City Council Strategic Planning Session 2-26-19

[0:00:00] be held on February 26 2019 at 3 p.m. at City Hall East mezzanine 72 West College Avenue for the purposes of concealing the following agenda items we've called the meeting to order in their special agenda items are a consideration of items related to the may 4th 2019 general election consideration of receiving the certificate of unopposed candidates consideration of a resolution adopting an order declaring the election canceled and declaration of electing the unopposed candidates which are SMD one Tommy Hebert SMD three Harold or Harry Thomas as we know him in SMD vive lane Carter do I have a motion for approval of the consideration of items has just read that sounds unanimous in itself is there a second second and there's a second any public comment we will take a vote all in favor say aye any opposed I now ask for a motion for opposed calling this meeting to order and it is a workshop and the workshop itinerary is as follows is overview of planning workshop by Daniel Valenzuela so if you'll start off Daniel Thank You mayor first of all thank you all again for the we do this workshop every year in February March and really the purpose for the workshop is to take a focus we have focus specifically on

[0:02:04] which projects that the City Council would like for us to key in and focusing in on these are typically audiences that City Council members hear from the that it's a really important that we're addressing so again for the past six years we've been establishing strategic priorities for several years we had five last year we actually brought that number down to three so with that what I want to do just kind of go over very quickly on each one of these items Mary you probably will have to kind of go back and be in just a little bit but I want to do is just go through these on the financial update basically what we'll be doing here is Tina will be going through our current financial situation and she'll also be talking about our expenses revenues and expenses but also projections moving forward on what we may be able to anticipate in some of our bigger revenue sources of course our big ones or property taxes so tax revenues and franchise fees so she'll be addressing that those items next up there is our capital improvement priorities these are items that are typically very closely tied to the next one which is a strategic priority so Tina again will address the capital improvement points that we need to take a look at we do know that our capital improvement priorities we have three different from funds from last year that we actually keyed in on that was the general fund our water fund and our coast of DC fund you'll see what I'm talking about later when I address the next the top three strategic priorities so number four is just an update I'll get to that more detail in just a little bit and then item five is establishing or confirming our priorities for 2019 2020 this will really be where the the bulk of our conversation will be had as far as City Council direction so again we look forward to getting that information from you that direction from you as well on the financial update there's three really important points

[0:04:09] that we need to take a look at and I'll read these out very quickly it's important to understand the city's financial challenges and opportunities prior to planning the planning process a lot of times people believe that we have very deep pockets so we can address a lot of the concerns that we get calls from our citizens but really we do have limited resources and item B the city has limited resources it's important to leverage funds toward priorities with the greatest benefit and this is why we establish our priorities again last years were three priorities and it's important to know that these are the ones we're going to we're going to make sure that we put our funds toward on capital improvement projects and finally we'll list will have a list of priorities competing for resources and we are constrained by affordability again it goes back to what can the city afford and what will give us the biggest leverage the biggest impact to our community so moving on as far as this top three strategic priorities City Council and again this is this City Council established these last year and we went through an extensive worshop to kind of make sure that we address these prior to that we have we had five strategic priorities now we're down at the three strategic priorities that we see up there so we have infrastructure which addresses streets drainage and water they're not necessarily in that order but this is how they'll be presented to the City Council today Shane will come up there and talk about streets and drainage followed by Alison that will be addressing our water the way they will be doing this is addressing their dressing what we've done just an update from this past year what we've done in addressing these priorities and also our needs moving forward then we'll move on to economic development that's addressing development services development projects we'll have John James go up there and talk about what they've done to become a little bit more efficient in the way that they provide their service and that'll be followed up by a guy who will be addressing commercial development in the dust riyal then we move on to public safety the chief will be here both Chiefs will be here to present for the police and the fire department they're still they'll be

[0:06:11] giving us an update in those areas but also given us an idea of what they're looking for in the future what they'd like to have addressed as well and finally establishing the confirming strategic priorities there's several that have been brought out throughout the this past year some of those that I've mentioned up there are lake and has warty development where we look at sewer infrastructure and even priorities some projects that some of the citizens would like to see out there as well mayor this is a big one for Airport Airport Business Park development again that's another item that we'll be talking a bit about today and then Downtown Development one of the items for Downtown Development that we're working on right now is vacant buildings ordinance that's something that Teresa has been looking at as well and in the course these are just some examples and then any others the City Council would like to address what I would say is as we consider the others that once we establish at City Council establishes the strategic priorities that we really key in on those priorities and say okay if we're gonna look at certain capital improvement projects we want to make sure that they're tied to the strategic priorities that City Council has established with that said on the next one mayor I guess if you can move on to be - financially yes ma'am okay we're gonna start out here with our property tax rate of course you remember the 98 percent collection rate the city budget about 38 million dollars this year for property tax revenue with about 4.6 million of that amount going to debt service and the remainder going to maintenance maintenance and operations and that representative one point six seven percent increase over the previous fiscal year and this chart shows the progression of that property tax revenue over the last few years again showing that M&O property tax i'm revenue budget at just over thirty three point five

[0:08:15] million dollars for 2019 because in increases on property versus new property the new improvements was up fifty million dollars fifty point four million dollars and for sales tax revenue our annual average is turning upward we were down point six point eight percent in February compared with the same month in the prior year however the budget for revenue is five hundred fifty six thousand dollars a year to date and they tell by the revenue to sales tax revenue how much of it might come from fuel sales there is not a sales tax on fuel and there's a fuel tax and we do not receive any that goes to the state yes federal yes ma'am so if we projected flat within the year at six hundred thirty eight thousand dollars and our sales tax year-to-date and meaning October through February is up five nine five point nine seven percent over that same period last year and here's the next is the chart that you're used to seeing again just showing the month-over-month trends there you go showing your month-over-month trends for 2017 18 and 19 we did have a request from you mayor to try to look at estimated online sales tax this is some information on that we wanted to show you the trend line and that receipts for online sales are definitely increasing and we get this data from a program called Zack tax and this is the some of the non retail sellers and it does include Amazon Walmart comm most of the big names some of the names however have only one tax ID and so just as an example JCPenney

[0:10:17] they group their retail store location with their online sales and so we're not able to pull that data apart yet so we're hoping you know that that becomes a little more available for more of the corporations in the future but as it stands we are at least seeing that growth and so it is a good story to tell we started receiving collections for online sales tax in 2015 and it's continued to grow every year since then so so we have here our general fund revenue budget shows a good picture we're at 50 percent collected at 33% through the fiscal year I'll let you look at that slide for a few minutes in case you have any questions are there some where and some of our background information that we can study those after this meeting so all of these numbers that you're seeing on the slide in front of you do tie to our Blue Book for January 31st of 2019 so there'd be more detailed information okay but this the total sum ties to our January Blue Book I think we're asking if we could please have the slides sent to us oh absolutely a document we're going today's presentation absolutely yes ma'am thank you we're ready to move on to and other is what okay alcoholic beverage its alcoholic beverage tax bingo tax and franchise tax we already have an alcohol and bingo tax and a franchise tax up there so the other has to be something else hold on just a second okay not up that's on our next

[0:12:22] slide the other so and the charges for service while you're looking for that on charges for services where would be the amount what area are we showing a lack of receiving the charges for services since it's a the lowest went up there let me answer your first question and Kimberly I'll pull that for us while we're doing that I mean other revenue is construction management legal and real estate interests miscellaneous administrative charges and transfers in and so transfers in would be your indirect cost and that's collected from all the other funds to help assist with administrative costs okay and charges for services is that broken out here so for charges for services and there's a lot of different departments within that there's a list of about thirty here so Public Safety is at 28% we're 33% through the year I can at least just give you them by the departmental level and then if you have more questions we can go into further detail Public Works is that 7% public services which includes Parks and Rec is that 21% Planning and Development Services is that 27% neighborhood and Family Services which is animal and code compliance is 23 percent and that would be all of the charges for services do you know some of those seasonal that

[0:14:30] we're seeing in there as well so that's what's throwing it off as far as a number we're looking at thirty point five percent versus thirty three percent so I know you read a couple of them that I was thinking oh they're seasonal so in the summer months we actually see an infusion of musicai and that actually balance them even right especially with Parks and Rec yes several of these the crossing guards is also when they're that seasonal and it's actually a at 48% with 33% through and so you're right some of those are seasonal okay you're welcome any other questions on revenue if not we'll move on to our expenditures slide so again expenditures are looking good we're at 30% with 33% of the year lapsed and we had the revised budget here so yes we're under by 8 million yes Mike about that yes ma'am that is due to carry overs you remember we bringing you a carryover budget amendment every year and so what happens is departments have projects budgeted and fiscal year 18 that they didn't complete so they request a cover to carryover those funds to the next year so that they can complete those projects that are kind of in the middle of in midstream so what if we didn't carry over those amounts that amount would have fallen to fund balance so technically it does fall the fund balance but then when we bring either carryover adjustment we pull it back out of fund balance so that they can complete those projects in the new fiscal year does that make sense it does and do you really read a actuals based off of that the Year today actuals are what departments have actually spent this year and a part of the eight point eight million also about a million dollars of that is due to the sales tax tax surplus

[0:16:33] that we were directed by Council to budget at the beginning of this fiscal year for capital project we had we had projects specified yes ma'am right that's right they may have encumbered the funds but they haven't actually made the expenditures yet okay okay okay any other questions on the expenditure slide okay we'll move on to our chart that shows the general fund and the percent that we received from revenue versus the percent that we pay out for expenditures you can see here that the amount budgeted for MNO property tax revenue fall short of its intended purpose which is covering the cost of providing Public Safety to our citizens the property tax is about 46 percent of our general fund revenue budget sales tax is about 25 percent other taxes 10 percent and charges for services at 13 percent with miscellaneous at 6.4 percent and then for the expenditure budget Public Safety is almost 56 percent Public Works is 13.3% public services are at six point two nine percent and other at twenty four point three nine percent and let's see here other text and this is where I misspoke earlier that would have been where's that that was the alcohol beverage checks bingo tax on franchise tax which the other taxes on this particular site and then in miscellaneous revenue is interest at indirect cost transfers in mixed beverage permits and return checks and then the other portion of expense includes Planning and Development Services neighborhood and Family Services Health Services and general government okay so we know that were consistently ten percent under funded

[0:18:39] relative to property taxes versus Public Safety not under funded but ten percent variation between what used to be what was covered with property taxes versus what we have in the public safety number at the fifty four fifty five point nine six that is inclusive of the eight new firemen and the 10 new policemen yes ma'am correct so that's inclusive in that yes ma'am it is because that is the budgeted number yes ma'am from 2018 I mean 2019 a twenty two nineteen yeah I get the years right yes you know as the of course said it reflects a priority a city council is established as far as funding public safety but over the over the years has gone from a fifty two percent up to fifty five most thirty six percent at this point so that's a good catch I will talk about hotel occupancy tax revenue again annual average is trending upward January was as of January pardon me we were over budget for revenue by two hundred seventeen thousand dollars and we if we projected flat we'd end the year at four hundred twenty four thousand dollars over budget um I would say at this point you know even though it's looking good and everything that's looking positive we would caution against trying to use any of that surplus funding until maybe later in the fiscal year when we see a better trend throughout the year so and what did we plan the hope hotel occupancy tax up or down for I think we planned it up for the year and the budget last year we budgeted two million that was actual so what was the budget last year I'll tell you in one second I think I have my chair handy last year we budgeted 1 million eight

[0:20:53] hundred fifty seven thousand dollars and the current year budget is 2 million two hundred forty two thousand dollars so yes up about four hundred thousand dollars and on those dollars how much of the dollars that come into that fund are held back versus distributed based off of the trend line the only thing that would probably be held back is any surplus over the budget because for the most part we've maxed out what we bring in with the different partners that we're contributing to so those numbers although some are percents and some are dollars how do you figure it's a hundred percent it won't it will never be exactly will either be over or short so how do we attack that because if you're always going to be over short the for Malia doesn't work percentages like you said some receive a percent and some receive a budgeted or fixed amount that's I think that's at the root of what you're saying that the difference is and so for those recipients which receive a fixed amount they won't fluctuate with the trend for example we're experiencing the upward trend now but if they receive a contract amount there in their amount does not increase they'll only receive the contract sure if it's a set dollar amount yes ma'am so what we've had to do with that in Prior fiscal years is to watch it very closely and you'll recall last year we actually didn't end up having to amend the revenue budget upward to cover those percentage based commitments yeah when you said it has to be watched closely you were correct he has to be watched in and the budget amendment amended occasionally but you're right and it does make it difficult to budget when you have some

[0:22:55] fixed costs and some percentage base and that is not to reflect negatively on anybody or anything that reor any organization that receives that money but it's an odd situation when you have some that are dollars and some that are percentages you're right and it is not performance-based for us a budget is both a projection and an authorization and when when the reality the precedes the projection that can often lead to a situation where you need to amend the authorization well as needed as needed yeah okay okay the next slide we just have a short chart showing that trend for hotel occupancy tax last year we did end the year almost 2.5 million dollars and we did again we budgeted 2 million 242 this year so we did budget less than we actually received last year and that's all we have for the revenue and expense agenda item unless anybody else has order to discuss or any questions then we can move into the CIP portion of the agenda so based off of the and you might not have the numbers yet but based off of the 6.9 percent decrease in last month's sales tax do we have by category where that sales tax was deficit we actually did look at that with our industry data and there was no single indicator it was kind of spread throughout all of the different industries so that means no one's spending enough money right go buy stuff shop local yeah I do I do want to point out as well that even though the number

[0:24:57] is trending upward that we saw a while ago in the carafe that we're up to close to about five hundred thousand dollars when you look at the online sales for sales taxes that is still a small number percentage-wise that's what tina about so really it's nice to see that trend going up but it's gonna be our responsibility city's responsibilities working with our associations tml and others to ensure that those monies that are being spent online are making their way here to San Angelo so even though we are seeing that trend go up there it's not going up there significantly enough so that's something that we have to continue continuously to keep fighting Tina based off of the projection year today versus the plan discuss those two numbers number one how we planned the 2018-19 budget overall in terms of percent increased decrease our flat versus your current trend line sales tax revenue yes ma'am okay and I think you talked about that just a minute ago so I know you have those numbers but I just like us to discuss that one more time sales tax so four sales tax last year our actual receipts were eighteen point six million dollars and what we budgeted was eighteen point four million dollars so we did budget down slightly the two hundred thousand verses so if it's two hundred thousand divided by the eighteen point six so we budgeted it down one percent basically yes ma'am no wait that's not right I didn't do the ten percent all right no one I think it is one person yeah one point one basically one point one right we made some adjustments based on needs that we had met city councilors I think it would be terrific if this shift we continue with the sales tax revenue trend and we hope that last month was a hiccup but I we

[0:27:04] move forward and in just a few minutes with our infrastructure needs I would like to suggest that we the council focus any increased revenue over and above the budget this year towards streets I think the number one thing that we have complaints about are our streets and I would like to find two things to happen one vote of support to use excess revenue for street repair and to serve approach budgeting from although we won't do it zero line budgeting finding additional revenue within the various departments that would be nice to have in those departments but not necessary to find additional funds to do street repair which i think is in the citizens mind the number one issue that they know we're working hard at it but in fact we've got a lot out there that needs to be done and it's the greatest concern that we have so with that in mind as we proceed forward on budgeting let's look for every area in every department that is not a must-have for additional revenue opportunities to focus towards streets okay with that said Tina thank you for your update good job and we'll move into oh you get to be on there again capital improvement priorities yes ma'am okay so currently per the Charter we update our capital improvement plan annually so this will cover a five-year period from twenty nineteen to twenty four these items that are included in the plan have to have a total cost greater than $25,000 a useful life greater than three years and must require six months or more to complete those were determined this it was before my time but it is set in the Charter and per the Charter these are the requirements that Michael may have some more history on that do you recall how that was developed some of its in line with best practices because we have

[0:29:06] studied we have the government finance Officers Association and a lot of this alliance with what they what they recommend as far as a capital improvement plan they might have twenty years ago do they still use this as the guiding document well the idea is to keep the discussion at a high level not get bogged down into are we gonna get this kind of pick up or that kind of pick up I would agree with that but then I would also say the fine that I would assume that on this the total cost greater than twenty five thousand you would think would be something that would be total cost greater than five hundred thousand or two hundred thousand etc I find the $25,000 number to be a low number relative to capital improvement and I'm surprised that we don't real akat that really soon we actually have we actually have on our list next time the Charter is reviewed to make some other changes okay so we plan to make other changes to the CIP process and that's something we'll include in that I have seen where other cities are using a much larger number so we'll get out there and research and see what other cities are using and make it a more reasonable amount we agree with you completely okay so right now we have 80 total projects currently underway or proposed to begin by 2020 for the total cost of those projects including prior years is 575 million dollars and then we have 88 potential projects we're out in future years that are a total of 265 million dollars that these would be 575 million dollars worth of projects will be begun by 2024 because you know right now we're almost in 2020 we're not too far away so in four more years let's say let's give it five years that we're gonna find five hundred seventy five million dollars okay but then it should be updated so if it's updated what would that be well we include the total cost of a project web

[0:31:09] whether it was in a prior year or current year or the future year so that the total cost of the project is reflected in the capital improvement plan so she Kimberly's going to try to look up to tell you how much of it was in prior years versus how much we need moving forward yeah we need a more realistic number there because well or yeah and then the 88 potential projects 265 million so my guess is those 88 potential projects would end up being 125 potential projects and those numbers would grow because we're only four and a half years away from 2024 and I don't see us finding five hundred and seventy five million dollars past or present in the budget so tell you that we approached the capital improvement plan this year's was task directors to only submit projects for the five-year horizon that either they had the funding for and they knew have a funding source or it had to be done either way the next five years and we needed to find a funding source and so that's all that should be in our plan for that five year horizon and the rest should have been moved to future projects so we we kind of have to rely on the directors to tell us what's realistic so these numbers could as we go through the budget sessions or the budget reviews these numbers could do just as I said some of that 575 will fall away from past but a large part of it will probably move in that potential future projects and those dollars will increase yes Tommy I think you wanted to call me yeah no our question Tina of it doesn't matter to Brenda's point or even just a general question are the numbers in the five hundred and seventy five million are those updated annually so that we're looking at current cost or are those when they were initially entered into this yeah we asked that the numbers be updated every year so that's there are any changes or increases that they're reflected in the plan we're good this could be very unrealistic and I accept that as I say it so know that I know this could be crazy but on the other

[0:33:14] hand I think that at some point those numbers need to be numbers that we look at and say from zero to ten years or from ten 0.5 to twenty two like to have it down but just putting those numbers up like that is not a true story and realistic story about what's out there and what is digestible and time frame wise it has you know again when we say 20 20 to begin by 2024 and I don't know I'd like to break this capital improvement plan down and to greater depth the budget session so that's great and I'm glad that you're working on that so you better understand in the next two years what we're looking at and hoped to have as the top priorities or the next five years so we can better address yes Tommy getting ahead this may be a question for Shane during his presentation but I'm asking of Daniel right now are we going to see a list that that is categorized in the CIP these are streets this is this this is essentially right now as far as we know makes up the five seventy five we have a list of those that Tina in the CIP plan we do have a list of those when Shane comes up here he'll be presenting those the what was requested from a Fugro study and how we actually establish those priorities so he'll be going through those but yes those are in the IP we did include a draft of the CFP and your background for this meeting and so you have that available to you and we'll be bringing it back to you at a later day at a council meeting so that we can discuss it in a little more detail but Mary you're right as far as I mean we look at really when you start looking at the 80 projects so we have underway so we know the ones underway already funded but then when you look at the proposed part of it it's where you get that crazy number you know how do you how do we fund those for the total of 575 million dollars so again as Tina mentioned a while ago we are looking at this more realistically to really ask the

[0:35:16] directors the areas where we actually do have fun or proposed funding or as she mentioned there's some that absolutely positively had to be done over the next five years that we'll have to tackle one way is another yeah and I think a five year window is a good window Billy sorry it's gonna ask Daniel or Tina a question on the five hundred and seventy five million in total project cost does that include some of the streets that are covered by the the 10-year plan and all yes as I was looking at that background information and as it was laid out by category and I looked at the streets and some of them had dollars that had twenty eighteen by to 2019 or 2020 so are all of those numbers that I was looking at in the background information included in that five hundred and seventy five million if they're intended to be completed within the next five years yes okay the bond that's already out yes for the street well there were these streets but you don't have water sewer I'm sorry because some of those numbers are out there because we know we have the 80 million dollars we're reinvesting in streets but that is not necessarily water because that's a separate sewer which is separate and if you look at Bell Street it's 22 million dollars but whatever 11 to 12 million of that is water sewer versus street right so you know the question mark is how does that fall but haven't we already budgeted for some of that we the water and sewer as you look at said the 575 to your point it's not an actual number something could be maybe subtracted from that I know well which included the 80 million which include Alison's numbers for water and sewer infrastructure upgrades and so it's a the 575 is an all

[0:37:21] encompassing projected number we're not necessarily we're planning intending on spending that 80 million plus the 60 million or said main here or 10 million there if I mean here and that all of that equals five seventy five so it's cover several funds I understand that but is it five hundred and seventy five million on top of it is inclusive yes partially funded items and unfunded items but it would be nice to have it broken down you know she has the past amounts from prior years is forty five million dollars of this amount future years so it's part of the project but we don't expect to spend it until after the five year time frame 105 million so that's 150 million of it that we don't expect to spend in five years I think it's important to point out that probably in the water fund alone is probably a couple hundred million of that just in water and sewer for infrastructure and right we haven't we haven't gone through the CIP for 20 1920 and the Kanto river project is something we just now it's in the it's in the draft of this one so while you haven't approved this CIP it is a part of the draft to be coming for y'all's approval but those dollar amounts to Hickory expansion lake now so are these sewer improvements as I say I probably carried two hundred and fifty million dollars but we haven't seen those numbers no but we so how did they get in here already they're in your in your background for this meeting it was in the CIP draft and so that's what I was saying at a later date we'll bring that back for more discussion detail not all these projects are actually authorized fully funded that's why I'm asking but they're used on the preliminary engineering reports that we've already done like the few gross study the chicory expansion study we do have estimated dollar figures for what those projects are going to cost and a lot of those big items at least for the

[0:39:25] water utilities will be coming to City Council for the next steps and those type of things but we do put a placeholder in the CIP in the event that you all want to proceed with those projects and putting that placeholder into the CIP is really the first step in doing a project it has to be per the Charter it has to be in the CIP for us to do that project okay that makes sense so go ahead Billy no I was just gonna ask Tina are we going to get into any of that 135 page background information capital improvement plan that we we adopt every year update and adopt every year and so we're gonna be bringing that and I have a timeline on the next slide to show you that we'll be bringing that required again by city charter that we approve it so here's where our timeline is we plan to have public forums in the survey March 7th is our online forum and then March 12th we have a an open session public forum at the convention center we will have a survey open to the public that Costa TX dot US CIP input available from March 4th through 17th that we encourage our citizens to go and tell us what they would like to see as far as capital improvements are concerned and then we'll have the public hearing and adoption and discussion with City Council at the Monday April 1st City Council meeting and how are we going to get out to the citizens that that survey will be out there for them to take our public information office is very good about getting that information out through the media outlets through social media through all of those available outlets that they have contacts with so this is just a short list of some partially funded projects we also have a handout for you all that has a longer list of completely unfunded projects that we'll pass out to you but these are some that directors did want to discuss in this meeting and so we have the

[0:41:26] animal shelter rehabilitation which has an unfunded portion of $450,000 the reconstruction of north Chadbourne from loop 306 to Washington and it cost that's to be determined you'll recall that we have already funded and approved a portion of that project City Hall exterior wall waterproofing is still short by about $750,000 and the Fort Concho roof replacement is in need of one hundred fifty five thousand dollars in funding and we have asked these directors and managers to be here should you have any questions about these projects let's talk about this so so I better understand this slide so we're saying that these projects are projects that are ongoing as we speak and there's a difference between what's funded and unfunded or these are tell me what this what this means this slide what you were correct and what you stated they are their ongoing projects that have begun but they still need additional funding in order to complete the project appropriately well the question would be if they've already started and the work has begun and there's a big shortfall in the money how do you stop Midway so on the project I would say these are not funded their projects that are being done in phases so for example you know with the Chadbourne Street that's being done in phases we have phase a phase B and phase C well we've funded and approved face a of that project but we still need additional funding for B and C so all of these would be you know they're doing the work as they can and as they have funds available in phases okay but let's go back to the animal shelter how's that working out I think Morgan's here she'd be happy to talk about that [Music] good afternoon thank you I think that that's an accurate representation is that they're faced in and so we had a recent discussion with the council with some sales tax surplus money about some specific high-priority items that needed

[0:43:30] to be fixed at the shelter and y'all funded a three-part project specifically our processing room our garage and a new garage and so and then there was some additional funding that I had harvested and saved that you allowed me to keep that we're trying to address with the general population it is not fully so we're able to proceed with internal resources such as our architect and on the small scale these those three items that you already funded so that's an easy way to say that it is a $769,000 project but we are phasing in and doing small portions of it as we have time there would be an additional need afford and $50,000 to really address the major needs at the shelter including completely overhauling the general population redoing the floor in that facility redoing the kennels dropping the ceiling making it more noise and sound appropriate better for disease control as well as building a big dog barn for our long stay something that's appropriate for enrichment for those animals and able to house a number of animals were having at the shelter so they're there there is a overall need for improvements at the animal shelter we did bring some three sub projects if I could say to y'all recently that you fund it and so that's how we're able to face that in specifically for the animal shelter is there items that were very clearly could be done carved out weren't dependent on the others but that did not solve all of the issues that this 20 year old building is facing and the metal buildings that are being put in out there does that solve any of that is that was that in addition to that that's in addition to the that is a contra Valley paws project it's a public-private partnership so that although that brings relief to the facility I will say this if an architect we have done a needs assessment on the facility they would put a much your dollar amount on the improvements needed for my facility we are just asking for the current the status quo with the intention that we we've leased

[0:45:34] some land account reveille pause they are installing an adoption center that will bring some relief to the animal shelter to the population that we're housing this is simply to address the most urgent needs that will still be needed even when contrib le pause finishes their construction project I don't know the project details of their item the lease is such that as long as they begin the project within a certain amount of time then they're compliant with the lease and they're the project managers on that it's privately funded it's not a city funded project okay Thank You Morgan sorry I said Megan Morgan alright thank you [Music] situation mayor that that is the project we recently discussed where we talked about waterproofing that underlayment behind the stone and this is ron has Ron can you tell us how you came up with 1.2 million it was you hear me yes it was really just an estimate based on the fact that we're gonna have to do a bunch of work we don't know what the actual will be as we get into the first task order we had will be starting publicly into March early April we'll know a little bit better what the process is and the method to repair and waterproof and then we'll know how things look and then we start coming down we can do it a little more quickly the next use phases and it won't be done so quickly because of the scaffolding and in the process of

[0:47:36] taking stone off so fast that we're gonna over spend the money fast I promise our hope on that project has been to move it along in phases so because we don't want to create an operational issue for the building it also creates a financial issue if we try to do it all at once also need to understand that these are all phased projects there's several different things that are incorporated in the total cost that have been broken down into smaller segments and with that now you've got the parts that are funded and the parts that are unfunded Ron once the study is done we'll have a better idea what the the cost is gonna be correct yeah okay and I met with Kilis last Friday to work on the first task order we should have that out in the next week or two and he's talking to the contractor that's helping with the removal and replacement to see when the time line would start very good well hopefully it'll be a smaller numbers but we'll see thank you as far as the costs are the methods cost not really it's just hard to say blame because you know it's just a matter of deconstructing the building wall actually the the skin not the wall the structure is still good so you gotta just take some off and see what's there and and we're pretty sure we're gonna see the same thing everywhere but the way this the thickness of the stone varies from lower to higher and so that will affect the attachment methods because of the way and we do know if some stone is some stone is fractured over time of course natural fractures were in it and they as they come down they may break they did some gluing last time when they redid upper parapet on these sections on both sides and so they can do that and another option is to take stone from a less conspicuous place if it's in the front and put the matching stone to the front and then find some replacement

[0:49:40] that as close as we can get to it stretching dollars but this one's a little bit out of his control prisoners can't help do this work okay thank you are you also here on our for concho roof replacement conversation no but I can talk about it okay go right ahead I'm not the Rick maybe basically those are after the storm you know we had all the roofs need replacement basically and so we did receive funding from our insurance and you there's the 155,000 it's somewhere between there and two hundred thousand the estimated cost for redoing all of those is 880 the two hundred as I understand it or the 155 you can't take that and just use it on one or two roofs it has to be allocated out percentage-wise as it was for each building so as they redo buildings then they can draw upon that so that's the estimated total for the redo of the roofs so yes all right so we got a hundred fifty five thousand dollars worth of insurance is that what you're saying correct but we have an eight hundred eighty thousand dollar problem I think we need to relook at our insurance agent okay okay was at the time when it was so more times gone by some more damage has happened I mean what I mean is when they evaluated the roof damage that's what they paid a percentage of

[0:51:43] what needs to be repaired it's wooden shingles you know most of the roofs I guess a lot more on this tour buildings and so they don't get all the damaged but you know you do timbers more taking them off when you're replacing the bad ones yet to have some more so they just estimate that and and that's not a full roof it's like it like the whole roof got beat up and everything's cracked up that would be a whole total roof and there may be some that have that it was probably intermittent the small area that's on that land well so I guess the question is is how many more pages of this partially funded projects do we have because this is the only slide yes so yes we're saying everything else we have probably not realistic everything else we have is funded no albums no there's a whole list of completely unfunded projects a list of completely funded projects and there are some partially unfunded that directors were not ready to bring before the council at this time so these were the ones that were left those that they were ready to bring before the council to let you know that there was a need and that we would need to eventually find a funding source for example in the city hall exterior wall we had at least several months worth of existing funding to keep that project moving so I don't know what the timing is on the Fort Concho roof situation and I don't know how soon Morgan is going to need a funding for her next phase but those project managers regularly talk to us when they when the when the glass starts to get very empty they start talking and so they'll be working with us to keep those projects moving along pace is the key all of these are in this CIP plan yes ma'am it's part of that 575 million yes ma'am okay they only move forward as funding approved by council and as contracts approve also approved by council allow so they may be in the CIP

[0:53:47] but if for example on Ron's City Hall exterior waterproofing project if he reaches the end of the funding and there's not additional funding approved by council it doesn't matter that it's in the CIP the project stops until Council authorizes a contract and funding to go with it so inclusion here does not mean it's automatically going to be special it's just identified as a need we do not include any of the infrastructure needs in this discussion because we plan to yeah tackle those further along in the agenda yeah got it all right next slide so this is kind of our segue into the next agenda item I don't know if you want me to go through these slides for water sewer and stormwater before we start that agenda item or after you I think we ought to do it together sure I think it doesn't make sense to review this now and then have them make a presentation so if we go through these lines together that would be good okay so this is where we are year-to-date with our water revenue and expenditure total revenues at twenty nine point two percent with total expenditures at twenty seven point two percent year-to-date and again we're thirty three percent through the fiscal year I'll let you look at this slide for a few minutes sir ask any questions again you'll see that revenue under expenditure that is again due to the carryover process that's not big no and I would assume well first of all we budget relative to last year so if he had a lot of water or you didn't have or a spring versus summer versus winter versus so ever you would plan accordingly so water cells are down I assumed based off of the level of rain that we have received the way we actually budget for the water and sewer funds is perd the right study that we had conducted and we ensure that whatever revenue or expenditures we had in that plan yields enough revenue over

[0:55:51] expenditure to accomplish what the right study was put in place to do but I'll let Allison speak more to the details we also budget on a normalized year so while we do so more water yeah on last last fiscal year we sold considerable amount more water than we did the prior fiscal year so really on the five year average is what breath tell us rate study had modeled and so it's on a normalized year and so we did not adjust sales based off last year because we do know that we'll hit the high and low and then also to my revenues or water utility revenues are also seasonal in terms of right now with this October through February time period is a time when people aren't normally watering outside water in their lawns those type of things so we do see more of our revenue coming in in the spring and summer timeframe and so we do I don't think that we're worried about being a few percentage points behind tracking with the fiscal year on this one nearly seasonal and very much correlated with rainfall well and of course we know about seasonal and the question mark would be whether the large amount of rain that we received this past year will have an impact on our sales for your budget and that's exactly why we do budget on the normalized usage and so it the I don't have that volume right in front of me but I do know that the volume that we estimate selling annually is less than what we sold last year and you might not have this number and it's okay if you don't but I know last year we looked at the conservation program and looked at the huge sort short fault relative to what was expected when that conservation plan is put into action and to say the following a conservation plan is not a low income plan it's a conservation plan where are we and putting together that conservation plan we have been working with so we've were kind of tasked with two items bringing one a conservation plan program if you want to say that addresses conservation

[0:57:53] solely but also in that discussion we heard a loud voice talking about the may be a low income assistance program and so we've been working with the other agencies that already kind of assist with the community in those efforts that do electric bills gas bills those type things and so we're trying to bring forth an item that will basically take the current conservation program and split that into two different programs one to address low income and want to address conservation so that could be conservation programs could also gear towards anybody willing to participate that wants to reduce their water usage not necessarily a low-income person right so those are items that we are working on because that conservation plan wasn't ever adapted or considered to be in low income plan when it was created and correct under revenue on on a revised budget the 159 is due to the carryover process at the budget amendment that we bring to you for carry overs for projects that weren't completed at the end of fiscal year 18 we carry that over and so after it falls to fist to the fund balance at the end of 2018 and then when we bring that budget amendment to you we pull it back out of the fund balance and so it's it's a net cost to the fund but it allows those projects that work in progress at the end of fiscal year 18 to be completed in fiscal year 19 it's a strange thing to look at Billy because you think it's like a negative trend line not a budget amendment lying in this case so and transfers in so I have several divisions this is the water fund but we have several divisions within the utility that address both water and sewer sites so for instance our customer service utility maintenance they are all

[0:59:56] funded out of the water fund but they're doing services for both water and wastewater so that transfers in some of that is the sewer fund funding the water fund for their portion of those employees and those services thank you and then you transfer in and out or out in to do that yes we transfer into the water fund for those so the end of the year it balances out budgeted numbers correct I'm not sure I understand your question sorry well yes okay at the end of the year it'll be a hundred percent yeah that's my point oh yes yes sorry because you wouldn't budget that unrealistically is the point so no it's just a matter of how it's booked mm-hmm you know I look at water sale and then I see billing and collection what's the billing and collection so because the water fund like I talked about with and taken correct me if I overstayed anything but billing and collection because the utility does the billing side of things such as stormwater account shows up on that the trash service shows up on the water bill weir customer service is facilitating those that billing system and so stormwater pays the utility money to basically for those services so does the trash okay so those are the billing and collection revenues that we receive again and also I think delinquent charges is a part of that have we had any reaction from the canoe company that we hired for collections have we had any uptick in collections since they started or they just barely getting stuff so they're barely getting started we've got the contract executed we're getting set up in their system so as far as reach out to customers or that customers that we've sent them we're still in the

[1:01:59] process of getting that all set up how they like in their system so we haven't contacted any customers through that program alright go ahead next slide I think next up we have the water reclamation fund at thirty-seven point three percent total revenue budget and that almost twenty four percent of their total expenditure budget then you might just to start with do the under two million nine again that's due to the carryover process of the projects that were completed at the end of fiscal year eighteen can continue and progress into fiscal year 2019 and which is that a hundred percent of that number because it gets confusing if it's a big part of it but it's not a hundred percent of it so that we don't better understand what truly is under Kimberly's gonna look up okay what's in that amounts on this one that's a large number so we need to know we happiness truly I expect that it would be a large number because Alison did cover Carrie over a lot of her capital funds in anticipation of the College Hills project Bell Street included in this project so while we have encumbered those funds for that project they haven't all been spent so I would say a portion of that is both for the College Hills dedication as well as Bell Street okay but if you didn't include the carry over process we as a part of the rate study we are contributing to fund balance so revenue would be over expenditure so probably all 2.8 million dollars is contributed to the carry over process okay because that's large compared to the other number so that answers that and that's also the reason you're only at thirteen point nine percent on your capital expenditures yes so our operating fund but we also for College Hills haven't started that

[1:04:00] project so those funds haven't been encumbered or even paid out yet okay just it confirm that that is I'll do two carry over okay so we better understand that number yes me thank you you're welcome okay so any other question some council on this slider would you like to move forward to the next slide let's move forward to the next slide and this is our final revenue expense slide for stormwater stormwater revenue at 32.4% and their expenditures at thirteen point nine percent again a negative number there they did do carry overs for Avenue P and for the Sunset Lake project I believe as well as a few other smaller items and so that amount again is for projects that were planned in 2018 but we're not completed before the beginning of time I thought the sunset was planned in 2019 budget not in 2018 budget over expenditures is so small every year that we have to carry it over a lot of times multiple years to actually get enough to complete the project okay so it was initiated back then and you accumulated but we're accumulating accumulating accumulating we finally build up enough money to actually execute the project and then then we can spend it once we actually had the funding so okay well we like to make sure that we capture it there so it's seen in the capital project and not just seem like we're building some great big huge fund with all reasons and I would also point out with this fund that they did an originally budget revenue under expenditure at three hundred thirty six thousand dollars in anticipation of equipment replacement costs so three hundred thirty six thousand of that amount is was intended to draw down funds for for those needs they saved up for these anticipated equipment purchases and this is a year they needed to make them and so they needed to spend that savings which is nice to spend savings instead of debt okay okay and this is our final um

[1:06:03] finance slide so alright any questions so that means then that we're gonna move into the top three strategic priorities right that is correct meirin again I just won emphasize again that this was the the priorities were established last year and we went through the process and also that we're looking at infrastructure Kannamma continue to of them cost money and one of them actually brings money that's economic development so again each one of the presenters will talk a little bit about the where we are just an update and then kind of give us an idea what they so that must mean you're on Shane okay kind of going back just a little bit on bring us up to date where we are now back in 2015 we had a streets analysis study conducted by Frug row road-weary inc and basically they analyzed every every road we had in town at the time so they drove over it they measured it and gave us basically a starting point so we know where we are what we need and how to you know and give us an idea where when you move forward and so we we all knew streets were bad everybody knew that but we wanted to know how bad each street segment was and where they were bad at and what they and what we needed to start moving forward and so they did that created the analysis for us that came in and with that study basically prioritized our rehabilitation needs what we need on each street segment and we're and of course we also in and through that we were looking at our pavement condition index score which takes into how rough it is what the right ability is how many cracks are in

[1:08:06] it or is it or did we see significant base failures you know the whole things and it was a rating system all the way from basically 10 was like a bell Street and then a hundred would be a brand new Street that we just built that you know yesterday and so that's kind of how they're rating goes and so we just did him okay so so but you know we do have a few of the residential streets the you know as developers built build out new subdivisions that those brand new streets are considered very high up in that ranking so but we did we did had those guys coming in and then with that we as we as we did that you know they they looked at that what we had and in our scenarios and we said okay Council has given us X number of dollars 3.5 million dollars or you know roughly an approximation of that much to do a sylco program for a once every eight years silico program we also during the Fugro study we were playing around with a bonding scenario how much money can we allocate towards reconstruction rehabilitation of our roads and so as we did that we were able to give them a number which was our 80 million over ten years our number for them to look yet and basically it's a 16 million dollar issue every other year so with that no streets only that is not water in soup that is Street that is strictly streets only yes and so with that they came up and they were able to not only one give us the overall condition of our streets and in the entire study but also give us a listing of our priority that you know what they believe the priority streets that we should address within we're where we should start you know and those were based on you know traffic traffic loading how you know average daily traffic on a roadway

[1:10:09] what the what that street was considered was an arterial a collector you know how many cars were owned in the condition it was in what it would need within that and what it would where we could get the most bang for our dollar for the 80 million over ten years and so that's that's what they did and they projected for us but I wanted to kind of show you this is a this is the ugly slide and back when Elizabeth Grindstaff was on on council right after this study was was conducted she asked what she asked me one day what you know because we told them that we didn't get this way over an eye our streets didn't get this way overnight that we were severely underfunded for a lot of years and she said well what's the cost of doing nothing I told her four hundred ninety four point eight million is the cost of doing nothing so this is this was our backlog in 2015 when they conducted the study they said we need four hundred ninety four point eight million dollars today to bring our streets up to an acceptable PCI score which would be in that 70 to 75 range and so when you when you look at that I mean that's a lot of money if you project that out today based on inflation you're looking at that at about five hundred fifty four million dollars so when we start talking about lots of money we're talking about that five hundred seventy five million that Tina was talking about early earlier you know there's a there's a there's a big spot out there that we could that we can put even more than that five hundred seventy five million into so looking at that and of course we did have the bond funding so we are you know we're taking little bites out of it at a time we do have the annual allocation in our own in budget for steel coating for crack ceiling for pothole repairs some minor minor repair work in minor construction work we have a little bit of money set aside in our annual budget for that and so as we're as we're going through you know again we're chipping away we're where we've started we've got a good starting place and it's one of those things that because we were going nowhere before so at least we've started that you know

[1:12:11] it's a positive story you know we're doing good we're getting started I think we all know especially with the last couple of years we've had the especially this last fall we had all this rain potholes are popping up everywhere and even and even back then when Fugro was here and we told them we told them how much funding that we had in to put into our streets program and what we're gonna do from where we were they said that's great but that's not enough you're still going to continue your PCI your streets are still going to continue to decline based on their numbers they were estimating that we'd probably be from an average PCI of forty five point five then to somewhere in that 39 to 40 today is what they would consider our PCI score based on the rainfall based on the potholing I'd say they're right I said very much correct so they did state at the time back in the day that they believed looking at all of the data that they had on our streets versus the data that they've collected in all the other cities that they've done this for that if we were wanting to see real improvement real progress that you would probably need an operating budget of eleven to twelve million dollars annually to start seeing real progress so which which sixteen every other year plus my anyway and he's talking about my annual operating days ago I ain't no oh and in budget would need to be eleven to twelve million and of course at the time I think my own budget prior to that was about three and a half million so we have moved that up to a little over six million so we're I mean we've come a long ways but again to start seeing you know based on their estimation and what they told us back then to really for us to really start seeing progress over time you know we've still got a ways to go in that O&M cost to start looking at it moving forward in there when we did the bond funding of eighty million over ten years this is a financial question so basically do we pay interest only for X

[1:14:14] amount of years and then we start paying down the eighty million but we only take X amount every like sixteen million years so what would be the issue if we said okay we need 16 million I'm just throwing numbers out here so don't this isn't a proposal this is not my proposal [Laughter] and she said she said what if he does 16 million every year what would that do to negatively and would we even be able to do that relative to contractors to engineering to whatever so I'm not saying I'm proposing that I'm just asking what are the issues attached to that so that doubles your own in budget chain what is that gonna be part of your present are you gonna get to that how to how to start increasing your own budget to address this is that are we getting ahead a little bit here you're not not necessarily getting ahead of me right now we have I have a look there's a lot of things to talk about here today but and we can start looking at into the future but I don't necessarily know that Daniel wants to start delving that deep into this today and we can't it's to date but I just I would say financially that's not sustainable at this point in time with their current property tax rate we're relatively maxed out at our nine point three six percent that we allocate to the debt service portion for property tax very big part of looking at the bond funding at 80 million over ten years was we were very mindful that we at the time we didn't want to affect the tax rate we want to make sure that we kept that at seven seven six and it's been that way for over a decade now but we've been looking at at that number in as Shane mentioned a wall go ahead when I showed up here about six almost six and a half years ago I looked at the budget they had allocated six hundred eighty thousand dollars for streets and I think the problem of course it does go

[1:16:24] back to and that's a pass you know the deferred maintenance happens with all cities you know a lot of cities that look at the short-term and think we're gonna save money this year not realizing that you're gonna end up paying ten times 15 times the cost when there's when a street actually crumbles and it falls apart on you but we're trying to make up some ground right now and I know that we hear a lot from citizens that and we feel the pain because I would like we'd love to be able to do a lot more right now but we are tackling quite a bit more than what we were doing just several years ago we just want to make sure that we do plan moving forward we can double right now we can't do the three and a half million to seven million dollars because that would be have to be pulled from the general fund from somewhere you know so it would be really difficult and of course if we doubled up on the bond funding that would affect our tax rate we don't mislead anybody in this presentation in conversation because you're taking a look at a huge big number and knowing that we're tackling the best financially that we can not to make people believe that we can just vote to say double that amount and we can do it because financially we can do it so the from my question will be Daniel when will we start talking about a plan to to start moving that number up well I mean we're this is a starting point you know and it goes back to we already know that latter you guys had these three there's three priorities I mean I think that quite frankly I don't see him changing this year but we'll find out just a little bit but really it's just City Council you know digging their heels in saying this is really important for us we want to make sure that we address this as much as possible I think the problem here though is it's still a funding issue you know where do we pull those monies from we can plan moving forward what what do we do to increase the revenues coming in then bearer often talks about economic development but that doesn't happen overnight you know we can do everything we can to increase our values thus our the the monies that are coming into the city but that's a long term type of a situation that we just have to continue working and working the only real opportunity is for continued growth economic development

[1:18:27] that brings more money from a sales tax revenue as well as a property tax revenue to the table because once you do that there's more we can prioritize those revenues towards the streets but until you have that revenue stream here you are where you are so really what we end up doing is prioritizing those monies toward those projects that make the biggest impact our community Shane mentioned as far as those streets those roadways that are heavily used by truck you know as far as traffic but are the citizens well those are the ones that we key in on and trying to make sure that we we address those before we address some that aren't used as as as often as those but I it's just it is a major challenge we've we've made some really good headway as far as addressing and raising the budgets that we need to get us to address even what we have on the screen right now yes we need more money but that's something that we're gonna have to plan out and work through the study was done in 2015 and they helped list gave us a list of priorities on streets that has probably changed from 2015 to now so do we periodically look at our list and check those roads because some have deteriorated faster than others because of I'm sure more traffic it you know do we look at that and and shift those priorities around because you know as the mayor started out that's probably the number one telephone call and email that I get is on you know what are we going to do about this street or that Street and and some of them that I Drive are worse than others so do we we do we have of course the list was and I can actually everybody I'm passing around here is your your one through year nine here's the projects as they stand today these have these have been rearranged in and we prioritized a little bit one as

[1:20:31] funding becomes available and two as we do see roadways start deteriorating faster than others we do actually adjust this we haven't necessarily pulled one of these roads off and replaced it with another road most of these roads all within this for the most part are in poor condition but a lot of it has to do with Road usage row type and and what we can do to maximize our dollars within the within the project itself whether we're talking about a mill and overlay whether we're talking about total or a total reconstruction trying to maximize our dollars that we have within that 80 million to to do the most good on the on the most number of roads you know we had way and we do have some roads in town that are our smaller roads local roads that have completely fallen apart that are in this terrible shape there's a bad as Bell Street but we don't necessarily have them on the list because there's so few cars that drive on them daily because of the population density because of other things that they're not on this list even though they're in really horrible shape they're not on this list because we're we're not affecting the maximum number of people that we can affect with our dollars and if I'm off-base I'm sure the words will come this way but I haven't heard anything that tells me we're doing anything to get ahead of this curve I got it the money's not there i underst but how are we as a council going to get ahead of this the conversation here is not we're talking about maintaining what we've got that doesn't move us down the road any we have got to start talking about how are we going to get ahead of this or we're gonna be further behind five years from now than where we are right now I haven't heard how we get

[1:22:34] ahead of this how do we get ahead of this soft today than we were eighteen months ago because of all the rain that's happened thank the Lord all the rain what's happened we've got more potholes and less people to take care of those those are the calls that we are getting every day when you take care of this pothole I mean we struggle so I understand and in Tommy's right I don't know where we how we're going to get ahead of this particular game because we were so far behind when we started but we I think we need to find a way I and and I understand that that when you take a look at where the most money is in any budget it's in salaries but we can't even address the potholes today because there's so many of them and we have so few people working on them so how are we going to get ahead of the curve I agree with Tommy and sometimes you got to talk about it well here's what we're and it's gonna be painful people it is going to be painful to have the conversation but we have got to start talking about what are we gonna do to address the problem we're talking about taking care of problems from 20 years ago and we're not talking about I haven't heard anything about okay we're spending 80 million bucks how we're gonna take care of those streets once we get through that 10-year cycle they're gonna be start getting back to where we are right now where they were ten years ago so folks we got to start talking about this I know I'm gonna sound like a a drum that's just not going to go away I've tried to kind of lay back on this but we have got to start talking about this I don't know I don't know what we're gonna have to do but you talking about digging in your heels Daniel I'm digging in my heels how many time now Tommy that's what's gonna happen it's gonna take okay you know so we're hearing salaries we're hearing so if

[1:24:37] we're talking about really making a huge impact if in fact streets are the most important then we have one or two things we have to look at increase our revenues or decrease our expenditures you talking about painful then you start looking at services and started trying to figure out exactly what can we cut eliminate in order to make this happen to reduce those expenditures what can we do revenue wise are there other revenues that we're not looking at that we could look at what do we do to increase those revenues so there's a lot I mean it but again you talk about painful it would take a lot of pain and I want to you right now though that as far as the strides that have been taken to this point you know I respect what staff has done to this point because the the you know the I think that the the ball was dropped years and years and years ago yeah I wish that we could have continued doing though this city is currently doing right now because it could have taken care of a lot of the issues that we're facing but if it falls on this City Council on this administration they will take some very drastic measures if you really want to double up on how much money we're funding then it'll take okay what are we willing to cut and what are we willing to do to increase those revenues I would I would say let's let's start talking about a plan and it's not going to be a ten-year plan it's not gonna be a 20-year plan it's likely going to be a 30 or 40 year plan that most of the people that are sitting in this room that plan will change a dozen times or more over the next 30 to 40 years but we have got to what are some of the most basic things that the citizens expect streets public safety water we got to start talking about the streets and so is every municipality in this country we are not unique in that and that is the one thing we share with people we wish we didn't share but every city in America today every every state in America has postponed infrastructure expenses they haven't done it so we're not unique in that but what we are responsible for is

[1:26:42] being fiscally responsible to the citizens of San Angelo and that also means developing a plan of action and so as I suggested when we started this meeting that any access revenues that we have this year needs to be focused towards streets let's hope it's a million five we got what five hundred and some thousand Tina now five hundred fifty thousand if there's no other negative we've got that's number one and number two we've got to push forward on economic development you know from the beginning I have said the following we've got to get the commercial we've got to get the industrial base built up because that is going to be the secret to higher wages better jobs more property tax and sales tax revenue if you take a look today at Tom Green County our real property commercial value is 886 million industrials 48 you know what Midlands is two million nine on commercial and 551 million on industrial we've got to build that piece of our base up and when we can do that then we can start reducing the pressure that we put on the residential citizens of this city but we have to and it's unfortunate than in past years we the City Council Mayor citizens whoever economic development partners we're not focused on growth commercially and industrial and we've missed huge opportunities so there's a lot of issues here missed opportunities unfortunately not enough money to do these projects but we're not going to make money happen overnight and what we've got to do is make the best darn decisions we can make with the money we have that's what we have and to your point Tommy we have to have a plan to see what it would take to bring some

[1:28:44] of those projects forward more forward but we won't resolve that today but we must do it to bring you a plan but people are not gonna like it I could and it would take a lot of as I mentioned a while ago drastic changes but again I'm not sure that's something that our citizens are willing to we got to start the conversation we're not going to get out of the rut that we're in 37 percent of their property taxes is residential ours is 56 percent high level question not dealing with financial may I ask it at this time and then we'll just can move on maybe but I know for instance the conscious tree project we were able to get some state funding through a grant what determines whether we can get a little bit of money from state grants is it the attachment to a state highway great so that if we did some of the projects on say that you know underpass an overpass Luke three sticks in houston arch we could apply for part of that grant Billy was also a bicycle path grant and that's how part of that came out because it was tech stock money and it was really money correct Rick that was a bicycle path some were able to to get through trails so even safe routes to school where you're putting in a sidewalk next to it those kind of things or sometimes attaching a designated bike path to that to a dual-purpose Lane yeah the the the concho on the console Street one it was specifically because it was tied to a state structure and so the state was able to come in and in pay for all the improvements there within there right away and on the state structure which in

[1:30:47] that case was fairly substantial for that project when he started talking about the the Chadbourne and we're in the Chapman project it was it was tied to pedestrian elements whether that's bicycle or walking tying those things in for improved pedestrian abilities MLK was the same way when we did that we had the large grant from text Donald on MLK Drive we were having it was bicycle and pedestrian elements was the portion that we received from text out to help help fund those portions of those elements is that pretty much a given are that we can get that grant money if we try to a state the answer to but if they're so specific on what they're allowing you to do so we really look for those opportunities wherever they present themselves but you know they're really tied to some specific state criteria things that weren't in your vision of doing them in order to qualify for the grants so you put in things that you go would have been way down here on the list but because you got the grant you got to do it so it ties your hands as much as it gives you an opportunity unfortunately in the only thing the only other portion on this slide that that I wanted to just bring up and of course again it's it's the ugly big elephant in the room is that the price of doing business continues to go up as as we've seen over the years and from 20 2015 we've seen a 30 percent increase in our silico costs so our the monies that we do have are starting to shrink and so again just wanted again to bring that up make sure everybody's aware of that as well as we move forward but what what have we done let's look at what we have done and what we're gonna get done and in the in the direction we're heading one of our internal projects that we used our operating some of our operating funds for was the temporary improvements on foster Road where we went into the

[1:32:50] low-water crossing and actually built that up to help the water most of the water go under the road instead of over the road I know that we are still getting some phone calls from residents out there because it's not the permanent fix it's not the big fix but again the big fix is you know three to four million dollar number versus what I did was about $45,000 so well and the reality is is to find we got a hundred-year rain so unusual I think there's when we talk about temporaries that relate to foster Road what I'd like to see us look at in the budget this year is not the three to four million dollar project for foster road but the building of the berm that would help direct the water into the Consul River and if we could do that before we worry about the project it's bigger and bolder than that I think the number one thing most people are worried about is the flooding and if we can direct that water to the concho River by building a berm it would I don't know how much that cost but it could be a temporary I mean it could be an initial help a huge big help before we get to the road itself and that would make a lot of people happy if we can look at that we we are of course one we have been working hopefully with people upstream of that of a foster road to work on some retention issues up there of course when you see the rainfall that we saw this last this last fall it's even going to overpower that and as we move across looking at the berms we have had some initial contacts with the private property owners in that area to look at an easement to allow us to hopefully redirect that water so it doesn't spread as much down there in that lower lower area and we can direct it into the river we have started having those conversations with the property owners to see if we can acquire easements in that area so but again moving forward and we got that accomplished again it's it's as much for emergency vehicle access as anything but

[1:34:52] since it is just one way in one way out but again most major or most normal rainfall events we will keep the majority of the water if not all of the water underneath the road now so and so we have completed that as we start moving forward we start moving into our bonding projects or our bond projects 10-year bond projects we have MLK southland over there by the SAMS and the in the Walmart that's bent those two been completed College Hills south of the loop has been completed of course Bell Street the the great big one it's going to be ongoing for a while still making great progress on it the concrete that they've already poured looks really really good they're moving moving along it at a clip better than I really thought they would in that area so that's really looking good of course concho street they've just started it's in progress of course it'll finish up a lot quicker but again it started and so we're working diligently on that moving forward coming into coming into the next phases of it where we're at as far as projects that haven't started yet but we're in design Southwest of course we have phase a and phase B on Southwest so phase a is actually currently at a hundred percent and we are working with the purchasing department right now on the bid document it's trying to get those out on phase a phase B we have actually moved up from this is one of the ones that we've actually moved phase B was originally your nine we have now moved it into year three and moved and we've pushed the denim one back because Southwest has become a lot worse shape than then the Glenna one has we do have some issues right there on Glenna right at the loop from Mercedes into the end of the loop that's really bad but we believe hopefully we can keep that area together a little better than we could Southwest Southwest has really become a

[1:36:54] major issue so again we have moved that up in the schedule so to your point that you asked earlier so looking at that North Chad burn all the way from US Highway 67 all the way up to 43rd Street were 60% design Chadbourne we are just kind of in that process of working in the downtown phase a so we're still in that process convert the early beginning stages of that Johnson Street in house design we are at 60% on that Jackson Street in house design and that's just between the Knickerbocker and the railroad that section right there where we see tons of turning movements and we're actually with the chick-fil-a going in there with canes chicken going across street we've seen a significant uptick up taking traffic accidents and traffic congestion right there I get multiple phone calls a week on that intersection so we are in the process of getting that one in design and then today I'm gonna stop at College Hills because I did I did give y'all the 10 year list and so y'all can look through that to kind of see from year 7 and year nine kind of what those look like and the rest of your five stop to date College Hills cuz this is where we stopped actually in our design and I'm also stopping here because this is where the other big elephant that's gonna jump out and cause people to get ugly with each other me so but as we start looking at College Hills and we started the design phase and I'm talking about drainage which is our other priority that the council establishing we start talking about drainage thus far in Bell Street and you know and of course we we were able to the drainage issues that were in Bell Street because it was such a fairly minimal fix we were able to incorporate that fix within the design process we started the design process on College Hills and of course I know everybody knows the drainage issues that we have on College Hills not only from from the from the loop to the Arroyo and where we stand so

[1:38:58] much water in that area but also when we look at the Arroyo we have the north and we have the South South fork's of the Arroyo that run run through college hills right there and so we would start looking at drainage drainage has really this one this one has really set us back when we started looking at it and what can we do because I don't think I don't think the council's norther citizens would would want us to spend 12 million dollars to repair the the water sewer and Street infrastructure on College Hills Boulevard and still have to drive through water and not be able to drive through water so what do we do we started looking at we started having them look at what are we gonna have to do to fix the drainage issues within College Hills well it got crazy in a hurry and I don't know if y'all Det if y'all really want to go into this depth or not but we can question yeah it's a Avenue P where where is it in this whole thing because it's I guess it's a drainage issue not yes Avenue P is is is strictly drainage but we're at 95 like 95 to almost a hundred percent on design plans on that so we are we're just about ready to go out for bid so we're just about there and of course those funds have been those were set aside quite a few years ago for that and so we've just been carrying those funds over year after year for that project as well - so yellow Chinese passing around but and these are these are kind of complicated maps but it kinda it's going to hopefully kind of explain to y'all the process or kind of what we're looking at is where as we're looking at this hope I get going but as we started the as we started

[1:41:03] going through the design the design process in the design phase we started looking at at our at our drainage issues that we have not only one with with College Hills or with in College Hills from the loop to the oil which is which is one issue and then the Arroyo is another issue but they unfortunately both they both combine at the Arroyo and they make even bigger issue so as we look at it these are these are the maps and you kind of pull them apart but you look at a two year event a five year event a ten year event in a 25 year event and you can see the inundation maps of just what the Arroyo itself does within those and as you start looking and if you want to just if you just want to turn back to the the last one is overkill but this is the 25 year flood flood map on the very last one on the back and you can you can see that and you can see the light blue shaded areas the light blue shaded areas is the inundation map on a 25-year event and how it backs up and how it floods those areas and in the portion of the college Hills that it takes right there and so as we start saying okay what are we going to do to try to keep College Hills from flooding because of the Arroyo backing up and coming over there Roy right here we can see that we're gonna have to start the purple would be breach structures which is right now we just have basically we don't have bridge structures we just have some underground box culverts that allow the water to flow under the road at its current elevation so these would actually be either bridge structures and/or extremely large box culvert structures and then we start seeing the oranges where we've had to raise we would have to actually raise significantly the elevation of College Hills Boulevard and then you start seeing all the green lines as it goes back up into the neighborhoods that's where we have to start raising neighborhood streets but to join in and to bring those in and to bring those streets back up to that elevation again and so when we got to

[1:43:06] looking at this in the prospect it is mind-boggling and the Prostate in the price tag to do just the drainage improvements if we were going to do oh yeah just the drainage improvements alone on the 25-year would be roughly 17 million won seven million yes and so one we believe that one that's that's not fiscally responsible at all to look at only improving one roadway the drainage on one roadway for 17 million and so that's kind of what as we moving forward we're talking about drainage but what kind of want to bring up to you because we started going okay what can we do because this is not a feasible plan the other portion of this is and the other portion of the plan is to and and that doesn't fix the drainage going from college hills or from the loop to the Arroyo that just addresses the Arroyo the seventeen million I need another five million to address the drainage issues from the loop to the Arroyo now granted that five million is that that's about it that's about as good as we can do I mean on that side of it that five million that's the most responsible the best way that we can get that water from point A to point B and get it get it off a tenure event off of the road college years College Hills year five design 30% what are you recommending to us because this obviously goes from a little bit of money to a whole lot of money in a ruby hurry real big hurry so obviously we got to find a median point that we think we can live with and that is yeah and this is and this is what I want to get into what what I'd like to do and this is kind of in and again what I'd like to start doing is we actually have a 2000 master drainage plan for the city of Z was done in 2000 and it in it identified

[1:45:10] in 2000 what what all of our issues were in 2000 and it also gave a price tag of the top 25 what it would take kind of just started dressing those back in the year 2000 and you can see kind of down at the bottom that down at the bottom what it looks like we have the and it says 54 the 57 I did find problem still remain well 50 55 is actually College Hills it hadn't been addressed yet but we're starting to talk about it now so we're we're saying so we still have 54 of the original 57 they were identified in 2000 that we haven't even touched yet one there's been no money identified to deal with drainage issues so that's something that we do need to discuss and start talking about is how we're gonna start tackling those but also when we look at it the sources for the money for drainage I mean we know we understand streets yep but when talk about drainage where the various sources of revenue that we have in the city that would deal with Derek know currently there are none Jamie and general fund be sure we're all talking the same number yeah stormwater can be used for its stormwater is only quality quality basis based only so all the the last time council had a big discussion about this the consensus at that time was that drainage projects should compete with other projects for general fund monies and that's that's where we are that's where we that's where we are today but what what I believe that we that we should do is is update our is update our master plan our master drainage plan because we have seen substantial growth back to the southwest I actually pulled that up earlier today I think there's actually a slide up here that'll that shows it may be past this you can see 1996 up there versus in 2003 because we don't have one

[1:47:16] that was the in mm but you can look out there and there is nothing really past Southwest Boulevard on Sherwood way except the car dealership in 1996 all of our Tinseltown is Home Depot Jim Bosch Ford the bluffs you can see Bonham elementary in the fire station out there all by their little lonesome nothing's out there and so and you move forward into 2018 and you can see all of the development that that has been out there that has compounded you go back to the 2003 you can see there's not even any houses built around Sunset Lake at that point yet so just the amount of development that we have seen in the last 18 to 20 years has been substantial in that part of town and so we're really seeing a lot of issues related to a lot of that development so I think really the the most prudent thing for us to do would be to go back update our master development plan we have an RFQ that we've kind of already started the process of looking at doing this and so we'd like to get that honest out on the streets really quick update our master plan we believe the cost is probably going to be in that $200,000 range but we can fund that through the stormwater program because identifying those basins in those issues or something that we need within our stormwater quality program anyway and so we identify those basins and we identify the issues that were coming out there but we really believe that this college Hills staff believes and again we'll have to prove it through you know design and having and having all the hydrology done in the area but we really believe that we can help improve the situation on Coach Hills in the Arroyo by doing improvements upstream that are substantially at less at a smaller cost lesser cost than what this estimate for College Hills just dealing with College Hills alone was going to be and we could substantially improve all of the drainage issues coming down the Arroyo from there other than just dealing with

[1:49:19] one specific roadway so we really believe from staffs perspective that this is the way we need to go and hope counsel would support us in that effort to to really move this this master drainage plan forward and at a fairly quick pace because we're basically at this point going to put the design of College Hills kind of on hold until we can start until we can really address these drainage issues and within that RFQ process and what the study update updated study as they're doing it we would have them concentrate on the Arroyo and the effects of the Arroyo on college hills and solar offs and downstream first get us that data back so we can incorporate that into the design of college hills and so what kind of time frame will it take him to do this drainage study I'm the whole plan will probably take about 12 months but we're hoping if they can concentrate on the Arroyo and get it done where I'm hoping that they could get that done within and everything back to us that we need for College Hills design within 90 to 120 days it's kind of what I'm hoping they're so kind of what I would hope that they could really concentrate and focus in on this one specific aspect of it and then we can look at the entire city as a whole after after we really concentrate on the Arroyo the benefit you said of doing the college hills could ultimately save money and I'm my question is would that hold true for the other areas around the city once they had this once we have the study had it complete that it could ultimately once we have current data on drainage and flooding issues all over the entire city that can have the same positive effect it could this this is one of those really rare sit I mean I'm not gonna say it's rare but it is this the one that really jumped out because of how big College Hills is and we have two branches of the Arroyo that run through

[1:51:20] it and a lot of growth has really occurred in the last 20 years down or upstream of this that really affects this one specific thing but what we would do would actually any improvements that we could do that would help affect College Hill also help everything downstream of College Hills as well too along the Arroyo and so that would definitely be of great help and from a savings standpoint it it's going to cost money no matter anything that we do is going to cost money but I think we can see greater benefit with lesser dollars building regional detention facilities upstream of College Hills which don't cost near as much money is raising all of College Hills and building bridges and in raising all of the all of the other streets that intersect College Hills and raising all those streets and and and all the issues and trying to mitigate all of the issues that that's going to cause so I really think that this would be cost-effectively the best way to go that being said they're still not a funding source to deal with I can get the plan but they're still not a funding source to deal with those many drainage mitigation efforts even after we have the plan so there needs to be some something in place that can do it one of the things that staff has thrown around and me and Michael have been talking about it for actually several years now of dealing with drainage and of course it goes back to the prior councils wanted it to be a general fund issue we did bring this up back in 2010 when we actually incorporated the stormwater the stormwater program that we know today and the stormwater fee that we noted know today we did approach the council at the time and asked them to at that time to make a separate fee that would deal with drainage not quality and the council at that time didn't want to even touch the quality one in which is understandable nobody wants an extra fee or anything like that

[1:53:21] but our hands were tied you know from the unfunded mandate at the time so council just passed the quality one and didn't address the drainage portion of it the the flooding portion of it so one way to look at this would be to add an additional fee on to our storm water bill that would address strictly drainage it's not a popular idea but it's one idea to actually find additional funding to start dealing with these drainage issues that there's not a funding source for and as we're coming up on College Hills I there's not enough there's not enough money set aside in the bond program to make these improvements for the drainage I don't have an extra five million to put in the underground culverts from from 306 to the to the to the Arroyo it's just not there in the existing funding structure that we have you alluded to this a little bit but next year is the census and once it once it's officially taken this city is going to be officially over a hundred thousand people which affects some of the stormwater stuff that we do including quantity is that correct reporting quantity quantity quantity is there is a little portion of it that that can be attributed to quantity and they are looking more and more at quantity as an issue within the quality program because when you start seeing flooding like in the Arroyo when you look at that 25-year process anytime you're you're flooding that much area and you're bringing it back down well you're just you're gaining that much more contaminants as you're bringing it in so flooding yes they are starting to look at that as that but I don't necessarily know well currently there's not enough money within my current storm water again Theriot to deal with these issues either I guess the point I was trying to make is you alluded to prior councils not being willing to look at a fee for quantity is this something that

[1:55:25] we're going to have to look at once the synthesis is is complete and we get to that spot I mean are we going to be forced to get to that spot I don't I don't right now I don't know that they there's been talk of it but I don't I can't tell you that right now and luckily luckily for us I believe and can answer that question but from my understanding right now that the permit that we currently entered into just now the next five year meant we're gonna be able to live in that permit through the next five years so maybe we won't have to address this issue until we start getting into 2022 and 2023 I'm hoping so well I mean I think what we know today is we've got some future very expensive drainage issues we probably ought to look at two or three sources and ideas in terms of how to fund it I don't think we can resolve that today no but I think you need to have it out there as a conversation knowing it's not going to go away and it will need to be addressed and figuring out what our options are but obviously the drainage study needs to be done and again I knew we weren't gonna solve anything today but I did want to throw it out there just so everybody is aware of it and and we can start thinking in those lines as we're moving forward going into as we start looking going into budget season and all those type things and we are looking at the College Hills project moving it forward those are those are just things that the funding the funding is going to become an issue at some point for those drainage areas and so we need to start looking at how we're gonna be able to to fund those in and and make those projects move forward being affected by growth issues also I regularly hear about drainage coming across 21:05 from outside the city limits entering the city limits and affecting a neighborhood up on the north end there's a particular said now regularly gets water in it whereas in the past that

[1:57:28] didn't quite so often get that and so the the circle of area that is being affected is growing and so it's not just addressing this very kind of central problem it's that the problems are expanding as as we grow and develop where's all the time I mean we get cone cause I know the city manager's office gets phone calls all the time about different areas that are starting to see drainage issues cropping up as we start growing and expending well and as we had a hundred year reign so whatever was out there question mark Buell 2019 2020 have the same kind of issues but obviously we need to deal with the drainage issues so type issues but some of them are planning issues where you you hope to prevent those issues but those become development headaches and so preventing through planning regulation is also one way to help mitigate that but it brings a different set of controversies with it all right Thank You Shane hmm you need more slides you wanted to leave us with the bad news well we are making progress I mean we we were standing still and now we're moving forward so at least we're moving forward thank you very much damn yeah glad we did in first oh yeah all right so we've done streets and we've done drainage is that right okay so now we're gonna move on to water and then we'll take a break yeah there's a lot of me I like to go through okay okay we'll start with good news this is some slides that I've shown y'all previously but these numbers were as of yesterday and I don't have what to compare them to but we are still seeing increases in HIV and Twin Buttes this is the same slide I presented to you early

[1:59:33] February at the first council meeting all I wanted to show here is that at February first we were at 66 months of water supply but with the reservoir level still continuing to increase they have slowed down a little bit in terms of how much they're gaining but for the most part IV Antoine boots are still gaining at a slow and steady pace I do anticipate that the 66 months will continue to grow as as we still see those increases I wanted to kind of start with kind of the path forward for the utility so one of the most important issues facing the utility is water supply and we've talked about this continuously but to meet future population growth economic development needs and diversification of our water supply portfolio and to also position the city for the next drought we are looking at pursuing the Contra River Water Project and you all have authorized to to move forward with the two permits necessary for this project but ultimately just to remind the council and citizens that with this project we can look at according to Texas Water Development Board meeting water supply needs through 2070 but one of the most thing or most common things I get taught or asked about is the cost of this project and so this is a slide and dollar amounts shown to y'all previously but I just wanted to kind of reiterate that cheap water it does not exist here in West Texas and that the top four options as a part of the water supply feasibility study are shown up here three of them being some sort of reuse projects one of them being a groundwater option the groundwater option obviously yielded the least but as you can see the Contra River water project yields the most water at the lowest one of the

[2:01:37] lowest unit costs and the cheapest annual operating cost of most all of these options and the other thing that it also gets kind of missed over is that while this project is slated at a hundred and seventeen million dollars ninety million dollars of that is towards improvement at both treatment facility both at the water treatment and wastewater treatment facility so if you say the groundwater option were pursued that hundred and two million is just for the ground water option that doesn't address treatment and wastewater treatment needs so you can add maybe not quite 90 million to that dollar amount but you would still have very capital intensive projects needed in addition to that one so the Contra River water project kind of tackles several issues that are need to be addressed specifically at the treatment facilities we also will be moving forward with the Hickory well-filled expansion currently the preliminary design phase is completed and is slated to be at the next council meeting for an overview of what that project or what the outcome of that study was but ultimately we're looking at moving forward with the drilling additional Wells adding pump capacity and increasing the treatment capacity just kind of a reviewing that we're going from the 8 million gallons to 12 million gallons to be able to utilize our full permitted capacity through the groundwater system at the last council meeting y'all made awards to three companies so that we can move forward with the Texas Water Development Board application process and so we're working through that and at the next council meeting we'll be bringing back the next step which is the engineering and design of the full system so the the preliminary design is done and that's what's needed for the application process now we need those full bid it's the specification contract documents all those types of things and that's what the next task order will be

[2:03:40] used for the picture is a little hard to see and I was gonna see who the laser works another item that kind of goes hand-in-hand with the chicory groundwater development is the ford ranch it is our intention to sell the ranch as soon as the improvements are done two pieces of property are listed currently one is this portion up here and there's another one not shown in red but it's approximately 320 acres both of those are listed but once the improvements are done down in this area drilling of additional wells extension of those collection system we will be looking at marketing the the full acreage I believe that the entire project is slated the wells themselves will be drilled sooner than this but the entire Hickory expansion if we stay on track with the engineer schedule and they'll go into detail of that next council meeting but I believe it's the end of 2021 so they but we can all be I think that the expansion out at the treat our rabbit out at the well field will happen it will be starting first and so we can obviously once we get started with that project we could list the ranch then but we do want to get you know construction started out there and that way we do know kind of an expected timeline that prospective buyers can know that we're we're working towards and we would have contracts with construction times and those type of things in place so 2020 earliest 2021 more realistic I think the end of 21 2021 we should see the full expansion completed from out in McCullough County all the way to San Angelo sorry I'll go back to the site if there's any other questions relative Ford ranch okay and then to kind of

[2:05:47] follow Shane's discussion on money we want to talk about the financial condition of the utility but really we are in year four of a five-year rate plan and we are seeing a we are seeing our funds performing well and we are above the 75 day minimum cash on hand but with that there are several things that were included in the great plan that haven't gone according to how the rate plan was going so before when we did the right plan we were supposed to already be issuing debt for that future water supply that hasn't gone away so that future debt has just been pushed back in several years and also the 80 million dollars worth of streak program is bond funded there was no bond funding set aside or projected for infrastructure improvement so while we see our fund balance increasing especially with water sales being up as high as they were last year we still have very intense capital projects that we're trying to cash fund and we want to do that as long as possible so just to show kind of our current projects one being the biggest one being Belle Street at twelve point two million dollars and that's in both water and sewer concho Avenue while it is one block it addresses an 18-inch cast iron water main in that area and so it was three hundred thousand dollars to address the water needs there and then the sulfur dross sewer project 3.5 million but what we're hoping to minimize our debt service and to continue cash flowing as we can with the street program I've put a list of upcoming infrastructure projects some of these aligned with the street program but some of these don't for instance Brentwood Park the Rio conchos who are

[2:07:49] project so we still have needs outside where the streets need to be redone that are also shown here and these are most all these numbers are estimates just because they are they haven't been bit out but for instance College Hills we're looking at approximately four million dollars for water and sewer and then you get down all the way to water treatment plant clear well at nine million dollars and this one will actually we are working towards including this as a part of the chicory expansion the clear well is one of the older parts of our water treatment facility and the clear well is after water is treated both at the surface plant and at the ground water plant water is blended from both those treatment facilities it allows for that chlorine contact time before it is distributed out to customers and regardless of what type of treatment processes we have upstream of that the clear well is needed for any type of treatment facility so while we talk about the Contra River project we would get upgrades to the surface water treatment plant the water chair the clear well would still be kind of a plug and play whatever treatment facility would still feed into this clear well and then the other one that is right above that is the lake now's where the sewer project it was also discussed earlier in this meeting we have received the preliminary draft of the lake now's worthy study and we are going to be bringing that to the March 19th City Council meeting with that consultant I will say that to address I guess the biggest benefit would to be bring a trunk main up the river technically not in the river but following the path of the river to serve a larger area so there's parts of San Angelo in that area Butler farms Country Club that we do not

[2:09:52] provide sewer to bringing this truck main would allow if in the future date to start expanding our sewer network but it would also come all the way up to base like newsworthy damn where we could feed several of our lift stations to that trunk main versus sending it now where it goes near the post office and all the way back to the read Arroyo and because of that long detention time we get the gas issues the corrosion issues those type of things but I will say that's a 32 million dollar project to bring that trunk main up plus additional monies to start diverting that diverting flow to that trunk main so what we've asked the consultant to do is to say maybe that option isn't completely feasible at this time but to expand at the airport and to continue growing where it is that south side of the lake take the existing flow direction and increasing capacity so the line that goes across the lake the force main that goes from the bentwood lift station to the red Arroyo increasing capacity there and they are putting numbers it will be much less than 32 million dollars but in the grand scheme of things it may not address the long-term issues it may just address the more immediate needs so that one is something that we'll be discussing later this next month and that kind of wraps up my Allison I don't I'm not sure maybe I missed it but you're talking about the expansion project the chicory and also the the conscionable River supply project we're looking at addressing the needs of our community up to your 2070 is that correct is that what's okay I just want to make sure that that's that's that was noted because that's something that we're with the combination of both of those projects so the full build-out of the chicory the Contra River water project coming online and then under drought conditions with our surface reservoirs we can continue to serve population growth economic

[2:11:57] growth those type of things from to 2070 but it takes both of those projects to get there that's good news in questions for Allison thank you very much all right you want to take a ten-minute break and so we are going to have economic development presentation we're gonna start with I think John James with development services John you're on yes thanks these first few slides I'm going to go through pretty quickly you've seen some of this before but I just wanted to go back to 2014 back when the department established some goals of what how we wanted to improve the department and the the two I want to focus on are the first and last the reducing the review times and I'll get into that in a minute of how we've done that and also ensuring consistency in the development review process I'm not going to read through all of these but we've over the last few years we've implemented a number of practices including everything you see on the screen but in the hopes of improving the development review process for the customers we've also improved some of our internal processes some of the most recent the last couple of things there we've streamlined our field inspection with our building inspectors they have iPhones in the field now and can as soon as an inspection is approved they put it in their phone and that gets sent right back to the office and developers can know almost immediately that their inspections have been approved and I'll talk more about this last one the software improvements that we've made that software that we bought and we now have installed or is it something different yes yes the plan review software and I'll talk about how it's been working and the the things that is it's helped us do especially in the last year some of the things we're

[2:14:02] looking forward to doing this year creating a development handbook we've updated a lot of our handouts but we're looking at creating some flow charts and frequently asked questions to better help the customer provide them more information we've found that some of our processes as you can imagine are not always the easiest to follow there are a number of steps that people have to walk through especially for people who aren't everyday developers I think we've done a pretty good job with them in helping them improve the process but sometimes it's just the homeowner who wants to do a carport who's never walked into our office before we're still working on improvements to help those folks get through the process when they haven't done this kind of thing before we're also looking at some ordinance amendments some you've seen some you haven't but we'll be seeing one for example just went to the Planning Commission last month the parking ordinance that will mostly reduce the amount of parking required for most new businesses and other kinds of land uses as we looked and compared with other cities and around the country we required actually we require about the same as most cities but a lot of cities are moving towards requiring less parking to help businesses out so that's an example of something you'll be seeing also we're we've been negotiating with the county on a new ETA agreement basically that will shrink the area within which the city's rules will apply for new development in the ETJ I think it's a two-fold focus one is to ensure we want to make sure that the areas we're truly going to grow into meet the city standards and are built to city standards even if they're not in the city limits today but those areas way out of the city that aren't going to be in the city limits for 30 40 50 years perhaps we don't need to hold those areas to such a high standard know that's upcoming in fact you'll be seeing that in the next month or two coming to a city council meeting also talking

[2:16:06] about fee review as we get into fee review for this this coming year we'll be bringing you some fees as we looked at all of our fees almost all of them are below 65% cost recovery and as we understand your goal is to get that closer to 100% we're not going to get there in one fell swoop but one of the things we've heard from the development community is they want us to incrementally increase fees over the years so that there's not a big jump in any one year and so that's what we've been doing the last couple of years but we want to continue along that path they have in the past years we've done that every year we previewed that for them I think a couple of months ago we're waiting to have a full we have proposed exact fees yet but that'll be going to them before it comes to you all for sure also one of the things we want to look at you mentioned the the software that we got almost five years ago now when we got that software we bought the software but we've not upgraded it there was no money set aside to upgrade that over time as new versions come out and so since it's been four or five years we will be looking to upgrade some of that software to the newest versions we're hopeful that we will be bringing you a revenue neutral proposal that with fee increases will help offset the cost of that new software there are those upgrades I should say since we've am fully implemented the commercial plan review software we've processed 82 projects of commercial building projects and 98 projects planning related like Platts site plans urban design reviews and you'll see in a second how that's affected our numbers but that's been very beneficial I think our customers have have appreciated the ability to number one upload their stuff online without having to bring plans in but also to be able to track their process

[2:18:11] or their progress through the process some of the other things that we've recently done or will be upcoming we've updated our land management file that's kind of a technical thing but we've never had the ability for say a new address is created you know a new business is built a new subdivision of homes goes in we assign those new addresses but those have don't go into our our water billing software other software the city uses now those two things are linked so that as soon as our GIS folks a new address into our mapping system within a month it will be uploaded to all of the other systems the city uses right now as I mentioned our software we're looking at commercial projects later this year we'll be expanding that to include new residential projects and then we're also working with engineering on things that they look at like infrastructure plans drainage plans those also going through that plan review software probably in the next year now here's the chart that I've been showing you the last few years to show our progress going back to 2015 I think the one I want to focus on is the average or you time back in 2015 we were looking at about 19 days for the average review time for a commercial building permit project that's slowly decreased from 19 to 13 to 9 its jumped back up a little but that 11 actually the first part of this year that number was around 15 the latter half of this year that number is about seven well I don't have a real good answer for why it jumped up I do have an answer for why it went down to seven is when we fully implemented the plan review software that's created that efficiency that has got us on the track to keep that number low now one thing I'll mention I mentioned this last year when we got down to nine in terms of the review time for these types of projects and again these are an average

[2:20:15] we're about to the point where we've squeezed about as much as we can out of shortening those review Tom's in other words we're about where we want to be and so I wouldn't consider the nine to eleven or even the 15 that's all within the ballpark of what we expect to see yes those are business days and then one thing when we looked at the previous slide in the pane past years we looking at average sort of highs some of the information we're actually wanting to show you and so we started looking at how many reviews did we complete with on our goal which is three weeks and you can see from 2015 we were at 57% of our project were reviewed and approved within three weeks in 2018 last year we got that number up to 80 percent so we've I think we've done a good job that number up because it looked like yeah you can see it's actually gone up a little bit from 2015 to 2018 so we've done that with an increased number of projects and then you can see likewise the the reviews that took three to six weeks or more than six weeks have gone down pretty consistently as well reviews taking over six weeks there's only 8 percent of the projects that we see so again I think we're moving in the direction that we want to be going in for those just briefly on the customer surveys we we send out customer surveys for the projects that we do of course not all of them respond but of the ones that do this year we got a 98 percent of the respondents were pleased with the process that they went through 95 percent of the respondents who went through one of our DRC's development review committee or a consultation said that it was helpful for their project and they felt more comfortable about their project this is something we've seen a big increase in those consultations are where we meet with the developer before the project begins and we found that the people who come in and meet with us and set up these meetings

[2:22:18] have a lot easier time going through our development process rather than those who just walk in with a set of plans and drop on our counter and so as we've encouraged people to go through this process the pre development reviews we've I think that's helped in all of the other things that we do 92 percent of the customers were extremely satisfied or very satisfied and then at just a couple of quotes we we asked them for open-ended comments and we continue to receive positive comments and I'll just say anecdotally we don't really track this but the number of phone calls that I get people complaining about the process that they went through has gone down significantly over the last couple what are the biggest hurdles that still exist that's a good question it varies from project to project I don't know if I could pinpoint one particular kind of thing I think if we go back a couple of slides you notice that about two-thirds of the projects we get don't require any revisions it's those the third that do require revisions people are submitting things that are incomplete or they don't have all the information we may need to make a decision and so again that goes back to those consultations if they meet with us first and we lay out for them here's all the information we're gonna need from you that has resulted in more people submitting those complete applications but one of the problems we still have as folks coming in and not providing everything we need so then they're delayed having to go back to their engineer or their architect or somebody to get more information I'm actually taking advantage of that review process that they have if they will do that it will most likely always solve the problems ahead time I think that that's a quick overview I'd be happy to answer any questions if you have on them so on the software well like I said are the the commercial plan review software

[2:24:25] is completely rolled out and all of the projects as well as plats and site plans all of those are going through the software now and so one thing that means is when somebody submits a plan it gets emailed out to all the reviewers whereas before there were a limited number of paper copies that got passed around and so now everybody can review it once submit their comments in and then those get compiled sent out to the developer and so that's happening much more quickly so it's it's working like it's supposed to there's one piece of the software that is basically at the end of its life it's still working everything's going well but the company is no longer upgrading it no longer updating it and so it's not a it's not a critical issue at this point but there'll be some point in the future we'll have to upgrade that to a newer version and so that's you know one of the things I was when I was mentioning planning for that over the next few years to upgrade those software packages to the newer versions another thing we're looking at we've been working with IT at looking at going to some cloud-based services we you know right now most of those software are hosted on our servers here at the city but these software companies have packages that we can get that would allow them to host them off-site that creates some benefits for us it also creates some benefits for IT not having to manage those servers and all that so we're looking at a range of option options and we'll be bringing that to you thank you any questions from Council yes oh my microphone okay can you hear me now okay all right it was no questions thank you very much and we're going to move into development projects and I think that must be guy Andrews economic development and development services have to work hand-in-hand so I'd like

[2:26:27] really like applaud John and his staff of what they're doing I participate in the development task force meetings and having been in his position in another life for six years I can tell you that they are doing everything exactly right according to what they they should be doing so appreciate that you know the main goal in economic development is to help create a community where people want to live and to do business and that involves a partnership I think that San Angelo has a very good partnership with with our all the various partners that are involved in that it involves a lot of aspects unfortunately economic development sometimes as a mayor when we wish that were sprint there are occasions where it is a sprint just a reminder st. Angelo is what we call a type B economic development half since sales tax organization and the beauty of that particular arrangement we chose a wisely when we chose to do that is it allows us to do economic development which is what you traditionally think of and economic development of recruiting businesses and business retention expansion that same thing but there's also an element of Community Development in that our structure allows us to support sin Angelo strategic initiatives and of course in our region in San Angelo that involves food fuel and fiber you've probably heard that someplace before and our strategic initiatives are supported by transportation and industrial infrastructure that we have going so that involves our Airport our industrial park and then other intermodal transportation facilities now when we talk about the aspect of economic

[2:28:31] development and the business recruitment just reminds you that we contract the business recruitment to the San Angelo Chamber of Commerce we pay them two hundred twenty-five thousand dollars annually to perform that function a little statistic in the last five years twenty-one businesses have been recruited through the Chamber of Commerce economic development department these businesses have added four hundred and one jobs and a hundred and sixty seven million $70,000 in capital investment to San Angelo and the amount of incentives paid to these companies by cosa dici as anybody want to guess zero zero dollars so we get a lot of bang for the buck sand we Cheers relationship with the Chamber of Commerce in addition to that because of the nature of who they are and going the extra mile they've also created the Sarma organization which is really business retention and expansion and those two work together quite often in that our business partners that are part of that Sarma organization helped us recruit other businesses we also don't want to forget our business retention and expansion efforts because we don't want to leave our businesses that are already here behind either let me back up for just a second and go back to what has happened with the with the chamber and their recruitment in previous years people said we don't want to recruit oil and gas businesses we don't want to deal with them and San Angelo and I will just tell you that out of those 21 businesses that were recruited nine of them were energy related services one of them was solar the rest of them were that three

[2:30:35] transportation companies and most of those were related also to energy services a couple of construction companies three manufacturers in the process one food manufacturer one health care business and one aviation business so we're really covering the gamut of businesses these are some of the projects that we've supported there are business retention the expansion these are just estimated remaining balances for businesses that we've helped so we need to consider that whenever we're expending our funds there's also some upcoming business retention expansion programs two of them were recently approved the principal LED that's paid out over a five year period of time card of interest engineering and then we have some projects that are will be brought forward shortly two of those are actually food processing businesses still business and then a internet related business we also are able to do some economic development studies and we're proposing a couple of them one of them is a housing analysis system process and a hotel analysis in the housing analysis what we're looking at is a comprehensive study the housing needs of the city of San Angelo and our atj and the need for this comprehensive housing analysis or st. Angelo has been under discussion for several months with various stakeholder groups that have been impacted by the study the purpose of the flow study is to provide a credible third party opinion concerning the balance of existing housing products relative to desired quantity price type and quantity mix in this analysis investigates the nature and magnitude of demand for all types of prizes for sale and rental housing deemed appropriate for Saint Angelo area so what the result

[2:32:38] of this study will be is that a developer or a home builder would be able to take this to the bank and have some empirical evidence about where housing needs are we have a time frame on when that housing analysis will be done yes and we have actually already submitted a RFP for this we've received four proposals we've selected a vendor the cost of that $65,000 community development strategies we've submitted agenda item for tomorrow for cosa DC to approve the contract be submitted to Council on the next council meeting for ratification of that have recently talked to the people they'll be doing the study and they can get started as soon as council approves it with the preliminary work and they should be holding meetings with community stakeholders in some time in April one that I bring forward for consideration is a housing or a hotel analysis as well and this is about it a thousand dollar project but the reason for that would be well hotel-motel tax for one thing if we're going to collect that we want to make sure that we've got the right blend that we've got enough hotels to meet that demand so some of the questions asked are you know how does the oilfield activity impact the hotel occupancy like it did in the last boom I think we're seeing increased Convention activity that may have an impact and you know do we have the newer hotels that people are looking for to meet that demand so something we're proposing in terms of economic development we have some ideas that for consideration by Council that we'll be bringing forward airport exit beautification real cultural Drive

[2:34:41] pedestrian bridge and monument enhancements along u.s. 87 what we're proposing is as you leave the airport all you basically see when you're leaving there is a bunch of brush and that sort of thing we've already actually talked to the Bureau of Reclamation that owns the property across from the airport and they're thrilled to participate with us on this project in terms of doing the environmental studies and that sort of thing while we're looking to clear all of that frontage across from the airport as a first step and helping beautify that there are other things that we'll look at in terms of that but as a first step I've just got estimates on that today that project should be less than $100,000 to to clear all of that brush in a replace of fence along their rail council drop pedestrian bridge one of the things we want to do in economic development is protect the assets that makes a tangelo Santangelo so along the Riverwalk when you are along the hiking and jogging trail there when you get to concho Avenue that that ends what we're proposing is to take that trail further go across underneath the bridge at concho to the city park the over there put in a bridge across to our other city park which then connects you to additional trail so eventually we'll have additional miles of trail that people can take advantage of some monument hence months along 87 we're looking at that in those gateways and I don't want to say monumentation because I was corrected on that one today anyway the cowboy I call that the cowboy with the saddle monument the other one is known as a two hundred percent wall that has the three sheep on that so what we were doing this is kind of low hanging

[2:36:45] fruit but in terms of that type of deal would be to have something that says welcome to to San Angelo and to make those as a gateways inter-community so those two monuments as well we do have some ballot projects that we are finding that are still remaining those are drawing close to an end on that our two West Texas water partnership and affordable housing that we're funding we have several infrastructure projects that are on the ballot projects there is a large percentage of the half cent sales tax money that goes towards water development correct that's correct so based off of that what's the dollars it's that have been used versus potential dollars to be used there for both of those projects that they started out I believe the West Texas water partnership was about seven hundred fifty five thousand dollars affordable housing was allocated about three a little over three million dollars so those are the remaining balance for those projects so as we for the life of there's no sunset on it so what's the parameter on time for those I'm not sure what what those are on those particular ballot issues but I can find that out in here mayor that was that one had it that was ahead of sunset bill T okay it was a direction directed by Council and so there is no sunset on it the bulk of the funding that comes on the ballot side and Development Corporation goes towards funding debt service on the projects that were adopted by the ballot including the water and also to assist with getting

[2:38:47] the water debt service on the Hickory for long-term water supply so in allocating funds for new projects we need to take all of that into consideration and determine the amount of dollars that we have to spend for the projects that might be arise what we want to do is be prepared to we talked about right up front about leveraging dollars and so we would like to be in a position that where our dollar we can leverage our dollars with other dollars to help with with some community development projects we have several infrastructure projects that are going on several million dollars in our industrial park we do have a EDA grant that reduces those amounts but we have several phases we're looking at airport Business Park infrastructure Chad burns streetscape project mentioned the concho River Bridge project that's estimated at about 250,000 and then intermodal transportation facilities which is yet to be determined this is just a look at our Business Park expansions out there we have several phases of expansion that are going in there to to help improve our industrial park we are a certified industrial park and as I think as you see the more people want to develop within the city limits due to our improved permitting processes and that sort of thing I think we'll start to see more activity and we're beginning to advertise this one better as well Airport Business Park right now we have master plan consultant that would paid $120,000 for we estimate that phase one infrastructure cost to be about two million this is outside the festering inside the fences this is a different

[2:40:50] project well that's the same consultants so talking about the future Airport Business Park this just shows you the area that that is in and this was just an early kind of preliminary drawing to show that the types of things we might have planned to attract businesses into that part in terms of other infrastructure projects we've committed three million seven hundred fifty thousand dollars or seven hundred fifty thousand dollars per year for five years to the chadwin streetscape project and as you know that goes in there are three different phases of that this is phase a that from the river to Beauregard Avenue in terms of our intermodal transportation facilities were actually have contracted the consultant to work on that aspect of it and what his job is right now is helping to determine the demand for those types of facilities and looking for potential vendors that might provide that type of facility and operated and then one of the last things that we're doing we work with the Small Business Development Center and every year we have a business plan competition and just want to let you know that that kicks off May the 6th of this year so but glad to answer any questions that you might have do we have questions from Council thank you very much thank you and that was that inclusive of commercial development the commercial development mainly takes place through the chamber so that when we're talking commercial assume that's what you talk about with new businesses coming in ok so we're done so all of this is done okay all right we're going to move on to

[2:42:54] public safety and the first will be our police so we have I'd show rather quickly and if you have any questions feel free afterwards of daring we'll start out with the staffing levels of 2019 our authorized sworn is 175 by council we need to get the thing now we got here we are corn current sworn authorized 175 that increased over the last two years which is 165 so we're still tracking on the gold that I had which was five officers for the four-year term currently sworn 177 officers to date keep in mind when you see that number that 10 are graduating Academy Friday after next and 13 were just hired we'll start the Academy the following Monday FBI recommendations one point seven nine officers per 1000 citizens it's basically 188 authorized police officer positions International Chiefs Police Association recommendation one point nine officers per 1000 citizens that's 200 authorized police officer position that current estimate population is at 105 thousand our current ratio is one point six one point six six per 1000 at 175 authorized officer from one point six seven two with the 177 which we have now which includes the third team we just hired and the ones that graduated Academy we will be at one point six six okay

[2:44:58] well the ten that are about to graduate on next Friday I think you said what's the diversity makeup of that group basically our demographics we just looking at this as far as the blacks Hispanics and whites and we're on track as for the number of citizens that we awfully we have hired based on our demographics so several females with this being said it's short-lived I know a file officer that will retire within this year three of which are 30-year plus employees two of them are supervisors the remaining two retired military with over 20 years for the service with the sniper fleets Department use of additional personnel that you gave us those ten extra bodies over the last couple years we implemented anti-crime unit consisting of one sergeant and three detectives at an additional crime detective to increase responsiveness and proactive address crimes against children at an additional detective the Criminal Investigation Division increased training staff by one additional instructor and the rest went to patrol staffing or currently answer over a hundred thousand calls per year the officers and civilians staff are doing a phenomenal job and when you combine that with extra manpower this is what you get San Angelo experienced in overall twenty six percent decrease in crime in the last two years future projects body worn cameras estimated one hundred and sixty thousand dollars a year over five years I know that number looks large but that is an actual full rollout which includes not only the body worn camera but the Taser and the in-car video system we are currently outdated on our video in car

[2:47:03] systems we're actually buying leftover stuff or stuff that people of other departments have gave away if you will we're mining off eBay our in-car video systems are basically obsolete that in-car video system alone is about five thousand dollars apiece we have roughly hundred and hundred two marked units that this will be affected by technology necessary to support all that it does and that's where the expense comes in with taser a lot of the equipment is provided it's your license and fees and storage space for the cloud I mean they guarantee it if it breaks and after a certain number of years they'll actually replace it so it's kind of a like a lease-to-own type deal but that's a full rollout for all three the Taser in the five thousand a car Zoey said yes a long term over a five year period it actually be a savings we're purchasing tasers now they're about fifteen hundred dollars apiece we've got a grant which you know they might speak about twenty thousand dollar grant and I bought 12 tasers so it gets rather expensive in a hurry the five additional officers for a total 180 sworn again I touched on it that was my original gold and y'all stood by that up to this point we've increased ten bodies thus far so halfway through that commitment research and financial impact of adding an additional stepper for the ranks of lieutenant and Sergeant I'm specifically talking about the loyalty bank seek out location for the new police headquarters moving portion of the department personnel to the second story of the the City Hall annex building it will allow us to vacate the community service building on South Chad I thought we were way beyond having that done we've talked about this a long time ago we have you know we've been talking about it for a year and a half I think it's just been

[2:49:04] kind of one thing after another can we get an update on that first it was some construction some some minor construction then it was fiber optics and it was asbestos cleanup and now that's where we're back to so I've been told it's going to council in March the first part of March for the remaining funds I believe we've identified internal savings to funding but it the cost is to remove this as I don't know if it's technically asbestos but it's been advised to treat it as as best us but in order to remove that and put the walls back together it exceeds fifty thousand I think this is a 60 years it's below 60 with some additional cost per square foot for ceiling tile if they're damaged during the process and so that requires council approval and so that's on the next agenda yes and and they are of the staff into an area that didn't have any asbestos in it and the other I was telling Frank earlier I'm thinking between a month and six wish to get that work done when we start we have a contract in place through tips of our coops so we've got that ready to go and legals helping them for the contract and if council the pros that will move forward and should see action by the end of march have we done any of the remodeling of that space up there yes and that's where some of the as the vermiculite in the wall was found when we did that so but the Park Police Department maintenance personnel did painting and removal of some shelving and put in furniture and so yeah and then we kind of had to come to a standstill I found the asbestos so you should finish that pretty quickly mission we can totally move probably about May maybe June because the furniture is there just may be protected during the beta process any questions straightforward

[2:51:09] always thank you that you would see that we got the copies of the presentation you know I'm not in that big hurry but some of the statistics that they have I'd like to be able to share with people I talk to in the community called backwards hit the button down button there we go all right I can do that the sixth frontline ambulance the personnel this is some of the projects that we started a couple years ago the sixth frontline analyst of personnel were hired in December 2017 they will finish their training in May of this year and as soon as they graduate their training and we get them certified they will be headed for station forward a man that ambulance that hopefully will be open at the end April that's when we think it's on track to be open out there and once that stations opened there'll be a man firetruck enamel to run out in that station will be the one that's just a couple blocks off the south entrance a good fill air force base the safer grant personnel that y'all approved last fall were hired February 1st

[2:53:11] they'll be they won't complete their training till about June of 2020 these personnel will bring ass in decline with staffing apparatus and make the safety on those vehicles safer for firefighters so those are projects that are ongoing and will will complete the two new engines that we brought to Council there last month you see they are now out fitting and responding from their respective stations engine to off Southland Boulevard and we're running the new engine for out of the old training facility since it's the only it's where the old station 4 is but it the station 4 engine bays are not big enough to accommodate that engine so we're those guys are walking down to the deal to run out of there they've got that all set up to do that amateur ambulance unit our utilization the metric to determine the ambulance needs those are the ranges point 16 24 is your ideal commitment range there we are now when that six front line animals goes into place we'll be at point two six eight nine which will be better than what we were before we've had a couple we had a little bit of improvement one we had introduced a little bit of Technology and Mason Matthews had went around and we redefined how stuff was entered in there so we actually saved time which helped bring that number down so we're not over the point three like we were before once this goes in so well that's a good thing we're still running the peak ambulance right now if you leave that in service we would drop to 0.25 three one keeping service that would be the amount of overtime depending on whether you wanted to run it eight hours a day five days a week or nine hours a day seven days a week right now we're currently running at nine hours a day seven days a week to offset those runs without that other animals training facility we are continuing to ramp up our training out

[2:55:16] there we're we have teks and tetum bringing in almost every month where we have them come in and we're providing training to our personnel I noticed on the news this week that Denton opened up a huge big fire training facility massive new fire training facility there their land is a little bit smaller NARS that was actually there last March in 2018 I got a tour then so I don't know what they whether they were finished or not but we did tour that when I was well it was on the news and they showed a lot of photographs of it and just wondered if that was going to have an impact on the amount of people who want to come down here for training I don't think so that's not the people that we're getting out here in the West with teks down at College Station the people that we're getting there's very little to the west of 35 here so the people that we're getting is in this air is towards this side of the state teks has has been visiting with us I think they've talked about wanting to do some partnership type stuff with us because there's not any larger training facilities in this side of the state and like I said we've been we got another we just had them sign up we got a G to 30 and to 31 or hopefully to 31 class to 30 is already coming in March that is for wildland firefighting so we'll probably have quite a few people from the area that come in to get that we're hoping to get the back half of that on a 231 class right behind it in there but every month we got some kind of training that's being provided to a regional we will do an area school in the fall which generally in the past when we did them back in the 90s we usually have between 100 and 150 area people come in to get training for that future issues for us I got a letter from IT here a couple weeks ago Microsoft is discontinuing support of some of their operating systems in

[2:57:23] January of 2020 and they're telling me we need about eighty-five thousand dollars worth of software to remain hippest and see just compliant for our equipment I'm guessing that about every seven to ten years when they discontinue IT you probably answer that question a little better but that seems to be the lifespan on their operating systems and when they discontinued the support is when they'll make you non-compliant the second issue this is not mandated yet but I expect just to probably be mandated within three years they've been talking about this in the national level in the state level about requiring a second set of bunker gear for firefighters because of the exposure on the fire scenes and when they actually do have something so that they have a second set to put on while we send the other stuff we have extractors or cleaners but to have them something else to wear while we're cleaning that and have a dry clean set of gear to put on if they mandate that the cost for that will be somewhere between sixty and seventy thousand dollars per year in their infinite wisdom about ten years ago the Commission adopted a deal so now every set of our every piece of our gear has a serial number and an expiration date on it at ten years so we're forced to need questions thank you very much all right we will move on to the last item on this workshop itinerary and it is establishing confirming priorities for 2019 and 2020 let me just recap what I say is I think our our current priorities or correct priorities and as Billy and I discussed earlier you can't exist without water it's the number one issue and so we've got to make sure that what we do is focus as a priority water and certainly Nicks of

[2:59:28] course the streets in that drainage so I don't think any of that has changed in terms of any of our needs and I also say the only way would get more money to in order to do all this is to continue focusing economic development because you've got to bring more revenue in in order to fund the projects so I look at as this council's made some wise decisions in terms of studying the priorities I can't imagine we would change up those priorities with that meeting adjourned if you vote too that's it

Captured 2026-07-26 · source: youtube.com/watch?v=pqw0o-WejVA