San Angelo City Council 5-19-20

[0:00:00] good morning everybody and welcome to the City Council meeting on this may nineteen twenty twenty we will start by calling this meeting to order and making sure that we have a quorum today so as I look out into the filled with pictures we've got a full corn so welcome everybody to today's meeting we will start with a prayer for Marcel Americans are here to offer us the prayer this morning so you're on good morning everyone will you bow your chances I pray dear wives and love and father first let me say thank you on behalf of all who are gathered here today thank you for your being many and abundant blessings thank you for life itself for the measure of health we need to fulfill our calling for substance and for friendship thanks as well for the freedom to embrace you or the freedom to reject you thank you for loving us in the scriptures you have said that citizens ought to obey the governor authorities since you have established those very authorities to promote peace and order and justice therefore I pray for our mayor for the various levels of city officials and in particular for this assembly Council am asking that you would graciously grant them wisdom to govern within the conflict and interest and issues of our times the ability to work together in harmony even when there is honest disagreement personal peace in their lives and joy in their tasks I pray for the agenda set before them today please give an assurance of what would please you and what would benefit those who live and work in and around our beloved city of San Angelo it is in your most blessed name I pray amen all members of the public council and

[0:02:06] staff should begin speaking by stating their full name and address new position or role within the city start off with offering public comment and I'm going to receive from Don wellin of SMB 5 he says the following I am scared I was at a chain letter store which was Home Depot on Saturday and there were over 300 people in that store not 100 but 300 almost all were without masks clearly half of those there were not participating in social distancing it was a very dangerous breeding ground for seniors children teens employees and everyone I called to one one however that is the state number for state assistance programs and other i called 9-1-1 a nice police officer responded and said he would talk to the man sir however because of how the system works he could do little more in other words there's no means for compliance he asked is that correct no means for law enforcement you may think that I am a namby-pamby reactionary but have you been to places where there are more than 100 cars in the parking lot I have just walk through employees setting bad examples by conversing in tight-knit groups of three or four less than two feet apart and more 10% where it mats people openly coffee out without covering their face buyers leaning over counter towards cashiers and not behind the plexiglass passing by each other at shoulder distance no hand sanitizer available and programs for wiping out common services

[0:04:08] even more no-one corrects violations and everyone is in a cooped up people dance and firemen these people endanger the health of everyone a lot can be helped if those who shop were required to wear a mask 25 minutes they are in store if you do not believe me consult the CDC guidelines the people who I saw have not earned the right to endanger you me and all those around them because they are irritated by a face covered you are reopening city offices great however why would you endanger our city clerks by a lie unmask people to enter the building what kind of sense does that make can't you respect them like h-e-b does with their clerks what type of example do you set by doing nothing you only make people here shopping here the idea of reopening when someone does not comply with water restrictions there is a set standard for compliance and a phone number to call and then the law is enforced concerning this virus if there is no law than pass a declaration you are the City Council continue to act for the benefit of everyone in San Angelo celebrate when employees test all their employees sorry celebrate employers test their employees congratulate intertel and the Health Foundation as well as principal LED when they distribute food free masked complement Li right dentistry excellent protocol for safer opening apply the Good Fellas folks for providing free and unrestricted testing SAISD for computer teaching and more please require masks establish a clear enforcement regimen it adding to the

[0:06:10] community and really see what's going on sincerely dine well and of SMD five I would like to offer the following and that is I repeat again to the citizens and I say remember how the 19 has not left this community it is still here it is around you it gives still it exists and I say to those businesses who have opened up many people are concerned that if we don't live by the rules that these businesses will have to be closed and I tell you that two businesses have been closed because their employees tested positive so after having opened up for just a short couple of days they've now had they had to close again for 14 days so your employees are out there they are in the community and they can be exposed so it is up to each and every one of us to make sure people understand the rules are in effect the cover I hope in my team is still out there and each of us need to make sure that we do what we can to continue to protect this city the citizens our friends our neighbors and our family Billy I think you wanted to offer some words this morning and public comments you are muted Billy you're still meeting you're good okay sorry about that Billy DeWitt single-member district six and I just wanted to say did tell mer to what you were saying about us being careful when we go out in the community and wherever possible we need to wear our masks but my comments were probably comment I know all of us get a lot of calls with

[0:08:16] different issues going on but one of the calls that I value an awful lot was from a gentleman in my district and he was very complimentary of the city employees all the city employees he said San Angelo is a great place because of the great employees that we have and he said we need to do everything we can to try to keep our good employees and I think he may have been referring to the comment about you know how we're going to have to manage the budget and I just want to give a shout out because that was one of the few positive telephone calls I got and it was very complimentary of the city employee so Daniel I know that you're head of all of that and I just want you to say I just want to say to you that I appreciate the leadership you provide and I want to give a shout out to all of our city employees and I went through the line to get a mask the other day and it was hot and people were pres firing but they had just a happy cheerful smile on their face and I know we have employees across the city that are working very hard to ensure that San Angelo stays the great place that we've always known it is that we love and I think a lot of that is due to the staff that we have that support the city that you know the people when there's a water main break that are out there and all knee-deep water and mud in the heat and in the cold so I just wanted to share that comment and I know that the resident that call me watches faithfully and I want him to know that I am you know really appreciative of him taking the time to give me a call and let me know he appreciates our city workforce so thank you ma'am I also want a public meeting on Monday and for the

[0:10:29] first time in his executive order he was very specific about the fines that could be put on a business for disrespecting his his Proclamation so for those people who believe that there's no fine and no risk to not respecting his executive order I remind you and tell everyone that he has specifically said there will be a thousand dollar fine on any business who chooses not to respect his executive order a thousand dollar fine just to be sure everybody understands that number next I know that we have received many phone calls and emails in regards to property taxes and the fear that property taxes are going to go up I want to remind everyone the city is not responsible for determining the property tax values that is Tom Drake county appraisal district and that most of the property tax dollar amounts were established by January 1st of 2020 prior to this Kovach 19 issue so the city is not responsible for determining the value of the property only the tax rate do I have any other public comments at this point Daniel Valenzuela would like to speak Billy thank you so much for your comments and relaying that information from the individual that they contact you I am very proud of the work that our city staff is feeling I have seen a lot of them really step up a lot of people don't realize it a lot of our city staff continue working to provide to serve our community and I think they have done in a very manner that quite frankly of the mission alone I'm so proud of so Thank You Billy from Mission and I'll make

[0:12:31] sure that all the city staff just get that information the appreciation that you actually relate to us so thank you for that Thank You Daniel all right we will move into the consent agenda do I have are there any items on the consent agenda that anyone would like to have pulled with nine may I have a motion to approve the consent agenda every time a single-member district three I moved to approve the consent agenda with single-member district 6 I second the motion there is a motion and a second to approve the consent agenda no public comment we will take a vote all in favor of approving the consent agenda say aye the motion has passed approving the consent agenda we will now move into the regular agenda we'll start with item a discussion and direction relating to proton occupancy tax revenue and obligations of the fund Tina you're on Thank You mayor Tina dear Ski director of finance where we wanted to bring this item to you as the council today to discuss the whole hotel occupancy tax and what works good for the current year as well as next year our main goal here is get a direction on how to handle any shortfalls for the current year as well as how to plan and project for next fiscal year for the budget you'll see on this first slide on this first slide we're showing you the current budget which is about 2.2 million dollars in tax receipts as well as 56,000 dollars in interest income we will see some shortfalls in the current year we're projecting a 50% year-over-year reduction for the remaining months of the current year and that's loosely based on the percent decrease that we're seeing in actual occupancy levels in the hotels that will yield a two hundred thousand dollar

[0:14:35] shortfall in the current year of almost 10 percent one of the other issues with that is that people stay in their hotels right now are staying for more than 30 days which means there's no hotel tax tax on people who stay more than 30 consecutive days in the hotel so even though we might have 50% when I didn't talk tax dollars on those hotel rooms you know what I don't we're not hearing you at this moment that wasn't me mayor speaking I thought somebody else was might have been speaking did anybody else want to offer a comment okay it was feedback so you're right now we look like we're gonna have a nine point five percent deficit to budget on hotel tax yes ma'am and we're hoping that's a conservative estimate but of course we're watching that monthly to see how it changes and we'll need to figure out how we want to you know recover from that shortfall for the current year are we ready for the next slide yes ma'am okay so this is showing what we're projecting next year this is based on a 38 percent year-over-year reduction for the first six months of the year and then a twenty five percent year-over-year reduction for the last six months of next fiscal year and this is based on discussions of course with Diane base from the CBB she monitors the occupancy levels regularly and so 38 percent is what we're expecting to see and that would yield a decrease of 20% for the entire fiscal year as far as hotel tax receipts at

[0:16:40] about 18 million dollars for next year's budget that is a decrease of almost four hundred and sixty thousand dollars and so of course we'll need to find ways to either reduce expenditures or possibly dependent fund balance we'll have to have that discussion and decide how we want to move forward for next year's budget this slide is showing you our original and amended budgets for F 120 and of course the contractual ovular obligations that we already have with all of our different partners the cultural affairs council is still currently on a 5% of tax receipts and that $3,000 for next year based on our projections but of course that could change if we leave them at a 5 percent basis they have had discussions in the past of moving them to a flat dollar amount just like all of our other partners and so we could get Direction on that today as well moving forward we will be bringing that contract back because it does expire September 30th of the current year and we wanted to show you the fund balances just to show you how what how our projections might impact fund balance there is enough money in the hotel tax fund balance to absorb any shortfalls that we are currently projecting but of course it would as you see us down below this for 74th our goal as far as the fund balance in that fund and if we did absorb it through fund balance we would dip below where we want to be in that fund and my final slide here is just kind of showing you some options that we have obviously we can reduce expenditures we can drawdown plan balance and of course as we move into next year if we see hotel tax receipts improving and maybe we don't see this shortfall we're projecting then we can address and return spending to the previous levels so that's all I have I

[0:18:47] know that all of our partners should be on the line and on the call as well I will mention that our two biggest partners of course are the CBB and civic events I know that Diane and Karl blight and said Walker have all been working on those budgets and trying to cut where they can you know they're prepared to speak to that as well so if you would like to ask any questions of them they are available on update any comments no we're we've we've we've had a car a budget because we had dissipate less revenue next year do you projected less rentals so we've already cut our target expense budget for next year but we are able to cut more if we have to okay Dyanne base yes thank you mayor we do have a different look for our budget for the remainder of this year and I think I'll share my screen with you so you can see what that looks like hopefully you can all see that sorry gonna adjust some things this is our current budget of 2020 is a million 12 five and what I am proposing to the City Council is that we look at for the remainder of the year our staff are going to be crunching the numbers to see if we can do approximately a 20% savings for the remainder of the year most of that savings is going to be from the

[0:20:48] marketing and advertising areas so you're gonna see these numbers will all be adjusted or most of them will be adjusted because a lot of activities are not happening so we're not doing a lot of travel training will be cut and some of our marketing budget but not not a lot of it because we have a lot of that contract and are ready but we want to ensure we're spending our money wisely and not forcing some spins that we don't need to do currently as I said a lot of meetings and other events that we had on our budgets are not happening this year so we believe we can save a minimum of 200,000 for this year and what we are proposing is that money that we say for this year that was already in our budget would be transferred over to 2021 because we're projecting 24.3 9% decrease in our hotel-motel tax receipts for 2021 as the council hopefully remembers we started a January December budget last year and so we are looking at the what Tina shared 38% decrease in hot tax January through March 25% April through September and then we're we're going to go ahead and be conservative with October through December of next year with a 10% decrease just to show that that we're looking at that because we don't know what those numbers are this has been a really challenging time and so as stewards of the public funds we felt like if we could save money this year and then appropriate it for next year that is what we're requesting of this council and so I'm happy to answer any questions you may have and I want to first of all say thank you for your

[0:22:51] forward thinking and understanding the market and what's going on I understand that the hotel tax dollars will be down there's a need to be conservative and there's a need not to spend money that won't generate positive increases in terms of days so you're really looking at your marketing dollars your overall picture and being forward-thinking in terms of saying here's what I think I need to present to you here's what I don't need for right now but I'm probably going to need it next year and passing it forward so compliments to you for that analysis and for your willingness to work with us to reevaluate these numbers so thank you if if I could this is Rick wise yes I was just wanted to add in addition to what Dianne said which is all super like wise civic events has been doing the same thing when it comes to the current year so you'll see that we're not having to overtime for events we're not using part-time staff that we would have used so in that case you will also see those type of savings this year travel is not happening all those kind of things so likewise you'll see the similar things that Dianne is doing over at civic events with their spending reduced in those areas where this year hopefully it will start generating some savings as well very much appreciated executive officer we looking at that and understanding the situation and reacting accordingly so thank you Rick Thank You Carl for that most of you alright let's see next on maybe Jamie are you one oh wait a minute you has a question Billy to you I'm sorry yes ma'am I think this question is probably for Daniel I know we're talking about hot money's now but will there be some direction across the board for all of the directors to look at their

[0:24:52] budgets and see where they can reduce you know their budget and maybe not by that you know capital piece of equipment you know or something like that will that be happening Daniel at this point we have measures to cut our expenditures for this fiscal year of course I talked about the hiring freeze earlier we we've done others of course we're cutting back what a bit of the expenditures because what I do when traveling as far as we need we need a lot of it so there's a lot that were looking and not just on this fiscal year but next fiscal year as well my goal is always to make sure that into the fist video we're always in the black that's something that we've consistently done and that some people won't make sure that we do this was clear and mix this with you as well so yes now we are taking measures to ensure that we are in the black this year a mixture as well in one Daniel night when we meet talk about the following things number one we don't want infrastructure projects to be impacted negatively we want to keep reinvesting back into our infrastructure whether it's Street Street main that's water those things are very important to the citizens of this city so we don't want to impact those we also want to make sure in fact that we continue with approving new construction and remodeling etc because again we're going to need to build up the property tax base yes keep adding to this city so we want to make sure that we are efficient and we're passing those so that we have a positive benefit in that area but saying that we'll go back to the heights back so we can continue to talk the other things in the big city picture but right now let's try to be as focus on clocks facts if we could come on hey Thank You Kelly do I have before I move on to Jamie - do I have any further questions or comments for Diane for Rick or for Karl I'll take them

[0:26:58] Jamie did you have any questions comments Jamie I think you need to unmute there you go morning good morning and now ma'am thank you mostly I'm here in case people had questions of me but cultural affairs certainly understands the need to move from a percentage to a dollar amount we feel that that's wise I in keeping with what the city is doing across the board and we we are ready to do that and we'll certainly look forward to knowing more about how that will come about what we think is out there so any conversations for Jamie all right do I have questions yeah I was just going to add thank you for spending time with and sharing the information we are planning for that flat rate across the board for the next coming years and and it's going to be a tough year for us with no performances and that significantly cuts into our net income but we are we are budgeting around that and we're just going to move forward we're going to hope for the best and plan for the worst I guess is the best way to look at it all right let's see we have Darryl Alaska's on for downtown Gail would you unmute if you can you're trying he's trying there you go got it

[0:29:06] all right thank y'all actually we think we're in this chain as far as what we've accomplished this year's heart racing efforts we do want to announce that we just recently met our goal of raising 140 thousand dollars to put historic street lamps between going Hine and Concha excuse me Randolph which is going to lead up to our gateway so we just we just received the last Easter funding for that and so we're excited about getting that done I think a hot tax perspective I think we probably over a sheep I hope to say that confidently that we're over achieving in terms of what we received from city funds in terms of results that we provide each and every day any questions yeah I want to thank each of you for being available this morning what each and every one of you with your organization's brings to the table is really important and I want you to know that we know that and so thank you for that we also will have Bob from Fort Concho on this morning I think he's down there somewhere Bob is on the line good morning mayor income okay any comment well I think what I would most like to understand this how is the renovations how are we doing on the renovations on Fort Concho we are doing very well the roofers are pretty much finished Barrett five and six and mess halls and restrooms they are on their last officers quarters and the second crew has started on the headquarters building commissary and quartermaster will follow I expect they will be fully completed in

[0:31:11] maybe a month or two just in time to get out of the Heil season the chapel and offices quarter chapel is finished on exterior renovations officers quarters six is about halfway through and city architect al Taurus is working on a couple of companies for a major quote to cover all of the other buildings for which we have exterior repairs if we get lucky we could knock this off before the end of the fiscal year and now we thank you Casey you're on are you today I'm great mayor are we well my area is basically getting things into the complex but as far as what we're on right now I mean we're working to get every tournament that we possibly can out there for the rest of this chair and next year one or at least to do so but as far as things that are going on for the complex and everything like that most of it belongs to parks and not recreation as far as things like that but I think the complex is actually on the next item if I'm not mistaken but yes you are you are so we'll just wait alright do we need a motion team on this or is it just discussion it's just alright so I think yes Daniel ma'am before we go on last year

[0:33:14] Museum of Fine Arts terracator there did a wonderful job they have international visitors and mothers to our community the approach last year to discuss about funding for the museum I kind of push it off this year which fortunately this year is when all this is going on with Kovac 19 but I just thought it'd be unfair for me not to mention the fact that they could definitely use some additional funding I know that this but bringing up right now knowing that we're trying to come backs but I just believe do that it'd be unfair for me not to have to bring it up so they came up last year and the discussion was we could bring it up this year and again we're having this situation but I just want to make sure that we think may be open for discussion but at least to have some type of consideration for this coming fiscal year for all right so that will be part of our discussion as we move forward into our 21 budget with that team I think that you have heard from each and every one about what they're doing have the potential to do I don't believe that we can negatively impact any of the organization's for the balance of this year who have the $50,000 or less in their budget because we're already into May so it's pretty hard to impact their budget if it hasn't already been spent for Cultural Affairs group will continue to look at what that 5% is relative to and just accordingly and then I think the Civic events group and the Convention and Visitors Bureau for your thoughtfulness and being fully aware of the budget issues that are attached to this year's budget so thank you to each and every person for being ma'am yes ma'am is that Billy yes it is okay I can't see your face look oh I don't know what another no yes Billy oh okay um I have a question for Brent

[0:35:26] regarding recreation and I just wondered if the air conditioning units that were going into the rec centers have actually isn't completely installed yes thank you very much for the question Carl Barry Johnson is completely installed is up and running 100% and they should finish Southside recreation center this week great great because I know we were getting a lot of feedback about the heat that was in those places when you know they tried to have activity so thank you so much no thank you it's gonna be a blessing to have it in there absolutely any further comment mayor yes I do need some direction looking forward so that we budget to you I know you heard Diane make the request to carry over her two hundred thousand dollars in savings for next year that will impact their contract we will have a new contract amount moving forward if that's the case there currently is a for lack of a better term clawback provision in their contracts where if they have savings that they have to remit it back to the city because it's only to be used for the hot obligations that we're allowed to use it for so if we're going to do that then I will bring that back in the contract as well as the budget we can do that as well we need to discuss civic events and how we want to move forward with their budget I know Carl has already cut ninety two thousand dollars out of his civic defense budget just based on what he expects for revenue shortfalls from the venues I know he's also working to cut any expenditures that he can in addition to that so what I would propose is that we bring back those two items after discussions with Diane and Carl as far as what we're going to project for next year's budget and any shortfalls I think that Diane will be able to shore up with her savings from this year and I'll let her answer to that in just a moment and I think that any shortfalls in civic events that after Carl cuts everything that he possibly can that we would just

[0:37:30] absorb that through the Civic events fund balance for next year I hope that we are being too conservative and maybe see better results in the coming months how like was not to be dipping into the fund balance right now I think we just need to be conservative and watch out where we can save money and not because it won't produce a positive result backwards so right to be very conservative and not tap into fine balance right now this would not be the hotel tax fund balance it would be the Civic events fund balance is because of program income as well and as far as the current year we are projecting of course what I showed you the shortfall of two hundred thousand dollars all of those obligations most of them are contractual obligations and we cannot not unless we change the contract for the current year and so that two hundred thousand dollars I don't believe we'll be able to shore up unless we see better results than what we're expecting and so I need some direction on how we want to address the current year's shortfall discussion for the next meeting is have a more specific presentation that will take action on okay all right Tommy Tommy Hebert single-member district one just as this is one member of the council my preferences staff knows far better than at least then I as as one council member where the places would would leap would best stand any reductions or decreases if possible I would like for the staff to make some recommendations to us this will have the least impact on the budget if we do this and bring forward some recommendations since they know far better the daily ins and outs of the budgets that's my preference well I

[0:39:32] think that's what we'll do our first meeting in June Thank You mayor okay you have some direction and will afford more detail information yes ma'am today I will move on to item B which is an update on financial performance for the Texas Bank Sports Complex and Tina you're on as well with Carl and maybe Frank's so I don't show these all on for this one but let's go yes ma'am this is a discussion on the performance of the Texas Bank Sports Complex my part of the presentation I'm simply presenting you the financials and letting you know where they stand financially you'll see that they do have some program revenue is like athletic programs concessions rentals advertising revenue all those sorts of things they also have a general fund transfer of approximately seven hundred thousand dollars per year and then they have the hotel occupancy tax transferred fifty thousand dollars and their expenditures for parks maintenance is their budget is about eight hundred fifty thousand dollars they have a capital budget of $300,000 as well as program expenditures of three hundred thousand dollars so if anyone has any questions on that I will be happy to try to answer them and if not then we'll move on to Karl's portion of the presentation on the program revenue how much of the program revenue is driven drive teams coming into San Angelo versus local teams using the facility I would let Karl or grant that question it's a combination and grant do you do you have a good idea how that's

[0:41:35] broken down it good morning again Carles Muro Exodus I'm sorry I'm not there you're there Carl's exactly correct it is a combination the majority of that revenue that she's talking about there is from local teams there is some when they come in and they pay gate fees or something like that for different tournaments but the majority of it is for local teams that just play it at the complex for for the revenue for the program so with restaurants you for the majority of that know some of it yes because some of it is for the the gate fees and fraternally entry fees and things like that that we hold of tournaments out there but the majority of it I would say was probably be for the local team chess match so some of it I mean I would have to look it up to get you the definite number I would want to give you a number and and as far as the teams from out of town we have a slide coming up that talks about the economic impact yes but the economic impact is based off of hotel rooms and eating and so if your stats correct numbers it's not really impact if I'm a mayor this is Rick those first slides really focus on the fact that the programming that recreation does in-house is primarily their source of generating revenue so they run a lot

[0:43:39] of local programs there when we have come we have tournaments that come in from out of town those are typically done by another entity who's running those those programs so while we get a little rental fee off of it we're not actually running the program someone else is making majority of the revenue off of that that tournament where we win is that when those tournaments come to town we get sales tax revenue hotel rooms and those kind of things so we really were really focusing on it in two different areas one how we meet those local needs where as where threat gets most of his additional revenue that he actually sees because he's actually running the program and then those where we rent out the complex for a large tournament so what else is getting the proceeds from the gate and those kind of things primarily but we're seeing the sales tax so two different items kind of they were looking at and that's why it's broken out in the two different ways as well okay so I'm sure someone's keeping track of how all that revenue breaks down yes yes and what what team has showed in the last slide talks about the Sports Complex itself its budget in terms of Hollis revenue and all its expenditures this complex also is an economic impact generator and that's the other slide so it's not direct in direct revenue to the Sports Complex program budget its indirect income to the city so this slide compares the last few fiscal years the general fund allocation versus the the economic impact our estimation and we've we have always since we've started the complex determinants at the complex since 2009 have looked to the CVB and their formula how to calculate that in the past it was less conservative

[0:45:43] when Diane came a few years ago she gave us a new formula to work with and it's it's more conservative and we I believe it is very much more realistic so we're we're very confident in these economic impact estimations and so the previous slide compares the general fund allocation to the Sports Complex budget forces are estimating the economic impact when the complex was built back in 2009 2008 it it primarily was to be an economic impact generator and it also was to help consolidate a few leagues that were actively drills fastpitch association southern little league as well as recreations own programs and elites and was built to also accommodate additional tournaments so in the past the economic impact was generated that was likely double what you see these figures here we did not feel confident those'll realistic we we do now feel confident these estimations are much more realistic so how many do we usually have a year it varies can you answer yes it's been going up a little bit but we have had a lot rain a lot of rain outs here in the past few years especially for the main tournament I think the past three years the main tournament has ran out with meter plus a youth baseball but we can average anywhere depending on how many smaller terms what a cup for large tournaments we're averaging somewhere between a year yes ma'am but there are all different numbers I mean I've talked

[0:47:57] to you about some of the teams some of the ones that we've had always had 100-plus teams and then some of them are much much smaller than that yes ma'am and 4:19 that took a huge hit because they were they were always expected to be over teams which would have been about 400,000 to 1/2 million estimated economic empowerment know I've asked this question in one of our previous meetings but pertaining to the rainouts for the tournaments and I know our biggest concern is probably been in fields and the the coverings that we can probably purchase to prevent that if we do have a substantial rain we could have those covered and during the on a Saturday if it rains on a Friday night a couple of inches in Saturday morning it's a sunny day we remove those those covers and they can proceed with the tournament's to prevent 100 teams missing out on having a tournament because of a rainout on on a Friday you need a Saturday to follow up on a Sunday championship game I in my opinion I think we need to look at all those preventative measures to be able to proceed with these tournaments in any way possible Brenna's that's something we can look at or Carl can we price anything like that because I think it would be an investment for that complex to be able to do this yet I think it's definitely something that we can look into I know you've brought it up before and we have talked about it one of the problems is the amount of people that it takes to handle those covers and then also storing those covers and along with purchasing those covers we just don't have that amount of people out there all the time right before it rains we do work extremely hard with the park staff that maintain the fields out there like the February tournament that we had just

[0:50:00] a couple months ago it rained a couple of days before that we were on the urge of canceling that tournament but we were able to get some extra staff out there and do some work to those fields get the dirt turned over and into it a little bit and get it dried out and ended up being a great tournament with a huge amount of teams I think we ended up with 117 coming so to say Angela so the covers they're an option you know if the ideal thing would be to have artificial turf out there as a lot of other places it's just not in our in our budget obviously but you know it would help to have that as well so there's many different options that we can look at into the future but we're doing the best we can with what we have sir I understand there's yeah it takes a lot of staff to remove those covers but until we can get up to that point I can almost guarantee like these coaches are so dead set on having their kids out there and to participate in these tournaments I know a couple of them personally that I bet they would be willing to help out remove those covers just to get their kids onto the field in a timely manner if we if they're there right before the weather's coming you know a lot of the teams that come to the larger tournaments that we're talking about yes we do have tons that are local as well but some of them aren't even here yet you know when the weather's here a day or two before and depends on how much rain we get on whether we have to to cancel or it work a little extra on those fields to get them ready to go our ultimate goal is to get them ready to go no matter what I mean it has to be safe for the kids I mean safe before when they take the field to play it's definitely something that we can get with Roger in parks and looking at and Carl and look at a game yes we can reverse this and develop an assessment of what it would take I got one more question for you brainy already

[0:52:06] start getting large tournaments back out there do we only was based on executive orders so those activities to take place he allowed tournaments but you don't get a have an audience so the players which you can't have people sitting there watching it so whether people wrap so we're anticipating a complex opening back up practices June 1st and then the league's may participate June 15th for youth leagues is what he said yesterday as well so that's what we're looking at getting that going as and then hopefully we can get some more tournaments out there unfortunately most of our tournaments are February April May time frame well that are the larger ones we do have believe Santa's Association is planning their Midnight Madness but I'm not sure how many teams they'll have this year but I believe that's still on for July they did have the other one first scheduled for June I believe it was and that's that's a no-go because the league was canceled but we'll definitely look into it people are eager to play we understand that we want them out there playing so as soon as we get that the all-clear to go we'll get what we can update well the hard part is not knowing these leaves are pretty hearty start having a conversation listen what we don't know what the time frame is and so you're kind of in a bad position in terms of knowing what you can or cannot do my coverage yes ma'am thank you all right any further questions for the Texas Bank Sports Complex furthermore

[0:54:11] slides no ma'am this was the final slide for this presentation okay thank you very much yes ma'am thank you alright we'll move on to item C first public hearing and introduction of an ordinance amending the budget for the fiscal year beginning October 1 2019 and ending September 30 of 2020 for grants and capital items I believe you're on again yes ma'am um okay so this first budget amendment is related to the Texas Department of State Health Services grant in the amount of $250,000 that will go to help on things like salary EPE all those types of things within the Health Department the next when you bring up salary so one additional salaries other than what's already in terms of employees that we have the budget for those employees so there there are no additional salaries being budgeted this will just help the general fund absorb some of the cost of salaries of operating the hospital hey Tina if I could chime in this is Rick this is a great opportunity that Sandra was able to take advantage of in that the state offered some assistance so she was able to capture those grant dollars and it's a one-time one-year thing that she was able to then apply toward existing salaries of staff who were being funded partially through the general fund so this one-time opportunity that she was able to take advantage of will help the city and the upcoming budget with reducing revenue expenses are expenses to the general fund through this grant

[0:56:14] so next year I mean the following year while the city may have to read take up the responsibility of those this was an opportunity to help for this one year with no expense to the city Thank You Rex I think that's a very important conversation for the public to hear so I appreciate you coming and offering those additional comments this next budget amendment is for fire aerial apparatus in layman's term that is a ladder truck for the fire department they have opportunity it has a ladder yes ma'am yes that's the easier way to say it yes so they are requesting to use that if you'll recall that in 502 our capital replacement fund that they are allocated $250,000 every year and chief done usually tries to save that up for a couple of years in order to buy fire trucks as they are needed they have found a significant discount on a ladder truck that they are able to purchase currently and it's on a first-come first-served basis so they are requesting to use FY 21 $250,000 allocation in order to purchase this truck while it's available and that agenda item I think is coming up right after this budget a moment for further discussion of this demo firetruck purchase it now yes ma'am and then of course that would be reimbursed back to the general fund in the FY 21 budget okay next up is the bond issue of course you're very familiar with this is for the street improvements both citywide as well as at the airport entrance and so we're just waiting for that revenue as well as the expenditures related to it next up is like Nasra the improvements you'll recall that the ballot said that

[0:58:16] the balance and that fund on May 5th of 2020 is what would be allocated for lake Mesmer the improvements and an amount not to exceed six million dollars as well as the water reclamation improvements in other words the sewer system near the lake and the amount of almost 11.5 million dollars and that's all I have on this budget amendment for today Mary Thomas single member district 3 I moved to approve the budget amendments thank you and I second please I hear Tommy Hebert single member district boy now second motion okay thank you with no public comment we will take a vote so all in favor please say aye raise your hands so I understand the approval one two three four five six seven motion passes 7-0 thank you we live in the consider awarding the purchase of a new aerial apparatus in other words a fire truck ladder to replace a 25 year old ladder truck or a aerial apparatus old truck from Sydney's Martin emergency group LLC throuhg AC contract number F s12 - 199 600 $97,000 $0.19 and authorizing the city manager to negotiate and execute all related documents chief Patrick Brody 81 your honor this ma'am good morning there good morning Council thank you let me share my screen real quick okay okay there we go okay so the fire department is requesting the replacement of a 25 year

[1:00:19] old ladder truck you're welcome there with a demo unit we're scheduled we are originally scheduled to replace this unit in October with budget of funds Tina Kennard II went over this we have the opportunity to purchase this unit for about $200,000 below the retail cost and we have about proximately 550 mm set-aside and again we are requesting an advance on next year's capital improvement budget of the $250,000 this vendor has agreed to hold this unit for us temporarily but they cannot hold it until October and again it is on a first-come first-served basis we are just asking for the advance on the capital improvement allocation for fiscal year 21 and it will be in reimbursed would you please tell the council about why this is needed why we need to move now instead of later in terms of please talk through the current fire in the fire truck with a ladder that you have some mechanical problems that it did not prove it was not approved by inspection in terms of ability to service this community so would you talk to that yes ma'am great question well let me move my screen okay there we go so the car current ladder truck this is a ladder seven it's a nineteen ninety five with three hundred fifty thousand miles on it and ten thousand engine towers and we had this truck tested non-destructive tested that's basically what third-party agency comes in they test water flow they trip test hydraulic system they also test the load carrying capacity of the ladder and unfortunately we had some catastrophic failures of this truck the waterway failed the flow test we had multiple hydraulic system leaks the transmission was having issues and the mechanic also noted that we have accept excessive

[1:02:22] engine hours and his recommendation was an in-frame engine overhaul which as you can imagine is fairly expensive so I've received several quotes from a mechanic to remedy these situations engine overhaul 35,000 transmission overhaul 19,000 and the latter tower repairs 24,000 and allison included some of those hydraulic repairs seventy eight thousand dollars in repairs and let's not forget this is for a 25 year old ladder truck and at the end of the day we won't get any more than two to three more realistically five more years out of this vehicle in the event that those repairs were made in FBA that's the National Fire Protection Association they've actually got a clause in there annex D states that any apparatus over 25 years old should be retired from service and this vehicle certainly falls into that category so we actually priced this unit this new demo unit for them to build it from ground up right now and it would cost eight hundred ninety eight thousand dollars approximately and then the cost of this demo unit is six hundred ninety seven thousand that is a huge savings for the city and two hundred one thousand dollar savings for the city and this the important thing about this demo they do come up from time to time but rarely do they actually we fit into our aerial apparatus specifications we have certain things that do fit into our city's needs and this vehicle actually meets those needs so it's a great opportunity for us to pick this up at a huge discount and again that's our recommendations is to move funds this year or next year's funds into this year's account so we can take advantage of this now so we don't miss out on this opportunity any more questions comments or questions for you but certainly we need a fire

[1:04:25] truck a fire truck with a ladder that works and is efficient I would just ask two things number one I believe strongly we need to do as the request is is to purchase that and move those funds forward the next question I have is does it make sense to spend a seventy eight thousand dollars on the old truck to have a backup should it ever be needed or will we in fact try to sell the old truck the 1995 truck and an option or what are we going to do with the old truck and what value does it have to anybody else or does it have more value if we spend the yes ma'am good question and I've been thinking about this a lot over the last couple months and I would actually not recommend repairing this vehicle because even after those repairs are made everything on that vehicle has 350,000 miles on it so yes we'll repair the engine yes will repair the transmission and get the water way squared away at the end of the day the suspension has 300,000 miles on it the body has 300,000 miles on it what's next the hydraulic system the lifting capabilities on the ladder and that is a huge huge huge expense when we talk about having to refer but we replaced that ladder truck the ladder on the truck my recommendation is to move forward put it up for auction try to cut our losses on it try to eliminate any future repair needs and again it's 25 years old I can't see us getting much more if if all the way up to five years even with the repairs and with the route with the replacement of this vehicle this ladder that will give us two frontline aerial apparatus one on the south side and then one located centrally at central fire station questions from Council Billy yes Patrick what's the age of the demo truck it's a night

[1:06:27] it's a 2019 I almost started with 1995 it's a 2019 yes ma'am it's practically brand-new and basically this vehicle drives around the country so they can sell it correct and I question how many miles it has on it and I was actually very surprised 3,000 miles is all it has it's not even broken yet Billy with single-member district six I make the motion that we move the money into the current budget so we can purchase the latter fire truck for a second thank you Mary I know I'll go by the fire truck I don't have a nice day thank you there's a ladder correct okay item e yes consider warning RFPs - - - - of 2020 and will sealcoat project to run our wagner company in the amount of three million eight hundred ninety-eight thousand four hundred fifteen and six 61 cents and authorizing the city manager to negotiate and execute all related documents Lance you're on morning council land silver street engineering services I'm going to go ahead and my screen with you guys so that we can go through this presentation and I believe you guys should be able to see

[1:08:33] it now so as you guys are called just to give you a quick there we go technology at its best all right so as you guys recall annually we have a sylco program and so we have actually set up so where every eight years every city street has a maintenance operation that we perform on it as you guys recall from presentations in the past the the primary reason that we do this is to kind of help get the most like we can out of all of those streets it does not the cilco program does not really necessarily improve ride quality what it does is it performs a maintenance layer to seal in all of the the oils and aggregate that's on those roadways so that way we can prevent that degradation on the long term and so it is that time of year that we are moving ahead to do that annual maintenance program we have actually been looking at some other alternatives to the seal code as you guys have a call haven't approved we've done an H a five project and we're actually looking at a Gil tonight product this year is also testing it out and seeing just different technologies that are out there that give a better ride quality and so we are moving ahead with that one thing that we have to recall is a lot of our streets are at the condition where it's beyond the use of that hi5 will beyond the use of those guess and eye products and so sill code is still going to be the really the best option for us on a lot of those instances and so this year what has been proposed as we're looking at approximately 1.2

[1:10:35] million square yards of silk coat the contract price is roughly about 3.9 million dollars that price of the 3.17 per square yard is a little higher than we have seen it in the past you know we've had a lot of up and downs as far as the the oil prices and the contractor has quoted this price you know not really knowing what the forecast is going to be in terms of the oil prices by the time that the product is installed and so we are requesting that you guys approve it and move ahead with this product largely because there's a lot of that product that has to be purchased ahead of time brought to the city stockpiled and prepared we are gonna see a small amount of savings in that we have some stock some rock left over from last year's sylco project that we're going to reuse and so there will be some savings overall for us on this project using that rock from last year we are recommending that it be awarded to Wagner and Wagner has done very well for the city in the past they come in within a couple of weeks pretty much you know have the entire project done and out of the way they bring in multiple crews multiple in machines and they really get after when they do the product this is an overview of the map of the areas that we're proposing and which districts will have that put in and we also to have a few slides that kind of blow those areas up to show a little bit better we're gonna be up in SMD 2 and SNB 4 around Goliad and the old Lincoln Middle School and Lakeview high school we're also going to be near the radio Fairgrounds as well in SMD 2 we are going to be doing some stuff around the parking lots of the El Paseo and smb3 and also too we're looking at doing a two course treatment on 11th Street as you guys are called that is currently largely dirt and or cleats you based and so we're gonna actually be

[1:12:39] putting a two course treatment on that along with some joint venture on another project to do some stuff around the winland manufacturing and then we also to have been pickling road in SMD one that's being proposed alternates we have SMD 3 in SMD for around Baptist Memorial and just north of the Houston Hart expressway and then ultimate 4 is going to be over near Mel Elementary which is just south of the concert river and south of the Sports Complex and so what we're recommending today is approval to run a Wagner & Company for the roughly 3.9 million and they have performed very well for us in the past four years prior to this as well so if there's any questions I would answer those questions now that's the first question I have is you have presented in past City Council meeting some alternatives to Cody and we I think have been very pleased with those new processes so the question is with the information you presented today why are we going back to the traditional still code instead of some of the new processes that have been used sure we we a few years ago had a study done of all the streets in the city and they actually went through and they rated what they call a pavement index score for all of the streets and it's called a PCI score and for a lot of these newer technologies they are not as forgiving on streets that have low scores and so for instance the H a five product that score has to be you know well above a seventy score to be able to put that product on for them to guarantee it a lot of our I would say 90% of our streets score below that and so they're not eligible for like the h a5 product this year we're hoping to bring to you a little bit later another product it's a Gilson eye product called friction seal and that product has a little bit more

[1:14:41] flexibility on the the type of roadway it can go on it does give us a little bit more flexibility in that the problem is we have never installed that product yet and we would like to put that on a couple of roads and see how that performs now one thing that we do have the ability to do and we are doing it this year is we are actually taking a roadway that was still coded recently and actually applying that h85 product on it just to see how it bonds how it performs and it may be now that we are getting into the the eight year plan it may be that as we put that SIL coat on and raise that pavement score index on some of these streets it may be eligible for these newer products in the future unfortunately right now a lot of those newer products just the streets are in such condition it is not eligible right now to be considered for those newer products we know that gas prices oil prices are anything storey low so when we're putting the 3:17 curve whatever that per square foot perhaps what is that relative to in terms of oil price because we know today it's very low and so the question mark is if it's more expensive than it has been why is that we don't really know as you guys will know that one of these are sealed bid proposals so we don't really have a lot of communication with the contractor we did note in the contract that we thought the price of the oil was a little bit higher than we anticipated because of the current prices but we also know that that price basically dropped over a two-month period and so it could very well go back up and has already seen nationwide that those prices are raising again and so the contractor if he were to bid that lower price and then all the sudden not be able to to execute the

[1:16:44] contract it would be catastrophic for us in terms of scheduling as well as the him having to cancel that bid and so the only thing that we're thinking is that he may be using a you know the last year average just to know just to make sure that he can cover his cost we really don't know why we we did expect that low price on the oil to be a little bit less it wasn't and so we really don't have the information as to why it was so when he breaks down the bed in terms of coming up with a total number that bed is not broken down to give the various line items that accumulate up to the total number meeting number of gallons of the oil times X dollar no he actually does quote that specifically so that we have a price of what he's being charged for the rock we have a price of the oil we have his mode cost things like that and the the biggest outlier was the the oil cost was more than we had anticipated and have seen in the past again we anticipated it be lower because of the prices we're seeing but if you look at the six-month average on those oil prices it is really not as low as what we are experiencing right now over the last month or two and so you know the as a contractor you hope for the best that you can't really rely on the current market you kind of have to look at what that trend is over the last year to see to it that you can cover your costs yes just two quick questions I glanced the first question on your slides would have alternate and different districts are timing wonder what alternate means and also is there nothing scheduled for district six I actually believed Billy that there was SMD six is scheduled and let me go through and find that slide it looks like they did not include math they did

[1:18:52] say that SMD six was included I'd have to go back through and check on the maps to see exactly which one that is mr. Witte as far as the alternates oftentimes what we do is we have a base area for the bid which means that a minimum this is what we need to accomplish and so we have a base bid and then after that we end up having alternates of other areas that we would like to be able to see in in that project if the funds are available and so in this particular instance everything that said alternate our items that we feel that we can cover with the current funds and so that's how we bid those contracts most often so you have like primary and secondary so the ones that didn't have alternate would be priority and if there's some opportunity left over you would do the alternates that is correct okay all right okay so could you maybe send me an email for what schedule for district six yes ma'am I can actually do that Thank You Lucy you're on in there Tom okay thanks please what are we supposed to start this coding project the SoCo project is actually better done during the hotter months we we had a season that kind of starts around the May time frame and ends in September Waggener schedules their crews and so it'll be some time and that made a September once it's awarded we'll actually have a firm schedule from him but when we will be in that rotation and usually Wagner comes in and they're done within two to three weeks and so it's a pretty pretty fast process for them they do do some other areas in Midland Odessa and other areas so oftentimes we get on the schedule and it really depends on when the rock is available and when they can kind of optimize their schedulers are coming through the area and so but it will be in that may - okay thank you Tom Lance I think loosely covered a part

[1:21:00] of mine just the schedule is trying to get the schools and the stock show grounds and all those covered prior to October school which is great I think you've got that handle yeah I'm not buying the oil part on it you know if those people are looking at a an average of the past six months I don't buy that I think if you've got multiple sealed bids there you and Shane can look at that and you just said you get a Rock costs and oil costs and a load cause I mean I don't see any huge jump in oil over the next six months eight months nine months if there's an avenue to go save a couple hundred thousand here I'm certainly for it but yeah I was kind of like going with the mayor I think so cause they shouldn't be using a six months average from the past and I know this may be a little touchy here but you know it's we I'm looking at leases and things that they're trying to buy those lease it's not to do production for the next two years so I just think there's some things there you could pursue nothing major just throwing my little comment sure and just so you know in this case we actually only had one bidder for for the project this year and it was Wagner okay very well there's a surplus of oil there is a major surplus of oil which should take lower prices because surplus demand supply and demand is always the driver price well and we would hope that you know they're not using West Texas Intermediate the quality of oil here to do this road but I get it if we've only got one bidder that to me always think the problem we run into that with a lot of our projects we just have a single bidder and sometimes I'm wondering why but anyway you tell me what I need to know thanks Lance yes Harry Thomas single-member district three I think you

[1:23:03] just make a comment I kind of go along with everybody else that's spoken so far about the price of oil Daniels the one that's going to negotiate this contract I think he should actually ask that question I mean I know we're gonna get started in this in the next 60 90 days but the bottom line is is as we take a look at this we should be looking at every penny right now as we go forward because we know it all the sales tax is going to be down in the spinning impact everything so as Daniels you're having conversations with with Wagner on this I certainly would not be opposed do you have and asking that question and find out if there's a better oil price Thank You Shan do you want to offer anything I hear on the screen so your comments are always appreciated yes ma'am I was just going to when Councilwoman DeWitt was asking about single-member district 6 we did have an alternate in single-member district 6 that we actually put in the bid packet as the as we got our prices back that we just had to we had to eliminate something within that budget because the the o all when we took all alternates it was not within our current budget budget of dollars that we had one into it actually your single-member district is where we have that lined up actually lines up in next year's silk code a lot better than it does in this year still cover project as the majority of this is typically we're looking at next year we'll be in single-member district 1 and 6 kind of in the south Glenda in the in the lake now is where the area so when we look at look at that it actually lines up better into next year's and projects than it actually did this year into it allowed us to trim our budget back to where we could actually keep it we'll keep everything within our existing budget that we had without having to reach out and extend into other funds so with that

[1:25:07] answer that question as well I think another thing that we have to look at in the old process as well we do know there there have but again the oils that we're using these are these are blends of oil that have probably been made with made prior to with some older crossing in the oils as these as these emotions are being made so again we do believe that there are we should have seen some savings within within the bid why we did we're not sure yet but as councilman Thomas said as we start moving into negotiations with Wagner we will be talking about those low prices and also be looking at definitely looking very closely at application rates for putting it down because that would make a significant difference as well as it is in the cost with that so we believe that we can we believe that watch everything really close that we can pinch as many paintings as we can we certainly do not want to stop working so infrastructure is hugely important so where we can save some dollars to extend the amount of streets that we can do is certainly important but with that I would entertain a motion to approve this dollar amount with the idea that we would continue to work to bring the dollars down and have the ability maybe extend the amount of Street work it can be done to this program so there before we go there I just guess I have a question because if we're looking at alternate streets that we can do the silk coding on why couldn't and I guess this is Shane or Lance why couldn't some work be an alternate beat in district 6 again when we looked at the area and the distribution of all

[1:27:09] the different areas within the alternates we actually looked at how again it sits where they line up in town and so most everything with the base bids and all of that are up on the north eastern side of town this year where our base bids were and so to keep everything concentrated in that area works works a lot better and so when where it works a lot better there and as we move into next year's sill coat again in single-member district 6 in your area that's where it really lines up because we'll be doing a lot more work in your area already and so when we looked at the budget amount and where we needed to be and not be it just really lined up there this year to take the alternate through alternates 1 through 4 excluded alternate 5 which was your area and we'll line that up and with all of your area in next year when we move into the silicon process with mobilizations ok I just appreciate that explanation because I know I will get some about why district 6 is you know being ignored and neglected or whatever so thank you for sharing that so - also to Billy add to it that we had the cilco plan and that sylco plan oftentimes tries to optimize some of the efficiency and the movement of that material so that we can kind of basically have a have less numbers of sites where we're stockpiling things less movement around the town with that stockpile in those oils and so on that SoCo plan it does not necessarily mean that every district is going to have a project they're sylco in their district every year but over the eight year period every street will be done and so there will be some times when we have a district that has more sometimes we have a district that's less and sometimes the district may not have anything that year it doesn't mean that we're not going to get to it still in that eight year plan it's just the

[1:29:10] efficiency of moving that equipment and those materials around within the city all right thank you it makes plenty good sense I appreciate that recommendation I read on a single web there's three dollars 61 cents say I oppose motion passes 7-0 we will now move into closed session the executive session government jaqen five five one of the meeting subchapter D exceptions to requirement that meetings be open under the following sections a five five 1.07 one consultation with attorney regarding one amendment to the same pack agreement and so with that we will go into closed session and so that's what we're doing all right so we are coming out of the closed session so first item is eight and consider I am discussed in closed session there I know I'm not supposed to be made based off of the closed session of meeting so we will move into item B discussion about yes this is Justin and we do have for July the fourth of July it's a Saturday prior

[1:31:17] to that Tuesday meeting and so July 7th and the 21st would be our regular means and then with the budget workshop occurring on July the 14th so that would be three consecutive and July meetings just wanted to make sure that everyone is available for those forums so that we can let the planning department we need to be we need to do the July 7th meeting okay I'm not seeing anyone in opposition and then and I'm just a reminder for August we'll have meetings like an important 18th with a budget workshop on August 11th that's fine it works I think we've all got that on our calendars okay all right with that we will move into 9 the adjournment so may I please have a motion for adjournment man Tommy Hebert single-member district 1 move we adjourn thank you second by Thompson 7:05

Captured 2026-07-26 · source: youtube.com/watch?v=xQZXw1HG3qs