you take a look at it in going back to your conversation on versus dollars historically the Chamber of Commerce and the CVB I should say it shouldn't say Chamber of Commerce it should say sign angel' Convention and Visitor's Bureau used to receive a percentage an ongoing percentage and the same thing happened it is happening with civic events is at the end of the year they ended up with extra dollars and those dollars had to be given back to the city of San Angelo because they couldn't be utilized in the timeframe boom the budget season ended consequently previous councils set a dollar amount for the convention Visitors Bureau a dollar amount and they above all organizations on that list or put more heads and beds than anybody that's by the nature of what they do yes mayor while you're on that subject I do want to point out that we started that flat dollar amount for the CVB and 2013 at amount of $795,000 2016 the council authorized an amount of eight hundred sixty five thousand dollars and they've operated on that amount fiscal years 16 through 19 I do know that they have a request for increasing that amount that's allocated to them and so I do want to make you aware of that their contract expires 12:31 of this current year of 2019 and so if that if the council directed us to allocate those additional funds it would probably be included in that new contracts beginning January 1 the amount that they've requested an additional $135,000 for a total amount of $1,000,000 Billy Mike yes yes at your point you know it's almost like what came first the chicken or the egg

[1:06:50] because CVB would not necessarily be able to put heads and beds if we didn't have the venues to accommodate what people are coming here for so you know I'd increase hotel rooms exactly and the hotel rooms are have to come first before the others are available exactly and I do think that and certainly we would have to see a report of some kind with the specific numbers I can't imagine that our civic events venues are not putting heads and beds I can't imagine that that's not happened it just has to be documented exactly so I just think we should go so I'm not sure to Rick's point earlier should we just table this and get some of those facts and figures think Tina was looking for guidance and direction for me also if the direction is to lean toward a a you know a budget that is a number then I would say yeah let them put that based on Tina's historical data put the budget together and bring something back to y'all that factors in what I'm hearing is the maintenance component into it knowing that some projects are bigger than that and those will always require coming back to council but it historically they've operated on percentage so they've never asked for you know where they need additional staff or where they need additional maintenance money they've just tried to work within whatever that percentage is that comes in so yes that was a long answer to let them put that together and bring it in the next discussion the reality is is we can't bring people here into the city and less our of our facilities are well taken care of because people do expect a great event when they're here and that means improvements that are competitive with other cities and we need to make sure that our venues are competitive with other cities in terms of quality I saw a hand up I didn't see somebody Daniel were you going to say so no no ma'am Rick just now a little while ago really we just need that direction and to

[1:08:52] ensure that if we do want to set a set amount that's what we're hearing and that's all we really need that guidance on instead of having percentages out there we have no issue doing this set amount and and justification for that set amount as well mayor so it's not a punishment to anybody or anything it's about being able to manage and plan if you have a set amount you know how to make a plan a plan to live by and a plan the request would be to make sure that the dollar amount allows for their operation consistently and does not negatively impact their ability to deliver so no one wants to punish anybody for anything this is about managing dollars and managing improvements to facilities yes I agree 100% that we certainly don't want to punish anyone but I would like to see you know the facts and figures to just confirm what you're saying and that we actually need to go with the set amount because unfortunately I'm not there yet I understand I'm just one vote and I see you know everybody's probably wanting to go with that flat amount but I'm just not there yet um you know one thing is we come forward with this budget and bring it here civic events is unique in the fact that it does generate revenue and so and I've got some calls from some people on there said okay so we do these events we've got our maintenance and things what we do if we generate revenue I mean what does our revenue actually go to where do we set that let's say they have some good events that happen and generate some good revenue how do we I think someone needed considers and I got a phone call from Billy on this but how do we put that back into the budget I don't want to penalizing them for doing a good job but I certainly think budgeting a flat rate especially in the off years will be certainly beneficial I don't think we're talking you know 50 60 thousand dollars either way and I see what you're saying Billy but I'm with the flat rate but also on a little consideration giving on you know if they make some revenue out of some events and

[1:10:54] have some good concerts the incentive to keep pursuing that path ethically and properly what they can do with those funds too and the department actually creates its own revenue budget and so with that if they increase the revenue budget they can also increase their expenditure budget which allows more room to put money into a maintenance account or a capital account that kind of a thing basically allowing those dollars to roll back in we do that with the Sports Complex for instance so we could treat it someone like that keep all the positive revenue increases and allowed to expense against it so it's like most people run a budget so that when we sit down and talk with Carl and when said and the rest of the stakeholders we will consider the revenue budget make sure that they are budgeting enough that they are able to fund some of these projects and roll that money back into their their maintenance okay mayor if you don't mind are you ready to discuss the changes to the CVB contract at this meeting or would you like us to bring that back as well what Mara I would recommend Diane BAE's is not here anyway so I would maybe I think Bruce Partain is here to speak for her you want to come forward person it's a pleasure to be here before yeah Bruce part a president CEO of the San Angelo Chamber of Commerce and Diane is is crushed not to be here because she would love to tell you some stories about some of the successes and none of us can do it as well as Diane she is in California right now talking to several hundred travel journalists and meeting planners and so she's bringing back no doubt dollars for the future right at this moment the CBeebies had been very active this year as you well know and diana has expanded our reach to Canada to Mexico looks like East Coast West Coast so she's trying to get the name of San Angelo out there so the dollars expended by our CVB are really for the most part marketing dollars and the increase that has just been sort of in a draft internal budget at this point I think

[1:12:58] all but about ten thousand dollars that that Diana's outline would go towards further marketing part of it is also servicing however because of this success takes a little bit more to actually take care of the visitors coming in even just you know the goodie bag that you might have for a conference or a convention or a sporting event you have a few more of them so that's the kind of challenges we really like to address but be glad to talk to you in general terms if you'd like to know but we are prepared to put together a detailed budget as we always do on those expenditures thank you any questions I have a question I think it may be for Tina so this addition these additional funds where would they come from Tina if we kept the budget flat next year at the roughly 2.25 million dollars there is enough capacity there if we move to a flat fee for civic events there's capacity they're to make some of these changes and so if we were directed to bring that information back we would show you how we could fit it within this budget or or if we couldn't then we would show you that as well so you're asking us to approve something it no no ma'am I just need direction today he's asking that we give her direction to quote number one plan civic events that a limited a dollar amount not a percentage amount the Cultural Affairs Council is by contract five percent so that cannot be changed because it is by contract and it would be to consider given CID eration to increase dollars for the Convention and Visitors Bureau and then put together that plan and bring it back to us for review in terms of dollars okay relative to expected revenue coming in for the 2019 2020 budget so we're not being asked to approve an additional amount for the chamber not today we are asking that with that information and that input that they put together a proposed budget

[1:15:02] for consideration Tommy is that yes I would work that direction the flat amount and bring us bring us the details yes zero second this is just direction today this is direction so we don't need a vote so in fact you have Direction now thank you do you want to take any public comment there's some people from civic events all right we will now move into eight the closed session the executive session and the provision of governmental code total five open government ethics subtitle a open government chapter five five one Open Meetings subchapter D exceptions to requirement that meetings be open under the following sections a section five five 1.07 one to consult with attorney when the governmental body seeks the advice of its attorney on a matter in which the duty of the attorney to the governmental body under the Texas disciplinary rules of professional conduct of the State Bar of Texas clearly conflicts with this chapter regarding water rights and contracts relating as worthy and item B section five five 1.07 to to the liberate the purchase exchange lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person regarding Layton as worthy residential lot leases with that and is currently 9:47 a.m. we shall return from the closed session at 10 11 o'clock with that we are closed for closed session out of closed session its 11:14 a.m. and follow-up an administrative issues item 9 consider items discussed in closed sessions I think Tommy you have some items like to make a motion that we authorize the city manager to negotiate and execute a diversion facilitation agreement with

[1:17:08] bentwood CC LLC in accordance with the discussions and direction given there's a motion and a second on the floor is there any public comment no public comment I would ask that we then take a vote so all in favor of the item that Tommy just presented say aye with none opposed motion passes item be considered proven various board nominations they are the Construction Board of Adjustment and appeals so Bill Ford SMD 2 to a second term ending February 2021 would council like me to do a vote on each of these individually or as a group come as a group then we'll do them as a group so then item the second one is keep San Angelo beautiful Emily Floyd SMD 5 to the first term ending September 2021 the public art Commission Terri covert SMD 1 to a third term ending April 20-21 Heidi Meyer Brooks SMD 5 to the third term ending April 20-21 Raymon SMD six to a third term ending April 20-21 and Richard round from the mayor to be a first full term ending April 20-21 do I have a motion to approve the above appointments any public comment on the names and positions as read with none then we will take a vote all in favor say aye and those opposed no okay motion passes all of them have been approved and now we're going to item see announcements in consideration of future agenda items do I have any from anyone on council with no one on items to be for future agenda

[1:19:17] then we will take an adjournment move we adjourn a second second any public comment with none we will take a vote all in favor aye any opposed motion passes 6 0 meeting is adjourned

Captured 2026-07-26 · source: youtube.com/watch?v=oJETDPySKwA